2009-R-10
RESOLUTION NO. 2009-R-IO
A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF
EDGEWATER, FLORIDA; APPROVING THE
RECREATION/CULTURAL SERVICES BOARD BY-LAWS;
REPEALING RESOLUTIONS IN CONFLICT HEREWITH;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Edgewater, Florida, has made the following determinations:
1. During the May 14, 2009 Recreation/Cultural Services Board meeting, the Board voted to
recommend revisions to their existing by-laws relating to the vacancies and amendments procedures.
2. The revised by-laws are attached hereto and incorporated herein as Exhibit "A".
NOW, THEREFORE, be it resolved by the City Council ofthe City of Edge water, Florida:
Section 1. The City of Edgewater hereby approves the Recreation/Cultural Services Board
By-Laws which are attached hereto and incorporated herein as Exhibit AA@.
Section 2. All resolutions or parts of resolutions in conflict herewith be and the same are
hereby repealed.
Section 3. This resolution shall take effect upon adoption.
2009-R-IO
1
After Motion by CD.}Cv.;JMnn Q.OOPeJ"' with Second by r DU()l'i I\~DMM R(~{X's , the
vote on this resolution was as follows:
AYE
NAY
Councilman Ted Cooper
x
X
Y.
X
X
.
Mayor Michael Thomas
Councilwoman Debra J. Rogers
Councilwoman Gigi Bennington
Councilwoman Harriet E. Rhodes
PASSED AND DULY ADOPTED this 20th day of July, 2009.
ATTEST:
.~'o,1\0~Q
Bonnie A. Wenzel
City Clerk
~~l~r'
Robin L. Matusick
Paralegal
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Carolyn S. Ansay, Esquire
City Attorney
Doran, Wolfe, Ansay & Kundid
Approved by the City Council of the City of
Edgewater at a meeting held on this 20th day
of July, 2009 under Agenda Item No. 8~.
2009-R-IO
2
EXHIBIT" A"
CITY OF EDGEWATER
RECREATION/CULTURAL SERVICES BOARD
BY-LAWS
ARTICLE I: Official Name
The official name of ~ this Board shall be the Recreation/Cultural Services Board of the
City of Edgewater, Florida, hereinafter referred to as "RCB".
ARTICLE II: Purpose and Intent
The purpose and intent ofthese By-Laws is to set forth a uniform set of procedures whereby
the City of Edge water Recreation/Cultural Services Board may regulate the manner in which it elects
officers, conducts meetings, and otherwise carries out its functions. The By-Laws will serve as a
guideline in handling all affairs pertaining to the Edgewater Recreation/Cultural Services Board.
ARTICLE III: Membership
A. Voting Members andAppointments
1. RCB shall have ~~1reii:(7Xlive{5) members. Each member shall be appointed by the City
Council for a term of three (3) years and shall be subject to removal as set forth by the City
Council. The terms of appointment shall be staggered.
2. A quorum shall consist ofI~~,(j5:thf~e~('3') members. All recommendations and actions of
the Board shall require an affirmative vote of a majority of the members present.
3. Prior to appointment, prospective members shall submit a City application, stating therein a
brief synopsis of their education, experience and reason for their interest in serving on the
RCB.
4. To be eligible for appointment, a prospective member shall reside in the City of Edge water.
5. No member ofthe RCB shall receive compensation for their service, provided however, that
members may be reimbursed for out-of-pocket expenses as approved by the City.
lltN"ffW"'- ~''t''"Jf' -~~l,):t~~'= ~ ~~#,?\~'18:;nl;\.,;,,?nn';tW~'<_W}fB}~'~~3-~':.~m>>--*W,)~f,m~:7,4~\;;:~~i~::~~'1~~j,?
6. !The RCB shall provide a/written recomrriendatioiito,.City.,Council for.theappointment.of'a
~acant seat or re-appointmeiit'!bf aBB'(jtiiaime'rrtbet':i ~ni'bliITertti!tippli8atiblis'sfian:iaccortr6~hY
theTequest~
B. Vacancies
1. During the term of appointment, should a member of the RCB change residence to
the extent he or she would not be eligible for appointment to the RCB, the member
shall forfeit the office and sit shall be deemed vacant.
2. If a RCB member is absent for three (3) consecutive regular meetings, or is absent for
four (4) total meetings during any calendar year, said member shall forfeit the office
and it shall be deemed vacant.
3. City Council may remove any member of the RCB from office at any time.
4. Any vacancy occurring during the unexpired term of office of any member shall be
filled by City Council. The vacancy shall be filled as soon as practical after it occurs.
C. Voting Conflicts
1. No member of the RCB shall vote upon any matter which would inure to his or her
special private gain or loss, or any principle by whom he or she is retained, or by any
relative or business associate.
2. No member ofthe RCB shall appear for or represent any person in any matter before the
RCB other than him or herself. No past member shall appear before the RCB except
when representing him or herselffor a period oftwelve (12) calendar months after his or
her service has ended.
ARTICLE IV: Election of Officers
A. Chairman
1. The Chairman shall serve as the presiding officer at all meetings and hearings of the RCB
and appoint any committees from the RCB membership that are deemed necessary.
2. The Chairman shall be elected by a majority ofthe voting membership at the regular meeting
in January each year. The Chairman shall be eligible for re-election.
