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02-23-1976 - Agenda Session ~. (.) (.) AGENDA SESS ION FEBRUARY 23, 1976 Mayor Dana T. Armstrong called the Agenda Meeting to order on February 23, 1976 at 7:30. ROLL CALL Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman William H. Carnie Councilman Walter B. Sikes Councilman Calvin R. Dietz City Attorney Joseph E. WEaver City Clerk Sue Blackwell Acting Chief Norman McCall Present Present Present Present Present Present Present Present Mayor Dana T.Armstrong asked the City Clerk to read the Bill and Accounts. General Fund Mayor Armstrong asked if there were any questions on the General Fund Bills and Accounts. Counciwoman Webber stated that the only one she had question on was the $150.00 Humane Society. Did we ever write a letter to them. Mayor Armstong stated that this will have to be taken up a little later. He has not done anything as yet. But he assured her that it will be taken care of. Councilman Carnie No. Counci 1 man Sikes No. Councilman Deitz No. Mayor Armstrong stated that he talked to Acting Chief McCall about one of the Police Cars. This will be taken care of. It had to do with the alignment of a car. This was the bill for $100.61 Water and Sewer A Question on Permutit Bill this was for parts on unit no 1. A Mulitport valve,that had to be replaced. Mr. Carnie No Mr. 'Sikes No. Mr. Deitz No. . ";.,,, . . A repair bill of $212.00 on a pump. Mayor Armstroog~'~i~ted. He asked Mr. Ferendez if this was a realistic price on a repair. He stated that these can be replace for about $300.00 this is for furture use. . .~~ Federal Revenue Councilman Carnie asked about the Joe Weaver Bill. Contract on Water & Sewer Connection. Councilwoman Webber asked when the Appeal will run out Mr. Weaver stated it would be this coming Monday. These bills will be place on Thursday nights meeting. Councilman Deitz asked if this Contract has been completed. This portion has been finished. Mayor Armstrong stated that we have a Judge with us Judge Mann has asked to address the council. He was asked to come forward. '. o <) Judge Mannaddressed the Mayor Council and the Ladies and Gentlemen! He would like to report on the rules laid down by the Surpream Court of the State of Florida as of January 1, 1975 the rules of 6.100 of the rules of practice of procedure of traffic this court of Edgewater was suppose to have established a traffic violation &~reau upon being notifed by letter from Mrs. Blackwell that you have appointed me as'J.udge as of the 31 of December of 1975. He drafted rule number 1 of the municipal court of the City of Edgewater. We now have a traffic violation bureau in the City of Edgewater. Mrs. Donna Smith has be designated by the City Clerk as the Clerk of Court. Mr. Weaver asked City Clerk if she was a Clerk or a dispatcher on the pay roll Mrs. Blackwell stated she was Clerk 1. I'He went on to say that as long as she is Clerk there should be no problem if she was dispatcher then there would be a problem. There went on to discuss this. Judge Mann asked to have someone designated. He went on to say that he has been training Mrs. Smith since he has taken the job of Judge. Mayor Armstrong asked if this should be done by resolution. Judge Mann stated in his opinon but it was up to Mr. Weaver it is not required by resolution but by formal action at the regular meetingby a majority vote. City Attorney Weaver stated that he con cured with that. This will be placed on the Agenda. He went on to say that since he has been appointed Judge that the City of Edgewater has a very fine Police Force. But like most peopl~ they could use a little instruction. He would propose to the Council that I would hold school on the Traffic Act, He would like to hold a seminer on Wednesday March 3, at 7:00. This will also include the Council and any interested Citizen who would like to attend. Councilman Sikes stated that we should let the Citizens know that we will have the Sheriffs Dept in the area when this school is held. Mayor Armstrong stated that he con cered with this. Judge Mann went on to tell the Council that he has been busy collecting past due. In the last 30 days we have collected $500.00 more or less on utility bills. Also collecting fines. If we do not collect on these fines they will be turned in and they will not be able to obtain a drivers license. The last thing that he would like to reoprt is something that can be assistence to you. He went on to tell that 1.00 added to the fine is used to support the police academy he went on to say that the municipality may pass a ordinance to add a addition 1.00 to such fines for the training and education of the City Police. This will be placed on the agenda. Councilwoman Webber complemented Councilman Carnie stated the same. Judge Mann on his Job. Councilman SIkes stated that he is doing a good job. Councilman Deitz stated for him to keep up the good work. Mayor Armstrong thanked Mr. Mann for comingdown and taking the time to explain what he had to say. Rick Ferendez stated that after the meeting he went ot the land fill and looked at the construction. They took a sample back to have it tested and its quality of the ground water was in a highly degraded form. He went on to explain the quality of this water. He would not recommend that any of this water be put in any local drainage ditches. This was descussed. The cost of the operations of the dump was also discussed. It was suggested from someone in the audience that we have someone else come in and collect the garbage he feels that this would make things alot better and alot cheaper. Councilman Deitz stated that we should set up a meeting with Mr. McMann and the Council and see what we need to complete the land fill. He went on to say that we have not had a meeting with Mr. McMann since January 22. There was some discussion on this. The Solid waste and pick up will be put on the agenda for Thursday night. Mrs. Rich asked that if we did go and contract our garbage out what would happen to our sanatation department would it be unemployed Mayor Armstrong stated that a contractor would be employing who they want. Councilman Deitz stated that when Mr. Bryant was here that they talked about this and a privite contractor would most probably take our employees and our equipment. There was some discussion on the 201 project. There will be no comment at this time. .' o o .. It will be Mayor Armstrongs recommendation that we go over this plan at the Thursday nights meeting. This would be to direct the attorney to draw up the necessary information and make Briley Wild our agent on the project. Mayor Armstrong stated that we will take a five min. recess at this time. Maryor Armstrong asked the City Clerk to read the Certification of posting There was some discussion on the bids on the fire truck. City Clerk Blackwell read the dealers that she sent bids to. She stated that we sent out forty two registered letter. 