2009-R-11
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RESOLUTION NO. 2009-R-ll
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, VOLUSIA COUNTY, FLORIDA,
ADOPTING A WATER SYSTEM BUSINESS PLAN AS
REQUIRED BY THE FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION, AND PROVIDING AN
EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COUNCIL OF EDGEW A TER, FLORIDA:
WHEREAS, the City ~f Edgewater remains committed to the improvement of its water
supply project to serve its present and future customers; and
WHEREAS, the City of Edgewater will submit applications to the Florida Department of
Environmental Protection for the State Revolving Fund Loan Program for the construction of
new water supply wells project; and
WHEREAS, the Florida Department of Environmental Protection requires a public
hearing in conjunction with the adoption of a Water System Business Plan ("Business Plan");
and
WHEREAS, the City Council of the City of Edgewater has held such public hearing on
June 15, 2009; and
WHEREAS, the City Council agrees with the findings contained in the Business Plan for
the Alan R Thomas Water Treatment Plant New Water Supply Wells; and
WHEREAS, there does not appear to be significant public objection to the Business Plan
as presented at the public hearing.
NOW, THEREFORE, be it resolved by the City Council of the City of Edgewater,
Florida.
Section 1. The City Council hereby adopts the Water System Business Plan, dated
May 2009, which is attached hereto and incorporated herein by reference. A copy of the Water
System Business Plan is on file in the Office of the City Clerk.
Section 2.
This resolution shall take effect immediately upon its adoption.
resolution 2009-R-II
Page 1 of2
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After a Motion by C[)ll ntlJ'/Mrrn ~n(y)pr
. the vote on this Resolution was as follows:
with Second by ColJn~il WOMan ~D
Mayor Michael Thomas
Councilwoman Debra J. Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet E. Rhodes
Councilman Ted Cooper
AYE
NAY
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PASSED AND DULY ADOPTED this 15th day of June 2009.
ATTEST:
iJX)r\I'U"Q, n, ) JQI't 'l5 ~
Bonnie A. Wenzel
City. Clerk
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For the use and reliance only by the City of
Edgewater, Florida Approved as to form and
Legality by: Carolyn S. Ansay, Esquire
City Attorney
Doran, Wolfe, Ansay & Kundid
resolution 2009-R-II
Page 2 of2
ORInA
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Robin L. Matusick
Paralegal
Approved by the City Council of the City of
Edgewater at a meeting held on this 15th
day of June._2009 under Agenda item No.
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DRINKING WATER STATE REVOLVING FUND BUSINESS PLAN
'/I/,I7I/I/I/J/T/I/I/.I;7/I/I/I,/I/#/I/I/#/I/.i/T/I'/I/I/IYI'/..'/I/,i/fI'XJII/I/.lY1/.I/I/I/.I/I/"''''''W/II'/l/I/I/I/MI7.1/1/17I/171/.I/I/IX'/'I/I/I/I/.lYI/I/AI'7I/.I/.#/I'/I/.JIII'/.I7I/I/.I/I'/I/IYI/I/I/.#7I'/.I'Y.I/.II'/I/~I/I/"'/171/
Sponsor Name: City of Edgewater
DWSRF Project #: DW64050
System Population:
PWS 10#: 3640331
29,229
Contact Person and Title: Tracey Barlow, City Manager
Mailing Address: 104 North Riverside Drive City:
Contact for Finance Plan (if different): Brad T. Blais, P.E.
Mailing Address: P.O. Drawer 290247 City:
e-mail: bblais@qlha.com /
Source Type: [8J G~nd Water
Edgewater
Telephone:
State: FL
Telephone:
State: FL
Port Orange
Fax:
386-424-2400, ext. 1202
Zip: 32132
386-761-6810
Zip: 32129
386-761-3977
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o Surface Water 0 Surface/Ground Combined
r/I/I/I/I/.I/I/l/I/I/I/I/I/I"'I/I/I/I/#/I/I/I/I/#7"""-'#/I/I/I/I/7/I/1/1/1/1/1/1/1/.#/.1/1'/1/1/1'/1/1/1/1'/1/1'/1/1/1/1/1/."171'/1/1/1/1/1/1/1/1/1Y1/1/I/I/.I7lh11T46VI/I/I/I/I'/I/I/I/I/I/.l/I/I/I/'/I/IYI/I/,I;
I
Purchase Water
The Drinking Water State Revolving Fund Program (DWSRF), authorized by the 1996 amendments to the Safe Drinking Water
Act, provides financial assistance to public water systems (PWS). To obtain this assistance, project sponsors must demonstrate
Capacity Development or demonstrate how the assistance will ensure these requirements are met. The term Capacity
Development takes into consideration three vital areas of a public water system: Technical, Managerial, and Financial
capabilities.
FINANCIAL
A financial capability demonstration (and certification) is required well before the evaluation of the actual loan or grant
application. This demonstration is necessary to ensure that the system has the fmancial capability to repay the loan, if applicable,
and to adequately operate and maintain the system. Financial capability also includes funding future capital improvements that
may be required. Please see Rule 62-552.700(4) in Chapter 62-552, F.A.C. for further details.
It is expected that the revenues to be dedicated to repaying a loan will be generated either from water and sewer utility operations
or from water utility operations alone. If the source of revenues will not be from such enterprises, this set of worksheets alone
will not satisfy the Department's needs. (Please contact the Department for further guidance if dedicated revenues will be
generated externally to such utilities.)
The following worksheets have been developed to identify the minimum information needed. The completed worksheets should
be used in disclosing DWSRF project financing to the public during the required dedicated revenue hearing. The worksheets can
serve to identify the impacts of the SRF project on residential users and how the project fits into the project sponsor's overall
capital improvement program for the water and sewer utility (or water utility, as appropriate). Supplemental capital financing
documentation may be submitted with these worksheets and may be presented at the required dedicated revenue hearing.
The revenues being dedicated to repayment of the DWSRF loan are:
What is the frequency of water system billing?
How often are system rates reviewed for adequacy?
When was the last time rates were reviewed?
What resources and guidance does the water system use for setting water
user rates, fees or charges?
general revenues of the water and sewer system
monthly
annually
September 22, 2008
rate studies, A WW A guidance
AAA
What is your water system bond rating?
Is a rate increase necessary as a result ofthis project?
What is the Median Household Income (MHI) for the entire system?
no
$32,031
Which, if any, of the following activities must be undertaken to implement the DWSRF project?
Acquire privately held land? Yes
Acquire land held by another public water system entity? Yes
Enter into inter-local or inter-project sponsoring agency's agreements? Yes
Does the system have an annual budget with a separate reserve account for equipment Yes
replacement and/or capital improvement?
Does the system have a capital improvement plan? How many years does it cover? ~ Yes
Does the system have a governing board of directors? Yes
EW47 Alan Thomas New Water Supply Wells
o No
o No
o No
[8J No
[8J No
[8J No
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Does the water system employ the services of a professional engineer?
Are there procedures for billing and collection?
Does the system have audited financial statements?
Are there standard purchasing procedures that provide controls over expenditures?
What year will construction be completed and repayments begin (for the first project)?
What is the estimated cost of your SRF project?
Yes ~ No D
Yes ~ No D
Yes ~ No D
Yes ~ No D
2011
$1,880,000
Please attach a copy of the user charge ordinance.
LAST YR. YEAR I YEAR 2 YEAR 3 SRF Project
(Current Year)
2007 2008 2009 2010 2011
1. Number of Residential Customers 10,378 10,437 10,487 10,592 10,698
2. Number of New Residential Service 59 59 50 105 106
Connections
3. Annual Residential Water Sales 646,945,000 631,849,000 614,424,000 620,568,240 626,773,922
(Gallons)
Avg Daily Residential Usage (Gal/day)
4. (Line 3 divided by line I divided by 170.79 165.86 160.52 160.52 160.52
365)
5. Annual Residential Water Sales ($) 3,011,007 3,143,996 3,980,483 4,219,312 4,472,470
6. Average Annual Residential Bill (line 5 290.14 301.24 379.56 398.34 418.07
divided by line 1)
7. Annual Residential Bill Amount 154,836 161,675 230,483 244,312 258,970
Uncollected
8. Total Residential Rates Collected (Line 2,856,171 2,982,321 3,750,000 3,975,000 4,213,500
5 minus line 7)
9. Impact and Connection Fees per vanes vanes varies vanes Varies
Residential Service
10. Total Residential Impact and Connection 167,798 104,897 82,118 87,045 92,268
Fees (Line 2 times line 9)
11. Number of Commercial Customers unknown unknown unknown unknown unknown
12. Number of New Commercial Service
Connections
13. Annual Commercial Water Sales
(Gallons)
14. Annual Commercial Water Sales ($)
15. Annual Commercial Bill Amount
Uncollected
16. Total CommerciallIndustrial Bills
Collected (Line 14 minus line 15)
17. Impact and Connection Fees for
Commercial Service
18. Total Commercial Impact and
Connection Fees (Line 12 times line 17)
19. Bulk Water Sales
20. Total Projected Water Revenue (Line 3,023,969 3,087,218 3,832,118 4,062,045 4,305,768
8+ 10+ 16+ 18+ 19)
Table 1
WATER RATE REVENUE SUMMARY
* Large meters should be checked annually for accuracy.
