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09-10-1986 CITY OF EDGEWATER PARKS AND RECREATION BOARD September la, 1986 7:00 p.m. Community Center yl\, "" .... .if\ I (.) 0 MINUI'ES The Chairman called the meeting to order at 7:00 p.m. in the Community Center of the City of Edgewater. ROLL CALL Members present were: Harry Montgomery, Chairman; Kirk Jones, Vice Chairman; Sue Pezanowski, Jeff Ridgdil1. Dr. Bazin was excused. Also present was David Garrett, Parks & Recreation Director. APPROVAL OF MINUI'ES Mr. Jones ITOved the minutes of August 13, 1986 be accepted, seconded by Mrs. Pezanowski. Motion CARRIED 3-0. (Mr. Ridgdill arrived at 7: 05) ,._' --' Mr. Montgomery then welcomed Sue Pezanowski as our new Board Member and introduced her to each member. OID BUSINESS \ \. Request of Council to Conduct a Study and Fonnulate a Policy to Acquire, Develop and Maintain Open Spaces of Parks and Recreational Areas. Mr. Montgomery announced the above subject and stated he believed the Board does its job; Mr. Garrett does his job; that we have no problem with having to fonnulate anything. Mr. Montgomery asked the Board for suggestions as to what to do and the Board agreed to just let this matter die on the table and get on with other business. NEW BUSINESS Community Center Usage Fee Study was announced as the next order of business and Mr. Montgomery stated Mr. Jones \\Duld like to discuss the exempt and non-exempt categories. Mr. Jones asked if the non-exempt people were really paying for the people who are exempt, and the secretary read from the group 'Cif non-exempts. Mr . Jones then asked how many hours were involved in the exempt people and the secretary said these figures were not broken down as to exempt and non-exempt usage as to utilities, etc. Mr. Garrett stated the usage of this building could change"when the addition to City Hall is finished; that the Park Board could meet in the new Council Chambers; that a lot of meetings could be held there which would change the overall picture. Mr. Jones continued that he wanted to know if the use of the lights jpst - as here this evening, is being paid for by the non-exempt people. Mr . Montgomery then stated last years I usage was $33.00 per usage and it will go up to $42.00, a $9.00 approximate increase. Mr. Garrett stated it costs right now $33.00 a day to run this building, whether anyone rents it or not. Mr. Jones asked if the insurance, utilities, etc. is all included, and Mr. Montgomery answered yes. The Board then discussed the meetings held by the Board, the City Council, etc., which totaled 246 usages. Quite a discussion followed as to the usage of the Community Center for the Community. Mrs. Pezanowski made a suggestion of a straight fee of $5.00 per usage to all, but after discussion, Mr. Montgomery said ITOSt exempt are City oriented, such as Arts & Crafts, Boy Scouts, Girl Scouts, Fire Department, etc. Mr. Ridgdill then ITOved we increase the fees to a thirty-percent (30%) increase across the board, seconded by Kirk Jones. Motion CARRIED 4-0. Monthly Report of Impact Fee Trust Fund. Mr. Montgomery asked if the July disbursal of $50,842.55 was for the purchase of property at Park Avenue and Mr. Garrett answered yes;:, with Mr. Jones asking how much of that property will be for us. The Board agreed it was somewhere between seven, close to eight acres. Mr. Montgomery stated we now ,have a $159,191.07 balance. Monthly Report of Parks and Recreation Director Mr. Garrett read from his ITOnthly report, starting with the renaming of the Park and pier to Kennedy Merrorial Park and stated a bronze plaque had been ordered inscribed "George R. Kennedy Merrorial Park", to be placed in a large coquina rock near the entrance. The Board agreed this was a very nice idea. Mr. Garrett continued with his report of work completed during the ITOnth of August, 1986 and the Board stated this was qui te impressive. Mr. Garrett said one of the biggest i terns was \\Drk on the addition to City Hall, with the air conditioning lines, computer wiring, . . (..) (.) telephone lines, electricity, etc., being installed. He also stated every piece of equipnent they have has broken down once and even _ twice, slowing action. Mr . Ridgdill asked'if there was no charge for reservations for use of the ballfield, and Mr. Garrett