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11-13-1985 (\,. '. , \ " u o ji~ CITY OF EDGEWATER PARKS AND RECREATION BOARD NOVEMBER 13, 1985 7:00 p.m. MINUTES The Chairman called the meeting to order at 7:00 p.m. in the Community Center of Edgewater. ROLL CALL Members present were: Messrs. Sheridan, Montgomery and Jones; Mrs. Barbara Curry. Also present were: Sidney Corhern, Architect; Mr. Jack Corder; Mr. Frank Opal and Miss Kim Stevens. APPROVAL OF MINUTES Mr. Jones asked for any corrections to the minutes of October 16, 1985. Mr. Sheridan stated that on page 3, second paragraph from the bottom, there is no record of a motion being taken. The secretary was instructed to add "Motion CARRIED 2-1, Mr. Jones voting no", and to delete the portion of "debate". Page four is to be corrected, as pointed out by Mr. Sheridan; in the last para- graph, the sum of cement work should be $3,000 not $300, and on page 5, top paragraph should be "palm'~ trees, not "pine" trees. Mr. Jones asked that we place a period in the first paragraph on page four after ". . the City would be behind her.", pert aining to Mrs. Kay, Bennington. Mr. Montgomery made a motion to accept'the minutes as corrected, seconded by Mr. Sheridan. Motion CARRIED 4-0. OLD BUSINESS Elementary School Lease. A discussion followed regarding said lease. Mr. Sheridan stated he was under the impression the area covered sixteen (16) acres but in the lease it stated eight point seven three (8.73) acres. The Board agreed there was a discrepancy but now we know what we have, as we have a Lease for ninety nine (99) years, yearly rental of $1.00. Mr. Sheridan pointed out it stated in Paragraph 7 that "The Board may cancel the Lease as to any designated area which the hoard determines is needed exclusively for the school building purposes. . upon one (1) year written not ice to the City . " Mr. Jones stated that anything put in by the Board that is costly to the City and they decide not to uphold their lease, the Board would be reimbursed at the rate of Ij25th per year. Mr. Sheridan stated we already have nine years on it, and if we stay twenty-five years, we won't get a thing out of it. Mr. Sheridan added the primary thing to think about is that the school is overloaded now. Mr. Jones added the school is thinking about enlarging due to that same fact that the school is now overloaded. Mr. Corder stated New Smyrna Beach is going to be the pilot pugramr going to a Middle School, which means all sixth graders will go to Junior High. Mr. Montgomery stated the elementary school has no plans in the near future to huild a school. Mr. Jones stated he believes that if Edgewater even decides to build a school tomorrow it would be five years before they could even brak ground and there doesn't seem to be an immediate danger we might lose that area. Mr. Sheridan stated we have approximately 31.49 acres available, and of that amount about 15.39 acres have been developed. He stated that according to the formula of five acres per 1,000 people, we need about 28! acres to bring us up to snuff. Mr. Sheridan then stated the areas we do have now; North Riverside Park, 2 acres, developed; East end of Indian River Boulevard, 1 acre, 'undeveloped; Menard - May Park, 4.41 acres, developed; Kumquat Drive, 1 acre, undeveloped; Roberts Road, 14 acres, undeveloped; Elementary '-> C,J School, 8.73 acres, which is questionable, developed; U~brella Tree Drive, .35 of an acre, undeveloped; giving us a total of 31.49 acres. Mr. Sheridan said the, Ordinance states we should have so much land and Mr. Jones replied the Council would probably want the land we have now to be developed. Flag Pole Discussion. Mr. Jones advised the Board the flag pole discussion had been tabled at the October 16th meeting and believed we now had enough present to get on with this. Mr. Jones then advised the Board that' Council gave' approval to place flag poles where the Board believed they were needed. There was quite a discussion as to an acre requiring a flag pole. Mr. Sheridan suggested flag poles in every park, as we have parks developed and no flag pole has ever been put in and suggested the flag pole and landscaping be put in when the park is developed. Mr. Montgomery stated he is all for flag poles, but there would have to be people taking care of the flags unless the lights are on them, and then it would require electricity. Mr. Sheridan stated it was such an embarrassment when Menard-May Park was opened as there was no flag pole to fly a flag pre- sented to the City by a Veteran's organization. Mr. Jones asked if there was a flag pole there now, and Mr. Corder said yes, it had been placed there last week. Mr. Sheridan then stated he believed the flag poles should be included in the development of the parks. Mr. Jones turned the chair over to Mr. Sheridan and then moved that the Parks and Recreation Board, when it becomes necessary to plan and if it constitutes a park, will then decide on the flag poles. The motion was seconded by Mr. Montgomery. Motion CARRIED 3-1, Mr. Sheridan voting no. Umbrella Tree Park Plan rMr. Jones announced Mr. Sidney Corhern had helped us at the last meeting and had offered to make a plan for the park, which he presented to the Board. Mr. Garrett presented it to the Council the next day and Mr. Jones concluded Council will go ahead with Umbrella Tree Park clearing, etc. Mr. Sheridan presented the Board with a diagram of playground' equipment. Miss"Stevens suggested we incorporate ball parks but Mr. Jones said we really do not have enough existing land to even think of ball- parks but perhaps the other two lots to the South could be cleared for sandlot football. Mr. Corhern suggested loads of sand can be used by the children with their imaginations and could be part of playground equipment. Mr. Jones then stated we have to really get down to business on this Park and a discussion followed as to the equipment to be placed in the Park. The Board then asked the opinion of Mr. Corhern, and Mr. Corhern gave several suggestions. Mr. Sheridan made a motion that Mr. Garrett contact Mr. Corhern for a consultation on the