EW47 Alan Thomas New Water Supply Wells
""
Instructions for Completing Table 1
Identify the source of the above information and explain methods used to develop the projections
(Attachment # L). Include an explanation of any revenue and expense growth or other adjustments; for
example, any rate increases, service growth, inflation adjustments, expense adjustments reflecting the
cost of operating additional facilities, or other considerations. In completing this table assume through
year 3 that no SRF project is constructed. In the" SRF Project" column enter the numbers that reflect
the first year in which the SRF loan will begin repayments. When completing the numbers in this
column assume that the SRF project will be financed using 100% loan funding.
Line 1
Line 2
Line 3
Line 4
Line 5
Line 6
Line 7
Line 8
Line 9
Line 10
Line 11
Include the actual number of customers for last year and year 1 (current year). The numbers
in years 2 and 3 should reflect an estimated number of residential customers, adjusted for
growth. In the SRF column include the expected number of customers based on constructing
your SRF project.
This line is a subset of line 1. It should reflect the number of new customers for that year.
This line is your total volume (gallons) of water used by your residential customers. Use
actual gallons sold for Last Year and do an estimate for the current year based on total
to-date. To determine Year 2 and 3 water sales, first calculate the average daily residential
usage in gallons per day on line 4. The estimated water sales for Year 2 and 3 can now be
determined by multiplying line 4 by line 1.
This is the average daily residential usage (gallons per day) by a single residential customer.
To get this number divide line 3 by line 1. Use Last Year and Current Year to proj ect usage
for Year 2 and 3. Usage should be fairly constant.
This is your total residential water sales in dollars. Year 2 and 3 water sales should reflect
any increases in rates (i.e. due to inflation). In the SRF column list what the sales would
need to be if the SRF project was a 100% loan (to meet all expenses).
To obtain the average annual residential bill, divide line 5 by line 1.
This is the amount of the uncollected residential bills outstanding for the year.
Line 5 minus line 7.
This line is the impact and connection fee for new residential service.
Multiply line 2 by line 9.
Include the actual number of customers for last year and year 1 (current year). The numbers
in years 2 and 3 should reflect an estimated number of commercial customers, adjusted for
growth. In the SRF column include the expected number of customers based on constructing
your SRF project.
EW47 Alan Thomas New Water Supply Wells
3
Line 12
Line 13
Line 14
Line 15
Line 16
Line 1 7
Line 18
Line 19
Line 20
This line is a subset of line 11. It should reflect the number of new customers that will be
charged an impact or connection fee.
This line is your total volume (gallons) of water used by your commercial accounts.
This is your total commercial water sales in dollars. Year 2 and 3 water sales should reflect
any increases in rates (i.e. due to inflation). In the SRF column list what the sales would
need to be if the SRF project was a 100% loan (to meet all expenses).
This is the amount of the uncollected residential bills outstanding for the year.
Total revenue collected for commercial accounts (line 14 minus line 15).
This line is the impact and connection fee for new commercial/industrial accounts.
Multiply line 12 by line 17.
Total revenue for bulk water sales to consecutive systems.
Total ofline 8+10+16+18+19.
EW47 Alan Thomas New Water Supply Wells
4
Income, Expense, and Cash Flow Statement Last Y r. Year I Year 2 Year 3 SRF Project
2007 2008 2009 2010 2011
OPERATING REVENUES
I Water Rates 2,856,171 2,982,321 3,750,000 3,975,000 4,213,500
2 Fire Protection 0 0 0 0 0
3 Fees and Services 508,702 526,73 I 415,428 419,582 423,778
4 Interest Income 0 32,762 35,000 35,000 35,000
5a Other - Reclaimed and Wastewater 3,196,146 3,406,889 4,168,170 4,418,260 4,683,356
5b Other - Miscellaneous Income 0 25 48,216 48,000 48,000
(Water)
6 Total (Lines 1 - 5) 6,561,019 6,948,728 8,416,814 8,895,842 9,403,634
NON-OPERATING REVENUES
7 Interest Income 50 I ,098 28,851 18,000 18,000 18,000
8 Interfund Transfer 1,000,000 900,000 0 0
9 Renewal and Replacement 254,433 360,000 0 0 0
to Assessment Revenue 0 73,749 320,000 320,000 320,000
II Federal and State Grants 0 0 0 0 0
12 Water and Sewer Development Fee 228,363 159,000 100,000 100,000 100,000
13 Proceeds from the Sale of Assets 0 3,338 0 0 0
14 Other - Miscellaneous Revenue 603 8,01~ 87,000 80,000 80,000
15 Total (Lines 7 - 14) 984,497 1,632,956 1,425,000 518,000 518,000
OPERA TING EXPENSES
OPERA nON AND MAINTENANCE
16 Salaries (Operators) 1,533,003 1,594,323 1,658,096 1,724,420 1,793,397
17 Benefits 774,386 805,361 837,576 871,079 905,922
18 Utilities 624,455 649,433 675,411 702,427 730,524
19 Chemicals & Treatment 318,973 331,732 345,00 I 358,80 I 373,153
20 Monitoring 0 0 0 0 0
21 Materials, Supplies & Parts 804,581 836,764 870,235 905,044 941,246
22 Transportation 73,302 76,234 79,283 82,455 85,753
23 Outside Services - 193,999 201,759 209,829 218,222 226,951
24 Other 0 0 0 0 0
25 Total (Lines 16 - 24) 4,322,699 4,495,607 4,675,431 4,862,448 5,056,946
TABLE 2
INCOME, EXPENSES, AND CASH FLOW STATEMENT
5
EW47 Alan Thomas New Water Supply Wells
ADMINISTRATIVE
26 Salaries and Benefits 396,793 412,665 429,171 446,338 464,192
27 Building Overhead 3,045 3,167 3,293 3,425 3,562
28 Office Supplies & Postage 34,897 36,293 37,745 39,254 40,825
29 Insurance 0 0 0 0 0
30 Customer Billing & Collection 0 0 0 0 0
31 Accounting and Legal 30,903 32,139 33,425 34,762 36,152
32 AlE & Professional Services 2,102 2,186 2,274 2,364 2,459
33 Other - 1,780 1,851 1,925 2,002 2,082
34 TOT AL (Lines 26 - 33) 469,520 488,301 507,833 528,146 549,272
35 Net Operating Income 1,768,800 1,964,820 3,233,550 3,505,248 3,797,415
Line 6 minus 25 minus 34
NON-OPERATING EXPENSES
36 Debt-Repayment - Principal 3,522,376 3,504,583 3,484,693 3,458,092 3,505,616
and Interest
37 Capital Improvements 0 0 0 0 0
Acquisition of Plant Equipment
38 Interfund Transfers 0 0 0 0 0
39 To General Fund 0 0 0 0 0
40 To Replacement Fund 0 0 0 0 0
41 Depreciation Expense (If 165,171 160,000 160,000 160,000 160,000
money is set aside)
42 Interest Expense 0 0 0 0 0
43 Other - Miscellaneous 0 0 0 0 0
44 TOT AL (Lines 36 - 43) 3,687,547 3,664,583 3,644,693 3,618,092 3,665,616
45 Net Non-Operating Income (2,703,050) (2,03 1,627) (2,2 19,693) (3, I 00,092) (3,147,616)
Line 15 minus Line 44)
46 Net Income Before Taxes (934,250) ( 66,807) 1,013,857 405,156 649,799
Lines 35 + 45)
TAXES (N/A for publicly owned systems)
47 Income Taxes N/A N/A N/A N/A N/A
48 Other Taxes N/A N/A N/A N/A N/A
49 TOT AL (Lines 47 + 48)
50 Net Income After Taxes (934,250) (66,807) 1,013,857 405,156 649,799
Line 46 minus 49)
6
EW47 Alan Thomas New Water Supply Wells
Instructions for Completing Table 2
Identify the source of the above information and explain methods used to develop the projections
(Attachment # 2 ). Include an explanation of any revenue and expense growth or other
adjustments; for example, any rate increases, service growth, inflation adjustments, expense
adjustments reflecting the cost of operating additional facilities, or other considerations.
REVENUES- Revenues include all sources of income to the system. They are separated on this form
as: "Operating", lines 1-6 and "Non-Operating", lines 7-15. When using the subcategory
"other" under any item, please write a descriptive term.
EXPENSES- Expenses include all those activities or purchases which incur cost for the system.
Expenses can be estimated in various ways. One method bases the projections on
historical expense. This can be accomplished by using historical costs and escalating
them from known and projected changes. An example of a known change would be an
increase in labor costs for the budget period due to known or anticipated salary increases.
An example of a projected increase or escalation in costs would be a 5% annual inflation
rate. Materials and Supplies expense, for instance, would be expected to increase with
the projected inflation rate. Expenses are separated on this form in the same fashion as
Revenues with further subtopics to more clearly define expenses. When using the
subcategory "other" under any item please write a descriptive term and cross out the word
"other". Expenses are separated on this form as "Operating", lines 16-26,
"Administrative", lines 27-35, "Non-Operating", lines 37-45, and "Taxes" lines 48-50.
Lines 1 This line includes all money received for supplying water service. Information should
come from completed Attachment 1.
Line 2 If a separate fee is charged for fire protection include on this line.
