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11-10-1975 - Workshop ~ ~ o Q WORKSHOP November 10, 1975 Mayor Armstrong called the workshop meeting to order, November lB, 1975, at 7:30 P.M. ROLL CALL Mayor Dana T. Armstrong Councilwoman Ryta F. Webber Councilman William H. Cairnie Councilman Walter B. Sikes Councilman Calvin R. Dietz City Manager N. Dale Bryant City Attorney Joseph E. Weaver City Clerk Sue Blackwell Acting Chief Norman Mc Call Present Present Present Present Present Present Present Present. Present City Manager Bryant read the bills and accounts. The City Clerk answered various questions in regard to certain bills. City Manager Bryant answered some questions in regard to the new garage. There was discussion about the bill from Foxboro. Mr. Gross asked if we are going to have a report from the City Attorney in regard to the meeting he attended on the 6th and what he did. The City Attorney stated that he has no comment, however if he is directed by the City Council to disclose this he will be glad to. Mayor Armstrong stated that since this meeting was with the States Attorney's office, this will have to remain a matter of confidence until they decide to make some de- cision on what it was pertaining to. Mr. Bryant read a request from Mrs. Helen Lovell and Mrs. Butterworth that they be heard at the regular meeting in regard to Ordinance 766. This is in regard to expenditures encurred against certain occupations. Mayor Armstrong stated that this should be placed on the agenda. Mr. Bryant stated that he has a request from Mr. Corbett Smith regarding some land which he owns on West Marion Street in 1-2 Zoning District. Mayor Armstrong stated that this have been to Councils in prior meetings and he does not remember what the disposition was, however this can be put on the agenda. Mr. Bryant read a request from the Edgewater Public Library in regard to matching funds for an addition to the present library. Mayor Armstrong stated4that this should be put on the agenda for discussion. Mrs. Mackie spoke to the Council about this, stating that we are talking about approximately 1,000 square feet. Mayor Armstrong stated that there should be discussion on this at the meeting before any decision can be made. Councilman Cairnie stated that we should contact Mr. Kantor in regard to this. , \ " ~ ~ u Q Mr. Bryant read a letter from the Edgewater Volunteer Fire Department naming their elected officers. He stated that he understands that the normal course of action is to now appoint these officers by Resolution. Mayor Armstrong stated that it has been customary to comply with the election and appoint the officers by Resolution. Mr. Bryant read a letter from the Parent Members of the Edgewater School Advisory Committee, in regard to the road conditions near the school. Mayor Armstrong stated that this should be placed on the agenda for the Council to make some decision on. Councilman Dietz suggested that the City Manager get us some type of appraisal so that we can get an idea of how much it will cost. There was discussion about this not being done until the building is constructed, due to the heavy equipment which will have to travel over this road during such construction. Mr. Bryant read a letter from Mr. Mosher on Riverside Drive, commending the garbage department of the City. Mr. Bryant read a letter from the Federal Insurance Administration indicating that detailed studies are going to take place in this area in regard to flood hazards. They are asking for certain information which will help them in their study. After discussion, Mayor Armstrong suggested that this be tabled until we get the information which is needed and bring it up at that time. Mr. Bryant stated that it was asked that the Interlocal Agreement for Mutual Fire Fighting Aid be discussed. Mr. Hansen spoke to the Council about this, asking that the Council discuss where the Fire Department must go and where they can not go. There seems to be some confusion in regard to what the Ordinance means. Mr. Duane spoke to the Council in regard to the Fire Department1s views in regard to this, ,and he explained the procedures which are followed when fighting a fire and when mutual aid is needed. Mayor Armstrong stated that this needs to be researched entirely before it should be put on the agenda. Mr. Bryant read a memorandum regarding the straw vote which was taken in the Police Deparment concerning P.B.A. representation of that department. Mayor Armstrong stated that there is no discussion necessary on this, it should be placed on the agenda. Mr. Bryant stated that there was a request made by the Merit Board asking per- mission to proceed with the development of job descriptions, which was referred to the November 13th meeting: Mayor Armstrong stated that this should be put on the agenda for the regular meeting. There was some dispute as to whether items should be discussed at the workshop meeting before it can be discussed at the regular meeting. Mr. Bryant read a letter from Malcolm K. Jones regarding the poling of the Council in regard to the abolition of the Municipal Court system, which becomes manditory in 1977 under Article V of the State Constitution. This was also placed on the agenda. -2- ...", o o Mr. Bryant read a memorandum concerning Ordinance 724, 889 and 477. Councilman Dietz asked the attorney several questions, which he answered in regard to previous Ordinances being conflict with newer ones. The Equal Opportunity Act was discussed. The attorney explained that this in no way conflicts with our Ordinance. He explained that Ordinance 724 can be amended in order to keep Mr. Ohrwall working for the City. Mayor Armstrong explained that at the time Ordinance 724 was passed, it was speaking specifically of one person who was being a problem to the City. Councilman Dietz stated that the facts should be looked into. The age is not the only thing in question here. Mayor Armstrong stated that there should be no further discussion about this, we will put it on the agenda for the regular meeting. Mr. Bryant announced the date of the next Volusia League of Municipalities meeting is November 1, 1975 and it is a dinner meeting. This was discussed among the members as to who wishes to attend and who doesn't. Mr. Bryant stated that Mr. Bill Eldridge from F.H.A. would like to meet with the Mayor and City Council on November 19, 1975 at 10:00 at City Hall in connection with the new application on the Water and Sewer expansion project. Mayor Armstrong stated that this should be put on the agenda to discuss at the regular meeting. Mr. Bryant stated that the last thing that he would like to mention is that we should advertise for the Police Chief's position. The City Clerk stated that under Resolutions we will have one on the Fire Department, one on the Vice Mayor and Acting Mayor. Mayor Armstrong stated that prior to the oath of office being taken by the new members of the Council, there was some pole made, however it was not dis- cussed with Councilman Sikes at the time,it was mutually agreed that Mr. Cairnie would be Vice Mayor. This was done at the counting of the absentee ballots. There was discussion about this. There was also discussion about the.public participation at the meetings. Mayor Armstrong stated that this is subject to termination by the Mayor, and he has no intent whatsoever in telling the public that they can not partici- pate in the meeting as long as it is done in a mannerly way. There was discussion about the agenda meeting and what it is called for and whether there will be discussion at the agenda meeting. Councilman Sikes questioned where we are going from the City Manager type of Government. What type of Government are we going to. Mayor Armstrong stated that this will be taken care of. and there was further discussion in regard to this. Mr. Garthwaite spoke to the Council that they should wait at least a month to make a change like this, since the new members of the Council have not had time to see just what the City Manager is doing. Mayor Armstrong stated that they will wait until Thursday night. -3- .r ,. .. o o Mr. Duane spoke to the Council, bringing them up to date on what the Fire Department is doing presently, and their budget needs. Mayor ARmstrong assured Mr. Duane that the City Council will cooperate with the Fire Department as long as it is feasible and to the best interest of the City of Edgewater. r1r. Katez was placed on the agenda under miscellaneous. Mrs Rich requested to be placed on the agenda also as the last item. Mr. Sam Gross spoke to the Council about his property. Mayor Armstrong told Mr. Gross if he will contact him they will work this out. Mrs. Katez asked a question about all City records being available for the public at all reasonable times. Mayor ARmstrong answered her, that all records are available for the public at all reasonable times. This workshop meeting adjourned. -4-