equipment to be placed in Umbrella Tree Park, seconded by Mr. Montgomery. M6tlon~CARP..IED, 4-0. Mr. Montgomery expressed appreciation in having Mr. Corhern at our meetings. Mr. Corhern gave his thanks and informed the Board he would like to see more designs built for the elderly. Mrs. Curry stated she had w~r-~@g at a recreation park in her former home town and they had equip- ment for small children's games which were kept in boxes; they had a super- visor who came in early and put out the equipment, etc. Mr. Montgomery believed shuffleboard equipment could be placed there. Mr. Sheridan suggested we will have to have supervision, and reminded the Board the problem the City ran into with Menard-May Park. Mrs. Curry remarked if the insurance company says we can have this without a leader or some one to supervise being there, then we can go ahead, but not to go on and find later the City will be liable. Mr. Corhern said it would not be feasible moneywise to have a supervisor there, and that the problem at Menard-May Park was much more critical because of the water. Mrs.. Curry did suggest when the project gets going, we will have to start looking for youth leaders, high school youths, etc. for the smaller parks. Mrs. Curry also stated there should be supervision in the larger parks. Mr. Sheridan told of physical education courses being offered and some included lifeguards. Mr. Jones expressed the thought if we need supervisors in the smaller parks, he believes we will never have parks of that size because of the cost factor. Mr. Jones stated there is always a danger factor and perhaps we could -2- Parks and Recreation Board Minutes of November 13, 1985 Meeting o o check with Attorney Alvarez as to where we stand on this matter. Several ideas were discussed by the Board on the subject of equipment and Mr. Sheridan suggested we ask the insurance company as to liability. Mr. Opal made mention of a case where the City was sued, a child cutting his hand on the slide, and a discussion followed as to all the suits seeming to be filed, but Mr. Jones pointed out this should not stop the Board from trying to make the facilities nice for our community. The Board did agree to try and make the Park as safe as possible and hope we can acquire the insurance for liability, as Mr. Sheridan suggested. Mr. Corhern stated after his meeting with Mr. Garrett, he could probably have sketches ready for our next meeting concerning the equipment to be placed in Umbrella Tree Park. Roberts Road Plat Mr. Corder presented a plan just as a general idea for the use of Roberts Road property, which property is bounded on the West by the East Coast Railroad, on the South at 30th Street, and on the North at 28th Street, as provided by inform~t10n from Mr. Sheridan. Mr. Corder stated this plan was to be turned in the first thing in the morning for Council to act on it by Monday evening, at their regular meeting. It was suggested by Mr. Corder that everyone study it and Mr. Montgomery mentioned we could present tennis courts, and start with that. After an in-depth discussion of this property, Mr. Sheridan made a motion we send a memo to Council attaching a tentative projection for the use of Robert Road property, in compliance with the request of the Mayor and members of City Counci~ seconded by Mr. Montgomery. Motion CARRIED 4-0. Jurgenson Property Discussion Mr. Jones explained Mr. Sheridan had, at the last meeting, brought up the idea of what we want to do with Jurgenson property. Mr. Sheridan made a motion that the Jurgenson property be surveyed, the entire area, as soon as possible, so the Board can determine the area they have to work with, seconded by Mr. Montgomery. Motion CARRIED 4-0. New Business Mr. Jones asked for any new business and there was none for discussion. Miscellaneous Mr. Jones asked the Board to discuss the Fire Department project at the ~avilion, and Mr. Sheridan stated this had been tabled at an earlier meeting. Mr. Jones suggested we take this off the table and discuss it. Mr. Jones further stated this is a project of the Fire Department to add a new paviliOn at Edgewater Park with the Fire Department paying for all materials and the Parks and Recreation Board supplying the labor. After a lengthy discussion, Mr. Montgomery made a motion we recommend to Council we do not become involved as we do not have enough manpower to pursue our other projects, seconded by Mr. Sheridan. Motion CARRIED 4-0. Pointer Property Mr. Sheridan asked if there was any further information on the Pointer property being donated to the Parks and Mr. Jones answered he had inspected the County records and there was nothing in the original Deed; it was just a verbal promise. Mr. Jones had information that Mrs. Pointer was not too interested in selling her property until she heard there were a lot of kids down here, so she is sending a letter from Fairfax, Virginia, where she now resides. Mr. Jones stated he would get back with the Board when he receives a reply. Mr. Sheridan then stated that at the last special meeting, it was brought up that the Magnuson Corporation may contribute 'm0re 'prope:p'ty' !tothe' Park. Parks and Recreation Board Minutes of November 13, 1985 Meeting. -3- - . . o Q . ' Mr. Corhern stated it was his understanding Mr. Williams had direct contact with Mr. Garrett, and Mr. Sheridan made a suggestion the Board have Mr. Garrett cont-act Mr. Williams and give a report at the next meeting. Mr. Montgomery asked whatever happened to the half-basketball court from Rotary and a recount was given leading up to this date, as no answer was ever received from Rotary. Mr. Sheridan suggested perhaps we could try and secure Grant muney and Mr. Jones suggested we find out where we can secure the information and try to qualify for a future Grant, and that he would speak with Mr. Garrett about this. There being no furthe~ business, Mr. Montgomery made a mot~on to adjourn the meeting, seconded by Mrs. Curry. Motion CARRIED 4-0. The meeting was then adjourned at 8:42 p.m.. Minutes submitted by Dorothy C. Garrity Parks and Recreation Board Minutes of November 13, 1985 Meeting. -4-