Line 3 Include all miscellaneous fees and charges generated by providing water service other
than for the actual water service (for example, connection fees, bad check fees, reconnect
fees, meter testing fees, etc.).
Line 4 Interest earned from cash on hand or on fees financed by the utility.
Line 5 If used, please describe.
Non-operating revenues are funds generated outside the water system and used by the water
system to cover expenses.
Lines 7-15 Items should be clear, modifY topics if needed.
Lines 16-17 Salaries and Benefits (Operators), include all compensation to employees of your system
when the work is related to the system's O&M. This account should not include
compensation of officers, directors, or general and administrative staff. Volunteer labor
cannot be applied.
7
EW47 Alan Thomas New Water Supply Wells
Line 18
Line 19
Line 20
Line 21
Line 22
Line 23
Utilities, includes the cost of all electric power, gas, telephone, water (at least account for
what is being used at the plant), and any other system-related expenses incurred in
producing and delivering water.
Chemicals and treatment is intended to cover the cost of all chemicals used in the
treatment of your water.
Monitoring, includes all water monitoring costs incurred by the system. This should
include both in-house monitoring and analysis costs as well as outside laboratory costs.
Materials, supplies, and parts means all materials and supplies used in the O&M of the
water system and in providing and delivering the water to the customer. Include any
repairs or parts needed in producing and delivering water. This would include grease, oil,
and minor repairs to equipment. This should not include materials for administrative
purposes such as postage, copying or copy machine supplies, billing forms, or letterhead.
Transportation is intended to include all expenses related to trucks, automobiles,
construction equipment, and other vehicle expense used in producing and delivering
water to the customer.
Include the cost of purchasing water. Use only if a consecutive system.
Administration expenses are considered overhead but not those directly related to O&M of the
daily production and delivery of water to the customer. This category includes billing and
administrative costs incurred by the system. For example, all meter reading costs, secretarial costs,
postage, publications, reference materials, uncollectible debts insurance accounting services, and
all other overhead items belong in this subsection.
Lines 27
Line 28
Line 29
Line 30
Salaries and Benefits include all compensation to employees of your system in which the
work is related to the administration of the system, such as officers, directors, secretarial,
and meter reading salaries and benefits. This account should not include compensation of
operators. If an employee performs both operation and meter reading a percentage of
their salary should appear under the appropriate topic. For example, if an operator reads
meters 25% of the time, % of their salary should be shown on line 16 and Y4 of their salary
on line 27.
Overhead associated with the building itself such as, mortgage payment, insurance, taxes,
maintenance, etc.
Office supplies and postage includes all materials and supplies in administration of the
water system. This includes office supplies, postage, copier charges, and paper.
Insurance (Vehicles, Liability, Workers' Compensation) includes all insurance costs
associated with the coverage for the vehicles, general liability, workers' compensation
insurance, and other insurance costs related to the operation and administration of the
system.
EW47 Alan Thomas New Water Supply Wells
8
Line 3 1
Customer billing and collection should include all expenses specific to this function such
as, special billing forms or software.
Lines 32
Accounting and legal expenses includes all salaries and wages with legal and accounting
functions for the system even if they are outside services.
Line 33
NE and professional services means all engineering and other professional services
expenses associated with water system planning and design requirements.
Line 34
Other means expenses such as employee training and water certification requirements
(classes, registration fees, travel, etc.), public relations campaigns and public
notifications, etc. Also include any recurring expenses that did not fit into any of the
above line items.
Non-operating expenses are ones that are necessary and paid by the water system, but are not part
of daily O&M or Administration of the system. Debt Repayment and Capital Improvements are
typical items that may appear on this type of analysis.
Lines 37-42 Expenses that are involved in operating or administering the water system that were not
considered in the totals appearing on lines 26 and 35 should be shown in these items,
modify if necessary.
Line 38 Capital improvements include facility and non-facility costs related to: 1) Meeting growth
requirements or improving your system's infrastructure to provide better service and
reliability to existing customers, 2) replacing or renovating existing facilities, or 3) to
ensure compliance with drinking water regulations.
Line 39-42 Identify any transfer of funds used to offsets other non-water system related capital
expenditures. These lines represent some possible categories, modify if needed.
Line 43 Depreciation expense only applies to systems which are currently depreciating
investments made in the past (recovery of previously invested funds). Include amounts
on this line only if money is actually set aside.
Line 44 Include any recurring non-operating expenses that did not fit into any of the above line
items.
Taxes can be incurred in a variety of ways such as a state utility tax, business and occupation tax,
property tax or federal income tax. Each of these taxes can be accounted for separately within the
operating budget, modify if necessary.
Lines 48-49 Include any incurred taxes.
9
EW47 Alan Thomas New Water Supply Wells
Tab Ie 3
SC HEDULE OF PRIOR, PARITY, AN D PROJECTED LIEN S
List annual debt service beginning two years before the anticipated loan agreement date and continuing
at least fifteen fiscal years. Include all existing and projected liens on the system. Use additional pages
as necessary.
Identify Each Obligation Coverage Insured?
#1 Water & Sewer N ate, Series 2002 I 15% No
#2 Water & Sewer Revenue Bonds, Series 1993 100% No
#3 S R F # C S 1 20794020 115% No
#4 S R F # C S 1 20794030 115% No
#5 SRF# 0 W64050 (Projected) 115% No
I Total Debt
S e rv ice
Fisc a1 Total Debt Incl.
Year # 1 #2 #3 #4 #5 Se rvice Co vera ge
2007 $1,064,480 $646,458 $516,458 $ 1 , 2 94 ,9 8 0 $0 $ 3 ,5 2 2 , 3 7 6 $3,953,764
2008 $1,068,763 $624,382 $516458 $ 1. 2 94 ,9 8 0 $0 $3 504,583 $3936,613
2009 $1,070,950 $602,305 $516,458 $1,294,980 $0 $3,484,693 $3 917,051
2010 $1,066,425 $580,229 $516,458 $1,294,980 $0 $3,458,092 $3,889,771
2011 $1 070,525 $558,153 $516,458 $ 1 , 2 94 ,9 8 0 $ 6 5 ,5 00 $ 3 ,505,6 1 6 $3 947,735
2012 $1,067,700 $536,076 $516,458 $ 1 ,294,980 $ 1 3 1 ,0 00 $ 3 ,546, 2 1 4 $3,997,735
2013 $1,068,288 $514,000 $516,458 $ 1 ,2 94 ,9 8 0 $ 1 3 1 ,0 00 $ 3 ,5 2 4 , 7 2 6 $3 976,335
2014 $1,071,700 $0 $0 $0 $ 1 3 1 ,0 00 $ 1 ,20 2 , 7 0 0 $1383,105
2015 $1,072,875 $0 $0 $0 $ 1 3 1 ,0 00 $ 1 ,20 3 , 8 7 5 $1,384,456
2016 $1,066,850 $0 $0 $0 $ 1 3 1,0 00 $1,197,850 $1377,528
2017 $1,063,825 $0 $0 $0 $ 1 3 1 ,0 00 $1,194,825 $1,374,049
2018 $1,063,525 $0 $0 $0 $ 1 3 1 ,0 00 $1194,525 $1,373,704
2019 $1,065,750 $0 $0 $0 $ 1 3 1 ,0 00 $1,196,750 $1,376,263
2020 $1,070,150 $0 $0 $0 $ 1 3 1 ,0 00 $ 1 ,2 0 1 , 1 5 0 $1,381,323
2021 $1,066,450 $0 $0 $0 $131000 $1.197,450 $1,377,068
2022 $0 $0 $0 $0 $131,000 $131,000 $150,650
2023 $0 $0 $0 $0 $ 1 3 1 ,0 00 $131.000 $150,650
2024 $0 $0 $0 $0 $ 1 3 1,0 00 $131,000 $150,650
2025 $0 $0 $0 $0 $131000 $131,000 $150,650
Annual Debt Service (Principal Plus Interest)
10
EW47 Alan Thomas New Water Supply Wells
SCHEDULE OF PRIOR, PARITY, OR PROJECTED REVENUES AND DEBT
COVERAGE FOR RATE-BASED SYSTEM PLEDGED REVENUE
(Provide information beginning with the two fiscal years preceding the anticipated date of the first SRF
loan repayment.)
FY10 FY11 FY12 FY13 FY14
(a) Net Operating Revenues.
(Table 2 line 36) 3,505,248 3,797,415 4,111,216 4,448,117 4,809,683
(b) Debt Service (including required
coverage) pledged to all prior,
parity, or projected projects (last 3,889,771 $3,947,735 3,997,735 3,976,335 1,383,105
column of Table 3).
(c) Net Revenue (= a - b)
(384,523)* (150,320)* 113,481 471,782 3,426,578
*The City has existing short term financing to cover potential budget deficits in FY10 and FY11
(d) Attach audited annual financial report(s), or pages thereof, and any other documentation
necessary to support the above information. Include any notes or comments from the audit
reports regarding compliance with covenants of debt obligations having a prior or parity lien
on the revenues pledged for repayment of the SRF loan. (Attachment # 1 )
(e) Attach worksheets reconciling this page with the appropriate financial statements (for
example, backing out depreciation and interest payments from operating expenses).
