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11-15-1993 ,- 1. o o Vot.l.nq Order Councilman Hays Councilman Mitchum Mayor HaYman Councilman Jones Councilwoman Martin AGENDA CITY COUNCIL OF EDGEWATER NOVEMBER 15, 1993 7:00 p.m. COMMUNITY CENTER 1. Call to Order, Roll Call, Invocation, Pledge of Allegiance 2. Approval of Minutes A. Regular Meeting of October 18, 1993 B. Special Meeting of October 26, 1993 3. Citizen Comments 4. Consent Agenda Items on the consent agenda are defined as routine nature that do not warrant detailed discussion or individual action by the Council; therefore, all items remaining on the consent agenda shall be approved and adopted by a single motion, second and vote by the City Co u n c i 1 . Items on the consent agenda are not subject to discussion. One of the most basic rules of a consent agenda is that any member of the City Council may remove any item from the consent agenda simply by verbal request at the City Council meeting. Removing an item from the consent agenda does not require a motion, second or a vote; it would simply be a unilateral request of an individual Councilmember. A. City Hall Copier Full Service Agreement with Technicians Unlimited 5 . New A. B. C. D. Business Request of Mike's Music, 1401 S. Ridgewood, Sui te 5, to have reopening of new store on December 4 and 5, 1993, noon till 7 PM Request of Bill Denmark to have boat display at Edgewater Commons on November 19-21, 1993 Change Order No.2 for $28,098.15 for Florida Shores Phase II Infrastructure Improvements Project (S & E Contractors, Inc.) Confirm appointment of Ruth O'Rourke to Board of Trustees for Police Retirement Plan 6. Ordinances, Public Hearings, and Resolutions First Reading: A. Ord. 93-0-18 Adding Second Council/Officers Reports Section to Order of Business for City Council Meetings Second Reading: (Public Hearing) (None) -,. (J o City Council of Edgewater Agenda - November 15 1993 Page Two 7. Unfinished Business A. Recommendation to reject bids on proposed evidence building/public records storage and direct staff to revise specifications and/or plans to reduce costs 8. Council/Officers Reports A. City Attorney B. City Manager C. City Council 9. Questions from Press 10. Citizen Comments 11. Adjourn. All items for inclusion on the December 6, 1993, City Council agenda must be received by the City Manager's office no later than 4:30 p.m. on Monday, November 29, 1993. Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to insure that a verbatim record of the proceedings is made. . • AGENDA REQUEST N Date: October 28. 1993 NEW UNFINISHED CONSENT X BUSINESS BUSINESS PUBLIC HEARING RESOLUTION ORDINANCE ITEM DESCRIPTION /SUBJECT: Approve copier Full Service Agreement in the amount of $475.00 for the base charge and $0.015 per copy for an estimated cost of $3,667.20 (based on 212,813 copies per year). BACKGROUND: The current copier will be 4 years old this coming April and this past year we made 212,813 copies. The proposed service agreement calls for going from $0.007 per copy to $0.01 per copy in recognition of the age of the copier. Additionally, an `"'' additional $0.005 per copy would cover the cost of providing toner and waste toner bottles. This results in a total of $0.015 per copy. This compares favorably with the $3,134.60 ($1,489.70 for 212,813 copies at $0.007 plus $1,644.90 for toner and waste toner bottles). Under this service agreement the 212,813 copies at $0.015 would cost $3,192.20 (which reflects a cost per copy increase of $.003). RECOMMENDATION /CONCLUSION: Staff recommends City Council's consideration of this Full Service Agreement from Technicians Unlimited in the amount of $475.00 base charge and $0.015 per copy. • FUNDS AVAILABLE: ACCOUNT NUMBER: 10519 - 53460/53470/53510 Now (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) F.D. NO.: 10 -01 PRESENTED BY: Ferdinand Munoz, Finance Director PREVIOUS AGENDA ITEM: YES NO XX DATE: _ AGENDA ITEM NO. Re ect,£ully sub L' / / !L.`.t Ferdinand Munoz, CP (Del.) Finance Director Con rrence: George E McMahon City Manager Yr Copy to: File velh TECHNICIANS UNLIMITED, INC. ° 312 CANAL STREET NEW SMYRNA BEACH, FL 32168 P!H City of Edgewater October 6, 1993 Fred Munoz 104 Riverside Drive Edgewater, FL 32132 Dear Mr. Munoz; This letter is in regards to the service contract sent to you yesterday. After some careful consideration, I have come up with an alternate contract which may better benefit the City of Edgewater. As you know, we have unfortunately had to raise our service rates. Enclosed is an alternate contract which would include toner and waste toner bottles at a rate of $0.02 per copy. Would you please give me a call at 423 -0652 after you have had a chance to look over both contracts and decide which would be better for you? Also— being that you are on vacation at this time, I would like to postpone the increase until the November — December billing period. Sincerely, 9 `` John T. Hathaway, Jr. President ICS / 7 /1 3 -rld c t-°� p-er C ff ` T� (.