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06-13-1984 <t '-> Q CITY OF EDGEWATER Parks and Recreation Board June 13, 1984 Minutes Mrs. Taylor, secretary, called the meeting to order at 7:06 p.m~ in the Community Center. There was a brief recess to await the arrival of Mrs. Wadsworth, Deputy City Clerk. The session was reopened at 7:16 p.m. SWEARING IN OF NEW MEMBERS Mrs. Susan Wadsworth, Deputy City Clerk, administered the oath of office to new board members H. R. Montgomery and Thomas Sheridan. ROLL CALL Members present: Mr. Jones, Mrs. Begel, Messrs. Sheridan and Montgomery. Absent: Mr. Richards. Also present: Mrs. Wadsworth, Deputy City Clerk, David Garrett, Recreational Director and Mrs. Taylor, Secretary. Councilman Spencer and Mr. Bob Wolfe were present in the audience. APPROVAL OF MINUTES Mrs. Begel motioned to approve the minutes of the May 9, 1984 meeting. Mr. Sheridan seconded the motion, which CARRIED 4-0. ELECTION OF CHAIRMAN AND VICE CHAIRMAN The secretary opened the floor for nominations for chairman. Mrs. Begel nominated Mr. Jones and Mr. Montgomery seconded the nomination. There were no other nominations for chairman, and Mr. Jones was UNANIMOUSLY elected. The floor was opened for nominations for Vice Chairman. Mr. Montgomery nominated Mr. Sheridan, seconded by Mr. Jones. There were no other nominations for Vice Chairman. Mr. Sheridan was elected Vice Chairman by a vote of 4-0. OLD BUSINESS Report from Mr. Garrett, Recreational Director - Mr. Garrett submitted a list of "Recommended Repairs and Improvements" for the City and explained the work underway at this time. He pointed out that in order to continue receiving Federal Revenue Sharing funds the City must upgrade all facili- ties for the handicapped. He reported that the new boat ramp at City Park and pier is near completion. Phase 2 will be let for bids when plans are completed by the City Engineer, Mr. Ferrara. Mr. Ferrara is also drawin~ u~ plans for Menard-May Park. Mr. Sheridan asked about the deed restrlctlon as to height of buildings at Menard-May Park and was advised by,_Mr. Garrett that there are two parcels of land there and it is the southern portion which had a deed restriction. Councilman Spencer said that this matter is in the hands of the City Attorney. Plans for the ball field were reviewed. Mr. Garrett explained that the ballfields will be turned around so that the new concession stand and restrooms will be centrally located. Other improvements planned in that area are new shingles on the pavilion and a concrete floor as well as additional picnic tables. The small park areas in the City are also targeted for some improvement of facilities. Other work needed to be completed by the Parks and Recreation Department is repair school bus shelters. It was pointed out that the shelters were donated by the Rotary Club. Mr. Sheridan suggested that a survey of the number of shelters be taken and the necessary requirements for new ones. , < (.) Q Mr. Wolfe said that the Rotary Club needs projects; they may be willing to repair the old ones and put up additional shelters. Mr. Jones felt that the Rotary Club could be contacted to ask for their assistance. The principal at Edgewater would be the person to talk.to to get the drop list for the children. Mr. Jones said he would be glad to talk to the principal; because Mr. Richards is a member of the Rotary Club it was suggested that he talk to them. Mr. Garrett said that new pole crnaments for Christmas have been ordered. New brackets and wire harnesses must be installed. The members briefly discussed the proposed bike path for Park Avenue from wildwood to Flagler Avenue. Mr. Garrett said that this project is presently in the hands of the City Engineer. . The members reviewed the new facilities needed for the City. Mr. Garrett noted that the Rotary would like to put in a half-basketball court. A fish- ing dock at the lake by the water tower in Florida Shores is suggested. Additional block parks and more picnic areas are proposed. Mr. Jones said he felt such a block park is badly needed in the Pointer Subdivision, and he did not think the cost would be unreasonably high. The members discussed the various locations throughout the City which they had visited. Councilman Spencer informed those present that Edgewater is presently negotiating with the City of New Smyrna Beach to see if they can obtain the 38 acres of land between Mango Tree and 12th Street. The land presently owned by the Department of Transportation on Mango Tree was