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03-08-1976 - Agenda Session Q o AGENDA SESSION MARCH 8, 1976 Vice Mayor Ryta F. Webber called the agenda session of theCity Council of the City of Edgewater to order, Monday, March 8, 1976. ROLL CALL Mayor Dana T. Armstrong Vice Mayor Ryta F. Webber Councilman William H. Cairnie Councilman Walter B. Sikes Councilman Calvin R. Dietz CityAttorney Joseph E. Weaver City Clerk Sue Blackwell Acting Chief Mc Call Excused Present Present Present Present Present Present Present BILLS AND ACCOUNTS The City Clerk read the bills, starting with the General Fund. Councilman Cairnie questioned the bill from J.E. Tumblin Insurance. The City Clerk explained that this was the additional premium due on the automobile insurance. She stated that there were several pieces of equipment that had not been picked up. Councilman-Sikes questioned whether we might be paying a premium on a truck at a $10,000 value when it is really only $2,000 value. Councilman Cairnie suggested that since Mr. Sikes knows some about insurance, he check with the City Clerk. The City Clerk continued with the bills. The Clerk answered various questions in regard to the bills. There was discussion with Mr. Weaver in regard to the bill on the hearing for Pat Wilson. Mr. Weaver stated that Mayor Armstrong suggested that he be at the hearing, he explained that there perhaps should not be any further discussion in regard to this until after that hearing. It will be~open to the public, however no one will be heard except the people directly involved. The City Clerk explained that a notice of the hearing date was sent to Mr. Wilson return receipt requested. The City Clerk conintued reading the bills in the Water and Sewer account. Councilman Dietz questioned why we are still buying two inch pipe on line extensions? Councilman Cairnie stated that like to speak to the Council. week end, and getting into the should be done to fix it. Mr. Ohrwall from the Sewer Plant is here and would He stated that he rode with Mr. Ohrwall over the truck he noticed that it is rusting and something Mr. Ohrwall stated that this truck sits out in the open all the time, the City Manager said that it would not be feasible to build a place to store it, however if there was any concrete left over from the new garage they could build one then, and this was never done. Councilman Sikes stated that he thought the garage was for storing the trucks. o o It was explained that he needs to see the City Clerk and get a work order and get this taken care of. It was also suggested that he see if he can put the truck in the garage at night. Councilman Cairnie stated that his radio is also broken. It was explained that this should also be taken care of. Councilman Cairnie stated that a new door was bought for the room adjoining the digester, however it has never been framed in. Vice Mayor Webber stated that a list should be made up and taken to the City Clerk. Councilman Sikes questioned if Mr. Cairnie had not gone around with Mr. Ohrwall when would we have known about these things? Mr. Ohrwall stated that he told Mayor Armstrong about it a long time ago. Councilman Cairnie explained the pump situation in Silver Ridge. There was some discussion about this. Mr. Ohrwall explained what was done. He stated that with two men at the plant you can not run it and be outside any length of time. He said that the State calls for four men, and the recommendation from the Pollution Control is that we are doing a good job, but we need this and that. Councilman Dietz asked Mr. Ohrwall about the worker who just quit, Terry Wadsworth. Mr. Ohrwall explained that he was very dissatisfied because he had to work every other Sunday, and he didn't get paid for the holidays if it was his time to work because he had to take a day off. Councilman Dietz asked when Mr. Ohrwall knew that this man was going to quit, and why the Council wasn't notified of this? The City Clerk explained that it has always been up to the Department Head to do their own firing and hiring. She said that a man was hired today, she explained however that you just can't hire somebody because they have to go to school. Mr. Ohrwall stated that when Cal left at Thanksgiving he asked the mayor if they were going to have another man, and he was told that we didn't have much money and he would have to be patient. He explained again that it is hard to work the plant with two men. Councilman Dietz stated that we are going to have to hire some Class C Operators for both the Sewer and Water plants. There was discussion about this. Councilman Cairnie stated that the pump at Station 5 needs some work done. Mr. Ohrwall stated that Terry discovered this and when it was mentioned to Rick Fernandez he stated that the pumps that are eleven years old should be taken up one at a time and replaced. Discussion began about Mr. Wilson, and Mr. Ohrwall explained that he did not know how to do the things that he was suppose to know. Councilman Cairnie stated that the adgetator is not doing the job it should. This was discussed, and it was the feeling that the engineers should be brought back and they should know about this. Councilman Cairnie stated that his visit to the Sewer Plant proved to him that we definitely need at least three men over there. Councilman Sikes read a memorandum which was received