� eCS f r��. , 6 2 --t 4c o is DAYTONA BEACH (904) 257 -1933 NEW SMYRNA BEACH (904) 423 -0652 DELAND (904) 736 -8611 TECHNICIANS UNLIMITED, INC. 312 CANAL STREET P!H LER F U L L SERVICE AGREEMENT Technicians Unlimited, Inc., 312 Canal Street, New Smyrna Beach, FL 32168, agrees to provide service on a 3M 6242 , Ser.# 918556 • for unlimited copies x ttx)tttattxxlrt ti4ttittKilltx4 tikft Ixtnatx,x for The City of Edgewater . This service agreement includes all parts and labor excluding those damaged through abuse or neglect (Abuse & neglect includes improper wiring or wall outlet voltage in office, home, building, or place of use.) Special terms: Surge protection required Nap, Base charge is $475.00 per year billable October 1 . Copies to be billed monthly at $0.015 each Toner and waste toner bottles are included Either party may cancel given 30 days written notice . Address 104 N. Riverside Drive Price10.015 /copy. Edge., FL 32132 Tax N/A . Phone # (904) 424 -2400 • Total N/A • Contact Fred Munoz Payments monthly. Date 10/01/93 Starting copy count N/A Company Representative /il 41 Customer Signature *Binding * *Personal Endorsement for Account ** *Delinquent Fees 1.5% per month DAYTONA BEACH (904) 257 -1933 NEW SMYRNA BEACH (904) 423 -0652 DELAND (904) 736 -8611 INTER - OFFICE MEMORANDUM EDGEWATER, FLORIDA TO: City Council FROM: Krista A. Storey, City Attorney )1 C.A. NO.: 93 -116 DATE: November 11, 1993 SUBJECT: Addition to Agenda - AT &T Maintenance for Fire Department Attached is a copy of a proposed Equipment Agreement with AT &T for maintenance of telephone equipment at the Fire Station for a monthly fee of $45.00. With the changes indicated on the document, the Agreement is approved as to form and correctness. In view of the fact that the next Council meeting is not for three weeks and in order to guarantee protection of the equipment, approval of the Agreement is requested. Copy to: City Manager City Clerk Fire Chief Press SBPD -003 (B -91) AT &T Equipment Agreement MEW A - Customer Name Equip. Agreement No. CITY OF EDGEWATER American Telephone and Telegraph Company SBPD -3- 5 0 0 8 713 Billing Address Contact Transaction Description 1605 SOUTH RIDGEWOOD (ARIES E FRANKLIN, II City State Zip Telephone No. POST-WARRANTY MAINTENANCE EDCEWATER FL 32132 904 - 279-8281 Customer Identification Number Branch Code Scheduled Instal /Deliv. Date 0228503942 GB(fIIJA Transaction Details (See Legend Below) Purchase Term In Post- Price /SPP Term Plan/ Product/Service Length/ Warr. Warr. Installation Monthly Payment/ Prod. Wrn'ty Transaction Maint. Maint. y y SPP Description Price Element Code Qty Status Length Type Type Type License Fee Charges Charge Charge MERLIN 10 BUM 3161-172R 6 N N MNT N D — — — 16.20 MERLIN BIS 10 T 3165 -10B 1 N N MINT N D — — — 2.95 MERLIN 820 CONT 6120-GU1 1 N N MNT N D — — — 21.65 MERLIN 2IN /5STA 61219R 2 N N MNT N D — — — 4.20 • LEASE FINANCING NOTICE: Third -party lease /financing of Products acquired under this Agreement rnay require Customer to transfer Subtotals This Page — — 45.00 Customer's ownership of Products to the lessor and Customer (the lessee) may only have the right to repurchase Subtotals From the products at the end of Attached lease term, e.g., for the product's fair market value. Page (s) — — Advance - Payment Service Protection Plan (SPP) Subtotals — — 45.00 Schedule For Product 1 • _ Duration In Years Shipping Charge — — — By Contract Monthly Payment Plan $ Execution (Price shown in SPP Charge ap Date column Is a recurring monthly Service Charge • — charge If this box is checked.) Plus n Prepayment Plan Other Charges — — — — — By Install./ Prepayment Deliv. Date — Amount Due Credits on Invoice Taxes Grand Totals ncluded 45.00 ADDITIONAL REMARKS /CONTRACTUAL PROVISIONS: DOSS CRIER N[MBER # : 079902084 Page 1 of 1 CUSTOMER'S SIGNATURE ACKNOWLEDGES THAT CUSTOMER HAS READ AND UNDERSTANDS EACH OF THE TERMS AND CONDITIONS ON THE FRONT AND REVERSE SIDE OF THIS AGREEMENT, INCLUDING THE LIMITED WARRANTY, WARRANTY DISCLAIMERS AND LIMITATION OF LIABILITY. THESE TERMS AND CONDITIONS WILL ALSO APPLY TO ANY SUBSEQUENT ORDERS, ORAL OR WRITTEN, ACCEPTED BY AT &T. CUSTOMER'S SIGNATURE ALSO AUTHORIZES AT &T TO REQUEST CREDIT INFORMATION FROM ANY CREDIT REPORTING AGENCY OR SOURCE. ACCEPTANCE BY AT &T IS SUBJECT TO CREDIT APPROVAL. Customer American Telephone and Telegraph Company By: Accepted by: (Authorized Customer Representative's Signature) (Date) (Authorized Signature) (Typed or Printed Name) (Typed or Printed Name) (Title) (Date) 1605 SOUTH RID(EWOOD _ 6867 SOUTHPOINT DR. N, STE 111 (Product Location Address) (AT &T Address) EDGEWATER _1. 