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07-09-1986 \ 4. ~, J I'" (}~ \ (J Q .. , r CITY OF EDGE.WATER PARKS AND RECREATION BOARD MEEI'ING July 9, 1986 7:00 p.m. Corrmuni ty Center MINUl'ES The meeting was called to order by the Chairman, Thomas Sheridan, in the Corrmunity Center of Edgewater. roLL CALL Members present were: Thomas Sheridan, Harry Montgomery, Dr. Bazin , Jeff Ridgdill. Kirk Jones arrived at 7:08 p.m. ;"Also present.; David Garrett, Parks and Recreation Director /Building and Grounds Maintenance ~/ APPROVAL OF MINUl'ES " Mr. Sheridan stated he had two changes to the minutes: one, on page 2, where it is stated "Council has given the Parks and Recreation authorization to contract to have it done. . .", should read "Parks and Recreation Department. . ." Also, on page 4, paragraph 3, it reads " . . . which was dedicated as a Veteran I s Merrorial Park by the Council at their last meeting . . ." should. read "by the former Council at their last meeting . . .". A short discussioT' then followed regarding a merro from Cornelia A. Martinez, City Clerk/Administrator, regarding changinc;r of words in minutes. The Board stated anything already said cannot be changed, but of course corrections are allowed. Mr. Montgomery then moved the minutes be accepted as corrected, seconded by Dr. Bazin. Motion CARRIED 5-0. I om BUSINESS Request of Council for Clarification of Procedural Policy. Mr. Sheridan asked the Board to notice in their packet conversations Mr. Sheridan had had with some of the Council members and stated he knew some of the members pf Council could understand it and he doesn I t know why some Council members pould not comprehend it. He continued a lot of things were said, such as the Board was overstepping their authority and things like that, which was not the intent of the request. The Board entered into a very serious discussion of this matter, with Mr. Sheridan stating he doesn It think he can make it any more clear and for the Board to determine what action should now be taken. Mr. Sheridan stated the Board came up with this request due to the fact that in the past the Board has been in and out about certain th i..ngs they had not been authorized to do, and this request was to give the Board assurance that they were on the right track, not wasting a lot of' time assembling information, putting it together, sending it to Council and then they send it back. After further discussion, Dr. Bazin moved we re-word the request as follows: "Request for authorization to conduct a study and fonnulate a standard procedural policy concerning the acquisition, developrrent and maintenance for open spaces, parks and recreational areas, the purpose of which is to allow the Parks and Recreation Board to make a more accurate reconmendation to the Council '. " The motion was seconded by Mr. Ridgdill and CARRIED 4-1, Mr. Sheridan voting No. Fonn for Recording Status of Parks and Recreation Board Business Mr. Sheridan stated he did not have a chance to get around to this but reconmended the Board go ahead and carre up with something. Mr. Ridgdill stated that in essence, we are talking about creating a file and Mr. Jones added yes, on each park, each particular recreational facility. Mr. Sheridan suggested the information that I should be in each file, such as listing the type of acquisition, the cost, the facilities that are in there, and also any changes that come up, plus additional space or room for expansion. He further explained any information needed in the future would be right there in the file.. The secretary stated she had already started files on each Park which could be used. Mr. Sheridan said yes, plus there could be a sheet with everything set out as to what has been done to date. A lenqthv discussion followed and Mr. Sheridan asked for volunteers to make 1 ~ o o suggestions at the next meeting. Mr. Montgomery suggested the Board corrpile, by the next meeting, how many Parks there are, etc., and perhaps break it down to each taking a couple and Mr. Sheridan added he is sure there is a sheet somewhere that states the area of the park, the facilities that are there, and all the rest. He also added that now, on top of everything, with the insurance problems we are having today, we should try to find out from the insurance corrpany before any equipnent goes into the Parks, if they are insurable. Mr. Garrett stated Mrs. Sigler has an invento:ry of what is in the buildings, the materials in there, etc. and the histo:ry. He added Menard is alIrost corrpleted, so it can be done. Mr. Sheridan stated what he is suggesting will not be a comprehensive histo:ry but just give us something to work with. He added he believes we should have a numbering system for the Parks, and a list of facilities in each of the parks to be made into a brochure to be presented to new PeOple in town, so they will know where these recreational facilities are and what is available at each park. Mr. Jones stated he believes there is a fom already made up to standardize parks and agreed to look into this before his