01-05-1998
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Votina Order
Mayor Allman
Councilman Gornto
Councilman Hammond
Councilman Roberts
Councilwoman Lichter
AGENDA
CITY COUNCIL OF EDGEWATER
JANUARY 5, 1998
7:00 p.m.
COMMUNITY CENTER
1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE
2. PRESENTATION OF PLAQUES/CERTIFICATES
A. Government Finance Officers Association for excellence in financial
reporting
B. Councilman Gary Roberts for completion of 1997 Institute for Elected
Municipal Officials
3. APPROVAL OF MINUTES
A. Special meeting of December 10, 1997
B. Regular meeting of December 15, 1997
C. Special meeting of December 17,1997
D. Special meeting of December 22, 1997, recessed and reconvened
December 23, 1997
4. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY
(This is the time for the public to come forward with any comments they may
have on any agenda items other than public hearings. Please state your
name and address, and please limit your comments to five minutes or less.)
5. CITY COUNCIL REPORTS
6. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Res. No. 98-R-01 Authorizing City Manager or his designee to
execute public depositor reports to State of Florida Department of
Insurance and Treasurer
7. CONSENT AGENDA
Items on the consent agenda are defined as routine nature that do not
warrant detailed discussion or individual action by the Council; therefore, all
items remaining on the consent agenda shall be approved and adopted by
a single motion, second and vote by the City Council. Items on the consent
agenda are not subject to discussion. One of the most basic rules of a
consent agenda is that any member of the City Council may remove any item
from the consent agenda simply by verbal request at the City Council
meeting. Removing an item from the consent agenda does not require a
motion, second or a vote; it would simply be a unilateral request of an
individual Councilmember.
A. Request of Fire/Rescue Services to purchase 20 Draeger self-
contained breathing apparatus upgrades at cost of $8,501.80 and
dispose of outdated air packs by sale
B. Appointment of Volunteer Deputy Fire/Rescue Chief Joseph Daly to
serve as City's representative on Volusia 2020 Steering Committee
(Continued on page 2)
. .
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Agenda - City Council of Edgewater
January 5, 1998 - Page two
8. OTHER BUSINESS
A. Amendment NO.1 to Interim City Manager agreement
B. Discussion - methodology to appoint members to all advisory boards
C. Capital Improvement projects FY-1997/98
D Contract with Gee and Jensen for services related to new fire station
E. Recommendation to appoint two members to Library Board due to
expiration of terms of Jean Haughwout and Lilian Bond-Nelson
F. Proposed contract with Kevin Grace for City Manager position (Draft
to be provided at meeting)
9. GENERAL CITIZEN COMMENTS/CORRESPONDENCE
10. OFFICER REPORTS
A. City Clerk
B. City Attorney
C. City Manager
11. ADJOURN.
NOTE: Due to the Martin Luther King, Jr. birthday holiday January 19, the next regular
meeting will be held Monday, February 2, 1998. All items for inclusion on that agenda
must be received by the City Manager's office no later than 4:30 p.m. Monday, January
26, 1998.
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter
considered at a meeting or hearing, that individual will need a record of the proceedings and will need to insure
that a verbatim record of the proceedings is made.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these
proceedings should contact City Clerk Susan Wadsworth, 904-424-2407, prior to the meeting.
. aooi
Florida State - - . ..
UNIVERSITY
Florida Institute of Government
*11 1•'Dr. John DeGrove, Chair
Dr. John Scott Dailey, Executive Director
Dr. Lance deHaven- Smith, Associate Director
Honorable Reubin Askew, Senior Fellow
December 8, 1997
Susan J. Wadsworth
City Clerk
City of Edgewater
104 N. Riverside Drive
Edgewater, FL 32132 -0100
Dear Ms. Wadsworth:
Enclosed is a Certificate of Completion to be awarded to Councilman Gary Roberts. This certificate is for
*,,,, completing eighteen hours of instruction at the Institute for Elected Municipal Officals.
You, as city clerk, are well aware of the importance of this accomplishment. Therefore, we ask that this
presentation be included as an agenda item for your next council /commission meeting and be formally recorded
in the minutes.
Thank you so much for your cooperation on this. If you have any questions, please call me or Kathy Jolly at
(904) 487 -1870 or SC 277 -1870.
