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09-11-1985 #; '-J u CITY OF EDGEWATER PARKS AND RECREATION BOARD September 11, 1985 7:00 p.m. MINUTES Vice Chairman Sheridan called the regular meeting to order at 7:00 p.m. in the Community Center. ROLL CALL Members present: Messrs. Sheridan and Montgomery; Mrs. Curry and Mrs. Gilchrist. Mr. Jones was excused. Also present was Mr. Garrett, Recreation Director. APPROVAL OF MINUTES Mr. Sheridan asked if there were any corrections to the minutes. Mr. Montgomery stated the name "Charles Darrigo" on page 2 should read "Jerry Darrigo". Mr. Sheridan stated on page 3, the name "Mr. Garrett" should be inserted, not "Mr. Jones", concerning lifeguards at Menard- May Park. There being no further changes, Mr. Sheridan .announced the minutes stand approved as read. OLD BUSINESS 5 Year Plan Mr. Sheridan drew attention to the memo attached to the members' packets regarding the 5 Year Plan. Mrs. Curry stated she believes nothing specific is said about our doing a 5 year study, and Mr. Montgomery agreed with this thought. Mrs. Curry then stated she believes that under Section 3, Duties, we have been doing what is required of us at present and unless she has misinterpreted it, there is no call for a 5 year study listed in this Ordinance. Mr. Montgomery agreed with this, and stated we all know our capacity as an advisory board. Mr. Sheridan then asked, "You feel, in other words we do not have specific direction to work a 5 Year Plan?". Mr. Montgomery answered in the affirmative. Mrs. Gilchrist expressed her thoughts were basically the same, except it does say" . it shall review and recommend land acquisition for public parks. "; there's no time limit, it could be a ten year acquisition, it doesn't necessarily say a 5 year or 2 year, but does say to review for future acquisition. Mrs. Curry stressed we review every time we meet, and she believes our duty right now would be to acquire the land and then implement a 5 Year Plan. Mrs. Curry then stated she doesn't understand how we can plan 5 years in advance when we don't have anything to plan with. Mr. Garrett then read from a Special Council meeting of June 11, 1985, where the Mayor advised Mr. Garrett that each department head would be asked to work with a Council member to determine a 5 Year Plan, and this does say a Department Head. Mr. Montgomery expressed the idea we are not qualified to really do a 5 Year Plan, that what we do basically right now is go month by month, and it is hard to make a projection. Mr. Montgomery also stated he thinks we are doing a wonderful job right now to look to the future, and we are basically working on a five year plan, a ten year plan, even a twenty year plan. He added people down the road twenty years from now are going to say somebody used a little thought in this. Mr. Sheridan then pointed out that in our memo to Council we asked for an authorization to work on a 5 Year Plan specifically, that we haven't been directed specifically to do that. Mr. Sheridan pointed out ahat anything we have to work out has to be presented to Council; I that we have no authority to go out and institute contract work, or anything else. He further stated we are an advisory board and all we can do is make recommendations. Mr. Hontgomery stated he believes Mr. Garrett is the only person aut~orized to know what is going on and we ~ u should all follow Mr. Garrett. Mr. Sheridan suggested the Board give M~.Garr~ttany assistance it can on the 5 Year Plan, and Mr. Garrett stated he would welcome any assistance and believes we should have a good format to follow, although he hates to stop at 5 years. Mr. Sheridan suggested we could work it for 3 years and if it needs upgrading give it another 5 years, and then another 5 year plan, bringing it up to 13 years. A further discussion followed as to just what a 5 Year Plan entails. A motion was made by Mr. Montgomery that we go along with Mr. Gar~ett on the 5 Year Plan, that he will give us directions where to go, and we will submit our findings to him. The motion was seconded by Mrs. Curry. PASSED 4-0. Offer of Basketball Half Court A discussion was held concerning the Basketball Half Court. Mr. Montgomery made a motion we contact the Rotary Club through a letter to Mr. SikeSj seconded by Mrs. Curry. PASSED 4-0. Purchase of Land - Florida Shores Mr. Garrett secured the lot numbers for the properties in question. Several corrections were made to the proposed list as originally presented. Mr. Garrett stated Mrs. Martinez had been notified of the changes. A discussion followed as to properties being sold before Council approves the list suggested by the Board. A suggestion was made by Mrs. Gilchrist to have the Board make a low offer for a certain piece of property, assuring that property would not be sold until a final agreement was reached between the parties. Mr. Sheridan stated he was sure the Council would not go for that and Mr. Montgomery agreed, adding that it would be overstepping our authority. After further discussion, the Board agreed to go with past procedure, i.e., submitting the list to Council which has been done, and going on from there, and if the list is rejected, the Board will then have to look