32132 JN KS(NVTT E FL 12216 (City) (State) (Zip) (City) (State) ■∎1/11•11111111111• ) (ZIP) LEGEND: Term Length•/ In Warranty /Term Post- Warranty Product Status Warranty Length Transaction Type Plan Maint. Type Maint. Type K -Other /, -One Year J -None F -Other A -SPP N -Not Applicable 11 -90 Days K -Other G - Business Day C -Other U - Used /Refurb. /Remanufactured J -None L - Software License H - Around- The -Clock D- Business Day W -New K -Other N -Not Applicable J -None E- Around - The -Clock •Not.: Any other number (012, 018, 024, etc.) in Term N - Not Applicable PUR- Purchase N -Not Applicable J -None Length column identifies the fixed Term Length (in T -Two Years MNT- Post - warranty maint. only W -SPP N -Not Applicable months) chosen by Customer. 001 Month - - Month © 1991 AT &T. All Rights Reserved. Retention Requirement Original Preparer - 6 yrs. , After Cancellation or Expiration • OCT 2 9 199 Cl t Y MAP 333 Mike's Music October 29, 1993 Michael Stull 1401 S.Ridgewood Ave. Suite 5 Edgewater, F1.32132 • Mayor and Council, I am Michael Stull, and I own Mike's Music here in Edgewater. I have recently moved to a new location, 1401 S.Ridgewood ave. suite 5. I am writing this letter in regards to having a special event /grand reopening at the new store. All of the businesses in the plaza have approved of the event and most will be participating in it in some way. Pizza Kabana and Legends plan to have some food and drink specials and Mike's Music will give away some shirts, cd's and tapes. There will also be some local bands playing in the south end of the parking lot, using a sound system provided by the AC Pawn shop. Donations will also be taken to help local bands get a start in the music business. If you have any questions my number at the store is 423 -9777. Thank you for you're time. %., 1 La Michael Stull dba:Mike's Music • • • CITY OF EDGEWATER ROUTING FORM i.► DATE: November 1, 1993 FROM: George E. McMahon, City Manager m : t Building Fire City Attorney Parks City Clerk /Personnel X Police City Engineer Public Works X Community Development Utilities Finance All Dept. Heads ACTION REQUESTED (X) Please review & respond to me re: attached • ( ) Please prepare report or recommendation ( ) Please note and return to me ( ) Please see me to discuss this ( ) Please answer, sending me a copy of your letter ( ) Please prepare reply for my signature ( ) Please take charge of this ( ) Please coordinate /schedule ( ) Advise employees ( ) For your information only ( ) At your convenience ( ) URGENT - Immediate action desired (X) Latest date for activity Friday, 11/5/93 EOD Comments: Re: Request from Mike's Music to hold a qrgaid _ reopening of new store at 1401 S. Ridgewood Ave., 'Suite 5 - Date is Saturday, December 4, 1993, from noon until 7:00 p.m. with an estimated l w' crowd of about 200 . . 4 ' °"ti• CITY OF EDGEWATER ' 1.„i ;, 104 N. RIVERSIDE DRIVE . .„. , • illy P.O. Box 100 - Edgewater, Florida 32132-0100 1 (904) 428-3245 SunCom 371-7005 Pilo-4i t . 5, • ::., A . .4 0 .h. 4y93 , , . . NovPmbr 9, 1993 • • Tn: Gee McMahon, City Manaoer Frnm: Lynne Plaskett, Assi- Diro=ctor of Community Development ',.,./ Sub,iect: Grand Opening Event- 1401 S. Ridgewood The above property is zoned B-3 Highway Business District. While special events are not expressly permitted in the B-3 district, staff has taken the position that special events can be approved by Council as the event is temporary in nature. It would be suggested that parking spares needed to accommodate patrons of this ,= be kept clear. liar • %re . , Nap rj N ov 2 ' CITY o TER -. 93 V�' ��� ; ty � . y POST OFFICE BOX �;' ^ TER, FLORIDA 32132 (904) 424 -2 I _ s l ,F•04) 424 -2431 Noir LAWRENCE . SCHUMAKER CHIEF OF POLICE TO: George E. McMahon, City Manager _ FROM: Lawrence F. Schumaker, Chief of Police 1 0° DATE: November 2,1993 SUBJECT: Grand Opening Mike's Music 1. Please refer your routing form dated November 1, 1993 concerning the grand opening of Mike's Music 1401 South Ridgewood Ave.. and the request to have live music from noon until 7:00 p.m. on Saturday, December 4, 1993. err 2. I do not believe this matter will impact the police department to the degree that would require any additional personnel to police this event. low LFS /pt . 