discussed. Mr. Garrett said that he has talked to them, but they don't know that they own it. Mr. Wolfe recommended that in that case, "the City should immediately apply for a quit claim deed to the property. Councilman Spencer pointed out that the City does own ten acres of land off Air Park Road which was the old City landfill. He said that fairly recently it has been considered by the County as a place for storage of hazardous waste. According to his latest information it does not look like they are going to consider that any further. He said that any land which is being considered for recreational purposes will not be considered for storage of hazardous waste, therefore he is anxious to put in some type of recreational facility there. He said that it can be built upon but the land would need to be aerated first. Mr. Sheridan said that according to the norm with the population which we have now we should have 40 acres for recreation. with the projected popu- lation increase over the next ten years it would increase to about 72 - 75 acres. Mr. Sheridan made the motion that Mr. Garrett make the necessary arrangements to put some type of installation on there so that it can be classified as a recreational area. Mrs; Begel seconded the motion. The motion CARRIED 4-0. Councilman Spencer clarified this land as the old landfill on Air Park Road. He said that Terry Wadsworth is monitoring the methane gas and two test wells on the site. The members discussed what action should be taken: regarding the land belonging to the Department of Transportation. Mr. Wolfe, in the audience, suggested that Mr. Garrett contact Mr. Ray Shepard with the County. Mr. Garrett. said that he would call Ray Shepard to get what information he could from him. Mr. Garrett advised that the Recreational Impact fee has brought in approxi- mately $43,000 this year to date. There was a question raised as to whether the interest earned on this amount is put into recreation also. Mr. Sheridan said that there is the possibility of the City getting grants, such as the Volusia County Community Development Block Grant. He suggested contacting the Volusia County Recreation Department to see what they can supply the City in the way of playground equipment, etc. He asked what the authority of the Board is and if the City Council would have to authorize the Board to look into this. Councilman Spencer said that the Board could make a recommendation directly to the City Councilor through the Recreation Director, Mr. Garrett. Mr. Garrett is responsible for the budget. Parks and Recreation Board June 13, 1984 - 2 - . , . ~ o The members agreed to come to the next meeting with some suggestions for possible sites for recreation. A bike path along Riverside Drive was contemplated. Councilman Spencer suggested that whatever the City does, it should conform to a master plan in conjunction with New Smyrna Beach. Mr. Garrett suggested that the park signs within the City be standardized. The members agreed with this idea and asked that such a sign be prepared and presented to the Board at the next meeting. NEW BUSINESS - Formation of Volunteer Band for City Mr. Sheridan spoke about his idea for the formation of a volunteer band for the City. In this area there are many people who have musical talents who would be happy to be a part of a volunteer band. He thought it possible to have a marching band composed of the younger volunteers. He favors a good park area with a bandshell. There was some discussion of how to promote the formation of such a band. Mr. Sheridan wondered if the Board needed authorization to proceed with this project. The members agreed that the idea of a volunteer band is good and suggested that Mr. Sheridan try to get a feeling of the citizens by running a notice in the local paper. Mr. Sheridan agreed to find out what the requirements are and if he can get volunteers to help form the band. MISCELLANEOUS Mr. Jones asked that the Board members submit their suggestions for the Five-Year Plan to Mr. Garrett or to him. This could even be a Ten-Year Plan. Mr. Garrett said that they will work with the State, County and the City Comprehensive Plan. They are getting statistical figures on population growth, etc. at this time. Mr. Montgomery noted that Volusia County is the 19th largest growing county in the nation. Councilman Spencer recommended that the Update 83 Report put out by the State be utilized to determine growth. The meeting was adjourned at 9:10 p.m. Parks and Recreation Board June 13, 1984 - 3 -