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06-11-1986 -., (J / o If 1,0' ()to ~ REVISED HINUI'ES OF CITY OF EDGEWATER PARKS AND RECREATION BOARD June 11, 1986 7:00 p.m. Corrmuni ty Center The meeting was called to order by the Chainnan, Thomas Sheridan, at 7: 00 p.m. in the Corrmunity Center of Edgewater. roLL CALL: Members present were: Kirk Jones, Thomas Sheridan, Jeff Ridgdill, Dr. Bazin; Harry Montganery arrived later in the evening. Also present were Dave Garrett, Parks and Recreation Director and Brent Woronoff, Reporter. APPROVAL OF MINUl'ES Mr. Sheridan asked for approval of minutes of the May 14th meeting and suggested that on page 2, where Mr. Jones stated we should " . . . talk with the voters . . ." that the word "voters" be changed to "6itizens". Dr. Bazin rroved the minutes be accepted as corrected, seconded by Mr. Ridgdill. Motion CARRIED 4-0. Mr. Sheridan then welcaned Mr. Jeff Ridgdill. to the BQard. OID BUSINESS Jurgenson Property Mr. Sheridan announced the Jurgenson Property was open for discussion. Mr. Jones stated the Council has given us this property toward recreation and this survey shows how much we have available to work with. The Board discussed the size of this property and Dr. Bazin asked if it is large enough to launch a boat and Mr. Garrett answered no. Mr. Garrett stated it is a nice, natural scenic area and Mr. Sheridan suggested the area be cleared and a few picnic tables and b ches be placed where people could sit and look at the river; that it should be Ie _ in its natural state and that perhaps there could be a walkway and parking After discussion, Mr. Jones rroved that we turn this over to Mr. Garrett and to keep it in its natural setting. Dr. Bazin seconded the rrotion. Motion CARRIED 4-0. ~lonthly Status Report from Parks and Recreation Department. Mr. Sheridan asked the Board to turn to the diagram prepared by Mr. Garrett and stated there were a few questions he would like explained concerning the hours worked. He said he would like to see the hours separated as to Parks and Recreation maintenance and Parks and Recreation business. Mr. Garrett stated his crews overlap into Parks and Recreation maintenance and Parks and Recreation business, wherever they are needed to get the job done. Mr. Sheridan stated he believes they are sometimes working maintenance on Parks and Recreation rroney and sorretimes working Parks and Recre- ation on maintenance rroney. There was further discussion as to Mr. Garrett's payroll and Mr. Garrett said he has one man paid out of the General Fund and one out of the Corrmunity Center budget. Mr. Jones recalled that when he first carne on the Board they did not have a Parks and Recreation Director and when they finally got one, he did not realize it would also be the title of Supervisor of ~Bintenance. He believes it may be a problem in the future doing two jobs and being understaffed. He also added he v.;ould like to see it get back to Parks and Recreation only. Mr. Sheridan again discussed the hours worked and asked Ivl..r. Garrett for a separation but Mr. Garrett answered he wouldn't have time to break down everybody's hours. Mr. Sheridan suggested there could be a code, one for Parks and Recreation and one for Maintenance. Mr. Garrett stated he sorne- ./ times has one man going back and forth eight times during the day, doing things for different departments and going from one end of the City to the other. Quite a lengthy discussion followed as to the number of employees covering both jobs. Mr. Ridgdill asked if the Board was trying to get what each man is paid and Mr. Sheridan answered no, just vJhat it is CO;;i"ting us to do this v.;ork. ~..r . Jones then stated we are supposed to help, direct and advise and Dr. Bazin added he doesn I t know why we should get into all this. Mr. Sheridan said because it is just not satisfactory as it is not done in a business like manner. Mr. Ridgdill stated he thinks the chart is excellent and covers both things and believes it would be quite a task to separate them unless Mr. Garrett could corne up with a code. ...... o o Mr. Ridgdill also stated that what Mr. Garrett has to \\Ork with, the chart is broken down pretty good. Mr. Jones then IIDved we accept this IIDnthly report status rmtil we can get something IIDre in a code fashion. The motion. was seconded by Dr. Bazin and CARRIED 4-0. Mr. Garrett then presented the Board with a much IIDre detailed report on what has been done, stating