01 • City of Edgewater. _R I; NOV 9 - X93 City Manager George McMahon -R • Dear Sir: • Please consider this letter a formal request for city council approval on a display of boats at the Edgewater Commons Shopping Center on November 20th. 1 ana also requesting the council waive the existing daily fee if possible. Should my presence be required at the council meeting to discuss the waiver of fee I would be most happy to attend. Insurance will list the city as required. Set Up for the display will take place in the evening of the 19th and take down will occur on the 21st of November. This promotion was instigated by Edgewater's only marine dealer and has been well received in concept by the shopping center owners and their tenants. Should you require any additional information please don't hesitate to call me at 904 - 427.5176. Sincerely, 6/: William C. Denmark CITY TER V •,_ .• ty *to, 4 POST OFFICE BOX TER, FLORIDA 32132 (904) 424-2- '= w •' ,,1�' 04) 424 -2431 �.. LAWRENCE . SCHUMAKER CHIEF OF POLICE i °V (I 19 9 3 • TO: George E. McMahon, City Manager FROM: Lawrence F. Schumaker, Chief of Police DATE: November 10, 1993 SUBJECT: Boat Display 1. Please refer your Routing Form, dated November 9, 1993, concerning William C. Denmark's request to have a display of boats at Edgewater Commons Shopping Center on November 20th and the related impact on police services. `fir► 2. It is difficult to evaluate the impact on police services due to the lack of data provided by Mr. Denmark, ie, hours of operation, number of boats in display, amount of parking area displaced by boats and estimated crowd size based his experience. That said, I believe the on duty supervisor will take appropriate action to police this event. If it becomes necessary to call in an officer, Mr. Denmark should understand he may be responsible for the cost of same depending on Council's wishes. Now LFS /pt Noy & a 199 MEMORANDUM TO: George E. McMahon, City Manager FROM: Mark P. Karet, Director of Community Development DATE: November 10, 1993 SUBJECT: Boat Display I have reviewed the request by Denmark Advertising to hold a boat show at the Edgewater Commons Shopping Center. Such special activities are ph� di a app B-5 Pma n 35 Shopping Center District. I contacted Mr. Denmark and boats would be displayed in parking spaces near U.S. #1. Parking should be adequate. 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O Uy 3 L. o L p„ ... 00 a) O c c.) I to ,--) ' a' C O a) w C y >> a a) + 0 Cti 0 = en d > = a a) ) O • d ,) > $ 0 a C G . ^ ° 0 -• - a 3 0 c 0 a) •° • ti • • -0 0 a? > c) v s c0 of b c O 0 0 L O y 0, d , O O 0 ° O= O O o , O . p ' c . .4 0 w ..= r tes f o C to z ° u 0 c ' n 4 H-5 Z Z 3 4 z ZZZ o O.4 d E4 0 E- my O Us V a U E Zy m 3 z b M t 0 CD v o b C .--i N M ca — w a 7 u NNW 5'.c. • AGENDA REQUEST Date: November 9, 1993 NEW UNFINISHED CONSENT BUSINESS 11/15/93 BUSINESS PUBLIC HEARING RESOLUTION ORDINANCE ITEM DESCRIPTION /SUBJECT: Chanoe Order No. 2 for Florida Shores Phase II Infrastructure Improvements Project. BACKGROUND: Miscellaneous field conflicts, see attached for itemized description. RECOMMENDATION: Approve Change Order No. 2 in the amount of $228,098.15. FUNDS AVAILABLE: ACCOUNT NUMBER: State Revolving Fund Loan # CS120794030 (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO XX DATE: AGENDA ITEM NO. Respectfully submitted, a C� 0c Kyle 4d. Fegley City Engineer Concurrence: George E. McMahon City Manager SECTION 00843 CHANGE ORDER FORM CITY DF EDGEWATER Project: City of Edgewater Florida Shores Capital Improvements Phase Two CHANGE ORDER NO. 2 DATE: October 29, 1993 CONTRACTOR: S & E Contractors, Inc • OWNER: City of Edgewater AGREEMENT DATE: August 28, 1992 The following changes are hereby made to the CONTRACT DOCUMENTS: Original CONTRACT PRICE $ 3,948,095.00 Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $ 3,955,5B3.00 "" Net (Increase) (Decrease) Resulting from this CHANGE ORDER $ 28,098.15 The current CONTRACT PRICE including this CHANGE ORDER $ 3,983,681.15 ORIGINAL CONTRACT TIME: 330 Days Date 7 -24 -93 Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date 7 -24 -93 Net (Increase) (Decrease) Resulting from this CHANGE ORDER Days NONE Current CONTRACT TIME Including this CHANGE ORDER Date 7 -24 -93 CHANGES ORDERED: .I. GENERAL This change order is necessary to cover changes in the work to be performed under this Contract. The GENERAL CONDITIONS, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS apply to and govern all work under this change order. • Change Order No. 2 00843 -1 • • f: II. REQUIRED CHANGES 1) 16th Street and Industrial Drive: remove and Now dispose of 167 LF of 8" gravity sewer, one manhole and one service connect. Install one 6" service connection from the new main gravity line. 2) Relocate water line at Needle Palm Dr and 19th Street. 3) Remove and dispose of unsuitable material at various locations. 4) Remove and replace cone sections on various manholes. 5) Provide concrete pipe support for existing 8" DIP force main. 6) Change in fencing at canal crossing. 