by the Council stating that Mr. Cornel Seymour, from E.P.A. in Atlanta and he informed us that we are in viola- tion at the Sewer Plant because we had not sent in the necessary reports. He asked Mr. Ohrwall if he knows what these reports are? Mr. Ohrwall showed Mr. Sikes copies of the report forms. He explained that with two men there is not time. Mr. Sikes read a couple of other letters dated in the year 1975 for the months of June, July, August, September and October which the reports were delinquent, and the reports were signed by the Mayor and Mr. Ohrwall in November. -2- - ~ o There was much discussion about these reports, Councilman Dietz suggested that some men from the Street Department be sent to work at the Sewer Plant until at least these reports are completed. Mr. Ohrwall stated that none of them will do it because they will have to work on the week ends and they don't get paid enough. Councilman Sikes explained that if we don't send in these reports it is going to cost the City a lot more money than any over time that we might pay. He asked if these reports have been sent in yet? Mr. Ohrwall stated that they have not been sent. There was confusion as to whv the letters have not been received by Mr. Ohrwall or the Council. ~ There was discussion about advertising for Class C Operators in both \~ater and Sewer. Councilman Dietz suggested that we advertise in the Miami Herald. It was suggested that Mr. Ohrwall be paid overtime for the time he puts in. He was told to get a time card and punch it until he gets some help and things are straightened out. He was also told to put the truck in the garage at night. Mr. Ohrwall explained that the man he hired today knows he told him he would start at $2.75, and in ninety days then it would take a year before he gets another raise. said it was because of the working on the week ends and a little about the work, and he could get a raise, however He said everyone who left not getting paid overtime. Councilman Dietz stated that he does not understand that, we pay the Policemen for working, why wouldn't we pay the other men? The City Clerk stated that they were under orders from Mr. Bryant that absolutely no overtime, they get paid for the holiday, however they have to take a day off, so that no overtime is taken. It was decided that the advertising for the Class C Operator should be placed on the agenda. Councilman Sikes suggested that there be some type of memorandum in personnel file in regard to the promises made by the supervisor to the individuals when they are hired, because sometimes the supervisor might be gone and there could be a new Council, and something should be on file so that if there is any question it can. be determined. . There was discussion about the coordinators. Councilman Dietz stated that his idea of coordinators is not to go out and tell the supervisors what to do and so forth, but to help the supervisors stay within their budgets, and to make emergency deci- sions in regard to purchasing equipment and so forth. Councilman Sikes stated that the coordinator's decision is subject to the approval or disapproval of the City Council if the decision should exceed a certain dollar amount. Councilman Dietz made the comment that today Mr. Cairnie and Mr. Ohrwall discovered the pump needing repairs, and what would have happened if it had broken down? Councilman Cairnie stated that he feels that it was a real emergency and the co- ordinator should have the authority to get it fixed and report back to the Council at the next meeting. Attorney Weaver stated that it would not be necessary to wait until the next meeting to inform the Council what has happened, you could come in and tell the City Clerk it could be written and copies made and put in each of the mail boxes. It was decided that any emergency purchase should come as a recommendation from the Department Head, however the coordinator would be responsible for the decision making. -3- Q Q Mr. Gross stated that since the coordinator system is going under way is the raises for the Council going to be reinstated again? Vice Mayor Webber stated that according to the Resolutionsetting up the coordinator system we shall not receive any additional compensation. Mr. Gross said that the question is, will this come up again. He added that due to the responsibilities and the extra hours that will be put in the Council deserves more money. Vice Mayor Webber stated that this will be put on the agenda to discuss at the meeting. The City Clerk read a letter from Mr. Bill Conway in regard to Federal Grant money, she stated that there is no action required this is a little behind time. The City Clerk read a report from the Humane Society. The City Clerk explained that she would like to be allowed to attend a seminar in Orlando on April 5,6 and 7th, for Finance Directors and City Clerks. She read from a brochure what is going to be discussed at this seminar. Vice Mayor Webber stated that this can be put on the agenda. The City Clerk read a letter in regard to a straw vote question relating to a real estate transfer tax for school construction purposes, from the City of Boca Rotan. This does not require any action from the City. The City Clerk stated that she has had calls in to Mr. Mc Gough for three days and has not had an answer so she can not bring the Council up to date on the