at more property. Fire Department wishes to expand picnic shelters at the Park and Pier. No information having been received on this matter, the Board decided to leave it lie until said information is received. Umbrella Tree Park Update Mr. Garrett stated paths had now been cleared and the Board members agreed it looks great, with the center being opened up, as this gives access and allows space for picnic tables. Mr. Garrett stated he had disc~ssed the subject of fill with Mr. Jones. A discussion then followed as to just' how much fill will be required. Mr. Sheridan suggested the Board be presented with a Plan and Mr. Garrett said he would check his files onthis matter. Mr. Sheridan ~ed just what would need to be done to have the balance of the land cleared and get the fill in. Mr. Garrett stated he had just one bid on clearance and will contact that man. Mr. Sheridan then suggested a determination be made as to just how much fill we need, and as Mr. Montgomery had stated ~t the last meeting, the land was given to us and if we have to spend a few dollars to upgrade it, it should be done so that the Board can get on with the designing of the park. and getting it to Council. Mr. Montgomery asked if there was a possibility of getting to this next month, and Mr. Garrett said he could not guarantee anything, as it will take a while if he has to go to the engineer for a Plat. Flag Poles in Recreation Areas and Parks. Mr. Sheridan explained we had received no reply to this as yet and it will have to be held until such reply is received from Council. Mr. Garrext stated we first have to get a flag pole, put lights on it, get electricity down there and because of the work load in his department he is not too worried about flag poles at this point. Mr. Sheridan then suggested we just have to wait until manpower is available to get these jobs done. Parks and Recreation Board Minutes September 11, 1985 -2- it .. ~ ., '-J u NEW BUSINESS Halloween House The Board devoted considerable discussion to this project. Mr. Garrett suggested he would like to ask the Park Board to help as they did last year and that he will get together with several other people who were so helpful. It was suggested by Mr. Garrett also that a small admission be charged due to the fact that so many children went through five or six times while others didn't get to go through once. Mr. Sheridan expressed the opinion that since the City has complete control of running it this year, there may be repurcussions if an admission is charged. Mr. Montgomery agreed with Mr. Gartett that so many children were running through several times. The Board decided to think about the admission charge at a later time. Mr. Sheridan asked,~r. Garrett to work up a plan on the Halloween House, that~a motiQn would not be necessary as Mr. Garrett has the plans all set up. MISCELLANEOUS Mr. Sheridan then discussed the Roberts Road property and stated an effort should be made to get some kind of road down there after we get the plat and get our dimensions, so we could establish where we are going to put roads and parking spaces. Mr. Sheridan suggested Roberts Road at 28th Street on the East side, and to see what it would cost to have that cleared and what it would cost to get the sub-strata prepared. Mr. Sheridari pointed out the Board could then make a determination of how they were going to develop it. Mr. Montgomery agreed it would be nice to start developing that area. Mr. Sheridan stated it would at least give an indication that the Board is doing something. Mr. Sheridan then asked Mr. Garrett to get the cost of sub-strata prepared, and Mr. Garrett stated we would probably know more when they start with paving. Mr. Sheridan agreed that once we get the figures worked up, we can then present it to Council. Mrs. Gilchrist asked for an explanation of the proposed recreation map, and Mr. Garrett stated it was someone's idea at one time to have a whole block down in Florida Shores and it was just left at that. Mr. Montgomery stated that at one time someone had a pretty big idea we were going to have a big park complex right in the center of Florida Shores, which is just not feasible. A further discussion was held on clearing up the lakes, and Mrs. Gilchrist said she had secured information stating duck weed is not an algae; that the only way it can be controlled is with carp or herbacide. She stated the only way to control carp is fence in the canal so they cannot get out. Mrs. Gilchrist further stated copper sulphate will not work on duck weed because it is not an algae, that you have to have a weed-eating carp in order to control it. Mrs. \.'Gilchrist expressed the opinion that if any- thing is decided to clean up the lakes, she believes it is really a health hazard and should be dealt with by the Board of Health, not Parks and Recreation Board. She further stated perhaps the Public Works Department could get out there and clean up the lakes. There was no further discussion on this matter. Mrs. Curry made a motion that the meeting be adjourned, seconded by Mr. Montgomery. Mr. Sheridan then adjourned the meeting at 8:30 p.m. Minutes prepared by Dorothy C. Garrity Parks and Recreation Board Minutes September 11, 1985