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04-04-1983 ~ . . (.> o CITY OF EDGEWATER CITY COUNCIL AGENDA APRIL 4, 1983 7:00 P.M. COMMUNITY CENTER 1. Call to Order, Roll Call, Invocation, Salute to the Flag 2. Approval of Minutes A. Special Meeting of March 14, 1983 B. Regular Meeting of March 21 , 1983 C. Special Meeting of March 28, 1983 3. Bills and Accounts 4. Miscellaneous 5. Council/Officers Reports/Boards and Committees A. Council Reports 1) Councilwoman Bennington re: Home Occupational Licenses B. City Attorney Reports C. City Clerk Reports D. Merit Board 1) Outside Employment 2) Safety Policy E. Parks and Recreation Board 1) Recreation Director Summary 2) Recreation Director Appointment Request F. Zoning Commission 1) 880 Zoning Ordinance 2) Coin Operated Game Room Machines G. Planning Commission re: Gas Lite Square Final Plat Approval 6. Communications 7. Ordinances and Resolutions A. 83-R-30 City Clerk Duties as Acting Administrator 8. Unfinished Business A. Councilwoman Bennington re: Change in Voting Order B. Proposals from Auditing Firms C. Board of Adjustment re: Brownls Appeal D. Planning Commission re: Request to Rescind F. Opal IS Appointment E. Res. 83-R-29 Approving & Confirming Findings of Equalizing Board F. Alex Cheplo re: Request to Purchase Land, Umbrella Parallel to 18th 9. New Business A. Interlocal Agreement re: County-Wide 911 Emergency Network B. Briley, Wild Request to Change Subdivision Ordinance 10. Adjourn to April 18, 1983 "PURSUANT TO C INDIVIDUAL DECIDESH:PTER 286, F.S., IF AN MADE WITH RESPECT ~OAPPEAl ANY DECISION ~1DERED A TAM ANY MATTER CON- INDIVIDUAL W/llE~~~~GAOR HEARING, THAT PROCEEDINGS AND RECORD OF THE A VERBA TIM RECOR~/t~ NrnEED TO INSURE THA T MADE." _ _. E PROCEEDINGS IS ~ ~~ o EXPLANATORY DATA APRIL 4,1983 o 5.A.l) Councilwoman Bennington re: Home Occupational Licenses The majority of our home occupational licenses are issued to sub-contractors and in effect are home-office licenses. The licensee has to sign a statement agreeing to the terms (see attached). Many cities leave all licensing under the City Clerk's office and since the statement has to be signed, it does not appear that it would be necessary for Council to approve this type of license. A follow up system should be set up to have the area checked by the Police Department on perhaps a 30 day, 6 month, and just prior to re-issuance of the license time period, to ascertain they are complying with their agreement. A true home occupational license would be for a business such as a piano teacher, seamstress, tax consultant, and similar occupations where the actual work is done in the home and not where the home is merely used as an office and for telephone answering. Councilwoman Bennington discussed this subject with me and requested it be an agenda item for further discussion by the Council. 5C. City Clerk Reports 1. Pilch Construction re: Hyser Property - Mr. Pilch was sent a letter with return receipt requested. Mr. Earl Copeland was noticied that it would be necessary for him to check on this. As of March 30th Mr. Hyser reported that there has been little progress in correcting the situation. Hopefully, I will be able to give a verbal update on this subject at the meeting. 2. Briley, Wild Breakdown of Road Paving Bills - We have not yet received this information from Briley, Wild. 3. Briley, Wild Drainage Study Status - We are still investigating this and will report back to Council as soon as possible. 4. Code Book of Former City Attorney - The former City Attorney still maintains that the book was given to him 6 or 7 months prior to when he became our City Attorney. He has requested that our City Attorney contact him about returning the b~ok. 50. Merit Board 1. Outside Employment - This was brought to the attention of the Merit Board as there was a discrepancy between the Code of Conduct and the Personnel Guide as it pertains to outside employment. The Merit Board suggested adopting the wording in the Personnel Guide. This has been cleared and approved with all union representatives in an effort to avoid any mid-year negotiations. Since all union contracts recognize both the Code of Conduct and the Personnel Guide, this change would affect all employees. See attached. 2. Safety Policy - At the regular meeting on March 23rd, the Merit Board reviewed the Safety Policy recommendations and are forwarding them to Council for approval. The establishment of a formal Safety Policy in this City has been recommended by Management Risk, handlers of our workers compensation, and the Bureau of Industrial Safety and Health. It is only necessary for Council to approve the cover letter to be sent to all employees and to establish a Safety Committee which would consist of the Merit Board and four City employees. It has been suggested that the Safety Committee could meet during working hours which would eliminate any possibility of overtime for City employees. It is further recommended that the employees be designated by a department head and represent as many departments in the City as possible. Once the committee is established, then further recommendations to initiate safety policies can be forwarded to Council for their approval. .4 o o Explanatory Data April 4, 1983 Page two. 5.E. Parks and Recreation Board 1) Recreation Director Summary - Attached is the summary from the Parks and Recreation Board as requested by Council. 2) Recreation Director Appointment Request - The recommendation regarding a temporary recreation director appointment is being sent to you from the Parks and Recreation Board for your consideration. 8. Unfinished Business A. Councilwoman Bennington re: Change in Voting Order - If Council wishes to change the voting order, an ordinance will be necessary amending the current ordinance. (Section 2-24 (B), page 202) B. Proposals from Auditing Firms - This item was tabled for full Council to be present. D. Planning Commission re: Request to Rescind F. Opa1's Appointment - This item was tabled for full Council to be present. E. Res. 83-R-29 Approving and Confirming Findings of Equalizing Board - This Resolution wastab1ed.for full .Counci1 .to.be.present... F.A1exChep1ore:Request.toPurchaseLand~Umbre11aPara11e1 .tb18th This item was tabled at the last regular meeting of Council.