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02-07-1983 ... . Q Q /' AGENDA CITY COUNCIL OF EDGEWATER FEBRUARY 7,1983 7:00 P.M. COMMUN ITY CENTER 1. Call to Order, Roll Call, Invocation, Salute to the Flag 2. Public Hearings - Second and Final Reading A. 83-0-2 Repealing 81-0-26 re: City Manager Duties B. 83-0-3 Repealing Chapt. 2, Art. 1, Sec.2.5(9),re: City Manager C. 83-0-4 Amending Permitted Uses in B-5 re: Dry Cleaning 3. Approval of Minutes, Regular Meeting of January 17, 1983 4. Bills and Accounts 5. Miscellaneous 6. Council/Officers Reports/Boards and Committees A. Council Reports - Councilman Clyde Mann re: Wildwood Drainage Problem B. City Attorney Reports - Res. 81-R-5 re: Membership on Advisory Boards; Conflict of Interest Ordinance, A or B; Referendum; Implementation of Complaint Review Board; Zero Lot Lines Ordinance C. City Clerk Reports - Land Use Map; Community Center Usage; Board of Governors; Mowing of Medians; Briley, Wild Bills for Paving; Shuffle- board Maintenance; Student Government Day; Dedication of Hogan Park D. Department Head Monthly Reports E. Parks & Recreation - Athletic Program; Bike Path; Request to Separate Budget; Bid for Commercial Mower F. Merit Board - Change in Meeting Time; Employee Evaluation Forms; Super- visors Salaries; City Garage re: Safety Program G. Planning Commission - Two Board Vacancies H. Zoning Commission - Re-zoning Request, Talmadge Stuckey, Old County Road from 1-1 to R-5; Board Vacancy I. Building Code Board - Two Board Vacancies J. Police Chief - Report on Odor Complaint and Traffic Signal K. Fire Department - Request for Reimbursement for Employee Expenses L. E.V.E.R. - Request for Reimbursement for Glasses Replacement M. Public Works - Bid for Metal Building Addition 7. Communications A. Petition re: City Manager and Referendum B. Request for Flea Market at Pelican Plaza C. Persimmon Place - Request to Assume Utilities D. Petition re: Civil Defense Director Re-appointment E. Robert Christy re: City Barn and Community Development 8. Ordinances and Resolutions A. 83-R-18 Planning Commission Appointments B. 83-R-19 Zoning Commission Appointment C. 83-R-20 Building Code Board Appointments 9. Unfinished Business A. Civil Defense Director Block Grant 10. New Business 11. Adjourn to February 21, 1983 ,.,... "PURSUANT TO CHAPTER 286. F.S.. IF AN INDIVIDUAL DECIOE~ TO APPEAL ANY OECIS,ION MADE WITH RESPECT TO ANY MA TT~R C?~- SIDEREO AT A MEETING OR HEARING. ~I'II~ I INDIVlDUAL Will NEED A RECORD OF i HE . PROCEEDINGS AND WILL NEED TO INSURE THAT A YERSATlM RECORD OF THE PROCEEDINGS IS MADe." . _- . o Q FEBRUARY 7, 1983 EXPLANATORY DATA 2. Public Hearings - These are second readings of these ordinances. Council members were issued copies of these ordinances at the Jan. 17th meeting. 4. Bills and Accounts - There is a special request. from Frank Opal for mileage. It is my understanding that Councilman Mann appointed Mr. Opal to the Volusia County Envi-- ronmentalBoard. There is also a special request from Briley, Wild for a progress payment for work already done. 6. Council/Officers Reports/Boards and Committees A. Wildwood Drainage Problem - Councilman Clyde Mann has indicated that he is ready to make a report on the Wildwood drainage problem B. City Attorney Reports - Res. 81-R-5: The City Attorney should report on his opinion of this resolution as it applies to Council and an employee elected by other employees. Conflict of interest ordinance - The Council was to indicate which ordinance draft they preferred so the Attorney can send it to the Ethics Commission for review and comment. Referendum - The City Attorney is to give the Council information concerning the three basic types of government. Implementation of Complaint Review Board - Pending from last Council, the Attorney was to research the implementation of a Police Complaint Review Board. Zero Lot Lines Ordinance - At the Dec. 20th meeting Council instructed the Attorney to prepare an ordinance. C. City Cl erk Reports - Land US,e Map - See attached map and expl anati on of City- owned property and its use as requested by Council. Community Center Usage - Attached is a calendar of activities of the Community Center, a current rate schedule, a list of paying and non-paying organizations, and a suggested rate schedule for your consideration. For the year 1981-82 the City collected $1,468. in rent and our repairs, utilities, and supplies alone for a 10-month