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12-01-1975 - Reorganizational Meeting Q o CIrr COUNCIL OF THE CITY OF EDGEWATER, FLORIDA REORGANIZATIONAL MEETING DECEMBER 1, 1975 The reorganizational meeting of the City Council of the City of Edgewater was called to order, Monday, December 1, 1975, at 7:30 P.M. by Mayor Dana T. Armstrong. ROLL CALL: Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman William H. Cairnie Councilman Walter B. Sikes Councilman Calvin R. Dietz City Manager Dale Bryant City Attorney Joseph E. Weaver City Clerk Sue Blackwell Acting Chief Norman Mc Call Present Present Present Present , Present Excused Excused Present Excused Mayor Armstrong stated that the City has seven boards, and some of them need new appointments. He asked for suggestions from the Council. Councilwoman Webber suggested that John Wharton be placed on the Planning Board. Councilman eairnie suggested that W. C. Lee be placed on the Planning Board. Councilman Sikes suggested that Ray Shambora remain on the board. Councilman Dietz suggested that David Mc Callister remain on the board also. Councilman Cairnie suggested that Paul Biggerstaff be placed on the Planning Board. Councilwoman Webber suggested that Robert Taylor be placed on the ~oning Board. Councilman Cairnie suggested that Bonnie Turner (Mrs. Leo) be placed on the Zoning Board. Councilman Sikes suggested that Jim Mackie remain on the board. Councilman Dietz suggested that David Wiggins remain on the board. Mayor Armstrong suggested that Robert Wolfe remain on the board. Mayor Armstrong stated that the Board of Adjustments has staggered terms and they need one appointment, Mrs. Woodard resigned in order to run for Council. Councilman Cairnie asked if it is necessary for us to have a Zoning Board of Adjustments, since the final action has to come from the Council? o o Mayor Armstrong stated that he believes we have some research to do before we abolish the board. Councilman Dietz stated that the only way we can abolish this board is by amending Ordinance 880. Mayor Armstrong stated that we could determine who is the Board of Adjustments, or can the City Council be the board. Mayor Armstrong asked if the Council would like to reinstate Mrs. Woodard until we researchthis. Councilman Dietz stated that he didn't see any need to make any appointments, and he suggested that we instruct the City Attorney to draw up Ordinance for the next meeting illiminating the board, Councilman Cairnie seconded the motion. The City Clerk explained that Ordinance 880 can not be amended without a Public Hearing, and there is only about four times a year that it can be amended. Mayor Armstrong stated that we will leave this board as it for the time being, until we know what we are doing is right. Councilman Dietz stated that it costs the City money to go through this twice. Councilman Sikes stated that there was some reason why we had to have this board, so we should check into it. Mayor Armstrong stated that the next board is the Board of Adjustment and Appeals Building Code. The City Clerk stated that she believes there are two appoint- ments needed for this board to take the places of Mr. Hardock and Mr. Piser. She stated that there are two boards, they started out as the Building Code Board and from that they went to a Board of Adjustments and Appeals. The Building Code Board itself has nothing else to do, there were seven on that board, the Board of Adjustments and Appeals only has five members. Councilman Sikes stated that he feels we should let the same men continue on this board. There was some discussion as to whether this should be an appeals board or an advisory board. Councilman Cairnie suggested that we reappoint the members that are presently serving. This is reappointing Mr. Piser and Mr. Hardock, whose terms have expired. Mayor Armstrong stated that the next item is the Board of Governors. Councilman Cairnie made the suggestion that the Board of Governors be reduced back to He stated that some were put on in count of the athletic activities and he feels that this should be seperate from the activities of the Community Center. Councilman Sikes stated that he feels that it is all a part of recreation. -2- o o Councilman Cairnie stated that it wouldn't because of the way the Board of Governors is ~pelled out it is just for the acti- vities in the Community Center. Councilman Sikes stated that we have letters commending the people added to the board, and that they had been assets to the board, and we have these letters on file. Councilman Cairnie stated that perhaps we could change the name of the board, or we could form a recreation committee. It was decided to let the board decide whether they want to appoint committees within the board for various activities. Councilman Cairnie suggested that Ken Sanborn be put on the board. Councilman Sikes suggested that Don Travis be kept on the board. Councilman Dietz suggested that Mr. Martin be re~ppointed. Mayor Armstrong read the members: Horace ,King, Rene Martin, Ken Sanborn, Doris Rousch, Carl Schell at large, Don Travis; stating that we need one more member. Councilman Sikes stated that Alex Thompson is the Recreation Director for the Senior High, and he is the Tennis Coach, and he worked for the County during the summer recreation program. It was decided to keep Alex Thompson on the board Mayor Armstrong stated that the Library Board is next. Councilman Cairnie stated that he feels that the Library Board has done a fine job, and he suggested that the entire board be reappointed. This was agreed upon. Mayor Armstrong stated that the Merit Board has no vacancies at