serre of the items covered IIDSt of the agenda items to be discussed. Mr. Garrett's report started with the Park and Pier, stating the seawall has been completed, block layed at the new shelter, and that the side- walk paving arormd the seawall is fifty Percent complete. At this point Mr. Sheridan asked what happened to the buoys and Mr. Garrett answered the engineers told him how to put them up and was then told he couldn't leave them out there and they had to be pulled out. He stated this is still pending, and Mr. Sheridan said this is the kind of thing that should be reported to the Board. Mr. Garrett continued with his report of the Menard Park, stating lifeguards had been hired, they have purchased IIDre equipment, ,set towers, and that the::. response from the public has been very good. The next item in the report was 442 and Riverside Drive, (Veteran's MeIIDrial Park) where Mr. Garrett has applied for permits for seawall and fishing docks. Mr. Sheridan then asked if anything had been said about a merrorial IIDnurnent being constructed there and Mr. Garrett said it had been mentioned but no one ever came back to discuss it. Mr. Sheridan stated it was in the paper that \\Ork \\Ould begin on a merrorial at Veteran's Me.rrorial Park and he believes the Board should know these things. Mr. Garrett said he would like to know this kind of thing, also. Quite an extensive report followed concerning the ballfields, the tournarrents to be held there, and a treasurer's report showing a good balance in the black for this year. Mr. Harry Montgomery arrived at 7:30 p.m. and was introduced to Mr. Ridgdill. Mr. Garrett continued that the Carmn.mity Center has had thirty five meetings and activities during the IIDnth of May; that ten loads of fill dirt had to be applied to level the 15th and Umbrella Tree Park property. Mr. Sheridan interrupted to ask Mr. Garrett if he does not intend to contact Mr. Corhern, the architect, to go ahead with his projections for Umbrella Tree and Mr. Garrett said he \\Ould like to, but believes the area is not ready as yet. Mr. Sheridan stated Cormcil has given the ~*authorization to contract to have it done and Mr. Garrett stated if we hire contractors we have to be there to supervise them, to make sure they are doing it right. Further discussion followed as to the steps: being taken for Umbrella Tree Park and Mr. Sheridan gave a short backgrormd to Mr. Ridgdill. He continued we have children playing in the streets, children playing in vacant lots, PeOple living up there who have paid their recreational impact fee, paid their good IIDney for recreation for their kids and families and they haven' t received a thing. He added the Board has to take IIDney out of the impact fee, so let's do it and get it over, with and give the people what they. ~ paid for. Mr. Sheridan also stated we have taken in over a quarter of a million dollars in the past two and one half years in impact fee IIDney but we don't have any evidence of anything being done except one piece of land which was bought; he also added he thinks it is totally rmfair to the public and would like this on the public record. Mr. Ridgdill asked if the m::mey is there to do the job, and Mr. Sheridan stated certainly it is, and that Dr. Bazin will be making a report later in the meeting on the IIDney we have in the impact fee frmd which, as of the last meeting, had a balance of $179,000.00. Mr. Garrett then continued his report with the Roberts Road property and annormced there is not much change. He continued that regarding the Park Avenue property, the City Attorney is looking into that, getting surveys, title search and permission for Florida Power and Light to secure an easement. Mr. Sheridan said when they make a survey of the Park Avenue property he rmderstands they are going to include the bike path and rmderstands it will cost the citizens $2,500 or have the $2,500 taken out of the impact fee. Mr. Garrett referred the Board to a meIID from Mrs. Martinez to the Director of Public Works requesting roadway improvements to Park Avenue and construction of a Pedestrian/bikeway facility. Another lengthy discussion followed as to whether the bike path is a safety IIDve or for recre- ation. Mr. Ridgdill stated if it is for recreation it should come out of the impact fee, and Mr. Montgomery stated originally the bike path was wanted for the kids, as they couldn't get a bus to school, and Mr. Ridgdill added PeOple using the bike path