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07-27-1983 Special . '" o u CITY OF EDGEWATER Parks and Recreation Board Special Meeting July 27, 1983 Minutes , Mr. Wolfe, Vice Chairman, called the Special Meeting to order at 7:13 p.m., in City Hall. ROLL CALL Members present: Messrs. Wolfe, Jones and Griesse, and Mrs. Thomas. Absent: Mr. Richards. Also present: Mr. Dennis Norman, Recreation Director, and Mrs. Taylor, Secretary. APPROVAL OF MINUTES Mr. Griesse motioned to accept the July 13, 1983 minutes as submitted. The motion was seconded by Mrs. Thomas and CARRIED 4-0. NEW BUSINESS The Special Meeting was called to formulate the Parks and Recreation Depart- ment budget. Mr. Wolfe said that the City wanted to have uniforms for the Recreation Department. This would be for four positions in addition to Mr. Norman. He commented that there was a logo already made up. The Board agreed to go with cotton T-shirts, pants and caps. The shirts would be replaced twice a year. Each person would receive five shirts, five pants and a cap. The cost per year would be $600 plus the cost of the caps. They agreed upon dark blue pants and light blue shirts. The members discussed the Parks and Recreation Director salary, and agreed to recommend a $15,000 annual salary. They also recommended approximately $10,000 for the lead person who would be in charge of maintenance. Their total figure for item .12 is $65,000. The Board recommended $600 for item .36 (vehicle repair). Based upon the present budget the recommendation for item .37 is for $1900. The board recommended $2,000 for item .40, noting that they believed the members and the Parks and Recreation Director should take advantage of seminars. Mr. Wolfe commented that there are monthly meetings in Volusia County to.. which the Recreation Director should go. $2,000 was suggested for item .40. They left item .41 at $650. Transportation was increased to $100. Utility services, item .43, was increased to $12,000, because of increased use of the fields. Referring to item .44, the members felt that if they needed to rent a bucket truck to put up or take down Christmas lights, this should be increased to $500. The members recommended $1500 plus for item .45, insurance. Mr. Norman said he believed the money shown as spent this year was spent for the Parks and Recreation Department for item 46, repairs and maintenance. Mr. Griesse commented that this item should be broken down into two line items. The members were not clear as to what buildings were included in the Parks and Recreation Department budget. They agreed this item be increased to $10,000, because of the proposed work for the ball field. They recommended increasing printing and binding, .47, to $100, because this cost w..idl go up along with the recreational programs. Item .49 was increased to $100. Office supplies, item .51-, was recommended to stay at $25.00. The members discussed item .52, Operating Supplies, noting that this year they needed seed, fertilizer, white chalk, uniforms, bases, pitch- ing rubbers, clay for the fields, sprinkler heads, and recommended $10,000 be budgeted for this item. They recommended $500 for item .54. The members discussed the need for a camera for the department's use, which could be used for publicity purposesj they noted also the need to purchase some plants and shrubs for in front of some of the buildings. They recommended $1500 for the miscellaneous category. The Board members pointed out the need for a new building at the ball park, which would house men's and women's restrooms, and concession on the first floor and announcing and scoreboards upstairs. They also need additional storage space. The building would be approximately 20' x 40'. They also felt the dugouts should be done at the same time. Mr. Norman said there was a need for another concession stand at the football field. Bleachers are also needed. The members were advised ~, o o that the City would receive approximately $4,000 in preagreement refunds from the Department of Natural Resources for monies spent in obtaining the Menard-May Park grant. The members wondered if this money would be put back into the Parks and Recreation Department budget. Getting back to Buildings, item .62, the members recommended $35,000 be budgeted. The members agreed that lights for the fields should be included in this year's budget. The lights for the baseball field are estimated to be $3500; the football field lights will run around $10,000. The members recommended $20,000 for item .63, which would include the lights, the new field and fence repairs. Under machinery and equipment, item .64, the members included $8,000 for a new truck. Mr. Jones said that he has been to the Court House and checked on the Mary Helen Pointer Subdivision, and noted that there was a section designated as a park. Mrs. Pointer lives in Hopewell, Va. He said that there is still land which belongs to her which is just sitting there. It is a nice piece of land with big oak trees which would make a fine park. Mr. Jones made a motion that the Board send a letter to Mrs. Pointer to find out if there is land available which could be purchased or which she might donate to the Parks and Recreation for a park. Mrs. Thomas seconded the motion, which CARRIED 3-0. * *Mr. Griesse had left the meeting at 8:55 p.m. The members briefly discussed the Special Recreational Facilities budget. Mr. Wolfe said he would get more figures on the cost of constructing the building at the ballfield. Mr. Norman agreed to get estimates for the new lights at the football field. Mrs. Thomas motioned that a memo be sent to the City Clerk to contact Mrs. Irene Beckham to initiate the securing of the 38.4 acres of the New Smyrna Beach land with a lease, or whatever it takes; the motion was seconded by Kirk Jones, and CARRIED 3-0. Mr. Norman brought up the need for setting the dates for signing up for soccer. Mr. Wolfe said that football signup is in New Smyrna Beach on July 30th. The dates for soccer sign~up were set for August 20, August 27 and Sept. 3 from 9 a.m. to 3 p.m., for ages 6 thru 16, and the fee would be $15,00, which includes a T-shirt, shorts and insurance. Mr. Norman said he would not be able to present the trophy to Council on Monday and asked if another of the Board would present it. Mrs. Thomas said that Mr. Griesse might be able to. The secretary agreed to check with Mr. Griesse, to see if he would present the trophy. The meeting was adjourned at 9:40 p.m. Minutes submitted by Joan Taylor Parks and Recreation Board July 27, 1983, Minutes - 2 -