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01-14-1985 Workshop f Q o CITY OF EDGEWATER Parks and Recreation Board January 14, 1985 Workshop Minutes Vice Chairman Sheridan called the workshop meeting to order at 7 p.m. in the Shuffleboard Clubhouse. ROLL CALL Members present: Messrs. Sheridan, Montgomery and Mrs. Begel. Mr. Jones arrived to the meeting at approximately 7:30 p.m. Also present: Mrs. Taylor, Secretary. Use of Shuffleboard Clubhouse Mr. Sheridan explained that this workshop was called because of complaints received by individuals and groups concerning their treatment when they had rented the facility. This being a City facility the Board is very concerned about these reports and has invited representatives of the Shuffleboard Club to meet and get some answers. He emphasized that this is a fact finding meeting. M~. Garrett, ..who was present ;when the con- frontation took place, was asked to give a:.report. Mr. Garrett said he was first met by Mr. Buell when he arrived and was told by him that he was having some trouble with a Mr. Muller. Mr.'Garrett asked Mr. Buell to give his account of what happened. Mr. Buell explained that they had scheduled the building for a tournament well in advance and that it has always been accepted that the Shuffleboard Club has precedence over anyone else for the use of the buildings. June Angeroth, the tourni- ment director, needed to get into the office for access to the P.A. system. Apparently the double scheduling of the building happened when Mrs. Wads- worth was out of the office. Mr. Buell said he has always worked to accommodate people who use the building whenever possible. He explained however, that they do need to get to the water fountain and the office, but this can be done quietly and they would not interfere with anyone using the rest of the building. Mr. Buell asked German American she tried to go to let her in. Mrs. Club into Some Angeroth to explain what happened the day that the rented the building. Mrs. Angeroth said that when the office Mr. Muller stood in the doorway and refused of the men came to her rescue and that is how it started. Mr. Sheridan said that it appears the conflict in scheduling gave each group to understand that they had the full use of the facilities, and questioned Mrs. Wadsworth about how much lead time she needed for schedul- ing. In the last two months she has been getting the Shuffleboard Club schedule a month ahead of time, which is adequate. She has he: problems during the months of May thru August. Mrs. Wadsworth and Mr. Garrett were called out on another occasion to settle a dispute, she advised. Mr. Sheridan said that he would advise that whenever the German American Club is scheduled that a careful check be made to avoid a conflict with the Shuffleboard Club. The scheduling was discussed at length - Mrs. Wadsworth explained that some clubs schedule several months in advance. Because the/City has a shortage of facilities some groups are scheduling a year ahead of time. Mrs. Begel said that the remarks that were said to have been made to the German American people were shocking; being rude to each other will not solve any of the problems, she commented. Mr. Buell went on to explain what happened the day the German-American Club was using the building, noting that when he arrived the building had been locked. He unlocked the door and was met by Mr. Muller, who told him to get out, and threatened to call the police, and he, Mr. Buell went to the police station, and the girl there called Susan Wadsworth. Mrs. Wadsworth came and calmed things down. ~ ~ o Mr. Buell complimented Mrs. Wadsworth on her handling of the problem and her scheduling of the building. He said that things have been going very good and they try to make people feel comfortable. Mr. Montgomery said that they must come to some kind of an agreement. Mr. Sheridan read from Resolution 178 which was drawn up in April, 1967. which states that the building shall be used by the general public and provides that for a period of 10 years beginning with the construction of the building the Edgewater Shuffleboard Club shall have the first option of dates for use of the building. Mr. Sheridan said that unless there has been an amendment to this resolution he does not see that it is still valid. Mr. Buell asked if he is suggesting that the Club has no preference as to days. He discussed the beginning of the club and how the buildings were put up. Mr. Sheriden likened this situation to that of a builder who puts in streets and sewers, etc. and then it is conveyed to the City. He explained that the Board has been charged by the City to do a job and it is the governing body of the recreational facilities and are responsible to the City Council. He stated that it is not their wish to cause a hardship, but they have to go by the law, and the resolution is the law. He said the only problem seems to be the scheduling and asked how far ahead they could schedule their affairs. Mr. Buell said that they could schedule a year ahead except for the Volusia County and Northern District tourniments. That scheduling is out of their hands. Mrs. Angeroth explained how the scheduling is done, noting that they do not know until the first of October what the dates are, but this is for just two tourniments. Mr. Sheridan said the object is to schedule the groups so that there is no confrontation. Mr. Buell said he would even be willing to ask the Club members to take a vacation from shuffleboard if that happens again. Mr. Sheridan said that the City would not permit it to happen again, and also assured him that it is not City policy to disrupt some- thing which has been in existence for a long time. Mr. Buell pointed out the work done by the Club members, noting that last year they spent over $1,000 on paint for the courts and did the work. He estimated that they put in over a thousand manhours a year taking care of the courts. He said the City furnished the paint and has been very cooperative; he feels they have gotten along wonderfully well with the City. It was agreed that the schedules will go to Mrs. Wadsworth as soon as possible. Mr. Montgomery suggested that another water fountain be installed and a partition erected to shield the door into the office so that they would have complete access and still not interfere with a meeting being held in the other part of the building. Mr. Buell said that that is something which should wait until after they try the other idea, noting that they have only had problems with one party. All members were in agreement to wait to see how it all works out with the more careful scheduling of the clubhouse. Chairman Jones said he felt this would work out fine. A report will be drafted of what has transpired and a copy will be given to all parties involved. Mr. Montgomery moved for adjournment, seconded by Mrs. Begel. The meeting was adjourned at 8 p.m. Minutes prepared by Joan Taylor - 2 -