(Attachment # )
(f) If the net revenues were not sufficient to satisfy the debt service and coverage requirement,
please explain what corrective action was taken. (Attachment #_)
(k) Identify the source of the above information and explain methods used to develop the
projections (Attachment # 2 ). Include an explanation of any revenue and expense
growth or other adjustments; for example, any rate increases, service growth, inflation
adjustments, expense adjustments reflecting the cost of operating additional facilities, or
other considerations.
LIST OF ATTACHMENTS (use additional sheets if necessary)
Attachment
Number
11
TECHNICAL: Accurate answers to the following questions will help identify the technical strengths as well
as areas that may need improving within your system. If a question or section does not apply to your system,
please write N/A for not applicable. For questions that ask you to rate your system from I to 5, answer I for
worst case scenario and answer 5 for the best case scenario.
· System has current and accurate data showing average and peak gpd used
· System's capacity exceeds peak demand by more than 20% (Percentage - 50%)
· System can meet peak demand without pumping at peak capacity for
extended periods.
· System has an emergency plan in place to meet system demand during a
shortage (natural disaster or largest pump/well out, etc.) Yes [8] No D
· System has accurate records indicating types and percentage of customers use: Yes [8] No D
Residential ~% Commercial 10 % Industrial 5 % Dedicated Irrigation Meter ~%
· System has comprehensive water loss program that compares amount of water
produced (plant meter) with total delivered through metered and unmetered
service connections (system's unaccounted for water is 10 %)
Yes [8] No D
Yes [8] No D
Yes [8] No D
Yes [8] No D
Purchase Water Systems
NA IZI
System has a written agreement with the supplier that:
· ensures adequate supply of water during shortage conditions,
· does not require the purchase of a minimum amount of water (water is
supplied through a meter),
· assures supplying water system will remain in compliance with the appropriate
State or federal regulations, and
· assures purchasing system will be notified of any water quality issues.
YesD NoD
YesD NoD
YesD NoD
YesD NoD
Surface Water Systems and Systems Using Ground Water Under the Influence of Surface Water NA ~
· System has redundancy for all critical treatment components
· System monitors raw, settled, and individual filtered water turbidity
· System consistently (95% of the time) has a filtered water turbidity of _%,
which is within the current standard of.3 NTU
· System has the capability to add coagulant before the filter and disinfect at
various points in the treatment process
· System is evaluating (or has evaluated) changes necessary to meet the
Enhanced Surface Water Treatment Rule
Some needed changes are:
234 5
2 3 4 5
2 3 4 5
2 3 4 5
2 3 4 5
· System is evaluating (or has evaluated) changes needed to meet requirements
in the Disinfection By Products Rule
Some planned modifications are:
12345
Ground Water System
NAD
· A minimum of two sources of groundwater are provided
· Source water protection area provides a minimum 500 foot radius around each
drinking water well
· Groundwater source capacity equals or exceeds the design maximum day demand
and equals or exceeds the design average day demand with the largest producing
well out of service
· System monitors raw water quality to determine appropriate treatment
12
Yes [8] No D
YesD No~
Yes [8] No D
1 2 3 @)5
. System's well(s) have; air/vacuum relief valve, check valve, blow-off, by-pass, meter,
working sanitary seal, construction/maintenance records and are properly vented
. System routinely monitors drawdown
Disinfection
. System has adequate contact time of 30 minutes following disinfection and
before the first user in the distribution system
. Disinfection equipment is regularly inspected and maintained
. A chlorine residual is maintained throughout the distribution system
Distribution System
. System has accurate information, including age, for pipe materials that
currently make up the distribution system
. Water mains providing fire protection are a minimum of 6-inches in diameter
. System is free of severe "water hammer" problems
. System tracks ranges of operating pressure, especially during peak demand
. System maintains a minimum operating pressure of 20 psi
. Normal operating pressure is kept between 40 and 100 psi
. System has a routine leak detection program that uses (type of equipment) meters
repairs identified leaks quickly, and keeps water loss in the distribution system
below 10 %. Average number of leak repairs per year is 50:l::
. System has a cross connection control program in place that addresses:
evaluation of each service connection, installation of specified backflow
preventer, training, record keeping, annual testing, and education
. System is working to eliminate dead ends in the mains
. System has a flushing program that operates 50:1: times a year
. System has a map showing the bacteriological, lead and copper, and
TTHM (if applicable) sampling points
. System has accurate "as-built" maps of the distribution system posted that show:
location of sources (or intakes), size of mains, dead end mains, valves, curb stops
on service lines, and proximity of mains to other utilities (gas, electric, etc.)
. System has a routine valve exercise program
. All customers are metered and all meters are routinely calibrated
. Customer complaints are relatively infrequent
List number of complaints in the past year: 20:1:
Pumping
. System has a pump maintenance program that includes annual inspection, scheduling
of repair, and routine maintenance that is conducted by a qualified contractor
. System has standby or emergency power equipment that is routinely tested
under load and can provide 100% of the average daily demand for 50:1: days, IIweek
Storage
. System is able to meet peak demand without the high service pumps running
at peak capacity for extended period
. System has adequate reserve capacity for fire protection.
Total storage capacity of the system is 1.65 million gals
. System's -L storage tanks receive routine inspection (every 3-5 years) to
determine and schedule any needed maintenance
13
2 3 4 [)
2 3 @ 5
Yes~ NoD
Y es ~ No D
I 2Q)4 5
126)4 5
Y es ~ No D
I 2d)4 5
I 2 (1)4 5
Yes ~ NoD
I 2(j)4 5
I 2 3 (D5
12Q)4 5
1(2)3 4 5
103 4 5
I 204 5
1$3 4 5
I 2 3 4 5
I 26>4 5
I 2 G)4 5
238)5
2d)45
2 Q)4 5
2 3 4 d)
I 2 LY4 5
· AIl storage tanks are equipped with an altitude valve to prevent overflowing and
are sized appropriately to ensure adequate turnover and no loss of water quality
· Storage tanks are covered and the surrounding areas are fenced
· Storage tanks have a drain valve and an entry hatch to aIlow access for
cleaning and painting of the interior of the tank
1(9345
123@5
I 2 30)5
MANAGERIAL: Answering the next set of question wiIl help the system clearly define responsible parties,
staffing needs, operational needs, policies, and internal standard that guide system performance. For questions
that ask you to rate your system from 1 to 5, answer I for worst case scenario and answer 5 for the best case
scenario.
· System has a current organizational chart and accompanying position
descriptions that clearly define responsibilities of staff members
· The plant is a category A plant operating 24 hours per day.
I 2 305
List names, class, and license numbers for all operators fulfiIling staffing requirements:
Robert Polizzi - Class A 0007159, Richard Washington - Class A 0006417, Ken Terry - Class A, 0013979,
John Wheeler-Class B 0005757. Steve Scarborough-Class B 0003969. David Thurston-Class C 0004475,
Jim Hoppe -Class C 0004502, Karl Looney-Class C 0006016, Ed Curry-Class C 0013103
· System is satisfied with service provided by contract operator(s)
· The operator's authority and responsibilities are clearly defined
NA
NA
234@)
2 3 4@
Policies and Plans: Please indicate with a check mark the items for which the water system has written policies
or plans.
[8] standard specifications [8J connection policies [8] main extension policies
[8] bacteriological sampling plan [8J emergency operation plan [8] Lead & Copper sample plan
[8] cross connection control plan [8J record management plan [8] TTHM
[8] general rules [8J disconnection policy [8] public education & outreach
[8] disaster response plan [8J personnel policy [8] Safety/Risk Management Policy
· Based on the answers above the system has: clear organizational structure,
defined staffing requirements, and appropriate rules/policies
123 4 cD
Operations and Maintenance: The items that foIlow are elements that may be contained in a thorough
Operations and Maintenance (O&M) manual. A complete O&M manual is useful as a quick reference for
anything from trouble shooting to emergency procedures. Please indicate with a check mark those items
contained in the system's O&M manual.
Introduction and Overview
[8J System name [8J System 10# 3640331
[8J design flow capacity [8J type of treatment
[8J available training D publications available
[8J Statement of the purpose of the manual and relay to the operator how to best obtain pertinent
information
[8J organizational chart (note which activities require qualified and licensed/certified personnel)
[8J
[8]
location
water source
General System Description
[8J a flow schematic (source to distribution)
[8J pumping capabilities (source, chemicals, and high service)
[8J storage (raw, finished water, and chemicals)
14
[8] system map showing location of all wells, intake structures, pumping stations, storage tanks, and the
defined service area
System Operation and Control
[8] identification of major system components including a description of the normal operation of each
component
o possible alternative operation modes and circumstances under which they would be used
[8] schematic diagrams of each treatment process
[8] preventative maintenance program (include inspections performed when the facility is off-line)
[8] common operating problems with methods of bypassing while being repaired
[8] importance of and how to use laboratory tests for process control
[8] routine system operation for each major system component this should include startup and shutdown
procedures, safety procedures, and meter reading
o evaluation of overall system performance
Laboratory Testing
[8] identification of samples and tests needed for compliance as well as for process control.
