03-07-1983
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AGENDA
CITY COUNCIL OF EDGEWATER
MARCH 7,1983
7:00 P.M.
COMMUNITY CENTER
1. Call to Order, Roll Call, Invocation, Salute to the Flag
2. Rroclal]1ation
3. Public Hearing - Old County Road from 1-1 to R-5
A. Letter from Mr. Dana Amstrong
B. Action on Public Hearing
4. Approval of Minutes - Special Meetings of February 16, 1983 and
February 21,1983, and Regular Meeting of February 21, 1983
5. Bills and Accounts
A. Briley, Wild Billing
6. Miscellaneous
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Council/Officers Reports/Boards_and Committees
A. Council Reports
B. City Attorney Reports
C. City Clerk Reports
D. Department Head Reports
E. Building Code Board
1) Reinspection Fee
2) Floor Elevation
F. Planning Commission
1) Landscape Ordinance Recommendation
2) Request for Chairman to Attend Planning & Zoning Seminar
8. Communications
A. Board of Adjustment Resignation - Gary Butt
B. School Board re: School Bus Parking
C. Home Occupational License Request - Larry's Lawn Service
D. Mr. Robert Christy re: Planning Commission
E. Mr. Frank Opal re: Planning Commission By-Laws
F. Request for Flea Market at Pelican Plaza
Ordinances and Resolutions
A. 83-0-5 Sign Ordinance Change
B. 83-0-6 Special Election
C. 83-R-25 Appointment of Alice Murphy to Boara of Adjustment
D. 83-R-26 Appointment of Paul Hen~y to Planning Commission
Unfinished Business
A. Review of Department Heads
B. Board of Governors
C. Change in Drive-Through Parking
New Business
A. Councilman Jack Spencer
1) Loan for Street Paving
2) Merit Pay Plan and Employee Evaluation Form
B. May, Zima re: Computer Software Agreement
C. Appointing Member to Board of Adjustment
Adjourn to March 14, 1983, Public Hearing on Assessments, 7:00 P.M.
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10.
11.
WpuRSUANT TO CHAPTER 286 F S IF AN
INDIVIDUAL DECIDES TO APPEAL'ANY'DEClSIO~
MADE WITH RESPECT TO ANY MATTER CON-
SIDERED AT A MEETING OR HEARING THAT
INDIVIDUAL WILL NEED A RECORD OF TliE
PROCEEDINGS AND WILL NEED TO INSURE THAT
~X;~~A TIM RECORD OF THE PROCEEDJNGS J~
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EXPLANATORY DATA
MARCH 7,1983
3. Public Hearing
Coun~i1 has already received information concerning this re-zoning request.
This has been approved by the Zoning Commission. Also, see attached letter
from M~. Dana Armstrong concerning this matte~
5. Bills and Accounts _
1) Briley, Wild Billing - This is a continuation of the contract with Briley,
Wild that gives them 10% of the cost of the project.
7: Council/Officers Reports/Boards and Committees
C. City Clerk Reports-
1) We have received a plaque and certificate and want to call the
Council's attention to this award.
2) It has been suggested that a Citizen Workshop, as recommended by
Councilwoman Bennington, be set up for March 30, 1983.
3) Councilman Asting has sent you an article on the Edgewater Code
Board and has suggested a-possible Special Meeting with the Board.
Council may wish to discuss this.
4) In reference to the billing from the News & Observer for $125 for use
of their composing room, research of local organization financial
reports do not indicate any expense in this area. It is possible
that the former administration gave Ken Millard permission to handle
this matter in view of the advertising that was done at the time of
the Charter referendum. This appears to be a legitimate obligation
of the City.
E. Building Code Board
1) Reinspection Fee - If the Council is considering hiring a Building
Official as a City employee, the suggestion on the reinspection fee
might be a financial advantage to the City insofar as the cost
incurred each time the inspector returns to a building site.
8. Communications
B. School Board re: School Bus Parking - Section 712.00 (page 1632) of the
Edgewater Code Book covers the parking and storage of certain vehicles.
This obviously does not include the parking of school buses in residential
areas, however, this has been a practice for a numger of years. until
recent complaints resulted in the Police_Department issuing warnings
to four bus drivers in the Florida Shores area. the Council might wish
to consider extending this parking privilege at this time.