period were $5,098.42. This does not include custodial salaries for overtime that has been necessary on certain functions that have been held there. Presently we are charging a flat fee regardless of how long the event lasts. Board of Governors - Attached is Res. 718 adopting by-laws and also by-laws that were adopted just prior to the abolishment of the board and the establishment of the Parks & Recreation Board. Please note that many of the duties and responsi- bilities of the Board of Governors are now the responsibilities of the Parks & Recreation Board. If the Council wishes to re-establish the Board of Governors they might wish to give them the responsibility regulating the usage of our City buildings, i.e., rental of building, redecorating, repairing, etc. This would include the Community Center, Shuffleboard Clubhouse, and any future buildings that might be built for community usage. Mowing of Medians - There are within the City limits of Edgewater 30 islands, 9 of which are 40 foot wide and over 600 foot long. Then we have the drainage and swale lines and catch basins and road shoulders that have to be cleaned, which would include policing the area prior to mowing. Mr. George Flack, State D.O.T., states that they have a 4 to 6 week schedule during the growing season that they try to maintain, however, it often takes them 6 weeks or more to get back to an area. The plantings on the medians are the responsibility of the City per an agreement made back in 1950 that covers the cities from south of here to Daytona Beach. They have no objection to the City taking over the mowing of these areas, however, they do not reimburse the City for any work done there. Mr. Copeland, Superintendent of Public Works, stated that they would need a tractor and mower, which is budgeted, plus a 3-wheel riding mower similar to the one being requested by the Parks Department. We have been informed that this type of mowing can be very hard on equipment. It would also be necessary for the safety factor to have a flagman because the traffic continues to flow at a fast pace regardless of who is working there. If the City is planning to clean up, we should include the sand that is accumulating from the curbing into the street which would require the front end loader. The question is not that ,. o Q February 7, 1983 Explanatory Data Page two more frequent maintenance of these islands and shoulders, etc., would add to the beautification of the City. The question is whether or not the Council wishes to authorize this additional work and the necessary manpower and equipment to carry out this work. It is estimated it would take about 3 days a month using 4 people to maintain these areas. (The only additional equipment not budgeted would be the 3- wheel riding mower). We have been assured by Caton Insurance that our liability insurance would cover any activity in that area. Briley, Wild Bills for Paving - Please see attached memo from the Finance Director. Shuffleboard Maintenance - Please see attached information from Mr. Ted Buell, President of the Edgewater Shuffleboard Club, and accompanying letter from Mr. Mitchell. Also attached is a list of the expenditures, of the Shuffleboard Club. We have paid a portion of their various repairs and we pay the electric and water. The agreement referred to by Councilman Ledbetter has not been located. It was obviously prepared almost 20 years ago. The Council may wish to consider a new agreement with the Shuffleboard Club which would allow us more control over the use of the courts and building. Student Government Day - The students at Edgewater Public School have requested a Student Government Day again this year. Their election is scheduled for Feb. 11th and they would like to plan for Feb. 25th (Friday) for the Student Govt. Day. The "Council" meeting will be held at the School. Administration will work up an agenda for them, using past problems to determine how the youngsters would solve them. Council members are requested to spend some time with their counterparts. After the students' meeting is over, it has been our practice to treat the elected 'officials' to lunch. Last year we went to the Elks Club. A motion would be in order to name Feb. 25th as Student Government Day and to allow the City to continue their practice of treating the elected officials to lunch. Dedication of Hogan Park - Previous Council approved the naming of the recreational facilities