[8] sampling locations, time, and methods
o how to interpret laboratory results and the use of these results to improve the process
[8] what should be in laboratory supply and chemicals inventory
o list of laboratory references;
o instructions for filling out worksheets for a sample (include completed example)
o for tests to be performed by outside laboratories, the name of the laboratory, contact person, telephone
number, and method of requesting sample pick-up or schedule for sample pick-up
Records and Reports Section
o a general explanation of the purpose and importance of accurate records and reports
[8] a log of complaints and responses
[8] daily logs, maintenance records, laboratory records, monthly reports, monitoring reports, sanitary
surveys, annual reports, operating cost reports, and accident reports.
[8] historical records (permits, standards, pumping capacity, consumption, and drawdown)
[8] list of equipment warranties and provisions
[8] specific area for filing records
o procedures for reporting to appropriate agencies (specify how long records should be kept)
Maintenance
[8] general information including purpose and value of scheduled and preventative maintenance
[8] preventative maintenance schedule and sample worksheets with instructions
o specifications for fuels, lubricants, filters, etc. for equipment
I:8J troubleshooting charts or guides which reference pages in manufacturers' O&M manual or system's
O&M manual as appropriate
I:8J a record of data plate information on each piece of equipment maintained, this should include
manufacturers' maintenance schedule for routine adjustments
I:8J a work order system for maintenance of equipment with sample forms to accurately track O&M costs
for each piece of equipment
i:8J brief operation instructions for each piece of equipment with reference to the manufacturers' technical
specifications for major system components
o a mechanism for storage and check out of specialized equipment used infrequently
o list of outside contract maintenance tasks
i:8J contact person and phone numbers for equipment manufacturers, major suppliers, and all utilities
serving the system
o list of special tools used and how to replace
I:8J stocks of spare parts, supplies, chemicals and other items vital to system operation
15
o a system of requisitions and/or work orders used to distribute parts, supplies, chemicals, etc. for reorder
purposes
Emergency Response Program
~ pre-response activity such as; personnel assignments, emergency equipment inventory, filling a storage
tank before a storm hits, copies of all emergency numbers. Laminated copy of phone numbers to keep
readily accessible should include water system personnel responsible for making decisions in specific
situations; including name, job title, home and work phone number (pager/cell phone number if
available), police, fire departments, and for chemical spills or exposure CHEMTECH 800-424-9300.
[g] safety procedures for all personnel involved in the response
[g] a contingency plan to ensure proper treatment of water even in adverse conditions which may include
agreements with nearby water systems for equipment or personnel
[g] procedures for putting standby and emergency sources into active service
[g] procedures for notifying customers, the local health jurisdiction, and EP A of water quality problems
[g] systematic procedure for returning to normal operation
Appendix
The appendix can contain documents and other information that cannot be easily incorporated into the
body of the manual. Large documents such as copies of plans and specifications may be stored
separately from the main manual. The following list has examples of items that might be included in
appendices. Please check all that apply to your O&M Manual.
o Detailed design criteria 0 User Charge System
o Schematics 0 Piping color codes
[g] As-built drawings [g] Drinking water rules/Ordinance
o
[g]
[g]
Approved shop drawings
Valve indices or schedule
Manufacturers' manuals
. Based on the answers above please rate the system's current O&M Manual.
123@)5
The last set of questions is designed to help you evaluate the systems' source(s). Please read the item then circle
the number from I (needs improving) to 5 (top notch) that you feel best describes your systems' current status
relative to that item or check boxes as appropriate.
. System has an active Source Water Assessment Program
I 2 3 4 6)
For Ground Water Systems:
. System has accurate historical information (like well driller's log
and construction records) for each well
. Well(s) have the "zone of contribution" identified on a map
. No storage of potential contaminants in close proximity ofwell(s)
. Well(s) are housed and fenced and have an appropriate concrete pad
. Well casing(s) extend at least 12" above floor or ground
Name of aquifer is known: [g] YesD No
Aquifer is: Floridan 0 Confined [g] Unconfined
2 3 @ 5
CD3 4 5
I 2 3 @ 5
I 234<>>
1234(5)
For Surface Water Systems:
. Commercial, industrial, or agricultural operations up stream are identified
. System has provided a contact to these facilities in case of an accidental release
. System performs up stream monitoring
. System has a raw water reservoir of _ gallons that acts as a buffer
2 3 4 5
2 345
2 3 4 5
2 3 4 5
Overall:
. System has adequate knowledge and program activity to protect and
ensure an adequate supply of drinking water 10 years into the future
I 2340
16
CERTIFICATION: I, the undersigned authorized representative of the applicant, hereby certify that all
information contained in this fonn and attachments is true, correct, and complete to the best of my
knowledge and belief. I also certify that I have been duly authorized to file the business plan and to
provide these assurances.
Name (Please Print)
Tracey Barlow
6//fj,~
Signature Of Authorized Representative
Title City Manager
Address 104 North Riverside Drive
City
Edgewater
State
FL
Zip
32132
Phone
(386) 424-2400, ext. 1202
Fax
(386) 424-2409
17
ATTACHMENT #1
.
CITY OF EDGEWATER, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FISCAL YEAR ENDED SEPTEMBER 30, 2007
EDGEWA TER {(Hospitality City)}
CITY OF EDGEWA TER, FLORIDA
Statement of Revenues, Expense and
Changes in Fund Net Assets
Proprietary Funds
For the fiscal year ended September 30, 2007
Business-type Activities - Enterprise Funds
Major Funds
Waterl Sewer Stormwater
Utility Refuse Utility Utility Total
Operating revenues:
Charges for sales and services $ 6,743,708 $ 2.393.425 $ 1,042,592 $ 10,179,725
Total operating revenues 6,743,708 2,393,425 1,042,592 10,179,725
Operating expenses:
Salaries and employee benefits 2,704,182 1,050,095 402,728 4,157,005
Supplies and materials 431,766 108,710 26,529 567,005
Contract services 466,814 829,335 160,901 1.457,050
Other services and charges 1,189,457 44,634 53,106 1,287,197
Depreciation and amortization 2,237,779 173,008 315,771 2,726,558
Total operating expenses 7,029,998 2.205,782 959,035 10,194.815
Operating income (286,290) 187,643 83,557 (15,090)
Nonoperating revenues (expenses):
Investment earnings 501,098 501,098
Miscellaneous 603 603
Intergovernmental 130,400 130.400
Interest expense (1,449,768) (20,286) (44,108) (1,514,162)
Total nonoperating revenues (expenses) (948,067) (20,286) 86,292 (882,061 )
Income before contributions and
tra nsfers (1,234,357) 167,357 169,849 (897.151 )
Capital contributions 300,107 300.107
Change in net assets (934,250) 167,357 169,849 (597,044)
Total net assets - beginning 29,888,048 612,700 3,764,630 34,265,378
Total net assets - ending $ 28,953,798 $ 780,057 $ 3,934.479 $ 33,668,334
The notes to the financial statements are an integral part of this statement.
28
CITY OF EDGEWATER, FLORIDA
ADOPTED BUDGET
FISCAL YEAR 2008 - 2009
EDGEWA TER UHospitality City"
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Year
Ending
October 1
SCHEDULED DEB'l
.... hr~i;:":,~,y)
.".,\) \1993
Principal
1993
1994 IS 55,000.00
1995 55,000.00
1996 55,000.00
1997 60,000.00
1998 L.,.i .-99..z.000.00
1999 .. '~5,000~0())
2000 (! 6~~
2001 ~ 70,000.00
'.. 2002 ,;," ,..f 345,000.00
200.3 ,.~~: ,~6.~.oQ ,.
2004 "(, ",.i 385l000.00
2005 405,000.00-
. 2006 425,000.00
2007 ,445,000.00
2008 . ...\,.475,00.Q.00...
~do~ 500,000.00
2010 525,000.00
2011 i 560,000.00
2012..\\\' 585,00.0.00
2013 n, 620,000..0.0.
"'2014"'---''(655,000..00 .
2015 \ 695,0.00.00
2016" 'j 725,000.00
2017 '\' \ 760,0.00.00
2018 /805,00.0.00
2019 ! 850,0.00.00
2020 I 900,0.00.00
2021 \~~~.oo.o..aa
SERVICE FOR ~HE
1993 B,~'j AND ~ PARITY
"y'1' },.!l'<'
:~.i,q\' , Parity Bonds
Principal Interest
BONDS
rotal
Debt
Service
Bonds
Interest
$224,160.83 $78,783.75 S 302,944.58
672,482.50~ S18S;00a;oa $157,567.501,070.,0.50..00
670.,970.00. -~95700o.TeO 147,577.50 1,0.68,547.50
669,10.0.0.0."'205,.00.0." DO 136,657.50 1,0.65,757. SO
667,0.10. DO "22G--rOOO....oO 124,767.50 1,071,777.50
~..ilQ_,,~'23'0'~60 1l~.J..7..S7 .50 1,066,397.50
(662,0.30. Q,O,.,f,24g.iOOO'...~ ;'if' , 98~ 1,0.70.,017. sa
65-g-;~'()!L-aa ':2~6o.:;:o.lrO::-oo 82;'9'2'0-:-00 1,0.67,0.25. DO
656,0.17. 50 :.:2.:1:s-~PO'Q,"o-Q.,.. 66,670.00 1,0.67,687. sa
652,605.aO...."2-(},o.OO-..Oo. 49,207.50. 1,0.66,812.50-'
63-5t3'55-..Q0 20'iOOo-..El-Q ?'!. 0 47r96-7-...S0 1, 068-;-262 . 50.