7) Alter guard rail at Guava Dr and 22nd Street. III. JUSTIFICATION 1) Existing gravity line was in direct conflict with new main line. 2) 12" water main was installed at same elevation as proposed sewer . main. The water main was installed two (2) years ago under a separate project at a depth that exceeded minimum coverage requirements, thus was relocated to accommodate the proposed gravity sewer line that is required to have a minimum slope. 3) Tree roots and stumps were found during installation of new gravity main. 4) Plan elevations are different than existing condition. 5) 8" DIP force main at 22nd Street was not supported across canal. An existing force main of boltless bell and spigot joint assembly was found unsupported for an excessive length, thus a concrete stanchion was installed to prevent the possibility of damage (leakage due to pipe deflection) in the future. 6) Fence changes were made to allow maintenance of canal. Gates were added to'allow City crews access (adequate for backhoe machinery) to the canal embankments for maintenance. Now 7) Guard rail at 22nd Street and Guava Dr was altered to allow maintenance of canal by Public Works employees. IV. PAYMENT 1) Net increase to contract amount = $ 2,393.44 2) Net increase to contract amount = $ 2,217.35 Change Order No. 2 00843 -2 3) Net increase to contract amount = $18.362.36 Nome 4) Net increase to contract amount = $ 750.00 5) Net increase to contract amount = 1 550.00 6) Net increase to contract amount = 1 3,075.00 7) Net increase to contract amount = 1 750.00 Acknowledgement: The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order; and, It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. RECOMMENDED BY: ACCEPTED BY: 51 e 6) 5 /,u Engineer ntttr J BY: BY: L / �`'r�-�' / / mil /1-9-93 Signature Date Signature Date Title: Title: 4 -41667 vw4GE/L APPROVED BY: City of Edgewater Owner BY: Date: END OF SECTION • • • • • err' Change Order No. 2 • 00843 -3 ,.. . • ...:!. ' 1' ,..w,•,Ogga ',....,,:. . , . S & E CONTRACTORS, INC. ./.1. N.4141 "V.. I P la' ' .'`'...:11.0 * ■ .r■ j , 1 . • - . . A" 1AM4;..,: ' 1 . ;,_,,:;, elli October .13, 1993 _ A, ',.• -,': ''',:_•!: Mr. Mike Giorgio .. . , City of Edgewater . P.O. Box 100 Edgewater, Florida 32132 '- RE: Florida Shores Capital Improvements - Phase 2 .. .. Dear Mr. Giorgio, Please prepare a Change Order to cover the following items that. were agreed to in the performance of our Contract but riot covered by any line items. . ., 1. 16th & industraal Dr. - Remove and dispose of 167 L.F. of 8" ','-- - gravity sewer, 1 ,anitary manhole and 1 service connection to the Cushman facility. .Install 1 - 6" service connection from the new main gravity line. See attached breakdown. - - - , 417i::. 44:1 Lump Sum $ 2,393.44 '' •-•!' -. :-...'•1, 1 , 41 a107:y '/.. koLoc.t1 ,, W;1 Iliw AL Noedio Pi.he and .19t.h. - 12" waLur lino in Qu V./.t Lh „,i ,;” qi—Avity :A.IWt.!1. 1. i.111.1. 10(.. uttuchud l)reakdown, Lump Sum $ 2,217.35 3 Remove and dispose of unsuitable material at various locations ......,,,,. : : :.. ;,: : See attached breakdown. , .:-.;'• Lump Sum $ 18,362.36 - 4w . . .1 '-4 ,,, '•, —, 4. Remove and 1. eplace cone sections on various manholes due grado dif ferences between the plans and existing conditions. See - ,. .4:,.. - 4.4(-12•.. attached breakdown . Lump Sum $ 750.00 „.. ,,,,,:, i .: - :",''::::'. b. Piovide a concretepipe support for the existing 8" DIP • main at the 22nd St canal crossing. • .. :.,, '':',P, *4' 7 .-.-!..., I - . Lump Sum $ 550 . 00 if 14561 58th Street North • Clearwater, Florida 34620-2895 ,.... . - - . - .. . ' s f ,.. . ' — •, • — . (813) 530-3483 • FAX (813) 531-4675 • . License Nos. CGC 040435, CUC 024502 , 4 • -",�� i• 1'?Vr' w'. '. 6. Fencing changes at canal crossings. , Lump Sum $ 3,075.00 ,`,' 7. Alter Guard R a i l at Guava & 22nd St. $ 750.00 :r. Y .. Total this Change Order #2 $ 28,098.15 a _ We will appreciate your immediate attention to this. Sincerel ' L2L../L s Y Richard W. Rowe s Project Manager 3, CC: Doug Ebbers, S & E Joe-Hamilton, S & E. ,?; Greg Molin, 5 & E • ; Troy Layton, DRMP Kyle Fegley, City of Edgewater 4 File Job #9205 11 a�'' ; ' t S rI ... ' ' .:•1'' n i4 If: #4 r - .:',.4. t 41 k, . i .) 4 -, .4 1� ,tt � ' low - ? T' � 4 -4 - tt :[ • i ,�. 3' t t � BRA Y�� N1 • • • ts dye • Ntir October 13, 1993 City of Edgewater • P.O. Box 100 • Edgewater, Florida 32032 Attention: Mr. Mike Giorgio RE: Florida Shores Capitai Improvements - Phase 2 Removal of Unsuitable Material • • Dear Mr. Giorgio, Please find listed below the dates, locations, amount of unsuitable material removed and replaced, and associated costs of Nftwsame, - Orange Tree between 23rd & 24L11. 