this time, however in March of 1976, we will have Robert Garthwaite and Delbert Thomas, and in September we have Terry Wadsworth, who was elected by the employees. Mayor Armstrong asked if there are any questions about any of these boards? Mrs. Mackie questioned what is going to be done with the Board of Adjustments? Mayor Armstrong stated that this board was left as is until we make a decision, and some legal opinion as to whether we are going to name the Board of Adjustments by appointing members or whether the City Council is going to resolve themselves as a Board of Adjustments. All of these appointments will be made up in Resolution forms and will be acted upon at the next Council meeting. Discussion began in regards to the Civil Defense program and the rescue squad and exactly who would be responsible or liable for any action taken by them. Councilman Sikes stated that the purpose of them forming their own corporation, so that the City would not be liable for their actions. They were put in the same category as the volunteer fire department. -3- o o Mayor Armstrong stated that he is not objecting with this, he just thinks we should find out that this is set up right so that we are not responsible. Councilman Dietz stated that we should look at this strongly and go along with it because this is a good thing to have. Mayor Armstrong stated that we should now go over the Department Heads positions. He stated that it is customary for the new council to reaffirm the employees at the status in which we have them, as a matter of reorganization. Councilman Cairnie stated that he suggests that our City Clerk be reappointed. Mayor Armstrong stated that hearing no objections, we will place this on the agenda for the next meeting. Councilman Dietz stated that these will be seperate resolutions. Mayor Armstrong stated yes, and now we have Joe Martine as Superintendent of the Street Department, hearing no other suggestions, his name will be left and placed on the agenda. Mayor Armstrong stated that Sigurd Ohrwall is Superintendent of the Sewer Department. Councilman Dietz stated that Mr. Ohrwall is past the retirement age and we are in violation of the City Ordinance right now by keeping him on. Mayor Armstrong stated that we have an amended Ordinance coming up. Councilman Sikes asked if we are in trouble at our sewer plant and the reports, and there is no investigation? Mayor Armstrong stated that an investigator came over here by the invitation of one of the City employees to check into the plant, and he has had no report back yet. Alan Thomas, Superintendent of Water Department, no objections. Joe Weaver, City Attorney, Councilman Cairnie stated that a few people would like to see a change there. Mayor Armstrong stated that this could be put on the agenda, and instruct someone to contact various attornies to see whether they would be interested in the position and see if they would like to come in at an open session and talk with the Council. Councilman Dietz stated that we should keep in mind that Mr. Weaver works for $25.00 an hour and the going attorney fees now are $35.00 and $50.00 an hour. Mayor Armstrong stated that we are not questioning the man's qualifications, we are talking about the best interest of the people, since he has been here for a while. He stated that attornies can not advertise their business, and one of the ways to get a head start is in the municipal government. He added that we do have some young attornies in the Edgewater area who have not had a chance to get a head start in law practice, however if we can not afford to help young attornies, -4- . ,,, _ o o we just can't do it. Councilman Dietz stated that we should remember that if we hire a new attorney, we will pay for their research seperately, and a new attorney will have to research all of our Ordinances and see where we stand now, because he will not be up to date. Mayor Armstrong spoke that we have paid out quite a bit of money to legal expenses in the past few months, however he can not blame Mr. Weaver for submitting a bill for the work he does, and he only does what the Council instructs him to do. Mayor Armstrong stated that perhaps this item should be brought up later when Mr. Weaver comes back to town. Mayor Armstrong stated that he plans to talk with Mr. Bryant about the CETA program and how long it will last. The City Clerk explained that under the Merit System, an employee, with the recommendation of their supervisor, would be taken to the City manager and he would o.k. the next ad- vancement (or step). She asked if these should be brought to the Council now? She explained that the first six months step was received this way before, then after they are here a year any recommendation would go to the Merit Board and to the Council for final approval. Councilman Dietz stated that we have to have two Class C opera- tors before 1976, and we should look into this. Councilman Sikes stated that we should make sure that these reports are correct when they are being certified. Mayor Armstrong stated that we will have to look into this. Mayor Armstrong announced that there is a County Planning Board meeting at 7:00, Courthouse Annex, Daytona Beach, Wednesday evening, December 3rd. He also stated that the Volusia Dele- gations meeting at which he is going to present the Resolution will be the same day at 4:00 in the afternoon. Mayor Armstrong thanked the audience, and stated that he didn't think this meeting was going to be so lengthy, and he adjourned the meeting. Mayor Councilwoman ATTEST: Councilman Councilman City Clerk Approved this day of Councilman December, ~.D. 1975. Mayor -5-