616,740.0.0 '20-,OCO-.CCt-7" 46,587.50. 1,068,327.50
596,720.00.-- -:2Q-,ooe--.,eo (~ il) .-45,247.50 1,066,967.50
575,255.00 2.'5,0.0.0..0.0. {, -'i5 43,887.50. 1,069,142.50
552.30.5.00. 1/--25,00.0.00-- 42,175.00 1,064,480..00
..S~a.,275.._o..0 : 25,000..00 _ _ 40,487.50 1,068,762.50
50.2,150.00. "I 30,00.0..00. (./:;' 38,800..00. 1,070.,950..0.0.
474,650..0.0 \ 30.,000..00. ''''36,775.00. 1,0.66,425.0.0.
445,775.0.0. ! 30,000.0.0 34,750..0.0. 1,0.70.,525.00.
414,975.0.0 / 35,00.0..00. 32,725.00 1,0.67,70.0.0.0.
382,80.0.00 !, 35,OCo..D<i-- 30.,487.50. 1,068,287.50.
348, 70.0.. DC.-----..".'."'4Ci-;OilO-;-oa, 28,00.0.00. ..~, 071,70.0. DO
312,675. DO. 40,00.0.00 _.. 25,200.00.----'---/1.,072,875.00
274,450..0.0 45,0.0.0..00. /~ 22,400..00 1,066,850..00.
234,575.00 50.,00.0.00 19,250..00 1,063,825.00.
192,775.0.0 50,000..0.0 15,750.0.0. 1,063,525.00
148,50.0.00 55,00.0.00 12,250.0.0. 1,0.65,750..00.
10.1,750.0.0 60.,00.0..00 8,400..0.0. 1,0.70.,150..0.0.
52.250.00 60..0.0.0.00. 4.20.0..0.0 1.0.66.450..0.0.
TOTALS
12.460..0.00..0.0 13.588.765.83
2.530.00.0..0.0. 1.629,20.6.25
30.207.972 .08
Background
THE Cln
The City is located in southeast Volusia county, adjacent to 1-95 and just
south of New Smyrna Beach, along the Indian River and two miles west of the
Atlantic Ocean. The City is within the economic zone of Central Florida which
roughly follows Interstate 4 from Tampa through Orlando to the communities along
the Atlantic coast in Volusia County.
The City with an estimated 1992 population of 16,394 is located on the
north central east coast of Florida an the Atlantic Ocean just south of New
Smyrna Beach.
THE SYSTEM
Water System.
Water supply. The City receives its potable water supply from the western
well field and a recently expanded new well field located at the same 51 acre
site as. the Alan R. Thomas Water Treatment Plant. This new well field consists
14
CITY OF EDGEWATER, FLORIDA
NOTES TO FINANCIAL STATEMENTS - Continued
September 30, 2006
Note 8 - Long-Tenn Debt (Continued):
Notes Payable
The City issued the following revenue notes in a prior year:
Water and Sewer
Revenue Note. Series 2002
General Long-term Debt
Revenue Note. Series 2002A
Original amount issued
Issue date
Final maturity
Interest due
Interest rate
$5,140,000
March 13, 2002
October 1, 2012
Monthly
Adjusted Libor
$2,540,000
March 13, 2002
October 1, 2012
Monthly
Adjusted Libor
The Water and Sewer Revenue, Series 2002, notes are secured by all water and sewer
revenues of the City. Water and sewer revenues include revenue from the operation of the
water and sewer system as well as the special assessments payable to the City with respect
to water service to be provided by the City to the residents of Waterway Park.
The Revenue Note, Series 2002A, is secured by a covenant to budget and appropriate from
Non-Ad Valorem funds.
Debt service requirements for these revenue notes using interest rate of 4.295% at
September 30, 2006 are: \
\y
Business Tvpe Activities
Principal Interest
Year Ending
September 30
Governmental Activities
Principal Interest
2007 $ 254,000 $ 65,456 514,000 132,458
2008 254,000 54,547 514,000 110,382
2009 254,000 43,637 514,000 88,305
2010 254,000 32,728 514.000 66,229
2011 254,000 21,819 514,000 44,153
2012-2013 508,000 10.909 1,028,000 22,076
Total $1.778000 $229.096 n598.000 $463.603
The City also entered into an agreement to borrow money from Florida Inland Navigation
District (FIND) for land and improvements in a business/industrial park. The final amount of
the note payable is $5,056,567 and shall be paid in ten equal installments of $505,657 each
year starting August 26, 2003. For the first five years, no interest shall accrue on the
outstanding principal balance. Starting August 26, 2007, interest shall begin to accrue on the
outstanding principal balance at an interest rate equal to interest available from the State
Board Administration (SBA).
47
City of Edgewater, Florida
Notes to the Financial Statements
September 30, 2007
Notes Payable
The City issued the following revenue notes in a prior year:
Water and Sewer
Revenue Note. Series 2002
General Long-term Debt
Revenue Note. Series 2002A
Original amount issued
Issue date
Final maturity
Interest due
Interest rate
$5,140,000
March 13, 2002
October 1, 2012
Monthly
Adjusted Libor
$2,540,000
March 13, 2002
October 1, 2012
Monthly
Adjusted Libor
The Water and Sewer Revenue, Series 2002, notes are secured by all water and sewer revenues of the
City. Water and sewer revenues include revenue from the operation of the water and sewer system as
well as the special assessments payable to the City with respect to water service to be provided by the
City to the residents of Waterway Park.
The Revenue Note, Series 2002A, is secured by a covenant to budget and appropriate from Non-Ad
Valorem funds.
Debt service requirements for these revenue notes using interest rate of 4.295% at September 30, 2007
are: ~
Year Ending Governmental Activities Business Tvpe Activities
SeDtember 30 PrinciDal Interest PrinciDal ~
2008 $ 254,000 $ 54,547 $ 514,000 $ 110,382
2009 254,000 43,637 514,000 88,305
2010 254,000 32,728 514,000 66,229
2011 254,000 21,819 514.000 44,153
2012 254,000 10,909 514,000 22,076
2013 254,000 0 514,000 0
Total $ 1,524,000 $ 163,640 $ 3,084,000 $ 331,145
The City also entered into an agreement to borrow money from Florida Inland Navigation District (FIND) for
land and improvements in a business/industrial park. The final amount of the note payable is $5,056,567 and
shall be paid in ten equal installments of $505,657 each year starting August 26, 2003. For the first five
years, no interest shall accrue on the outstanding principal balance. Starting August 26, 2007, interest shall
begin to accrue on the outstanding principal balance at an interest rate equal to interest available from the
State Board Administration (SBA).
Debt service requirements for the FIND note payable are as follows:
Year Ending
SeDtember 30
Governmental Activities
Princioal Interest
2008
2009
2010
2011
2012
$ 505,657
505,657
505,656
505,656
505.656
$ 2 528 283
$ 95,822
76,657
57,493
38,329
19.164
$ 287 465
The City also incurred notes payable relating to paving and stormwater improvements at Florida Shores. The
47
. '
3/1 9/96
Page 1
Local Government:
Loan Number:
Annual Payment Date:
***REPA YMENT SCHEDULE (REVISED)*** IUJ r;(VQAfI'{t!.fl
Project # 1Cf.to Srnnsor ~~r"l
Edgewater ~J MArv\.n(' tt:V"'1.
CS 120794020 File Folder fI ,.." VO I ., , \J~ lJIr
September 30
ORlGINAL LOAN Interest Rate: 3.78%
Pmt Interest Principal
Year No. Payment Paid Paid
]993 0
1994 I 524,484.44 256,008./1 268,476.33
1995 2 484,756.10 245,959.21 238,796.89
1996 Special 2,551.12 47.32 2,503.80
1996 3 486,127.83 236,838.04 249,289.79
/997 4 486,127.83 227,414.89 258,712.94
1998' 5 486,127.83 217,635.54 268,492.29
1999 6 486,127.83 207,486.53 278,641.30
2000 7 486,127.83 196,953.89 289,173.94
2001 8 486,127.83 186,023. J I 300,104.72
2002 9 486,127.83 174,679.15 311,448.68
2003 10 486,127.83 162,906.39 323,221.44
2004 II 486,127.83 150,688.62 335,439.2/ .
2005 12 486,127.83 138;009.02 348,118.81
2006 13 486,127.83 124,850.13 361,277.70
2007 14 486,127.83 111,193.83 374,934.00
2008 15 486,127.83 97,021.33 389, I 06.50
2009 /6 486,127.83 82,313.10 403,814.73
2010 17 486,127.83 67,048.91 419,078.92
2011 18 486,127.83 51,207.72 434,920.11
2012 19 486,127.83 34,767.74 451,360.09
2013 20 486,127.79 /7,706,33 468,42/.46
SUBTOTALS 9,762,092:56 2,986,758.91 6,775,333.65
· Principal outstanding may reflect disbursements during 20-year term.
