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12-11-1985 . ;. '-> o ~J~' CITY OF EDGEWATER PARKS AND RECREATION BOARD December 11, 1985 7:00 p.m. MINUTES DUE TO MALFUNCTION OF TAPE RECORDING, THE FOLLOWING MINUTES WERE TAKEN FROM THE SHORTHAND NOTES OF THE SECRETARY: The Vice Chairman, Mr. Sheridan, called the meeting to order at 7:00 p.m. in the Community Center, Edgewater. CALL TO ORDER/ROLL CALL Members present were: Messrs. Sheridan and Montgomery; Mrs. Curry. Mr. Jones was excused. Also present was Frank Opal, an interested citizen. APPROVAL OF MINUTES Mr. Sheridan asked for any corrections to the minutes of November 6, 1985 meeting, and there being none, a motion was made by Mr. Montgomery, seconded by Mrs. Curry to approve the minutes. Motion CARRIED 3-0. Mr. Sheridan then asked for any corrections to the minutes of November 13, 1985 meeting, and Mrs. Curry stated that on page 2 it should read "Mrs. Curry stated she worked ." not " she helped. ." at a recreation park; also, that "Mr." Curry appeared several times instead of "Mrs." Curry. Mr. Montgomery then made a motion the minutes be approved as corrected, seconded by Mrs. Curry. Motion CARRIED 3-0. OLD BUSINESS Umbrella Tree Update. Mr. Montgomery stated he had talked with Mr. Garrett and the shell work is not done. Mr. Sheridan stated it should be cleared, that fill is a mmcr. thing. He concluded by saying we have done everything possible; the Board went to Council and Council agreed it should be done; and the Board does hereby discharge its duty until people who are authorized to do the work get it done. Fire Department Pavil~on. Mr. Sheridan stated this has been taken out of the hands of the Board as Council gave permission for the go ahead on this. Mr. Sheridan also said we are not getting proper communication from people involved in the City and asked who makes thedetermination of priorities. After some discussion Mr. Sheridan stated we should get more information on these things in order to do our job. THE FOLLOWING MINUTES TAKEN FROM TAPES: Vacancy on the Board. Mr. Sheridan announced we would be voting for a new member of the Board this evening and Mr. Montgomery asked just how we go about this. Mr. Sheridan stated we should discuss each candidate. A discussion followed of each candidate, and Mrs. Curry then stated she thought a point in favor of Dr. Bazin was the fact he has his practice here in town and is evidently here to stay. Mr. Opal offered an opinion that Dr. Bazin had resigned from the Merit Board at one time, and Mr. Sheridan explained Dr. Bazin had returned to the North for a while but is now settled here. Mrs. Curry then made a motion that Dr. Bazin be nominated as a new Board member, seconded by Mr. Montgomery. Motion CARRIED 3-0. Mr. Sheridan then stated Dr. Roland J. Bazin has been nominated as a new Board member of the Parks and Recreation Board, and asked a recommendation be sent to Council. / J . "f. o o . . < Population Growth.. Mr. Sheridan announced each Board member should review this; that this is for their approval and he would like to be told what they do or do not like. Mr. Sheridan stated for the benefit of the news media and our guest that he would read the study. which he did. Mr. Sheridan did explain that any land the Board acquires for parks or recreational area is considered an open space, that it m~y not even be used for parks, but will be used as open space. He also stated he had gone to the Building Inspector and City Hall for this study, using facts and figures from these different departments. He also said he had received a list of all the land the City has, and from that derived the acreage we have available, the acreage that is un- developed, and that the outcome from that was the amount of land required to meet the standards as set forth in the impact fee Ordinance. He also continued the Ordinance states we should have so much acreage per thousand people, and we really only have fifty two (52%) percent of what we need. He further explained that all the figures contained in this report are from January 1, 1985 to November 15, 1985. Mr. Sheridan thenrontinued to read each category in the report and Mr. Montgomery stated he thought this report was very good and should be sent to Council. Mr. Sheridan agreed this Population Growth Study should be sent to Council, Mrs. Mart~nez, and all department heads. The secretary was instructed to do so. Flag Donation. Mr. Sheridan announced a Mrs. Lorena Figg would like to present a flag for our parks in honor of two veterans. After some discussion, the Board agreed to turn over the presentation of the flag to Mrs. Martinez, and to ask the Press to be present, as requested by the donor. The Board also agreed to have the flag held until it can be used. Miscellaneous. The secretary then read the memos of Mr. Garrett, as he could not attend the meeting this evening: Dan Cory will survey the Jurgenson property; Mr. Williams is to get back to him in regard to the Magnuson property; there has been no reply from Mrs. Pointer; 'Mr. McCallister was to start clearing Umbrella Tree November 18th, and Mr. Garrett left word with him to call, but no answer has been received as yet; Council had determined the Fire Department offer for a pavilion would be accepted. Mr. Sheridan then asked Mrs. Curry if she had anything to discuss, and Mrs. Curry stated she wanted to discuss the purpose of our Board; she would like to know if the City of Edgewater wants recreational facilities; that we have met faithfully once a month, hashed and rehaqhed the Umbrella Tree Park, the Five Year Plan, and just about everything. She strongly believes we do about everything we are supposed to do, meet when we are