vacation. Several members reported they will be going on vacations but intend to be here by the next meeting. Monthly Report on Recreational Impact Fee Trust Fund The secreta:ry announced she had secured this report with the help of Mrs. Martinez and Mrs. Sigler. Mr. Sheridan stated he believes the Bell property (at Park Avenue) will be settled soon, and about $37,500 will be coming out of the impact fee toward the $99,000 purchase price. He added by the time the next $37,500 has to be paid, the impact fee fund may already have accumulated another $37,500. Mr. Sheridan also said he heard one of the Councilmen stating the other night that he didn't want to buy anyrrore property because we don I t have the rroney to do it with. Mr. Montgome:ry said Perhaps they have this rroney earmarked for something else, and Dr. Bazin said they can't do that. Mr. Sheridan stated yes they can, as the Ordinance states II at the discretion of the City Council II . There followed a short discussion on the status of the impact fee rroney. Monthly Report from Parks and Recreation Department Mr. Garrett read his rronthly report which was ve:ry detailed and corrplete, including the number of acres in each park, the ballfield, landfill site, etc. Mr. Garrett also presented a list of the impact fee, the balance as of July 7th being $206,000 and listed the probable cost of future lands and playground equipment at Umbrella Tree and Menard, totaling $155,000. He also added for PeOple who wonder what we will do with this rroney, it can go pretty fast. ~rr. Garrett also presented a ve:ry complete report as to the Parks and Recreation/Building and Grounds activities, concerning the number of teams, the number of players, attendance records, etc.. Mr . Sheridan asked why we have not heard from the new Assistant Planner as to grants and Mr. Garrett stated she has been working on the Comprehensive Plan, working on many developrrents, which has to be gone over by her in detail. Mr. Garrett then stateci he would like to discuss the matter of a few parks, like Sanchez, which originally was a street, a 50 foot right-of-way, which the City has maintained over the years, but until Council gives authorization to use it as a park, we can I t enforce the park regulations. The City Attorney, he continued, suggested a rrotion come from the Parks and Recreation Board that we wish to use these streets as a park, to enforce the rules and regulations. Mr. Garrett also continued that other than Sanchez, there is Hardin Place, just a path, but a lot of PeOple still use it; it is halfway between Menard and Sanchez and PeOple still walk down there. Mr. Garrett said Virginia Street is another, and Boston Road, down by the fish camp. Mr. Ridgdill asked if Mr. Garrett would like a recomnendation from us to present before the Council on this, and Mr. Garrett replied II right II , that these be turned over to the Parks and Recreation to be used as parks instead of just access roads so the rules could be enforced. After further discussion by the Board, Dr. Bazin rroved the Board reccmnend to Council that the property of Sanchez and other properties under consideration and owned by the City, street rights-of way etc., be allocated to the Parks and Recreation Department. These properties are on the east side of Rvierside Drive. The rrotion was seconded by Mr. Ridgdill and CARRIED 5-0. Discussion of Special Meeting and Minutes of Council pertaining to Parks and Recreation The Board discussed several items appearing in these minutes. Mr. Garrett- stated his Department is paid cut of the general fund, the Parks and Recreatio!C Budget. A . further discussion continued regardi.T1g the impact fee and citizens asking what is -2- Parks and Recreation Board Minutes of 7/9/86 Meeting ~ , Q Q .- being done with the recreational fee rroney, and the fact that sane of the new impact fee may go to the County for County roads, although (Me Sheridan believes \. Edgewater just had one County road, Park Avenue, but he is not sure. Dr. Bazin questioned the area of paying the lifeguards, and Mr. Ridgdill added if it is out of the impact fee, where does it stop; Dr. Bazin added next it would be insurance. Mr. Sheridan then asked if there was further discussion regarding the special minutes and Dr. Bazin stated he believes the question of who pays for the lifeguards will come up next rronth. Mr. Sheridan then stated there was one thing he wanted to discuss before closing and that is, this Board operates under the Sunshine Laws of the State of Florida; that the same law applies to Council as pertains to all the rest, all appointed or elected officials. Mr. Jones added the only thing this Board does not have t() do is file a financial disclosure, and added. the reason being the BoardcouldA~e zoning changes that would benefit themselves. There being no further discussion, Mr. Jones rroved the meeting adjourn, seconded by Dr. Bazin. The rrotion CARRIED 5-0. The meeting adjourned at 8:40 p.m. Minutes sul:mi tted by Dorothy C. Garrity Parks and Recreation Board Minutes of 7/9/86 Meeting -3-