ADDITIONAL LOAN I Interest Rate: 3.16%
Pmt Interest. Principal
Year No. Payment Paid Paid
J993 0
1994 1 34,875.56 7,579.66 27,295.90
1995 2 31,702.31 13,635.79 18,066.52
1996 Special (1,669.01) (25.96) (1,643.05)
1996 3 30,330.58 13,005.44 17,325.14
1997 4 30,330.58 12,457.97 17 ,872.61
1998 5 30,330.58 J 1.893.19 18,437.39
/999 6 30,330.58 11,310.57 19,020.01
Principal ·
Outstanding
6,775,333,65
6,506,857.32
6,268,060.43
6,265,556,63
6,016,266.84
5,757,553,90
5,489,061.61
5,210,420.31
4,921,246.37
4,621,141.65
4,309,692.97
3,986,471.53
3,651,032.32
3,302,913.51
2,941,635.81
2,566,701.81
2,177,595.31
1,773,780.58
1,354,701.66
919,781.55
468,421.46
0,00
Principal'
Outstanding
459,969.00
427,988. 10
409,921.58
41] ,564.63
394,239.49
376,366.88
357,929.49
338,909.48
'.
3/19/96
Page 2
2000 7 30,330.58 10,709.54 19,621.04 319,288.44
2001 8 30,330.58 10,089.51 20,241.07 299,047.37
2002 9 30,330.58 9,449.90 20,880.68 278,166.69
2003 10 30,330.58 8,790.07 21,540.51 . 256.626.18
2004 II 30,330.58 S,109.39 22,221.19 234,404.99
2005 12 30,330.58 7,407.20 22,923.38 211,481.61
2006 13 30,330.58 6,682.82 23,647.76 187,833.85
2007 14 30,330.58 5,935.55 24,395.03 163,438.82
2008 15 30,330.58 5,164.67 25,195.91 138,272. 9]
2009 16 30,330.58 4,369.42 25,961.16 112,311.75
2010 17 30,330.58 3,549.05 26,781.53 85,530.22
2011 18 30,330.58 2,702.75 27,627.83 57,902.39
2012 J9 30,330.58 1,829.72 28,500.86 29,401.53
2013 20 30,330.62 929.09 29,401.53 0.00
SUBTOTALS 610,859.34 155,575.34 455,284.00.
ORlGINAL AND ADDITIONAL COMPLETION LOANS COMBrNED
Pmt Interest Principal Principal.
Year No. Payment Paid Paid Outstanding
1993 0 7,235.302.65
J994 I 559,360.00 263,587.77 295,772.23 6,934,845.42
1995 2 516,458.41 259,595.00 256.863.41 6,677 ,982.0 I
1996 Special 882.11 21.36 860.75 6,677,121.26
1996 3 516,458.41 249,843.48 266,614.93 6,410,506.33
1997 4 516,458.41 239,872.86 276,585.55 6,133,920.78
1998 5 5 16,4~8.41 229,528.73 286,929.68 5,846,991.10
1999 6 516,458.41 218,797.10 297,661.31 5,549,329.79 .
2000 7 516,458,4 I 207,663.43 308,794.98 5,240,534.81
2001 8 516,458.41 196,112.62 320,345.79 4,920,189.02
2002 9 516,458.41 184,129.05 332,329.36 4,587,859.66
2003 10 516,458.41 171,696.46 344,761.95 4,243,097.71
2004 II 516,458.41 158,798.01 357,660.40 3,885,437.31
2005 12 516,458.41 145,4] 6.22 371,042.19 3,514,395.12
2006 13 5] 6,458.41 131,532.95 384,925.46 3,129,469.66
2007 14 516,458.41 117,129.38 399,329.03 2,730,140.63
2008 1'5 516,458.41 ) 02,186.00 414,272.41 2,315,868.22
2009 16 516,458.41 86,682.52 429,775.89 1,886,092.33
2010 17 516,458.41 70,597.96 445,860.45 ] ,440,231.88
2011 18 516,458.41 53,910.47 462,547.94 977,683.94
2012 19 516,458.41 36,597.46 479,860.95 497,822.99
2013 20 516,458.4] 1.8,635.42 497,822.99 0.00
'OT ALS 10,372,95) .90 3,142,334.25 7,230,617.65
Principal outstanding may renect disbursements during 20-year telm.
" ; .
03/16/2001 STATE REVOLVING FUND LOn. ~. Page 2
***REPA YMENT SCHEDULE***
Local Government: Edgewater
Loan Number: 794030
Annual Payment Date: OCTOBER 31
All loan increments combined
Pmt. Comb. Int. Principal Principal*
Year No. Payment Paid Paid Outstanding
1993 0 18,081,178.86
1994 1 1,428,693.71 638,359.93 790,333.78 17,726,003.08
1995 2 1,428,693.71 641,856.98 786,836.73 16,939,166.35
1996 3 1,428,693.71 618,267.17 810,426.54 16,191,213.81
1997 4 1,294,979.62 590,475.41 704,504.21 15,486,709.60
1998 5 1,294,979.62 565,227.84 729,751.78 14,756,957.82 .
1999 6 1,294,979.62 538,599.68 756,379.94 14,000,577.88
2000 7 1,294,979.62 510,999.12 783,980.50 13,216,597.38 I
2001 8 1,294,979.62 482,390.62 812,589.00 12,404,008.38
2002 9 1,294,979.62 452,737.34 842,242.28 1l,561,766.1O
2003 10 1,294,979.62 422,00 1.11 872,978.51 10,688,787.59
2004 11 1,294,979.62 390,142.34 904,837.28 9,783,950.31
2005 12 1,294,979.62 357,119.99 937,859.63 8,846,090.68
2006 13 1,294,979.62 322,891.54 972,088.08 7,874,002.60
2007 14 1,294,979.62 287,412.91 1,007 ,566. 71 6,866,435.89
2008 15 1,294,979.62 250,638.39 1,044,341.23 5,822,094.66
2009 16 1,294,979.62 212,520.61 1,082,459.01 4,739,635.65
2010 17 1,294,979.62 173,010.48 1,121,969.14 3,617,666.51
2011 18 1,294,979.62 132,057.09 1,162,922.53 2,454,743.98
2012 19 1,294,979.62 89,607.67 1,205,371.95 1,249,~72.03
2013 20 1,294,979.56 ~ 45,607.53 1,249,372.03 0.00
Totals 26,300,734.61 7,721,923.75 18,578,810.86
"'Principal outstanding may reflect disbursements during repayment term.
RESOLUTION NO. 200B-R-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, FLORIDA, MODIFYING THE
SCHEDULE OF COSTSIFEES ASSOCIATED WITH
CHAPTER 19 (UTILITIES AND SERVICES); CODE OF
ORDINANCES AND VARIOUS ADMINISTRATIVE FEES
RELATING TO THE FINANCE DEPARTMENT;
REPEALING RESOLUTIONS IN CONFLICT HEREWITH;
PROVIDING FOR SEVERABILITY AND A;P~LICABIL.ITY
AND ESTABLISHiNG AN EFFECTIVE DATE..
WHEREAS, the City Council of the City of Edgewater, Florida, has made the following
determinations:
1. The City had adopted several ordinances and resolutions establishing various
schedules of costs/fees and surcharges relating to the Code of Ordinances, Land Development
Code and administrative costs/fees.
2. During 2006, Council adopted Resolution No. 2006-R-09 which incorporated the
Schedule of Costs /Fees associated with Chapter 19 (Utilities and Services).
3. The Schedule of Costs/Fees (which is attached hereto and incorporated herein as
"Exhibit "A") has now been modified to reflect an increase in Chapter 19 (Utilities and Services)
Section 19-12 thru 19-130. This modification would increase the monthly residential and
commercial customer charge.
4. The Schedule of Costs/Fees includes various administrative fees and costs relating
to the Finance Department.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Edgewater, Florida:
2008-R-12
Section 1.
Modifying the Schedule of CostslFees for Chapter 19 (Utilities and
Services).
Pursuant to the Code of Ordinances, the schedule of costs/fees and administrative fees as
. set forth in Exhibit "A", attached hereto and incorporated by reference, is hereby established.
Section 2. Conflicting Provisions. All resolutions or parts of resolutions In
conflict herewith be and same are hereby repealed.
Section 3. Severabilitv and Applicabilitv. If any portion of this resolution is for
any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not
affect the remaining portions of this resolution. If this resolution or any provisions thereof shall
be held to be inapplicable to any person, property, or circumstances, such holding shall not affect
its applicability to any other person, property, or circumstance.
Section 4. Adoption and Effective Date. The effective date of this Resolution
shall be upon adoption.
2
2008.;..R-12
After Motion for approval by r CilMdw,'ftIluJ Khct1t?-<, and Second (:./ U1{ldt"t1G.JI (~')()pzt",
the vote on this resolution was as follows:
Mayor Mike Thomas
Councilwoman Debra J. Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet B. Rhodes
Councilman Ted Cooper
AYE
NAY
~
~
'"
~
~
PASSED AND DULY ADOPTED this 22nd day of September, 2008.
ATTEST:
~C(\0l'\ l Q, II ) ON f~ 0
Bonnie \Venzel (
City Cler~
~--=- ~-r:L[YCY~
Robin L'. Matusick
Paralegal
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Carolyn Ansay, Esquire
City Attorney
Doran, Wolfe, Ansay & Kundid
2008-R-12
Approved by the City Council of the Ci7 of
Edgewater at a meeting held on this nn day
of September, 2008 under Agenda Item No.