9. Ordinances and Resolutions
A. 83-0-5 Sign Ordinance Change - The request to pass this as an emergency
ordinance is based on the fact that the shopping center is nearing
completion. We have received applications from four businesses at the
shopping center for relief from this one section of the sign ordinance.
t.n.83-R-25 and 83-R-26 Appointments to Board of Adjustment and Planning Commission-
These are resolutions following the action of Council at the last meeting
appointing these members.
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Explanatory Data
March 7, 1983
Page two.
10. Unfinished Business
A. Review of Department Heads - If Council wishes to continue a review of
Depar.tment Heads, it is suggested that a specific schedule be set up for
these meetings, as follows: Wednesdays - March 9th, Police and Planning;
Man:h 16th, Water, Wastewater, and Legal; March 23 - Finance and Adminis-
tration (includes City Clerk).
B. Board of Governors - Duties of the former Board of Governors were basically
those that are now being performed by the Parks and Recreation Board. It
is my understanding that the previous Board of Governors was set up shortly
after the completion of the Community Center to act as a Board of Trustees
for that building. The Board then expanded to the parks and recreation areas.
It is suggested if the Council wishes to re-establish.a Board of Governors
that the purpose of the Board should be to regulate the use of public
building facilities, such as the Community Center, Shuffleboard Clubhouse,
and any future City-owned public facilities that might be built. The
Board could advise and make recommendations to the Council on policies of
operations within those facilities, rate schedules for use of the facilities,
the possible coordination of the use of the Shuffleboard area and Clubhouse
with the Edgewater Shuffleboard Club members and the citizens of Edgewater,
any improvements or repairs within the facilities, and perhaps even suggest
City-sponsored programs that could be held in the facilities. I believe
a 5-member Board would be adequate and they could be appointed by Council
for a term of two years. The Council might wish to consider quarterly
meetings. Most Boards have been established by ordinance, however, the
Industrial Development Board was appointed by resolution,
C. Change in Drive-Through Parking - Council has received a memo from Debbie
Winks. This was prepared at the request of the Mayor.
11. New Business
A. Councilman Jack Spencer
1) Loan for Street Paving - See the attached memo from the Finance
Director to me regarding the present status of cash available. It
is my understanding at this point that we are averaging about
$175,000.a month, which includes payroll. I do not believe it is
necessary to consider a loan at this time. The actual cost of the
paving program has not yet been determined and the bills for the
assessments will probably not be sent until the end of April or
first of May. The response to the bills will ~ffect the City's
position as it relates to the necessity to borrow money.
2) Merit Pay Plan and Employee Evaluation Form - At its last meeting
the Merit Board discussed a formal procedure for merit increases
plus the establishment of a pay plan. Councilman Spencer has
requested that the evaluation form be brought off the table and
returned to the Merit Board to re~submit for their recommendation
on a formal procedure for merit pay. The Merit Board has requested
the Council attend their next meeting, which is Wednesday, March
23rd, at 7:00 P.M. to discuss these matters plus the establishment
of a safety program within the City. I will have further information
to Council on recommendations for a safety program that have been
made by the Bureau of Industrial Safety and Health,and Management
Risk which h~ndles the workers' compensation.
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Explanatory Data
March 7, 1983
Page three.
11. New Business (continued)
B. May, Zima re: Computer Software Agreement - The attached letter dis-
cusses an increase in maintenance costs plus renewal of the contract.
It is my understanding that the $300.a month is the same amount that
,we have paid since the beginning of the contract and cannot be raised.
If the Council desires, it would be in order to continue the contract
for two years. In addition, we had requested from May, Zima a proposal
on using the existing system to bill the assessment accounts. The cost
for this project is between $2,600. and $3,000. and would be considered
in the overall cost of the road paving project. The suggestion has -been
made that we might be able to bill in-house. There are over 485 bills
to be sent out and existing personnel would not have the time to handle
this type of project. If the Council wishes to consider this type of
billing project, I would then submit recommendations as to how this could
be carried out. .
C. Appointing Member to Board of Adjustment - A new appointment to fill the
vacancy created by Mr. Butt's resignation would be for a term to expire
August 6, 1985.
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