180 C.Y. EquIpmenL 2 imIrs @ 4; 354.24 = $ 106.48 Labor 2 hours @ 142.04 = 284.08 992.56 Septembr 24, 1992 - Mango Tree between 24th & 25th. 100 C,Y. Equipment 2 hours @ $ 354.24 = $ 708.48 Labor 2 hours @ 142.04 = 284.08 992.56 • Septembey 1992 - Mango Tree between 24th & 25th. 100 C.V. F,quipnient 2 hours @ $ 354.24 = $ 708.48 Labor 2 hours @ 142.04 = 284.08 992.56 • • September 28, 1992 Mango Tree between 24th & 25th, loompe 140 C.Y. kquipme.nt 4 hours @ $ 354.24 = $ 1,416.96 ■.,abor 4 hours @ 142.04 = 568.16 $ 1,985,12 • October 15, 1992 - Needle Palm at 23rd. 320 C.Y. Equipment 4 hours @ $ 354.24 = $ 1,416.96 Labor 4 hours @ 142.04 = 568.16 Now $ 1,935,12 October 19, 1992 - Needle Palm at 24th. 100 C.Y. Equiprnent 2 hours @ $ 354.24 = $ 708.48 Labor 2 hours @ 142.04 = 284.08 $ 992.56 December. 9, 1992 - Juniper Tree between 23rd & 24th. 100 C.Y. Equipment 2 hours @ $ 354.24 = $ 708.48 Labor 2 hours @ 142.04 = 284.08 $ 992.56 December 16, 1992 - Needle Palm at 22nd. 140 C.Y. Equipment 2 hours @ $ 354.24 = $ 708.48 Labor 2 hours @ 142.04 = 284.08 $ 992.56 December 21, 1992 - Evergreen from Cocoa Palm North. Now 170 C . Y . Equipment 3 hours @ $ 354.24 = $ 1,062.72 balm, 3 I oul t.: @ 7.42.04 = 47,6.:1.2 $ 1,488.84 December 28, 1992 - Mango Tree between 22nd & 23rd, 20 C.Y. Equiprnent 1 hour 0 $ 354.24 = $ 354.24 Labor 1 hour @ 142.04 = 142.04 $ 496.28 f, r•. December 30, 1992 - Orange Tree between 22nd &'23rd. 20 C.Y. Equipment 1 hour @ $ 354.24 = $ 354.24 Labor 1 hour @ 142.04 = 142.04 $ 496.28 January 14, 1993 -. Orange Tree between 19th & SR 442. 380 C.Y. Equipment. 4 hours @ $ 354.24 = $ 1,416.96 Labor 4 hours @ 142.04 = 568.16 • Now $ 1,985.12 ai Y, { . a January 18, 1993 - Mango Tree at 21st. 140 C.Y. Equipment 2 hours @ $ 354.24 = $ 708.48 Labor 2 hours @ 142.04 = 284,08 `R $ 992.56 January 19, 1993 -- Mango Tree between 2Gth & 21st, 160 C.Y. Equipment 3 hours @ $ 354.24 = $ 1,062,72 Labor 3 hours @ 142.04 = 426,12 $ 1,488.84 February 5, 1993 - Pine Tree at 20th. 80 C.V. Equipment 2 hours @ $ 354.24 = $ 708.48 Labor 2 hours @ 142.04 = 284.08 $ 992.56 t ,F,; >• March 3, 1993 - Lime Tree between 19th & 20th. 20 C.Y. Equipment 1 hour @ $ 354.24 = $ 354.24 Labor 1 hour @ 142.04 = 142.04 $ 496.28 TOTAL $ 18,362.36 loamy • • • • 4 y W: t h 3 .Rye' N • • VY C. ij AGENDA REQUEST Date: November 9, 1993 NEW UNFINISHED CONSENT BUSINESS 11 -15 -93 BUSINESS PUBLIC HEARING RESOLUTION ORDINANCE ITEM DESCRIPTION /SUBJECT: Confirm appointment of one Board - appointed member to Board of Trustees of Police Retirement Plan (Police Pension Board). BACKGROUND: Term of Ruth O'Rourke expired on April 3, 1993. Mrs. O'Rourke was re- appointed as the fifth member at the July 13, 1993, meeting of the Board of Trustees. This is per Florida Statute 185.05, "The fifth member shall be chosen by a majority of the previous four members, and such person's name shall be submitted to the legislative body of the municipality. Upon receipt of the fifth person's name, the `tor legislative body of the municipality shall, as a ministerial duty, appoint such person to the board of trustees as its fifth member." RECOMMENDATION /CONCLUSION: Council's decision. FUNDS AVAILABLE: ACCOUNT NUMBER: (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO X DATE: AGENDA ITEM NO. Respectfully submitted, e(4Q2C CT Oat lormr Christi R. Robbins Recording Secretary AGENDA REQUEST C.A. NO.: 93 -114 Date: November 8, 1993 NEW UNFINISHED CONSENT BUSINESS BUSINESS PUBLIC HEARING RESOLUTION 11/15/93 ORDINANCE ITEM DESCRIPTION /SUBJECT: First Reading Ordinance No. 93 -0 -18 Adding a Second Council /Officer Reports Section to the Order of Business for City Council Meetings BACKGROUND: Pursuant to the discussion at the November 1, 1993 City Council meeting, attached is draft Ordinance No. 93 -0 -18 which would add a second Council /officer reports section after the initial Citizen comments section to the Order of Business for City Council meetings. In reference to the establishment of the Order of Business for Council meetings, Section 3.11(b) of the Charter authorizes the City Council to determine its own rules and order of business except that the agenda for regular council meetings shall include "Citizen Comments" at the beginning and directly prior to adjournment. Typically, administrative matters such as an order of business and rules governing the proceedings of meetings of a governmental body are established by resolution, not by ordinance. As an alternative to amending Section 2 -26, pursuant to the authority given to the Council by Section 3.11(b) of the Charter, the Council may wish to repeal Article II. Council Proceedings and establish the Order of Business and rules governing proceedings by