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11-16-1981 . .' .- - l. 2. 3. 4. 5. o v CITY OF EDGEWATER AGENDA NOVEMBER 16, 1981 7:00PM COMMUNITY CENTER Call to Order, Roll Call, Invocation, Salute to the Flag Hearings Approval of Minutes--Meetings of October 19 and November 2,1981 Bills and Accounts Communications A. City Attorney B. Teleprompter TV C. Building Code Board - Life Safety Code D. Merit Board (1) By-Laws (2) Table of Infractions E. Joint Pension Board F. Home Occupation Licenses G. Planning Board (1) Condominium Ordinance (2) Spiering Zoning Request H. Victor Macino I. Frank Opal 6. Ordinances and Resolutions A. 81-R-77 Recreation Impact Fees B. 81-0-34' Condominiums C. 81-0-39 Pennants (2nd Reading) D~ 81-0-40 Diocese Annexation 7. Unfinished Business A. Police Department - State Grant 8. New Business A. Parks and Recreation Advisory Board B. Burning Permits 9. Miscellaneous ~.:,,;~,~':~,~;"C~-;,,"~1~J2~:~ll~i~~~' A \.t. 1t..~;,T,;-J. ...;t:..... ,..',. (I~' lLIC ~'~" ~"-J:'""I .... t.~ADE: - .~., "- rn....l..c_(}.NlJS IS 10. Adjourn to December 7, 1981. . -.". .~-_ a_..e~.... ..~.:.....;,.~~~:~.::..~;; '::':";':-::::;::::",=:';$"';:::" "i o EXPLANATORY DATA NOVEMBER 16,1981 o 5. Communications B. Teleprompter TV The attached Doti;ficatjon from Teleprompter TV indicates that a rate increase is about to be put into effect. Under your present ordinances (see compilation attached) the previous councils had- lifted the necessity of having the council approve rate increases and also altered the construction time element so that the company is not held to ~ny particular time schedule. Because of the interest on this subject by so many of our residents in Florida Shores, I have invited the local Teleprompter manager, Mr. Terry Messner, to appear before Council to explain the company's plans for extending service to Florida Shores. C. Building Code Board - Life Safety Code See attached. The Building Code Board has recommended unanimously that the Council adopt the Life Safety Code by reference. Adoption in this manner means that future changes would be automatically adopted. D. Merit Board (1) By-Laws The Merit Board voted unanimously to recommend to the Council the adoption of its new by-laws, attached. These have to do with procedure only and do not affect policy. (2) Table of Infractions The Merit Board has recommended unanimously that the Council adopt the Table of Infractions, attached. This would replace items (l),(2), and (3) <;m page 15 of the existing "Employee Information Guide Book" (attached).At the present time neither the employee nor the supervisors have any guide- lines as to why or how an employee is to be disci- plined.- This makes the City legally vulnerable in case of appeals under the: Civil Rights Act or, for example, appeals under unemployment compens- ation claims. This table was worked out by and with the concurrence of ail department heads and will eliminate-a similar table in the Police Department's "Guidelines for Establishing Standards of Disciplinary Actions" which is essentially the same, but briefer. " o o Explanatory Data November 16, 1981 Page two I .J 5. Communications E. Joint Pension Board At a.meeting held October 27, 1981, by the Joint Pension Boards, both boards approved unanimously changes to two vesting conditions. See attached. The first has the effect of reducing the vesting period among all employees from 10 years to 5 and is based on the problem we have in connection with the age of certain employees versus the fact that their counting time for 10 year vesting has only run 4 years. This measure would permit any employee to be eligible for retirement, under the existing formula, in 5 years instead of 10. The cost of this would be $2,051. per year paid from current funds. At the same time the boards recommended unanimously that the vesting period for police personnel in the event of accidental injury be shortened from 5 years to 0 with no change in formula. The cost of this would be $1,715. paid from state funds. I understand that both requests have been pending for some time and represent the feeling of the employees and supervisors. G. Planning Board (1) Condominium Ordinance (81-0-34) See attached letter from Planning Board. This ordinance was referred back to the Planning Board and the City Attorney at the Nov. 2 meeting for changes with respect to recreation impact fees and is related to Res. 81-R-77 under item 6 of the agenda. (2) Spiering Zoning Request See attached. The Planning Board denied this application on a split vote. At its meeting of Nov. 11, the board offered to recommend that the code be changed to grant a special exception, but Dr. Spiering said that he wanted a re-zoning. He now states till a t he . would 1 iketo go ahead with an exception- see attached.* 6. Ordinances and Resolutions A. 81-R-77 Recreation Impact Fee The Planning Board has concluded its recommendations on a similar portion of the condominium ordinance. * In order to avoid spot zoning, the Council may wish to simply extend the B-2 zone westward one block on either side of Indian River Boulevard. . o o Explanatory Data November 16, 1981 Page three . 6. Ordinances and Resolutions (cont'd) B. 81-0-34 Condominiums. ( The Planning Board 'is ready with its recommendations. See Communications 5.G.(1). C. 81-0-39 Pennants Second and final reading D. 81-0-40 Diocese Annexation The Zoning & Planning Board reviewed this but got hung VP on site plan information, which should be considered later. 7. Unfinished Business A. Police Department - State Grant At the meeting of Nov. 2 you tabled the request by the Chief of Police to purchase certain items for crime prevention under a state grant. This is the time to reconsider. 8. New Business A. Parks and Recreation Advisory Board It is felt that the present Board of Governors setup should be revised and named "Parks and Recreation Advisory Board" and take into account the scope of all recreation activities in the city, both now and in the future. The present Board of Governors is highly limited in its activities and has in fact been discussing mostly the use of buildings and grounds. This new concept involves active participation in planning and overseeing all recre- ation activities within the city and rendering advice to the City Manager and the City Council on activities .and funding. The City Manager would be authorized to appoint a recreation superintendent, part time or full time as the budget permits, and the board would act as a public liaison between the various volunteer recreation groups and the city government with the City Manager acting in the usual executive capacity. This proposal assumes rapid and widespread growth in Edgewater which will result in specific recreation facilities and activity needs of our youth. The present Board of Governors would be phased out and a new board, the Parks and Recreation Advisory Board, established to.replace it. B. Burning Permits During the Crane Swamp Fire it became apparent that the City had no formal way of approving burning requests. We got calls from m~ny people 'including builders and homeowners who wanted to do everything from backyard burning to construction site burning and we discovered that there were problems because of a lack of clear policy. In checking with the City of New Smyrna Beach we found that they had worked this out by ordinance. We are pre- paring an ordinance which follows closely what New Smyrna Beach does and will meet the approval of the county fire marshall as well as the state fire marshall and will give our staff an authorized and formal way of considering and granting burning permits. The Fire Company has agreed to do the work.