% ....,..........7
Sincerely,
John Scott Dailey
Executive Director
JSD /kj
4 fir
enclosure
Woodcrest Office Park • 325 John Knox Road • Bldg. 300, Suite 301 EC • Tallahassee, FL 32303
(850) 487 -1870 • FAX (850) 487 -0041 • SUNCOM 277 -1870
(00
Florida State
UNIVERSITY
Florida Institute of Government
Dr. John DeGrove, Chair
Dr. John Scott Dailey, Executive Director
Dr. Lance deHaven- Smith, Associate Director
Honorable Reubin Askew, Senior Fellow
December 8, 1997
Gary Roberts
Councilman
City of Edgewater
104 N. Riverside Drive
Edgewater, FL 32132 -0100
Dear Councilman Roberts:
On behalf of the Florida Institute of Government and the Florida League of Cities, I am pleased to award this
certificate to you for the completion of eighteen hours of instruction at the Institute for Elected Municipal
Officials.
We strongly believe that your willingness to complete this program of study is indicative of your committment
to improving the quality of municipal government in Florida. We commend you for this and sincerely thank
you.
With Warm Regards,
■
John Scott Dailey
Executive Director
JSD /kj
``" enclosure
Woodcrest Office Park • 325 John Knox Road • Bldg. 300, Suite 301 EC • Tallahassee, FL 32303
(850) 487 -1870 • FAX (850) 487 -0041 • SUNCOM 277 -1870
AGENDA REQUEST
C.A. NO.: 97 -239
4t,,,.. Date: December 29, 1997
PUBLIC
HEARING RESOLUTION 01/05/98 ORDINANCE
OTHER
CONSENT BUSINESS CORRESPONDENCE
ITEM DESCRIPTION /SUBJECT:
Resolution No. 98 -R -01
BACKGROUND:
The State of Florida, Department of Insurance and Treasurer now requires proof of authorization for
an individual executing forms referred to in Rule 4C- 2.032, Florida Administrative Code. In the
past, the Finance Director executed the forms required even though no documentation has been
found showing City Council had approved his execution in the past.
In order to comply with the new Rule, attached Resolution No. 98 -R -01 authorizes the City Manager
or his designee to execute forms required by the Treasurer.
RECOMMENDATION /CONCLUSION:
Staff recommends that the City Council approve Resolution No. 98 -R -01.
FUNDS AVAILABLE: (ACCOUNT NUMBER)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM: YES NO X
DATE: AGENDA ITEM NO.
lallw Respectfully submitted, Concurrence:
A6-64
Nikki Clayton Ke s s eth R. Hooper
Interim City Attorney Interim City Manager
NC /rmw
1
RESOLUTION NO. 98-R-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
* EDGEWATER, FLORIDA, AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO EXECUTE PUBLIC
DEPOSITOR REPORTS TO THE STATE OF FLORIDA
DEPARTMENT OF INSURANCE AND TREASURER;
REPEALING RESOLUTIONS IN CONFLICT HEREWITH
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council has been advised of certain requirements stipulated in Rule
4C- 2.032(2), Security for Public Deposits Act of the Florida Administrative Code and Chapter
280.19, Florida Statutes relating to the Department of Insurance and Treasurer, and
WHEREAS, the Treasurer now requires proof of authorization for an individual executing
forms and said authorization will be submitted with each form submitted.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater,
Florida:
Section 1. That the City Manager or his designee is hereby authorized and directed to
execute and deliver to the State of Florida, Department of Insurance and Treasurer, all forms and
reports required pursuant to Rule 4C- 2.032, Florida Administrative Code.
Section 2. The City Clerk will forward a certified copy of this Resolution to the State of
Florida Department Insurance and Treasurer.
Section 3. All resolutions or parts of resolutions in conflict herewith be and the same are
hereby repealed.
rr► Section 4. This resolution shall take effect upon adoption.