~
..,
J
,
.
CHAPTER 19 (UTILITIES AND SERVICES)
SCHEDULE OF COSTS/FEES
Section 19-2. Deposits:
Residential service:
Water service only.......................................................... $ 75.00
Sewer service only... ............... .................................... .... $ 75.00
Water and sewer service................................................. $150.00
Non-residential service......................Three times average monthly water, sewer and
reclaimed service charge.
Service charge (to establish account)..........................................$25.00
Restoration from termination of service for potable and/or reclaimed water:
during normal working hours $ ~ 30.00
after hours (during work week) $ 75.00
weekends/holidays $100.00
Section 19-12 & 19-34.
Water and Sewer
Reserved capacity, not connected within twelve (12) months
of readiness to serve: Water $ 8./13
Sewer ~
Monthly Base Fee -J.-8..4.9
$ 9.35
l.L.l.Q
$ 20.511month
Assessment District when water is deemed to be available: $ 8.'13 $ 9.35 in City
$10.5/1 $ 11.69 out of City
Charges outside the City shall be in an amount equal to the equivalent charge for a corresponding
connection inside the City limits plus a twenty-five percent (25%) surcharge or as allowed by
applicable State Statutes, whichever is greater.
Section 19-14.
Water Rates:
up to 2,000 gal.
2,000 to 6,000 gal.
6,000 to 12,000 gal.
12,000 and higher
Residential
$ 8-4; 9.35 base rate
~ 1.46/1,000 gal.
~ 3.86/1,000 gal.
4A+ 4.56/1,000 gal.
~ 5.85/1,000 gal.
up to 2,000 gal.
2,000 to 6,000 gal.
6,000 to 12,000 gal.
12,000 and higher
Non-Residential
$ 8A-J 11.69 base rate
~ 1.83/1,000 gal.
~ 4.83/1,000 gal.
4A+ 5.70/1,000 gal.
~ 7.31/1,000 gal.
4
2008-R-12
.
Charges olltside the City shall be in an amount equal to the equivalent charge for a corresponding
connection inside the City limits plus a twenty-five percent (25%) surcharge or as allowed by
applicable State Statutes, whichever is greater.
Section 19-34 & 19-36.
Sewer Fees:
Sewer Connection Charge:
Sewer Rates:
$158.05
$ 10.06
$ 3.35
$ 1 65.32
$ llJ.Q base rate
3.50 per gallon
County and City Interlocal Water and Wastewater Agreement
Pursuant to an Interlocal Water and Wastewater Agreement executed on September 2, 1992, the
City provides wholesale water service to the County with the County providing wholesale
wastewater service to the City. Rates to be charged are as follows:
Water Rate
Reserved Water Capacity (development fees)
$ J-:W 3.21/1,000gallon
~ 6.40/1,000gallon
The above-listed rates shall increase annually by tive percent (5%).
Extraordinary service calls:
Meter bench test - there shall be a fifty dollar ($50.00) service charge for a customer request of a
meter test for accuracy. The first test if deemed necessary may be waived by the Environmental
Services Director. [f the meter is found to be inaccurate, this charge will be voided.
Extraordinary service calls outside of regular maintenance, shall require a twenty tive ($25.00)
fifty dollar ($50.00) charge; for example, locating the meter when covered during sodding or
filling on the property. Actual replacement costs shall be charged for meter damage caused by
building or construction on the property or other causes.
The required commercial backflow device testing shall be conducted by the City at required
intervals for a fee of fifty dollars ($50.00) per inspection.
Section 19-60. (Solid Waste) Service charges and rates
A. Residential Services: all residential services include single family and multi-family
residence; multiple dwelling; trailer park and mobile home park and shall be charged the
following:
5
2008-R-12
.
January 2005
$16.25 per month for collection and disposal
1.70 per month. for recycling
~ per month for equipment reserve fund
$18.80 per month
January 2006
$17.00 per month for colleetion and disposal
1.80 per month for recycling
~ per month for equipment reserve fund
$19.70 per month
JallUary 2007
$17.75 per month for collection and disposal
1.90 per month for recycling
~ per month for equipment reserve fund
$20.60 per month
January 2008
$18.50 per month for collection and disposal
2.00 per month. for recycling
1.00 per month for equipment reserve fund
$21.50 per month
$21.45 per month for collection and disposal
2.20 per month for recycling
23.65 per month base fee
In addition to the fees listed above, each location that has more than three (3) cans for
pickup shall be charged an additional $+:-# $3.00 per can.
B. Non-Residential Services: non-residential services include all types of business,
commercial and professional establishments and shall be charged the following:
January 2005
$18.25 per month for collection and disposal
1.70 per month for recycling
~ per month for equipment reserve fund
$20.80 per month
January 2006
$19.00 per month for collection and disposal
1.80 per month for recycling
~ per month for equipment reserve fund
$2 I. 70 per month
January 2007
$19. 75 per month for collection and disposal
1.90 per month for recycling
~ per month for equipment reserve fund
$22.60 per month
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. ~
January 2008
$20.50 per month for collection and disposal
2.00 per month for recycling
1.00 per month for equipment reserve fund
$23.50 per month
$23.65 per month for collection and disposal
2.20 per month for recycling
25.85 per month base fee
[n addition to the fees listed above, each location that has more than three (3) cans for
pickup shall be charged an additional ~ $3.00 per can.
C. Special Pickups: Special pickups of non-bundled yard trash will be assessed a ~
$45.00 minimum charge for up to four (4) cubic yards. Each additional cubic yard will be
charged $10.50 $11.50.
Section t 9-82/19-83. Stormwater management utility fee/Schedule:
Charges per EDU will be six dollars ($6.00) seven dollars ($7.00) per month and will consist of a
base fee of~ $3.40 per EDU applicable to all developed properties, plus a contribution fee of
~ $3.60 per EDU applicable to all developed property. All non-residential property with site
mitigation facilities will not pay the contribution tee.
Section 19-97. Water Conservation Violation - Civil Penalty
[f there is a disconnection of reclaimed water service due to water conservation restrictions
and/or violations, each customer will be assessed a twenty tive ($25.00) thirty dollar ($30.00) re-
connection tee for services.
Section 19-130. Reclaimed Monthly Residential Customer Charge:
Base Rate (0-20,000 gallons)
20,000 - 30,000 gallons
30,00 I + gallons
$-l4OO
-4-W
-hOO
$ 9.50
$ 0.60/ 1,000
$ 1.20/1,000
Chapter 19 - Delinquency fee:
A delinquency charge relating to the amount due for water, sewer, reclaimed, refuse and
stomlwater of five percent (5%) ten percent (l 0%) shall be charged if the customer has not paid
the outstanding amount due within twenty (20) days of the billing date of said charges~
delinquency charge of twelve percent (12%) shall be charged if the customer has Rot paid the
outstanding amount due 'lIithin forty ('10) days of the billing date of said charges; and a
delinquency charge of fifteen percent (15%) shall be charged if the cu:;tomer has not paid the
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2008-R-12
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Outstandillg amoHnt due within sixty (60) days of the billing date of said oharges. Should there
be a failure by the customer receiving services to Day the bill in full for said services not later
than thirty-five (35) days from the billin\.! date for said service. then said service shall be
terminated and shall not be reconnected after discontinuance until all past due bills are fully paid.
together with said delinquency charge for past due bills and payment of the restoration service
charge.
Annual Reviewllncrease:
There will be an annual increase in review of all fees/rates listed herein (water rates, sewer fees
and reclaimed water charges) with the increase to be based on the CPI (All Urban Uses as of
July) or by three pereeRt (3%) five percent (5%). whichever is less.
CITY OF EDGEW A TER
ADDITIONAL ADMINISTRATIVE FEES/COSTS
FINANCE DEPARTMENT
GaragelYard Sale Permit Fees
Payments made by telephone
$ 2.GO $ 5.00 per request, maximum of two per year
$ 5.00 per transaction for any City pavrnents
(utilities. building oermits. licenses. etc)
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2008-R-12
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ATTACHMENT #2
I .'
. -'"
CITY OF EDGEWATER
DRINKING WATER STATE REVOLVING FUND LOAN BUSINESS PLAN
ALAN THOMAS NEW WATER SUPPLY WELLS
SRF# DW640S0
ATTACHMENT #2
METHODS USED TO DEVELOP PROJECTIONS
For projecting future year expenses and revenues, the following assumptions were made:
Table 1:
1. 1% increase per year in Water Customers and Impact/Connection fee revenue.
2. A rate increase of 6% in Water Sales was used in Year 2010 and 2011. These increases
were based on City's previously approved rate increases included in Resolution 2008-R-
12 (copy attached) and due to estimated 1% increase in Customers.
3. City was unable to provide information regarding residential versus commercial water
sales.
Table 2:
1. A rate increase of 6% in Water and Wastewater/Reclaimed Sales was used in Year 2010
and 2011. These increases were based on City's previously approved rate increases
included in Resolution 2008-R-12 (copy attached) and due to estimated 1% increase in
Customers.
2. 4% increase per year for all Operations and Maintenance and Administrative Expenses
except for depreciation.