B. Vice Chairman
1. The Vice Chairman shall be elected by the RCB from among its regular members in the same
manner as the Chairman and shall be eligible for re-election.
2. The Vice Chairman shall serve as acting Chairman in the absence of the Chairman and at
such times shall have the same powers and duties of the Chairman.
3. In the event of death, resignation or removal from office ofthe Chairman, the Vice Chairman
shall perform the various duties until such time the RCB shall elect a new Chairman and
Vice Chairman.
C. Other Presiding Officers
The members of the RCB may select an additional member to preside over the meetings(s) in
the absence of the Chairman and Vice Chairman.
D. Board Coordinator
1. The board coordinator shall be provided by the City and be a City employee.
2. The board coordinator shall prepare and distribute agendas, correspondence and minutes and
shall establish and maintain files to ensure they are properly kept. All recorded meeting
tapes shall be provided to the City Clerk for safe keeping.
E. Professional Support
The City shall provide professional support to the RCB as may be necessary.
ARTICLE V: Meetin2s/Hearin2s
A. Regular Meeting
Regularly scheduled meetings of the RCB shall be held the second Thursday of every other
men-tfl quarterly or more frequently as needed.
B. Special Meetings
Special meetings or hearing of the RCB may be called by the Chairman.
C. Requirements
All meetings shall be open to the public, provide due public notice, follow Roberts Rules of
Order and the Florida Sunshine Laws.
ARTICLE VI: Powers and Duties
A. The RCB shall exercise the following powers and duties:
1. The Board shall be utilized in review of general service needs as well as planning and
development of specific projects involving parks and recreational activities and facilities,
beautification of the City ~~Lhl~IQil<?Jltpi~~it~.
2. Upon request, the Board shall make recommendations to the Director and City Council
concerning the following areas:
a. The Board shall study recreational needs for persons of all ages in the City, and
recommend the acquisition and utilization of land and facilities for this purpose.
b. The Board shall study existing recreation activities in the City, assess future needs
and recommend changes or additions to various activities and programs.
c. The Board may coordinate with organized groups on matters or programs that
affect recreation within the City.
d. Study in depth and make recommendations on projects or programs assigned by the
Board.
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~;: 1lh a~Qition t?;,~h~ duties de~~,~~'reih ~Q.ashalt&~~eISjj!fi&i!s:~pli~bJiJh~~JollQ~ng
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a." C,?ntinuin'g ';:!nr' sutvey. i'idiii,. \. 1St
" ~tcheological"si.~es ~d plan{er,Jli~i~;'i~~i~~ervation
~;..,Res.o1];Enending..ii~ig~ign . '
ladClfrlark:si tesJ
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eerl~~irg~ al terilllQ,l1, Q~QEtL9i1s~ielomcatipl1]~;.and~~q,nstn!Sti2i1cl.oJtesigJJ.~tec!
ropefty:
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1.;,~dopti~g g~.~peli~esf()~!cgangesto desi,~nated,;Rl"Oert .~
e:~i~Coo,~di1~tiii.ei1istbric p~eservation work!6~ wor .....::;
",,~!,~t~,,~~g~i'coqrty governments a~d~,!~~~',~lty dep,~mer~s,<<o~a;::'i~
f. "'m;~~{~;;~~~;~irt~~rg"propertY'~",Q~~t~::i@(l0Q1h~fXp~rSQnS)i~ijg;i 111
g. ,.Jl1!~!,iati~g(plans .,ter ......~~es~r;y(iti9g5 ~nQ!gr,r~!1~biJUmig,n,!,QfcjrrgivifEI(ll};l!~!Qri~
buildqi~s ~f lanq,plarks:
h'i!;;'U ndertakil1gi..edutation ---.. ~sHlcJ ~jIl'gjii Pt~p:g:"lti2Jl'~1Q~Pt!~lrc~fioiii:;m~
Rlacipg of hi~toric (ifJpg .
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i.IRevi~w all. nominations qflocaIBr3P~fty!~the ~~!ionaI;i~eg!s~~re:RistoricPla~es
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B. Appeals
Any person aggrieved by the decision of the RCB shall appeal such decision to the City
Council.
c
ARTICLE VII: Amendments
~~e\~,~-La~~ ~~,y be ame~de1.at ~regular or sp.e:ial~~eting oft~~~C~,provided t~~!i&
\\T{tt~'~~~ihPIT!~h~;~~~n seni~to;~:~:~1ember at leasti~ir~;(35f1~~s'itr(cl~i1~.e 0:. t~~;~:ote:
," ,,:','i<<""':';,{",,' :,",", :'~::;':'__ ,__ --~,> ;-;,' ,'':;!;: """,,""~"':':"e"'""""'"'''--''-;;''''' '''' --', "","-,__",%,=< ':i;,":::' .-",. "','e~::.',: ";,',},> '--' '="",,::,:':,,%" ';-'<<-" ":'.~'.~<, '::';,"'",'
wHich ne,~icesl1~ll CO~!,fitl the proposeq':'iurp'endmont:t~~;.i~r affinnativeNotelliofthe.maidrit9:6fthe
members present is'o15tained andapprovect by City Gouncm
Adopted by the Board this
ATTEST:
day of
,2009.
Thomas Tipton, Chairman
Barbara Kowall, Board Coordinator