After Motion by and Second by , the vote on this
resolution was as follows:
Mayor Randy G. Allman XXX
Councilman Jim Gornto XXX
Councilman Myron F. Hammond XXX
Councilman Gary W. Roberts XXX
Councilwoman Judy Lichter XXX
low
98 -R -01
1
PASSED AND DULY ADOPTED this day of , 1998.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Susan J. Wadsworth Randy G. Allman
City Clerk Mayor
APPROVED FOR FORM
AND CORRECTNESS:
l" r Nikki Clayton
Interim City Attorney
stir
98 -R -01
2
A,
AGENDA REQUEST
DATE: 12/29/97
'saw ITEM DESCRIPTION /SUBJECT: The Department of Fire/Rescue requests
authorization to make a budgeted purchase of 20 Draeger Self Contained Breathing
Apparatus (air pack) upgrades.
BACKGROUND: The 20 existing air packs in use by Fire/Rescue were purchased
in 1990. They were in compliance with OSHA and other regulatory authorities at
the time. They were upgraded in 1993, when standards changed. In 1997, the
regulations again changed. Fire/Rescue budgeted the funds necessary to purchase
the regulator replacements and assemblies to bring these Firefighter's breathing
apparatus up to the current standards. In addition, we seek Council authorization to
dispose of the existing, out of date air packs by sale. Cost will be $8,501.80.
RECOMMENDATION /CONCLUSION: 1) Request consideration for approval for
the purchase of 20 Draeger Air Boss® firefighter's self contained breathing
apparatus replacement regulators and assemblies from National Draeger in the
amount of $8,501.80. 2) Request authorization to dispose of 20 out of date
firefighter's air packs by sale.
Nifty
FUNDING SOURCE: THIS IS A BUDGETED ITEM, APPROVED BY THE
CITY COUNCIL, IN LINE ITEM
ACCOUNT 10522.53460
PREVIOUS AGENDA ITEM: YES NO XX
Respectfully submitted,
William C. C. Vola, Chief
Edgewater Fire /Rescue
Conc rence:
�.,,,, /� ,..i./:�
Ke i eth Hooper, nt- 'm City Manager
CITY OF EDGEWATER
. PIR HAS EQUISITION -
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f I N
AGENDA REQUEST
DATE: 12/29/97
`•.• ITEM DESCRIPTION /SUBJECT: The Department of Fire/Rescue requests City
Council authorization for Volunteer Deputy Fire Chief Joseph Daly to serve as
Edgewater's representative on the Steering Committee of "Volusia 2020 ".
BACKGROUND: In 1997, Volusia County Government received a grant from the
Sate of Florida to conduct a County wide review and establish an integrated,
County -Wide Emergency Management Plan. As part of that planning process, Mr.
James Ryan, Director of Volusia County Emergency Management, with the
authorization of the Volusia County Council, has established a planning process
designated as "Volusia 2020 ". Mr. Ryan has asked that each City designate a
qualified representative to serve on the steering committee that will set the agenda
and direction of this County -Wide disaster planning program. I would like to
request that Joseph Daly, the highest ranking Volunteer in the Fire /Rescue
Department be appointed to serve as Edgewater's representative. He has served
this community with distinction, since late 1990. His background of 38 years in the
New York City Fire Department, retiring as a Battalion Chief, and serving with the
American Red Cross Disaster Relief team since 1990 make him particularly well
... acquatinted with disaster response. Further, he has been active in these disaster
planning, prevention, and relief efforts as both a career professional and as a
volunteer, giving him a uniquely well rounded perspective.
RECOMMENDATION /CONCLUSION: Request consideration of approval for the
appointment of Volunteer Deputy Fire/Rescue Chief Joseph Daly to the Volusia
2020 Steering Committee.
FUNDING SOURCE: No Significant Budgetary Impact
PREVIOUS AGENDA ITEM: YES NO XX
Respectfully submitted,
William C. Vola, Chief
Edgewater Fire /Rescue
Nosy
Concurrence:
Kenneth Hooper, Inte m City Manager
12/18/97
Nary
TO: Kenneth Hooper, Interim City Manger
FROM: Joseph F. Daly, Volunteer Deputy Chief, Edgewater Fire /Rescue
SUBJECT: Request Appointment to Voluntarily Serve on the Steering Committee of "Volusia 2020"
Name: Joseph F. Daly
Address: 629 Portside Lane
Edgewater, Fl. 32141
Occupation: Retired N.Y.C. Fire Chief
Presently: Volunteer Deputy Chief with the Edgewater Fire /Rescue. A member since 1990.