could also be using it as a recreational facility, that it \\Ould be killing- two birds with one stone by having a survey. *Should read: " . . . given the parks2&" Recreation Deparbnent " Parks and Recreation Board Minutes of Jrme 11, 1986 Meeting o o Mr. Garrett continued his report with discllssion of the 36th and Mango property, stating there is at least.a one and one-half lot that joins City property and the City attorney is negotiating with the realtor on getting that property, which is the property the Magnuson Corporation wanted to sell. Mr. Sheridan asked why they are attempting to utilize that piece of land when Council turned down the four listed items of land this Board agreed on. Mr. Garrett said this lot and a half could be bought for about $500.00. Mr. Garrett stated he had also sent a merro to Council suggesting the purchase of seven lots on Tarrarand and four lots on Woodland, which were not for sale when the Board went out and looked at some sites. Mr. Garrett said he believes these corner lots are better sites and took his recornnendation to Council. The Board discussed these properties at length and Mr. Jones rroved the Board back up Mr. Garrett I s recorrmendation for these t\\D properties, seconded by Mr. Ridgdill. Motion CARRIED 4-1, Mr. Sheridan vo1;.ing No. Procedural Policy Status Mr. Sheridan announced the Procedural Policy could not be taken off the table as the Councilman who tabled it was not present at the last Council meeting. . Report by Dr. Bazin on Recreational Impact Fee-Trust Fund Dr. Bazin reported the balance of the Impact Fee Trust Fund as of April, 1986, is $186,383.37, and this figure includes $4,207.70 total expenditures taken out as of this year. Dr. Bazin stated the budget for the Parks and Recreation Board is $100,000 per year and the balance still in escrow is $90,591, even though our entire budget VJOuld be expended, and it is going to keep increasing, too, due to impact fees. Dr. Bazin concluded that the rroney spent, just $4,207.70, shows rroney is not being spent where it shouldn It and Mr. Sheridan added there is nothing to spend it on. Dr. Bazin asked if the Board VJOuld like this broken down and Mr. Sheridan said no, we just need to know the rronthl y balance. Dr. Bazin said it is a public record which hangs in the lobby every rronth. Report by Harry Montgomery on twenty one classrooms at the Elementary School. Mr. Montgomery stated he was told there. will not be any building there for- three or four years and that before anything is done the City will be notified so there should not be a problem. He also stated portables will be rroved there and discussed the idea of rroving the fence on number one field to make it the larger field, and Mr. Garrett said the fence could be rroved in about seventy five feet. Nr. Montganery added he is not sure exactly where the portables are to be set up and they may not have to rrove the fences, and he understands eight or nine portables are being ordered. Mr. Garrett said the parents and the P. T .A. are quite proud of the ballfields, and Dr. Bazin added yes, and $5,000 in the black, too. Review and Discussion of Ordinance #82-0-17, 5/17/82, of the Parks and Recreation Board. Mr. Sheridan stated the reason:fOr discussion of this Ordinance is the fact that some people believe we are overstepping our limitations; that we are doing some things we shouldn I t do; that we are infringing on certain people I s areas; and that he VJOuld like to review this Ordinance which lays out exactly what the Board~ should do and what the Board is entitled to do. Mr. Sheridan then read sections of the Ordinance pertaining to the duties of the Board, several of which are the recorrmendations of land acquisition for public parks and recorrmendations for maintenance and operation of City Park facilities. He concluded by saying the Board shall provide broad policy recorrmendations to City Council on all matters, not some matters, pertaining to:-pUblic parks and City recreation. Quite a discussion followed concerning this Ordinance with the Board stating that sometimes their hands are tied, that to some people the Board is very important but to others this Board is not that important. Mr . Sheridan stated the reason the Board is low man on the totem pole has to do with funds, that they don It want to take rroney out of the City budget for Parks and Recreation; that they don It have to take it out of the City budget as we have an impact fee to