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08-10-1983 ~ o o CITY OF EDGEWATER Parks and Recreation Board August 10, 1983 Minutes Mr. Wolfe, Vice Chairman, called the regular meeting to order at 7:05 p.m. in City Hall. ROLL CALL Members present: Mrs. Thomas, Messrs. Wolfe, Griesse and Richards. Absent: Mr. Jones. Also present: Mrs. Taylor, Secretary, and one member of the press. APPROVAL OF MINUTES Mrs. Thomas motioned to accept the minutes of the July 27, 1983 special meeting. The motion was seconded by Mr. Griesse and CARRIED 4-0. OLD BUSINESS Interviewing applicants for Parks and Recreation Director position Mr. Wolfe remarked that although they are interviewing applicants, it is to make a recommendation to Council only. He emphasized that the position will be advertised and all applicants will be interviewed by City Council. The gentlemen interviewed were Messrs. Jack Corder, Douglas Basham, Dean Walborn and Jules Bunel. Mr. Dennis Norman withdrew his application. Budget Mr. Wolfe talked about the Parks and Recreation Department budget, comment- ing that he was very pleased with what Council has given them. Councilman Spencer was present, and noted that normally submitting the budget would not be the job of the Board but is the responsibility of the Parks and Recreation Director. He expressed the appreciation of Council for the work that the Board has done on the budget. Review of Job Description The members reviewed the proposed job description. Mr. Wolfe commented that the City Council and the Administrator may wish to add to or change the description. Mr. Richards motioned to recommend to Council that the job description as submitted to them for review be accepted. Mrs. Thomas seconded the motion. The motion CARRIED 4-0. NEW BUSINESS Election of Chairman and Vice Chairman Mr. Wolfe turned the meeting over to the secretary to call for nominations. The floor was opened for nominations. Mrs. Thomas nominated Mr. Bob Wolfe for Chairman. Mr. Griesse seconded the motion. There were no other nomi- nations. Upon roll call vote, Mr. Wolfe was UNANIMOUSLY elected Chairman of the Parks and Recreation Board. Mr. Wolfe nominated Mrs. Ann Thomas as Vice Chairman. The nomination was seconded by Mr. Richards. There were no other nominations. Mrs. Thomas was UNANIMOUSLY elected as Vice Chairman of the Parks and Recreation Board. Christmas tree committee Mr. Wolfe read a letter from Councilman Spencer which informed the Board that Mrs. Kennedy of Kennedy Nurseries has volunteered to donate two trees to the City. Mr. Wolfe said that the whole Board would be the Christmas Tree Committee, and they could go to see Mrs. Kennedy to look at the trees which she offered. Mr. Spencer said he has seen the trees, and that Mrs. Kennedy has offered to work with the Board with whatever they want. Mrs. Taylor advised the members that Mr. Earl Copeland has a five foot Norfolk Island Pine which he is offering to the City. The members agreed to look at the trees individually and discuss it at the next meeting. , ,~ o o Mrs. Ann Thomas agreed to be at. the City Council meeting on Monday night, August 15, to accept a proclamation from the Mayor. Review Board By-Laws The members discussed the By-Laws and recommended several changes. They felt it should be a requirement that you be a resident of the City to serve on the Board. Mrs. Thomas motioned that any reference to the City Manager be stricken and replaced with "City Council". Mr. Richards seconded the motion and it CARRIED 4-0. Under Article IV: Membership, it was recom- mended to add at the end of the paragraph "and shall live in the City of Edgewater." Re. Article VII: Officers, A., delete, "It shall be the duty of the chairman to sign the minutes of the preceding meetings upon their approval at a public meeting." Referring again to the Job Description for Parks and Recreation Director, Mr. Wolfe brought up the question of whether it would be mandatory for the Parks and Recreation Director to attend Board meetings. Councilman Spencer suggested that if that is to be a requirement, it should be so stated in the job description. Mr. Richards motioned that the Board accept all of the above changes to the By-Laws. The motion was seconded by Mrs. Thomas and CARRIED 4-0. MISCELLANEOUS The members briefly discussed the State Bid List received from Volusia County. ,It will be kept on file in the Parks and Recreation Board file in City Hall. The Chairman asked when Mr. Ted Buell, president of the Shuffleboard Club, would be back in Edgewater. He said we needed to have someone from the group come to the next board meeting to discuss the use of the clubhouse and maintenance. He said the Board needs to see a copy of the lease. The secretary was advised to tentatively schedule this matter for the next regular meeting if someone from the Club can attend. The subject of holding a flea market in October was brought up. Mr. Richards said it could be held next to his business. Councilman Spencer counseled the Board about putting on a project to make money for the City, and suggested that this be handled by the Edgewater Athletic Association. Councilman Spencer expressed his pleasure with the interest shown in the position of Parks and Recreation Director, and thanked the applicants for stopping by. The meeting was adjourned at 8:35 p.m. Minutes submitted by Joan Taylor Parks and Recreation Board August 10, 1983 - 2 -