at the school after Mr. Jim Hogan, the former principal. Saturday, March 19, 1983, has been selected as a dedication day and a celebration for this event. The Parks & Recreation Board would like to invite Governor Graham and this invitation should come from the Mayor. A tentative draft of the program is attached. We are working on prices for a monument and plaque. These prices should be available by the time of the meeting. We are trying to keep the cost under $500. The Parks and Recreation Board, Parks and Recre- ation Department, and administration are working on arrangements for the program. A motion might be in order to approve the Mayor sending a letter to the Governor and the ceremony to be held on Saturday, March 19. E. Parks & Recreation - Athletic Program. This request was presented at the January 17 meeting and tabled for more information. It is my understanding that the Edgewater Athletic Association is requesting to act as a booster and funding agent for the athletic program and they will handle all insurance and any money-related matters. The Parks & Recreation Board would assume more responsibility for directing the athletic program and would be responsible for ballfield maintenance and future expansion of facilities, such as a football field, track, etc. They would assist the E.A.A. in setting up teams and running the concession stands. The Parks & Recreation Board would coordinate future recreational programs for the City. Bike Path and Request to Separate Budget - See attached letters. Council may wish to hold a meeting with the Parks and Recreation Board and members of the E.A.A. to discuss and clarify these requests, and also the athletic program request. Bid for Commercial Mower - This was tabled from the Jan. 17th meeting pending the presence of the Superintendent. Mr. Avery is planning to attend this meeting. F. Merit Board - Change in Meeting Time. See attached. Employee Evaluation Forms - If the Council approves this suggested evaluation form and the change in meeting times, they may do so by motion. o o February 7, 1983 Explanatory Data Page three F. Merit Board (cont'd)- Supervisors Salaries - See attached. At the Nov. 29th meeting of Council a motion was made to retain all general employees and to review and evaluate department heads and supervisors. The attached list as shown is for department heads only. The Council may wish to set a date for this review and evaluation which might include this request from the Merit Board. City Garage re: Safety Program. This letter is self-explanatory. G. Planning Commission - Fred Finn's term expires 2/1/83, 3 year term. The alternate, vacancy, expires 2/3/84, 1 year term. H. Zoning Commission - Re-zoning Request, Talmade Stuckey, Old County Road. The request has been made to set a public hearing for this. The Zoning Commission has made their recommendation contingent upon the receipt of affidavits of other property owners in the area. Board Vacancy - Bob Gaffney's term expires 2/1/83, 3 year term. I. Building Code Board - Bob Howard and Joe Troutner's terms expire 2/16/83, 4 yr. terms. J. Police Chief - Report on Odor Complaint and Traffic Signal. See attached. K. Fire Department - Request for Reimbursement for Employee Expenses. See attached. L. E.V.E.R. - Request for Reimbursement for Glasses Replacement. The City in the past has reimbursed volunteer members for certain losses incurred while on duty. M. Public Works - Bids for Metal Building Addition This information was given to you at the Jan. 17th meeting and the matter was tabled pending the audit report. 7. Communications A. Petition re: City Manager and Referendum - The Supervisor of Elections has recommended that this be presented to Council and then referred to her office for certifying of voters. A motion would be in order to do this. B. Request for Flea Market at Pelican Plaza - See attached. C. Persimmon Place - Request to Assume Utilities - This was submitted to the previous Council with a recommendation from the Superintendent of Utilities that it be denied. Mr. Wadsworth has re-checked their facilities. See attached. D. Petition re: Civil Defense Director Re-appointment - We have a petition of 9 pages with 138 signatures. See attached. E. Robert Ohristy re: City Barn and Community Development Block Grant - See attached. 9. Unfinished Business A. Civil Defense Director - This appointment expired September, 1982. See attached Resolution 81-R-47.