replied, no charge. Mr. Jones asked the condition of the ballfield as he knows the fire deparbnent corrpetes out there with Turnbull. Mr. Garrett stated some of the firemen VwDrk for him and they make sure the field is in good condition. Mr. Garrett then presented his 1987 operating budget, at which time the rise of insurance costs was noted. The impact fee was also discussed, noting the rise each year since it went into effect. Mr. Montgomery asked what was planned for the impact fee rroney, and Mr. Garrett asked the Board to turn to page three, his Impact Fee Report. Mr. Garrettthen explained the proposed expenditures for bleachers, additional ballfield, improvements to Veteran I s Meuorial Park, Roberts Road property, and play- ground equipment. The Board discussed at length playground equipment to be purchased and placed in the parks, and Mr. Garrett stated the high costs of insurance has slowed this action. Mr. Montgomery asked when Halloween House will be held this year and Mr. Garrett said it will be on a Friday this year at 6: 00 p.m. Mr. Garrett also asked the Board to come up with some new suggestions for this year, as it takes quite a bit of time. The Board then went back to Mr. Garrett I s report and Mr. Jones asked what could be done at Umbrella Tree Park. Mr. Ridgdill also asked if the $10,000 allotted to Florida Shores and Park Avenue for playground equipment VwDuld include enough rroney to do Umbrella Tree as he believed the blueprints on Umbrella Tree Park were very good. Mr. Montge>rrery stated the rroney, could possibly be spread around. Mr. Jones then asked Mr. Garrett if he had received price checks as to racquet ball and the four tennis courts and Mr. Garrett stated they had called different people and came up with the figure of $60,000, roughly. Mr. Jones also expressed the idea that Mr. Garrett I s crew could possibly get the equipment and do the placement themselves at Umbrella Tree Park, thus saving the arrount of rroney it VwDuld take to contract it out. Mr. Ridgdill then asked if Mr. Garrett was planning on ordering the equipment. getting it put in and have that as top priority once it gets in, or is he going to have Roberts Road cleared. Mr. Garrett said they are getting to these one at a time and Mr. Jones said he thinks Umbrella Tree would be the ideal place to start, to start small, and Mr. ,Ridgdill added yes, to get rromentum. Mr. Montgomery said for over two years we have been working on this and Mr. Jones said the land was free; we could at least get equipment on it. Mr. Ridgdill then asked why we couldn It go ahead right now and order some equipment and Mr. Garrett said there would be no palce to put it just at this time. The Board agreed to discuss this next rronth. The Board again discussed sarre ideas for Halloween House and decided they can discuss this at next rronth I s meeting, which will be approximately three weeks before Halloween. Mr. Montgarrery asked if there was anYthing further" and Mr. Jones said yes, he had made a computer printout concerning the Comprehensive Five Year Plan, which is now compulsory by law. Mr. Jones outlined in detail exactly what will appear on this printout which is to be adhered to the cover of each park folder. Mr. Jones said there will be some changes, and he will work with Mr. Garrett to present it to the Board; that perhaps in five or six rronths we will have it complete. Assistant City Planner LYnne Plaskett stated to Mr. Garrett' that she will also help on the Comprehensive Plan. Mr. Garrett then told the Board he had attended a meeting with Mr . Owen Davidson concerning the DBCC sketch plans for recreational facilities, etc. He also said they discussed various actions to be taken as yet, whether Edgewater and/or New Smyrna are going to jump into this, or just what is going to happen. He added there are a loi.: of things to be ironed out, but it is under way. Mr. Ridgdill asked just where it will be and Mr. Garrett said the main entrance will be at lOth Street of New Smyrna Beach and a secondary entrance to it off Park Avenue. There being no further business, Mr. Jones rroved the meeting be adjourned, seconded by Mr. Ridgdill. The meeting then adjourned at 8:12 p.m. lfUnutes sul::mi tted by Dorothy C. Garrity Parks and Recreation Board Minutes of September 10, 1986 Meeting -2-