supposed to meet, believe in what we are doing, but somebody somewhere doesn't seem to want to go along with us, and asked if we are wasting our time or are we going to get some recreational facilities in the City of Edgewater soon. as the kids our out on the street enough. V' , \I Mr. Sheridan stated this is a very good question. and suggested that after the first of the year we, as a Board, send a request to Council for a co-meeting to discuss our position as the Parks and Recreation Board, and what the Council's determination is, what they are going to do, and let us know where we stand. Mr Sheridan then suggested we had better wait for a full membership before this is done. This was agreeable to the Board. Mr.Sheridan stated we have gone out of our way to do things, and some that were not required, but we are not getting any where. Quite a discussion followed. Mr. Sheridan said we would hold this business of discussing the status of the Board until after the January meeting when we will have a new Board member. He continued that we should Parks and Recreation Board Minutes of December 11, 1985 Meeting -2- ~ , I I .1'. o o ., have a full five member panel and document everyone's feelings and have it recorded so it can be referred to later. Mrs. Curry then stated she had one more thought concerning priorities on Mr. Garrett's crew, that if something has to be done for Parks and Recreation, should it take precedence over the Fire Department getting their pits built, etc.? Mr. Sheridan answered that someone should make a determination of priorities and Mr. Montgomery stated perhaps more building and maintenance or parks and recreation people are needed. Mr. Sheridan recalled that at a previous meeting it was discussed that a.list should be presented to Council as to what is required and what is being asked to be done right now. Mr. Montgomery said so many things have to be done and not haphazardly. Mr. Sheridan pointed out that we have the chance to get the best man in the business to design for us, offering his help gratis, and we are going to lose this man. Mrs. Curry suggested he should be called until he is reached before we do lose him. Mr. Sheridan also stated he wanted to bring up the subject of outsiders sitting at our Board, not requesting permission to be heard, and participating in this Board's function without permission of the Board; that he believes this is an irregularity that should not be permitted. Mr. Sheridan then explained Mr. Corhern was invited to our Board meeting to participate as a consultant and it was not necessary for him to ask permission to speak. Mrs. Curry stated anything that was said by this person should not be in the record and Mr. Montgomery said he did not understand why this person was sitting there. After some discussion, the Board decided this will be in the minutes and if there are any questions, it will be brought up again at the next meeting. Mr. Sheridan then said he did want to ask of Mr. Garrett, who is not here to answer, the status of the playground equipment at Menard May Park, and the fact we are going to lose our insurance for the Park. He stated another question for Mr. Garrett is the total amount of revenue received from the rental of the Community Center, the Shuffleboard Clubhouse, and the Baseball Diamond, so that when the rental figure is worked up for 1986 there will have to be an increase because of higher charges for electricity, etc. The secretary was then asked to send a memo to Mr. Garrett asking him to get this information for the next meeting. Bike Path. Mr. Sheridan then discussed the proposed bike path from Park Avenue to the Elementary School, and the fact that recreational impact fees are going to be used to finance this project. He also stated an estimate of $35,000 had been made, and that the Parks and Recreation Board budget for the whole year is $100,000 and that $18,000 has already been taken off the top for new equipment for Parks and Recreation. He also stated there was no way this can be done for $35,000 and suggested we send a recommendation to Council to put a cap on that $35,000 so that if that path comes to $135,000 only $35,000 will be taken out of the impact fee. Mr. Montgomery stated he is partial to seeing the path built and if it has to come out of impact fee, it will have to be done. He also stated every one keeps telling him that all they hear is Florida Shores, and what about up there where the bike path is supposed to be, and he tells them all he knows is that it is coming. Mr. Montgomery stated he has heard there are two bridges to be built; that there has to be a divider between the bike path and the highway; and he suggested we have to get started in putting something on the land as at Umbrella Tree and Roberts Road. Mr. Sheridan stated he had discussed this at a previous meeting, such as getting the land cleared at Roberts Road, and that trees have to be put in there, shrubbery placed, etc. Mr. Sheridan also stated we have many interested people, along with our Board members, who are anxious to go out and spend a lot of their time in doing this but we do need cooperation. Parks and Recreation Board Minutes of December 11, 1985 Meeting -3- ,.- ! o o # Mr. Sheridan then brought up the subject of the community Christmas tree being decorated, but believed this is not going to be done. or will be done later. There being no further business, Mr. Sheridan wished everyone a very, Merry Christmas and healthy and prosperous New Year. Mr. Montgomery then made a motion to adjourn, seconded by Mrs. Curry. The meeting then adjourned at 8:46 p.m. Parks_and Recreation~Board Minutes of December 11, 1985 Meeting Minutes submitted by Dorothy C. Garrity -4-