Education: A Bachelor of Science Degree in Fire Administration / Science, New York State
University, Empire State College
Previous
Experiences: Preplanned, mitigated, responded to, and recovery from incidents involving natural
disasters, technological disasters and hazardous material incidents during my career in
New York City.
Present
Experiences: Participated in developing and teaching the City of Edgewater Disaster Preparation,
Response and Recovery Plan. (Note: The Fire Department is the lead agency in time of
disaster.)
Current Hands
On Experiences
In Florida: In 1992 volunteered my services for one month in south Florida after Hurricane Andrew.
In 1993 — 1996 volunteered my services for tornadoes in Ormond Beach, Lake County,
Marion County, and Mount Dora.
* On July 10, 1996 Hurricane Bertha threatened the East Coast and Volusia County.
At 2:00 PM Governor Chiles ordered mandatory evacuation of beachside residences and
those living in mobile and manufactured homes.
At 9:30 PM Volusia County E.O.C. advised that the storm had finally taken a northward
turn and Volusia County appeared to be out of danger.
* On Oct. 7, 1996 at 5:30 PM a tornado struck Edgewater starting at Coronado Farms, and
cut a northwest path across Florida Shores damaging 300 homes; by 11:30 PM all areas
of Edgewater were searched and all occupants accounted for. Everyone was fed and
assured a place to sleep.
On Oct. 2, 1997 at 1:00 AM a tornado struck NSB damaging four separate areas. I
operated the incident command post for Edgewater.
* The Edgewater Disaster Plan was activated on both incidents with excellent results.
Current
Certification: Managing Emergency Operations (G606), a five -day course, taken in Lake County. (Certificate
'No '" attached.)
Documents
Attached: 1. Initial media release "Volusia 2020" Planning for a Secure Future.
2. Copy of Volusia 2020 at a glance....
3. Draft of Resolution For A Municipality — Resolution to support the Volusia County
Partnership for Disaster Mitigation and Recovery (Joseph F. Daly) requires signature
and certification.
4. Summary of "Volusia 2020" Interim Steering Committee Meeting on 11/24/97. (See
Organizational Structure chart. Deputy Chief Joseph F. Daly chosen as interim
chairperson.)
5. Copies of first assignment - Risk Assessments in Volusia County.
Remarks: I respectfully request appointment to the Steering Committee of "Volusia 2020."
27 .
- Joseph F. Daly
Volunteer Deputy Chief
Edgewater Fire /Rescue
Examined and Forwarded:
WilliamVola, Chief,Edgewater Fire/Rescue Date
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Initial Media Release
"Volusia 2020"
Planning for a Secure Future
N Daytona Beach, November 24, 1997: A new initiative has been launched in Volusia
County to create a more disaster resistant community through the work of a public -
private partnership: "Volusia 2020." This new effort was kicked off today with the first
meeting of the Steering Committee of the "Volusia County Partnership for Disaster
Mitigation and Recovery." The Partnership is a group of representatives of the County's
public and private sector that is being organized under the coordination of the Volusia
County Emergency Management Services. According to that agency's Director, Jim
Ryan, Volusia 2020 has been created specifically to address the County's continually
growing risks from natural and man -made disasters.
"Volusia 2020" is being established to more proactively create a safer community that is
resistant to the human, environmental and economic costs of disasters. The group,
which is still gaining membership, intends to represent all sectors of the community and
will work together to identify the hazards threatening the community, to define
approaches and initiatives that could minimize the impacts that those hazards may
have, and to seek ways to implement those initiatives.
The group has been organized to address the rapidly escalating costs of disasters, and
to prevent the risks of their effects from becoming an interference to the continuing
safety, growth, development and environmental quality of the community. Ryan pointed
out how costly the recent tornado in New Symrna Beach had been and emphasized how
a major hurricane, for example, could have had far worst impacts, over a much greater
area of the County. As with similar programs being developed throughout Florida and
elsewhere in the United States, Ryan said that Volusia 2020 is being launched in
recognition that the potential human and economic costs of disasters has become just
too great, and that the entire community must be involved in addressing this important
concern.
Ryan noted that the group's name, "Volusia 2020," is intended to convey a new
awareness of how disasters impact the community, and how their effects can be
minimized. "With some careful effort, and through the cooperation of the entire
community," he said, "we can gain 2020 hindsight into how the mistakes of the past
have contributed to our vulnerability to disasters, and work to achieve 2020 insight into
the most effective ways to minimize these risks. Then, with some extra effort and a bit of
2020 foresight, by the year 2020, the communities of Volusia County can be truly
resistant to the impacts of all types of disasters."
Volusia 2020 will be managed by a Steering Committee made up of representatives of
the businesses and industries of the County, as well as officials from local government.
In addition, the Steering Committee also plans to establish a larger working group to
further support the effort. Through this working group, Volusia 2020 will solicit the input
and participation of any organization or member of the community interested in exploring
how Volusia County could most effectively address the risks from disasters to create a
more secure future. Inquiries regarding participation in Volusia 2020 should be made
through Volusia Emergency Management Services at 904 - 254 -1500.
Volusia County Partnership for Disaster Mitigation and Recovery
"VoL,G, 2020"
P { a Sec444e Futt.4z
"Volusia 2020" at a glance....
"Volusia 2020" is:
• A community -wide, voluntary program to secure the future from the impacts of
natural and technological disasters.
• A "Partnership" of every sector of the community — business, industry, govemment,
public groups, and institutions — working together for to make Volusia County
resistant to the impacts of disasters.
• Organized in recognition of Volusia County's continually growing vulnerability to the
human and economic impacts of a major hurricane or other severe disaster.
• A contribution to the continuing economic development and growth of the community
by securing the future from the potentially severe economic impacts of disasters.
• An cooperative, public - private effort to prepare a "local hazard mitigation strategy,"
N oir which will consist of plans and programs for both pre - disaster hazard mitigation and
post - disaster redevelopment.
• An assessment of all types of initiatives that could lessen the community's
vulnerabilities to disasters, including: 1] structural and non - structural, 2] short and
long term, and 3] required and voluntary projects and programs.
• Anticipated to be active in the implementation of the local mitigation strategy and in
monitoring the effectiveness of the programs developed.
• Guided by a "Steering Committee" of selected representatives of local govemment
and the private sector, which is supported by a "Working Group" of any and all
interested individuals and organizations.
"Volusia 2020" will:
Use "2020 hindsight" to understand the mistakes of the past that contributed to the
vulnerability of the community to disasters,
"tar
Use °2020 insight" to understand how Volusia County is vulnerable to disasters and
corrective actions that can be taken,
Use "2020 foresight" plan for a future that is secure from the human and economic
impacts of disaster, .
in order to achieve a disaster resistant community by the Year 20201
DRAFT OF RESOLUTION FOR A MUNICIPALITY
Resolution to Support the Volusia County Partnership for Disaster Mitigation and
Recovery
Whereas, (( municipality )) is at significant risk from hurricanes, tomadoes, and other
• '`..y forms of natural disasters, as well as the impacts of technological emergencies, and
Whereas, past natural and technological disasters have proven their capabilities to
sianificantly harm the citizens, businesses, property and resources of (( municipality )),
and
Whereas, all sectors of (( municipality )) have needs for and interests in preventing and
minimizing the human and economic impacts of disasters, and
Whereas, the (( municipality )) Council recognizes that wide - spread vulnerability of the
people. government, businesses, and infrastructure to devastation from disasters is an
impediment to (( municipality's )) continuing growth and development, and
Whereas, the (( municipality )) Council recognizes its responsibilities to be involved in
and assist with efforts to prepare for disasters by promoting the safety of its residents
and visitors, maintaining the continuity of government, protecting the economic stability
of the community, and enhancing the preservation of valuable resources, and
Whereas, Volusia County has received a grant from the Florida Department of
Community Affairs to develop a local hazard mitigation strategy designed to lessen the
County's vulnerability to the human and economic consequences of disasters,
Now, therefore, it is hereby resolved that the Council of (( municipality )) takes the
following actions:
*r.► 1. Agrees to participate in the Volusia County Partnership for Disaster Mitigation
and Recovery, composed of representatives of public, private, and other
community groups and interests from throughout the County, that has been
established to identify actions to lessen the potential human and economic
consequences of all types of disasters,
2. Appoints the following individual to serve as (( municipality's )) representative
and spokesperson on the Steering Committee of the Partnership for a term to
be set at the pleasure of the Council,
♦ ......... