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06-15-1998 o o Votina Order Councilman Gomto Councilman Hammond Councilman Roberts Councilwoman Lichter Mayor Allman AGENDA CITY COUNCIL OF EDGEWATER JUNE 15, 1998 7:00 p.m. COMMUNITY CENTER 1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE 2. PRESENTATION OF PLAQUES/PROCLAMATIONS/CERTIFICATES A. Mayor's Award of Excellence for June 1998 B. Certificate of Recognition for students of Discovery Days C. Plaques for retiring employees Sue Koser and Charles Chamberlin 3. APPROVAL OF MINUTES A. Regular meeting of June 1, 1998 B. Special meeting of June 9, 1998 4. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY (This is the time for the public to come forward with any comments they may have on any agenda items other than public hearings. Please state your name and address, and please limit your comments to five minutes or less.) 5. CITY COUNCIL REPORTS 6. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS 7. CONSENT AGENDA Items on the consent agenda are defined as routine in nature that do not warrant detailed discussion or individual action by the Council; therefore, all items remaining on the consent agenda shall be approved and adopted by a single motion, second and vote by the City Council. Items on the consent agenda are not subject to discussion. One of the most basic rules of a consent agenda is that any member of the City Council may remove any item from the consent agenda simply by verbal request at the City Council meeting. Removing an item from the consent agenda does not require a motion, second or a vote; it would simply be a unilateral request of an individual Councilmember. A. Satisfaction of Special Assessment (Paving) Lien 8. OTHER BUSINESS A. Councilwoman Lichter's appointment to Construction Regulation Board due to expiration of term of James W. Tindall. B. Designation of voting delegate at Florida League of Cities Annual Conference at Miami Beach August 13-15,1998. C. Review the options for recycling services as current agreement terminates September 30, 1998. D. Interim City Manager Professional Services Contract Continued on page 2 o o Agenda - City Council of Edgewater June 15, 1998 - Page 2 9. GENERAL CITIZEN COMMENTS/CORRESPONDENCE 10. OFFICER REPORTS A. City Clerk B. City Attorney C. City Manager 11. ADJOURN. NOTE: All items for inclusion on the July 6, 1998, agenda must be received by the City Manager's office no later than 4:30 p.m. Monday, June 29, 1998. Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to insure that a verbatim record of the proceedings is made. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact City Clerk Susan Wadsworth, 904-424-2407, prior to the meeting. 1 ).A. G EW4 ) . �. 4 '''' --- * T - c * ,_ S \' ,, i • O i - SA PraL1 G ,I•e,„ 10 rot tainat ion ©thee oi tIeJtayon WHEREAS, Reverend Dr. Lawrence E. Tee has dedicated many years to the service of God and his fellow man in this community giving both guidance and inspiration to his congregation at the Edgewater Union Church; and WHEREAS, the performance of his duties and responsibilities, and his working relationships, are always characterized by an obvious dedication to getting the job done well; and WHEREAS, he has earned the respect of all with whom he has come into contact, and the love and affection of a host of friends; and WHEREAS, in addition to his regular work, he has given generously of his time, effort and guidance to the City of Edgewater's Police Department by serving as the City's Police Chaplain; and NOW, THEREFORE, it is fitting that our Community join in with me in recognizing and honoring Reverend Dr. Lawrence E. Tee on being the City of Edgewater's recipient of the "E" Mayor's Award of Excellence 3n ail itness IN 'great 9. have Ineieunto set my hapd acid caused the 0/teat Seal o f the City o f edgewaten to be affixed • ,. Done at the Edgewater City Hall in the .' '''' County of Volusia STATE OF _ � ` i FLORIDA this 9th day of June in the Year of Our Lord one ,Y. l thousand nine hundred and ninety- ': ? eight j .=' t 1 .•.. �/ // -1 Atte ayor • • / ...�� City Clerk _ ' { - r r 1;t1�1 h ;� > r 1'4 ` , r�'{ �; c�� �s �� F�3 i . r ,, td r !0! � p t ab+ ; u ti ''a b� b • , 'T x r '$ t Y t r r s , r a S+"1^a • ;, ;� .. '3 ..n, ,�1. .Pn � ,0.�k. ..PJ[w _� \I'..,s►..,w. b ra; ' "_.P -io: +Et.,.,. .,,,,. 'k. ;St w.st11�t1t111tSt1tS1St1 Amu 111 U t.(t 4utl)( StS1S1S:tSt�tnsuiStSSt(tS,1S St11(t1 MUlitSt S)StSt(;ctc.Sc,StUtt,u,S ;SS )SISMStStu,cic ;1 ti ;y11:b1114F11 J4111d,ut(i!!4. 4S1Y.N .. Sy .. G sr = at rt Z n 41111 ,;, 1- rt �� = : ■ . ._. 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'' 4 4 ad" . r41w °4x , ' / _ 4 . 444 K " M1N , a1 � ;3' Y. 4 e , ' 'hW, ' Y ., ', ',\ 4 'Yu , .p p, °M A , � i -Cis /i j . z : m ,A 4 i P sgN; t .( •°fie . A iry ° {fir "�`+� tt+' `. k . • A rl"iitt.7fe °�:' . A. t AGENDA REQUEST C.A. NO.: 98 -075 Date: June 4, 1998 PUBLIC `%or HEARING RESOLUTION ORDINANCE OTHER CONSENT 06/15/98 BUSINESS CORRESPONDENCE ITEM DESCRIPTION /SUBJECT: Satisfaction of Special Assessment (Paving) Lien BACKGROUND: On May 27, 1998 payment was received in the amount of $471.12 from C &R Auto Electric & Machine, Inc. on behalf of E. W. Burbaugh for an outstanding special assessment (paving) lien. RECOMMENDATION /CONCLUSION: Staff recommends that the City Council acknowledge receipt of the payment and authorize the Mayor to execute the attached Satisfaction of Lien. Ihr FUNDS AVAILABLE: (ACCOUNT NUMBER) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO X DATE: AGENDA ITEM NO. Respectfully submitted, Concurrence: ■ iittaeywrfoThavt&L Nikki Clayton b] �h j Lawrence F. Schumaker City Attorney Act' g Cit Mana: - r err Ferdinand Munoz Assistant City Manager inance Director rmw SATISFACTION OF SPECIAL ASSESSMENT (PAVING) LIEN CITY OF EDGEWATER, FLORIDA KNOW ALL MEN BY THESE PRESENTS: That the City Council of the City of Edgewater, Florida, pursuant to the provisions of Chapter 170, Florida Statutes, on February 15, 1989 filed a lien against property owned by E. W. Burbaugh and described as Lots 6748, 6749, 6750 and 6751 Inc., Block 218, Florida Shores Number 7, said lien being recorded in Official Records Book 3262, Pages 0993 through 0996 of the Public Records of Volusia County, Florida. The City Council does hereby acknowledge full payment and satisfaction thereof, on behalf of E. W. Burgaugh and hereby consents that the same shall be discharged and satisfied of record. IN WITNESS WHEREOF, the City Council of the City of Edgewater, Florida, acting by and through its Mayor, who was authorized to execute this Satisfaction of Lien by the City Council action on June 15, 1998, has executed this instrument this day of 1998. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Susan J. Wadsworth Randy G. Allman City Clerk Mayor APPROVED FOR FORM AND CORRECTNESS: ``�•+ Nikki Clayton City Attorney ( Liens \PavingSatisfaction - Burbaugh) AGENDA REQUEST Date: June 15, 1998 New Unfinished Consent Business X Business Public Hearing Resolution Ordinance ITEM DESCRIPTION /SUBJECT: The term of Construction Regulation Board (CRB) member James W. Tindall, Plumbing Contractor, expired May 01, 1998. Mr. Tindall has requested to be re- appointed. Letter Attached. BACKGROUND: On May 26, 1998, the CRB recommended Mr. Tindall be re- appointed. _ RECOMMENDATION /CONCLUSION: Re- appoint Mr. Tindall to the CRB for another term. FUNDS AVAILABLE: ACCOUNT NUMBER: N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) : N/A PREVIOUS AGENDA ITEM: YES NO x DATE: AGENDA ITEM NO.: Respectfully Submitted, slow Den is I. Fis her Building Official h: \tonya \crb \corres \may98agnreq RECEIVED APR 2 0 1998 bLUG. UIV15jON 4/20/98 Mayor and Council: I, James Tindall, have served on the Construction Board for the past 2 years, and wish to continue. I am requesting re- appointment for another term. low Sincerely: / /j, • �0 James W. Tindall firsr CITE' OF EDGEWATER ' • APPLICATION FOR APPOINTMENT TO CITY BOARD OR AGENCY Name , /n /" f ///7 //: f/9(' z,//7 Address :3-2/c (A it'A T4 ei s+„ *lf ne phone 9 y y 7 /73 ff Occupation Co - D(.),-) P/ r C5 GJ -/709 ��,�s /r�� �c'C /' j - , / f Business 1Gi2g4'( 4 Are you a resident of the City of Edgewater? ye' . 5 How long have you lived in Edgewater? � — - Is your principal place of employment in Edgewater? 0/ ¢t5 If so, how long? _ A-ss Briefly state your interest in serving on a City Board and list previous experience: /a7. 15 9/76Y p5 / cr fiC / ;//77 ( ) r° / r/7 7' y . y 'eon �� /6 °7 y/L / O /� �(3 �/% // 7E 4 c X (, / / ee"5,7,7 1 /22 . 1(? Tr ( L C /f1 Are you a registered voter? .4.2&") Do you hold a public office? /',J() Are you employed by the City? N Q At the present time, do you serve on any other Boards or Agencies? ./f/ If so, list each: PLEASE INDICATE BOARDS OR AGENCIES YOU WOULD LIKE TO SERVE ON All Board Members MUST file financial disclosure each year Building Trades Regulatory & Appeals Board / Library Board 'tizen Code Enforcement Board c Merit Board General Employees Pension Board Parks & Recreation Board Industrial Development Board Police Pension Board Land Development b Regulatory 3 Agency ,� (PLEASE INDICATE ALL BOARDS INTERESTED IN, AND RANK THEM ACCORDING TO CHOICE BY NUMBER) Signature: Date: * *See reverse side for listing of Boards and Agencies c c ` s _5�� ; 1- %ay ;1? F ! / 3 ' _rota ,, •c �L�/ //W . CITY OF EDGEWATER 4 104 N. RIVERSIDE DRIVE • . P.O. Box 100 - Edgewater, Florida 32132 -010 , lY S '.4r,. (904) 428 -3245, .SunCom 371.7005 <14.71._ °.„ '�� APPLICATION FOR APPOINTMENT TO CITY • � T41.1 � = % �� BOARDS, AGENCIES OR COMMITTEES - I , ` ✓ NAME ,,4 r // 17 .4 uZ)- h/C - •�. J // ADDRESS s 2 ZZ .it/ c - TREE O,P1 uC I S c J 71 HOME • PHONE Li26 oo .. 7 B USINESS PHONE • OCCUPATION ? eiR /OEVM /the Zert C Qh o k / gos t/a /us C7 Are, you a resident of Edgewater <Es How long Jy64.0 • Is your principal place of employment in Edgewater? /o if yes how long? Briefly state your interest in serving on a City board, agency or • committee: A97; TF o-7eti7/Al c OP Ou/C Cv / _TN / 1 - e-ffun 7 TD /Ai of "re ouA-rte C C o,vo, , / U /Z u 41-17/1 • f ,e. 7-4,6 )'r E iv6e /S ���� o f ,4 L G /7 / 2.6NS / 1(.1....0 7 A co/eE: 4 S,,t, ,4 Xib Y1ES o.vt/ k Efv //edNni&ti )C,� /7/7 Co.(26E)t.vE49, Are you a registered voter? yES Do you hold public office? 'MD — • Are you employed by the City? • At the present time, do you serve on any other Boards, Agencies, or committees? fb If so, ' list✓ each: • Have you ever served on any boards, agencies, or committees? /Po If so, list each: • • (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER BEAUTIFICATION & TREE COMM. /___X_SUILDING TRADES REGULATORY & APPEALS BOARD • CITIZENS COUNCIL ADV. COMM. V [.EASE INCLUDE RESUME r� /( CITIZEN CODE ENFORCEMENT BOARD FIRE PENSION BOARD GENERAL EMPLOYEES PENSION INDUSTRIAL DEVELOPMENT .2- X LARD DEVELOPMENT & REG. AGENCY J,IBRARY BOARD POLICE PENSION BOARD 'PARKS AND RECREATION BOARD VETERANS PARK ADV. COMMITTEE SENIOR AD HOC OMMITTEE 'err SIGNATURE /// r ..,/-7/ DATE: 2'11 / - ** SEE REVERSE SIDE FOR LISTING OF BOARDS, AGENCIES AND COMMITTEES ** V � w 11 :44 RCVD 02- 0 1- 95A APPLICATION FOR APPOINTMENT TO CITY BOARDS, AGENCIES OR COMMITTEES NAME Scott R. Clark ADDRESS 2021 Umbrella Tree Dr. '7)),5 - Vr' C4 cZ HOME PHONE 423 -3555 BUSINESS PHONE same OCCUPATION Certified Residential Contractor Are you a resident of Edgewater yes How tong 8yrs Is your principal place of employment in Edgewater? yes if yes how long? 10yrs- Briefly state your interest in serving on a City board, agency or committee: the future direction and expansion of any community is relative to the involvment of its citizens. Are you a registered voter? yes Do you hold public office? no Are you employed by the City? no At the present time, do you serve on any other Boards, Agencies, or committees? no If so, list each: Have you ever served on any boards, agencies, or committees? Yes If so, list each: Equity study Commission (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER BEAUTIFICATION & TREE COMM. X CONSTRUCTION REGULATION BOARD CITIZENS CODE ENFORCEMENT FIRE PENSION BOARD GENERAL EMPLOYEES PENSION ECONOMIC DEVELOPMENT LAND DEVELOPMENT & REG. AGENCY LIBRARY BOARD POLICE PENSION BOARD , LIBRARY AND RECREATION BOARD VETERANS PARK ADV. COMMITTEE SENIOR AD HOC ( COMMITTEE ,, SIGNATURE /�" �� DATE: / 2 //'; ** SEE REVERSE SIDE FOR LISTING OF BOARDS, AGENCIES AND COMMITTEES ** 05 -03- 1 -13 -s� J /// "2 ey 'Nor - . NON" Nosy 05- 16- ,6PIL :40 RCVL APPLICATION FOR APPOINTMENT TO CITY `` BOARDS, AGENCIES OR COMMITTEES NAME 4 (? ADDRESS , fs /S lil/i /Z/ K Co/yew ;t � . HOME PHONE 6 8"— tga ' 7 BUSINESS PHONE SOO- 94;/- ';, y4' OCCUPATION arl p"ru.Si,r' J � e C 14 / 1/ y rS C" r?✓ Are you a resident of Edgewater 05 How long L.5 Is your principal place of employment in Edgewater? /4 if yes how long? Briefly state your interest in serving on a City board, agency or committee: 4- 0 A 43 "" -dic u/G tea- 4e 26.41.C:. c3. /ylarf..- / /eA so.f'l Sc ere , cz,� c/ /ro 9r mss , u la /�D s i az r-a acs CAI/ s,451-- /045 0;11zeric Oicy Are you a registered voter? /vG Do you hold public office ? /UD Are you employed by the City? A At the present time, do you serve on any other Boards, Agencies, or committees? /1/v If so, list each: Have you ever served on any boards, agencies, or committees? SS If so, list each: /y Oro w rel acs it CZoh cc n ie xa rq� 'qkrr (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER BEAUTIFICATION & TREE COMM. 1 CONSTRUCTION REGULATION L/ BOARD CITIZENS CODE ENFORCEMENT FIRE PENSION BOARD GENERAL EMPLOYEES PENSION 3 ECONOMIC DEVELOPMENT 2 LAND DEVELOPMENT & REG. AGENCY LIBRARY BOARD POLICE PENSION BOARD PARKS AND RECREATION BOARD VETERANS PARK ADV. COMMITTEE SENIOR AD HOC , C0 SIGNATURE CO ITTEE / � +„ $ DATE: -/3 ** SEE REVERSE SIDE FOR LISTING OF BOARDS, AGENCIES AND COMMITTEES ** LL VI. Jrn Q/1attcc 0' 10 17 00 R22- 63 -CEDL a 1 li e '4;. � r '' THE CITY �°'` `'� - ' � °` ' OF EDGEWATER Ar r e .` v ! .;. ti POST OFFICE BOX 100 EDGEWATER, FLORIDA 32132 -0100 i APPLICATION FOR APPOINTMENT TO CITY id,/ ';3 BOARDS, AGENCIES OR COMMITTEES ' : • NAME , ,,+ , xr a� • 1-1, ab ; ADD S S. (/, -r /1.41 (q/ / I !/N ^� S I c-- -�- � 1 , / HOME PHONE 7 7 - f 3 ' 7 f L() BUSINESS PHONE / l/ , • OCCUPATION f-e>fr •G Are y ou a resident of Edgewater How long ,/1- Is your principal place of employment in Edgewater? /11A if yes how long? Briefly state your intrest. in serving on a City board, agency or committee : � % ( cv �s � 6 -L -P, ,,,,-,i...w <v. : , • <"''l Z� Via'` ,, e..I - 4 L ice /� Y , . �.v ' 1 . 4;.' Are voter? yo a reg voter 1k{, vv,�,, 4 , } ' x1 ,1 Do hold `p o youblic office? 2I • .r Are you e 7 mp� th : City `' At thepre time, do you serve on any other Boards, Agencies, or ,,commit resent 'L If so, list each: — "kHave'yo1 %eves: se gyred` on 'any °boards, agencies, or committees? a r ‘ If so' list each': „,%•..'','‘,':,,,,,, xr:.. 7 qq+� % i L p r ''' ` (BOARD, AGENCY AND COMMITTEE.. MEMBERS MAY BE REQUIRED TO FILE WITH •';: THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER ',6, ANIMAL CONTROL BOARD • CONSTRUCTION REGULATION .,, i BOARD Y } / CITIZENS CODE ENFORCEMENT [ r � , v , ) Vi n ''' FIRE PENSION BOARD (p GENERAL EMPLOYEES PENSION ;•,' ECONOMIC DEVELOPMENT 3 LAND DEVELOPMENT & REG. AGENCY .' ', 7 k LIBRARY BOARD 7 POLICE PENSION BOARD ' / Q PARKS AND RECREATION BOARD / r7■ VETERANS PARK ADV . COMMITTEE +�r, SENIOR AD HOC COMMITTEE *Ay* ` ''' SIGNA �i , i/1� 6 PDAT : V (D • ,x;,, ** SEE REVERSE SIDE FOR LISTING OF BOARDS, AGENCIES AND COMMITTEES ** i RECEIVED CITY OF EDGEWATER JAN 1 4 I RST OFFICE BOX 100 - EDGEWATER, FLORIDA 32132 -0100 BLDG. DIVISION APPLICATION FOR APPOINTMENT TO CITY / BOARDS, AGENCIES OR COMMITTEES NAME LGrr /0 e ADDRESS 2/ 0L/ Li q ‘/P, ! € ' p Q / / r2 Di strict q ` 27)-7 L / (Staff will /` supplyy district number) HOME PHONE f % / ` -3 � � BUSINE PHONE% v J"� P l/ OCCUPAT ION eVV'/ 7 C _ Gbh �j� c ✓© t� Are you a resident of Edgewater How long r`y /5 Is your principal place of employment in Edgewater? yes how long? / Briefly state your interest in serving on a City board, agency or r committee: 11 f ;E4- f-7 /‹: 4' ( t � r 1 e c -P / !! l /0 'fir.► State your experience /qualifications h., / e / 4 Are you a registered voter ? `) r `` Are you employed by the City? 116 Do you hold public office? /10 At the presen time, do you serve on any other Boards, Agencies, or committees? th If so, list each: Have you ever served on any boards, agencies, or committees? Ain If so, list each: (BOARD, AGENCY AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR) PLEASE INDICATE BOARDS, AGENCIES OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER ANIMAL CONTROL BOARD GENERAL EMPLOYEES PENSION BOARD BEAUTIFICATION & TREE COMMITTEE LAND DEVELOPMENT & REG. AGENCY CITIZEN CODE ENFORCEMENT BOARD LIBRARY BOARD 1 ,CONSTRUCTION REGULATION BOARD PARKS & RECREATION BOARD ECONOMIC DEVELOPMENT BOARD POLICE PENSION BOARD FIREFIGHTERS P SION BOAR /// VETERANS PARK ADV. COMMITTEE SIGNATURE �f ■ DATE • "1 ** SEE REVERSE SIDE FO LI TING iJ /= •ARDS, AGENCIES AND COMMITTEES** (REV 10- 30 -97) AGENDA REQUEST DATE: June 4. 1998 OTHER *ow CONSENT BUSINESS June 15. 1998 PUBLIC HEARING, ORD., RESOLUTION ITEM DESCRIPTION /SUBJECT: Designation of voting delegate at Florida League of Cities Annual Conference at Fontainebleau Hilton Hotel in Miami Beach August 13 -15, 1998. BACKGROUND: Council has previously received information concerning the FLOC Annual Conference to be held in Miami Beach August 13 -15, 1998. A voting delegate needs to be named. (See attached) RECOMMENDATION /CONCLUSION: Council's decision. FUNDS AVAILABLE: ACCOUNT NUMBER: N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED): Previous Agenda Item: YES Annually NO Date: Agenda Item No. Respectfully submitted, . Kevin Grace City Manager 44" suek Attachment 98 -99 KECEIVE JUN 4 1998 CITY MANAGEl • FLORIDA LEAGUE OF CITIES, INC. Memorandum .. TO: City Managers /City Clerks FROM: Michael Sittig, Executive Director DATE: June 1, 1998 SUBJECT: 72 Annual Conference - FLCities — Pathways to Progress VOTING DELEGATE AND RESOLUTION INFORMATION August 13 -15, 1998 — Fontainebleau Hilton Hotel As you know, the Florida League of Cities' Annual Conference will be held at the Fontainebleau Hilton Hotel on August 13 -15. This year's theme, FLCities — Pathways To Progress, will provide valuable educational opportunities to help Florida's city officials serve their citizenry more effectively. 'taw It is important that each city designate one person to be the voting delegate. Policy development, election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each city will make decisions that determine the direction of the League. Registration materials have already been sent to each city. Call us if you need more. We have attached the procedures your city should follow for presenting resolutions to the League membership. Should you have any questions or need additional information, please feel free to call Drew Smith or Kelvin Robinson at Suncom 278 -5331 or 1- 800 -342- 8112. MS:bcs Attachments: Form Designating Voting Delegate Procedures for Submitting Conference Resolutions 301 South Bronough Street ♦ Post Office Box 1757 • Tallahassee, FL 32302 -1757 Telephone (850) 222 -9684 • Suncom 278 -5331 ♦ Fax (850) 222 -3806 ♦ Internet: http: / /fcn.state.fl.us /flc/ { Procedures for Submitting Resolutions 72 " Annual Convention Florida League of Cities, Inc. August 13- 15,1998 Miami Beach, Florida order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office a minimum of 30 days prior to the first day of the annual conference. (2) Proposed resolution will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolution Committee at least 15 days prior to the first day of the annual conference. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two- thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two- thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. (5) Proposed resolutions relating to state legislation will be referred to the appropriate standing policy committee. Such proposals will not be considered by the Resolution Committee at the conference; however, all state legislative issues will be by the standing policy committees and the Legislative Committee prior to the membership at the annual Legislative Conference each fall. At that time, a state Legislative Policy Statement will be adopted. low Cities unable to formally adopt a resolution 30 days prior to the first day of the conference may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. IMPORTANT DATES June 4 July 31 Notice to Local League Presidents and Municipal Resolutions Mailed to Resolutions Committee Associations Requesting Nominees to the Resolutions Committee July 6 August 13 Appointment of Resolutions Committee Members League Standing Committee Meetings Resolutions Committee Meeting Voting Delegates Registration J uly 13 August 15 Deadline for Submitting Resolutions to the Immediately Following Luncheon — Pick Up League Office Voting Delegate Credentials Followed by Annual Business Session VotingDelegate.doc 72 " Annual Conference Florida League of Cities, Inc. August 13- 15,1998 Miami Beach, Florida '``"" It is important that each member city sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By -Laws requires that each city select one person to serve as the city's voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: City of: 'ter AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 "` Tallahassee, FL 32302 -1757 Or Fax to Gail Dennard at (850) 222 -3806 AGENDA REQUEST Date: June 8, 1998 OTHER PUBLIC CONSENT BUSINESS 6 -15 -98 HEARING RESOLUTION ORDINANCE ITEM DESCRIPTION /SUBJECT: Review the options for recycling services as Southard Enterprises, Inc. (i.e. Southard) recycling agreement terminates September 30, 1998. BACKGROUND: The City's recycling agreement with Southard terminates September 30, 1998, at which time the City has the option of going out for bids or renewing Southard's agreement for two additional two year terms. The City has renegotiated the method of compensation such that recycling services will be completely subsidized (for the first time) by the user fee. See attached memo from the City Engineer to the City Manager dated June 2, 1998. RECOMMENDATION: Provide direction to staff to pursue one of three options for recycling services. Of the available options including two described within the City Engineer's June 2 memorandum and rebidding services, staff recommends renewing Southard's agreement; locking in the per residential pickup rate at $1.49 for four years subject to increase only if the Consumer Price Index exceeds 4 %. FUNDS AVAILABLE: ACCOUNT NUMBER: 47534 -52340 (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PRESENTED BY: Kyle W. Fegley, City Engineer /Director of Public Works PREVIOUS AGENDA ITEM: YES NO X DATE: AGENDA ITEM NO. Respectfully submitted: Concurrence Gf 7 * 2 le WallW Kevin Grace ity Engineer /Director of Public Works City Manager KWF:twh kwf06 -02.98 • Public Works Department RECEIVED Memorandum JUN 3 - 1998 DATE: June 2,1998 CITY MANAG TO: Mr. Kevin Grace, City Manager FROM: Kyle W. Fegley, City Engineer /Director of Public Works SUBJ: City of Edgewater Recycling Agreement *********************************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** The City's recycling agreement with Southard Enterprises, Inc. (Southard) expires September 30, 1998. The City has the option of renegotiating Southard's contract or advertising recycling services and proceed through the rigors of the bidding process. At this time the recycling program does not financially support itself, as Southard's monthly billing rate per residential unit is $1.593 and the City charges a monthly flat fee of $1.50. This equates to approximately $8,500 annually that is funded by the refuse fund. Obviously one of the key goals of the recycling program is to reduce operational costs such that a balanced budget is realized, while not jeopardizing the quality of service the residents have become accustomed to. Several unknowns affiliated with the bidding process include the cost per unit pick up which can fluctuate based on current market rates of recyclable material and the performance standards of a particular contractor. At this time I believe it would be prudent for the City to take advantage of the renewal option within Southard's agreement, as their services have met or exceeded the expectations and requirements defined in the scope of service of the agreement. With a proven track record with respect to curbside collection efficiency, I informed Duke Southard their performance is satisfactory, but the recycling program must support itself. As such Duke and I have devised two options to renew Southard's agreement which are as follows: Southard's Recycling Agreement Optional Renewal Terms Option #1: Lock in the residential unit per month pick up rate at $1.49 with no increase in compensation unless the percentage change in the Consumer Price Index for the preceding year ending in June is greater than 4 %. The Contractor shall be entitled to an increase in compensation equivalent to the percentage change greater than 4.0% (rounded to the nearest tenth). This option shall extend Southard's current contract four years, terminating September 30, 2002. Option #2: Extend the recycling agreement four (4) years with the monthly residential unit rate to commence at the current per month service charge of $1.593 and subtracting ten percent (10 %) or fifteen and three tenths cents in lieu of a franchise fee. The Contractor is entitled to an increase in compensation equivalent to the percentage change in the Consumer Price Index for the preceding year ending in June as reported for the category of Groups less than 50,000 population, all urban consumers. • Page Two Kevin Grace Recycling Agreement Based on an average annual Consumer Price Index increase of 3 %, below is a summary of how the contract amount would fluctuate. Description Gross Unit Cost* Gross cost with CPI Net Amount to Increase (3 %)* Contractor* Recycling Service $1.593 $1.641 $1.477 FY 98 -99 Recycling Service $1.641 $1.690 $1.521 FY 99 -00 Recycling Service $1.690 $1.741 $1.567 FY 00 -01 Recycling Service $1.741 $1.793 $1.614 FY 01 -02 *Amount shown represents monthly billing rate for one residential unit The Consumer Price Index would have to average less than a 2% increase annually (note: cost of living increase has averaged about 3% the last five years) in order for Option #2 to be more fiscally attractive than Option #1. As it is very difficult to forecast market trends, and the percentage change of the Consumer Price Index the past five years have averaged over 2 %, I would recommend the first option of locking in the monthly per residential pick up at $1.49. This essentially gives the City the security that the recycling revenue will support the program with no additional cost to the customer. It should be noted I am recommending extension of Southard's contract on the premise of a proven track record, willingness to reduce unit pick up rates to benefit the City's financial hardship, commitment to hiring local work force and their ability to adhere to the smallest contractual detail without questioning the City's authority. At this time the City must decide which direction to take regarding recycling services as Southard's letter of security expires sixty days prior to the recycling contract termination date of September 30, 1998, therefore we must provide Southard direction to extend the letter of credit or advertise to bid recycling services in July. \rr KWF:twh cc:Mike Tenney, Public Works Superintendent kwf06 -01.98 AGENDA REQUEST C.A. NO.: 98 -078 Date: June 10, 1998 PUBLIC HEARING RESOLUTION ORDINANCE OTHER CONSENT BUSINESS 06/15/98 CORRESPONDENCE ITEM DESCRIPTION /SUBJECT: Interim City Manager Professional Services Contract BACKGROUND: Less than 5 months after accepting the position of City Manager, Kevin Grace resigned to pursue other interests. As directed by City Council during the Special Council meeting of June 8, 1998, the Mayor contacted Ken Hooper to discuss his availability as City Manager. Mr. Hooper agreed to serve under the same terms of his prior contract through September 30, 1998, the end of the fiscal year. 'or RECOMMENDATION /CONCLUSION: At the request of City Council, consider approval of Addendum Number 2 to the Agreement dated November 3, 1997 and authorize execution of same. FUNDS AVAILABLE: (ACCOUNT NUMBER) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO X DATE: AGENDA ITEM NO. Respectfully submitted, Concurrence: Ow/Vet WAiugh ikki Clayton a Il awrence F. Schumaker City Attorney Acting City Manager rmw ADDENDUM NUMBER 2 TO AGREEMENT DATED NOVEMBER 3,1997 BETWEEN CITY OF EDGEWATER, FLORIDA AND PROFESSIONAL ENGINEERING CONSULTANTS, INC. (Kenneth R. Hooper) By Agreement made and entered into this day of , 1998, by and between the CITY OF EDGEWATER, FLORIDA (hereinafter called "CITY ") and PROFESSIONAL ENGINEERING CONSULTANTS, INC. (Kenneth R. Hooper), a Florida Corporation (hereinafter called "Interim City Manager"). WITNESSETH The CITY and INTERIM CITY MANAGER mutually agree to amend that certain Agreement between the CITY and INTERIM CITY MANAGER made and entered into on November 3, 1997 as follows: 1) The City offers to engage the Professional Services and the Interim City Manager accepts the engagement to provide such services as defined in the original Agreement dated November 3, 1997, for an additional period of time beginning June 15, 1998, and continuing through September 30, 1998. 2) The parties acknowledge that all other terms, provisions and conditions of the original Agreement are republished, ratified and reaffirmed by the parties hereto. IN WITNESS HEREOF the parties have made and executed this Addendum the day and year written above. ATTEST: CITY COUNCIL OF THE fir► CITY OF EDGEWATER, FLORIDA By: Susan J. Wadsworth Randy G. Allman City Clerk Mayor APPROVED FOR FORM & CORRECTNESS: Dated: Nikki Clayton Interim City Attorney WITNESSES: CONSULTANT/INTERIM CITY MANAGER Kenneth R. Hooper Dated: Now- (Agreemnt \InterimCityManager - Amendment -2)