proposed bond issue. The City Clerk read a letter from Briley Wild asking for authorization to perform engineering services for the South Coastal 201 Plan. This was put on the agenda for discussion at the meeting. The City Clerk read a letter from the Edgewater Elementary School in regard to the Spring Thing III program, asking for a Proclamation to this effect. Attorney Weaver read another letter from Briley, Wild in regard to an amendment to the contract noton record with the City. There was various discussion in regard to this, and whether there is any action to be taken by theCouncil. It was suggested that Mr. Dietz talk with Mr. Fernandez and get this straight before the next meeting. The City Clerk asked if the Council got corrected copies of the By-Laws from the Planning Board. It was explained that Mr. Weaver went over this with the board. Councilman Dietz stated that he does agree that the board should have eleven members however he does not agree that any member be appointed for more than one year at a time. If a member does a good job, he will be reappointed each year. Councilman Sikes stated that he disagrees with Mr. Dietz, he feels that three year terms is a good idea because it takes time for the members to catch on to what is going on, and you have no assurance that a good member will be reappointed. Vice Mayor Webber stated that perhaps this could be done the way the Zoning Board is going to do it, and that is every two years, and the person who is appointed by the Council member whose terms ends their term also ends, and then the new people coming onto the Council gets a chance to appoint new members to the boards. Several of the board members spoke to the Council in regard to this. Councilman Dietz suggested and asked the attorney what problem would develop if we took the present Zoning Board and put it into the Planning Board and took the Board of Adjustments and made it the Zoning Board, and then had the Council become the Board of Adjustments. -4- Q u Attorney Weaver stated that the Zoning Board has some very knowledgeable people on it and they are developing expertise in Zoning and he hates to see that lost in one full swoope. Councilman Dietz stated that the Board of Adjustments is a duplication of the Zoning Board. Attorney Weaver stated that he differs very much with this, the Board of Adjustments is a very precise board, and it is in no way a duplication. He stated that this particular board which Mrs. Murphy is the chairwoman of is doing a very good job. Mr. Wolfe as the chairman of the Zoning Board is a)so doing a fine job, and each of these boards have their own particular jobs. They'are finally doing what they should do and they are not enfringing on each other as much. There was further discussion about this, and it was to be placed on the agenda. The next item was the Regional Planning Counci1's o.k. on the LEAA program, which did not require any council action at this time. The City Clerk announced that the Vo1usia Council of Governments is meeting March 10 in the Courthouse Annex in Daytona Beach at 3:30, and they will discuss the 701 Grant and the 201 Grant application. There was a Resolution expressing the interest in the Grant application of Daytona Beach 201. A letter was read from Mr. Herbert Bratcher in regard to a project underway by the Boy Scouts as a clean up week and requesting that the City provide a truck and a loader on a Saturday to help the boys. This was to be put on the agenda. A letter was read from Mr. and Mrs. Koran in regard to Fire Protection outside of the City limits. Councilman Sikes stated that he sees no way we can make a call to Silver Sands due to the traffic on the causeways. City Clerk explained that a certificate was awarded to Paul Page in regard to the participation at the convention he attended. City Clerk read two letters in regard to Officer Pages courteous manner. There is a letter from the School Board concerning utility tax and franchise tax. This does not need Council action it is just a matter of information. There were copies of several copies from the Department of Environmental Regulations. City Clerk read a notice of a Regional Solid Waste Management workshop. The City Clerk stated that this is all the letters that she has however she reminded the Council that something has to be done about sick leave, about annexation. Vice Mayor Webber stated that we have to do something about the Sign Ordinance and the Subdivision Ordinance. Councilman Dietz suggested that we discuss the Emergency Rescue thing again. Councilman Sikes stated that since we have an appointed Chief of Police he would like to bring something up to think about. He explained that the Highway Patrolmen each have their own car, and they have to maintain it. He said that we could possibly pick up some of these patrol cars, and each of our patrolmen could have their own cars under certain restrictions. By doing this, there would be more police cars roaming around the city however we might actually only have two men on duty it would not seem this way, and also if there was an accident, an off duty man could be called and have a police car there also, or he could patrol the other areas of the City while the two cars were tied up at the accident. This would have to be looked into by the Chief of Police. At this time the meeting was adjourned. -5-