take care of it and we are not using it. Mr. Sheridan asked that if Mr. Garrett had the time, could he have an ouside contractor do the VJOrk, and Mr. Garrett said we will be using close to $100,0000 of that rroney pretty quick on the land at Park Avenue, for one, but the Board stated they are not taking the whole chunk anyway, just taking half at this time. -3- Parks and Recreation Board Minutes of June 11, 1986 " o o A further discussion followed as to Mr. Garrett not having to answer to the Board as they believe he is quite capable of making decisions. Mr. Ridgdill stated he is just stepping into this, but from what he l1as heard, Mr. Garrett has a job he gets paid for; that he does have separate jobs and does things this Board should know alx:mt but doesn't have to report to the Board. Mr . Ridgdill further stated he believes there is a comnunication break down here. He stated Mr. Sheridan seerred to be saying we should have known about the ThD proposed properties to Council, but that in this situation, Mr. Garrett explained he had to get the infonnation to Council by noon today. Mr. Montgomery then said he believes Mr. Garrett is quite capable of making decisions also, and Mr. Ridgdill added he doesn't think the City is going to say Mr. Garrett has to tell the Board everything he is going to do. Mr. Jones then said Mr. Garrett's authority lies with the Council; that our Board is no authority; we are just advisory and we cannot start to direct him in everything he does. Mr. Sheridan stated this is not what he is asking; that the Board just wants to know what is going on. Mr . Garrett stated no one calls him between meetings to discuss anything, and Mr. Jones stated he believes things are running pretty srrooth. Form for Recording Status of Parks and Recreation Board Business Mr. Sheridan read from a rough draft he had prepared and Mr. Jones asked if it will be a surrmary of each thing that has been done. and Mr. Sheridan answered yes, everything will be listed, plans, scheduling, land cleared, etc. The Board believes this to be a good idea and Mr. Ridgdill ITOVed that the Board have a sample sheet made up and discuss the possibility at the next meeting. Motion was seconded by Mr. Montgomery and CARRIED 5-0. Menard-l'1ay Park Mr. Sheridan stated we had discussed the Menard-May Park but added he had heard of an event where some kids swam across the river and the lifeguard deserted the beach and went after them. Mr. Garrett said we are not responsible; if someone enters the water at someone else's property, the City is not responsible, but in the former event, that person had been drinking, was ir.toxicated and fully clothed \j and the lifeguard believed his life was in danger. Veterans' Merrorial Park "Merrorial" Mr. Sheridan then brought up the fonner question of someone having a merrorial at the Veteran's Merrorial Park, which is situate:Lat the end of 442 and In9i-~____former River Boulevard, which was designated as a Veteran's Merrorial Park by the/ Council at their last meeting. Mr. Sheridan added he would like to know what the Board should ITOni tor, and if there is anything to ITOni tor. Installation at Duck Lake Park Dr. Bazin asked just where this park is and was told by a Board member that it is located at 16th and Mango. Mr. Garrett stated he had discovered that the lakes have names and this had been called Lake Laurel. When Mr. Sheridan suggested each park should be designated and identified by a number and name, Mr. Garrett said the parks are already numbered. A discussion then ensued as to the installations at Duck Lake, such as picnic tables and a little shelter which had been rerroved from the old cooking pit. Mr. Jones believes it does not look too bad and Nr. Montgomery added a lot of people go fishing there. Mr. Garrett suggested the Board wait and see how much it gets used and if it gets a lot of use, there can be ITOre facilities. Mr. Sheridan stated there are a lot of lakes where the kids are swimming and should not be. Mr. Garrett said the City Attorney recornnended we make "No Swimming" signs to put at all our lakes. The last two i terns listed on the agenda under "Miscellaneous" had been discussed under Mr. Garrett's report, and there being no further business, Mr. Jones ITOved the Board adjourn, seconded by Mr. Montgomery. Motion CARRIED 5-0. The meeting adjourned at 8:42 p.m. Minutes prepared by Dorothy C. Garrity Parks and Recreation Board Minutes Meeting of June 11, 1986 -4-