2 returned we had eight responed. This was also in the paper. Mr. Daune discussed the truck that they are intrested in. Mayor Armstrong stated that Mr. Daune and the fire department have been doing a fine job. Councilman Deitz asked Mrs. Blackwell what was budgeted for this truck. She stated 5,000.00. That is not what they asked for but what was left in the budget. There was some discussion on setting up a fire district. They are in the pro~ess', pf setting up a fire district. Volusia County has the right to set up a fire district without the vote of the people. This will be ran by a man process or a volunteer dept. Oak Hill can now fight fires all the way to our City Limits. or anywhere in these area they can call us and we can call them. Councilman Deitz stated that we should not stop helping but the County should be working with us. and also helping us out. The forestery service is the only ones that have helped us out with funds. We should reserch this and see if we can get more money. This is what the Mayor had to say. Councilman Deitz stated that this bid does not have to come out of the fire dept, it can come out of the capital improvements. They went on to discuss this. There will have to be a public hearing set up if we do decide on this. City Clerk read the letter from the dealers that can not meet the specifi cations. She opened more of these 1 etters. Rossmyer dodge na9~'90 1614.00 another bid from Rossmyer Dodge. Luke Potter Dodge 1128.21. + 400.00 Deland Dodge 7421.33. This will be placed on the agenda. City Clerk Blackwell read a letter from Mrs. Ellison for a street light. This will be placed on the agenda for Thursday night. City Clerk Blackwell read a letter from Mr. Martin recommending Mr. L. Sorerson be put on the board of governors. This will be placed on the agenda. City Clerk Blackwell stated all have the resolution hiring the Chief of Police. this will be placed on the agenda. 214.00 a week was the salary that was agreed on. This will be placed on a full 40 hours a week. This is on a 60 day trail period. He works at the will of the council. He will be on call at all times. He is hired by salary. This will be on the resolution. He is to be a working officer. City Clerk stated that you will have the minutes of Feb. 12, 1976 March 18th for the hosting of the Vol usia League Dinner Meeting. Vol usia Councilmeeting Feb 25th at 3:30 P.M. Letter from John Blanken, Mrs. Scott, Edward Anderson, Page Collins, Mrs. Linbeck, Howard King these all have to do with Mr. Blanken request. Councilman Deitz stated that this had to do with the board of adjustments and asked if we have heard anything form them yet. Mr. Blanken went to the Board of Adjustments they went on to discuss this. The board can only rule on one peice of property. There will be some research on this and will be discussed later City Clerk Blackwell read a letter form the Chamber of Commerace it is time for them to pay their fee for the room. They are willing to share their room with the new Building Inspector. This will be placed on the agenda. City Clerk read a letter from the Department of Admistration Office. A proclaimation declaring March to be Energy Action Month. This will be placed on the agenda. City Clerk read a letter from Mr. J.H. McCoig to Mr. Garthwaite Chiarman of the Merit Board. This is on Mr. McCoig resignation. This will be placed on the agenda ~ o o City Clerk stated that she had another letter from Mr. John Gross his letter of resignation. This will be placed of the agenda. Also she stated that Mr. Garthwaite and Mr. Thomas are due for reappointment they do not wish to be re appointed. This will be placed on the agenda. This must be filled stated Mrs. Blackwell City Clerk. City Clerk Blackwell stated that Mr. Orhall has been recommended for a raise. By Mayor Armstong. He has been with the City for ten years. We also have Alan Thomas he is also up for a raise he has been here for 4 years. For your information Mrs. Bachan the Postmaster has requested that collection boxes at Rhode Island and U.S.l be made more secure by placing filler under concrete block. Our men went out and did this. City Clerk read another letter from Mrs. Bachan she is requesting a street light at 17th and Kumquat. This will be placed on the agenda. City Clerk read a letter from Kirk the Public Employees relations commission. they want job discription of the employees. The P. B. A. They need this within 7 days. City Clerk read a letter from the Edgewater Parents Corrornaters and this has to do with the children who are not reading to their level. They are asking for volunteers to help these children. City Clerk stated that she had a application for the Fun Machine Dico. which is a dance hall for young adults. This will be placed on the agenda. City Clerk stated at the last meeting you tabled the Ordinance establishing the agenda sesssion and told Mr. Weaver to look into the possibilities of having two regular meetings. This was discussed he stated that he talked to the attorney general office and they see no problem in turning the workshop into an regular meetings. This should be voted on Thursday night so that it can be ready for the next meeting. This is to be placed on the agenda. City Clerk stated that we have also tabled the By-Laws of the Planning Board. This Mr. Weaver stated that he had a meeting with the Planning Board tomorrow night. We should have something from them by Thursday night. City Clerk Blackwell stated that we have tabled the agenda meetings and make them into regular meetings we have taken care of that. City Clerk Blackwell stated that the last thing that we have is the coordinating system. This will be placed on the agenda. Mr. Gross stated that he feels that Councilman Deitz should show us a little more respect. The Council went on to discuss the coordinating systems. Mayor Armstrong stated that he did not want ot be assigned to any department. Councilman Sikes stated that he thinks that these department heads should be here so that we can ask questions. This was discussed. Councilman Deitz stated that we either needs a City Manager or get on with the coordinating systems. ADJOURN