resolution. Other sections within Article II are now also addressed within the Charter. Repealing Article II and adopting a resolution in its place would provide a mechanism for eliminating the redundancies and inconsistencies contained there. RECOMMENDATION /CONCLUSION: Staff recommends that the Council consider whether to approve rrr Ordinance No. 93 -0 -18 on first reading or to direct the City Attorney to draft a resolution to replace Article II. Council Proceedings. FUNDS AVAILABLE: ACCOUNT NUMBER: (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO XX DATE: AGENDA ITEM NO. Resp c tfully submitted, Concurrence: „, 4. . fir f? �,�-- Krista A. Storey /J George 1. McMahon City Attorney City Manager 'err ORDINANCE NO. 93 -0 -18 AN ORDINANCE AMENDING SECTION 2 -26 (ORDER OF BUSINESS) OF ARTICLE II (COUNCIL PROCEEDINGS) 414.- OF CHAPTER 2 (ADMINISTRATION) OF THE CODE OF ORDINANCES, CITY OF EDGEWATER, FLORIDA, BY ADDING A SECOND SECTION OF COUNCIL /OFFICER REPORTS AFTER THE INITIAL CITIZEN COMMENTS SECTION; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY; PROVIDING FOR CODIFICATION, AN EFFECTIVE DATE AND FOR ADOPTION. WHEREAS, the City Council of the City of Edgewater, Florida, has determined that the addition of a second Council /officer reports section to the Order of Business after the initial Citizen comments section is in the best interests of the citizens of Edgewater. NOW THEREFORE, BE IT ENACTED by the People of the City of ,r► Edgewater, Florida: PART A. AMENDMENT OF ARTICLE II (COUNCIL PROCEEDINGS) OF CHAPTER 2 (ORDER OF BUSINESS) OF THE CODE OF ORDINANCES Section 2 -26 is amended to read as follows: Section 2 -26. Order of Business. Promptly at the hour set by ordinance on the day of each regular meeting, the members of the council, the city clerk, city attorney and mayor, vice -mayor or acting mayor, shall take their regular stations in the chambers, and the business of the council shall be taken up for consideration and disposition in the following order: (1) Call to order, roll call, invocation, pledge of allegiance. (2) Approval of minutes. (3) Citizen comments. (4) Council /officers reports. City attorney._ City manager. City council. (5) Consent agenda. Items on the consent agenda are defined as routine nature that do not warrant detailed discussion or individual action by the council; therefore, all items remaining on the consent agenda shall be approved and adopted by a Struck through passages are deleted. Underlined passages are added. 93 -0 -18 1 single motion, second, and vote by the city council. Items on the consent agenda are not subject to discussion. One of the most basic rules of a consent agenda is that any member of the city council may remove any item from the consent agenda simply by verbal request 't,,w at the city council meeting. Removing an item from the consent agenda would not require a motion, second, or a vote; it would simply be a unilateral request of an individual councilmember. (6) New business. (7) Ordinances, public hearing, and resolutions. First reading. • Second reading. (8) Unfinished business. (9) Council /officers reports. City attorney. City manager. City council. (10) Questions from press. (11) Citizen comments. (12) Adjourn. Unless a reading of the minutes of a council meeting is requested by a member of the council, such minutes may be approved without reading, if the clerk has previously submitted to each councilman a copy of the minutes. PART B. CONFLICTING PROVISIONS. All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. PART C. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or Now declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstances, such holding shall not affect its applicability to any other person, property, or circumstance. PART D. CODIFICATION. Provisions of this ordinance shall be incorporated in the Code of Ordinances of the City of Edgewater, Florida, and the word "ordinance ", may be changed to " section ", "article ", or other `- Struck through passages are deleted. Underlined passages are added. 93 -0 -18 2 appropriate word, and the sections of this ordinance may be renumbered or relettered to accomplish such intention; provided, however, that Parts B through F shall not be codified. PART E. EFFECTIVE DATE. This ordinance shall take effect upon adoption. . PART F. ADOPTION. After Motion by and Second by , the vote on the first reading of this ordinance held on 1993, was as follows: Mayor Jack H. Hayman, Sr. XXX Councilman Kirk Jones XXX Councilwoman Louise A. Martin XXX Councilman Mike Hays XXX Councilman David L. Mitchum XXX After Motion by and Second by , the vote on the second reading of this ordinance was as follows: Mayor Jack H. Hayman, Sr. XXX Councilman Kirk Jones XXX Councilwoman Louise A. Martin XXX Councilman Mike Hays XXX Councilman David L. Mitchum XXX PASSED AND DULY ADOPTED this day of , 1993. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA B y : Susan J. Wadsworth Jack H. Hayman, Sr. City Clerk Mayor APPROVED FOR FORM & CORRECTNESS: Krista A. Storey City Attorney Struck through passages are deleted. Underlined passages are added. 93 -0 -18 3 7-L AGENDA REOUEST Date: November 10, 1993 New Unfinished Consent Business Business X Public Hearing Resolution Ordinance ITEM DESCRIPTION /SUBJECT: Evidence Building Bids BACKGROUND: On November 2, 1993, bids were opened for the proposed Evidence Building. The low bid 'err was $166,615 made by Al Bosgraaf & Sons, Inc. of Casselberry. In May of this year the Council authorized staff to receive bids for the construction of the building. At that time construction was estimated at $150,000. This estimate was for a finished building including site work, construction, and interior fixtures. It is staffs opinion that the building specifications and/or plans can be revised to reduce the cost of constructing the building. The target is the $150,000 figure that was discussed with the Council in May. Staff will meet with Joe Martin prior to the November 15, 1993 Council meeting to discuss the costs. RECOMMENDATION /CONCLUSION: Staff recommends that the Council consider rejecting the bids, received on November 2, 1993 and direct staff to revise the specifications and/or plans to reduce the cost of the building. Staff also recommends that the Council consider authorizing staff to again receive bids for construction of the building once the revisions have been made. • FUNDS AVAILABLE: ACCOUNT NUMBER: N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED: • • Page -2- Evidence Building Bids 'err► ditt PREVIOUS AGENDA ITEM: YES X NO DATE: May 3, 1993 AGENDA ITEM NO: 9A Respectfully submitted, Concurrence, Mark P. Karet George E. McMahon Director of Community Development City Manager MPKJsmp c:\request \evdnc • lour • • °'w4T (itg of Ebg tuattr POST OFFICE 80X100 • EDGEWATER. FLORIDA 32032 Tfi • 4 G� .Llf'/ BID TABULATION SHEET Evidence Building SUBJECT DATE COMPANY AMOUNT OF BID / �� � o � A fie) BO D'' � � i Greg Aldrich /P & S Paving A Joint Venture /f/ O-e96) i7 New Smyrna Beach Wright Construction /�l e o g7,67 New Smyrna Beach oZ/' /GV The Watauga Company / /6 / 74933 • Orr Titusville /7 9 30 / 7 ., McMahan Construction Co., Inc. /97 G° -G'1> /2 7, 1� DeLand / 9 4-�4 / 89 Bd Angelier Construction Inc o-cod y (� i /vo0 Sanford A 2 C o2 Al Bosgraaf & Sons, Inc. //:` C. / 4.1 4/, Casselberry /77 '142 /44 °S<� ' Rowan South Construction, Inc. / 7 ?, e - 0 /G B New Smyrna Beach /7•41, /(o `1 700 (i •G�J ). 1 )% s " 1■ . ) 1„14./7.2); ,,_w ( • J '/ n tV3 • . .T -.A.. _ - • CITY OF EDGEWATER P 104 N. RIVERSIDE DRIVE P.O. Box 100 - Edgewater, Florida 32132 -0100 ` N ' (904) Nu m= SunCom W W So e � 424 -2400 383 -2400 �I7'AII T-4 G September' 29th, 1993 ? .r� Ms Anita Saunders • ,. ., Legal Ads Department < • News Journal Corporation -- .. P.O. Box 431 .::x. Daytona Beach, Florida 32115 w ^x: Dear Anita: may .Please publish the following legal advertisement five (5) consecutive ' " `ter., days starting October 1st, 1993 (Friday). Please send bill and proof of publication to the above address; Attention: Kathy - Accounts Payable. INVITATION FOR BIDS The City of Edgewater its seeking sealed bids for the con- struction of a 3,871 square foot two (2) story block build- ing of which approximately 50% is comprised for storage and 50% office space. Plans with specifications, a geotechnical study and bid bonding require- ments may be obtained through the City Clerk's office, 104 N Riverside Drive, or (904)424 -2407. One set of plans with specifications will be given to each bidder free of charge. Additional sets may be pur- chased from the City for $20.00. Bids must be submitted upon the pre- scribed forms. All bids must be in a sealed envelope and in triplicate (3) and the outside envelope MUST BE marked "EVIDENCE BUILDING ". If the envelope is not marked properly, it WILL NOT be considered. Bids may be delivered to the above address or mailed to the City Clerk, P.O. Box 100, Edgewalek, Florida 32132 -0100. Sealed bids will be received in City Hall until 2:OOpm on October 26th, 1993. Bids will be opened publicly at 2:30pm, October 20th, 1993 and tabulated. The bid recommendation will be.on the agenda for a City • Council meeting at . a later date. THE CITY COUNCIL RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS IN WHOLE OR IN PART OR TO ACCEPT THE BID THAT IS BEST SUITED TO THE NEEDS OF THE CITY OF EDGEWATER. City of Edgewater ♦�— Susan J. Wadsworth City Clerk C.M.C: SJW/kat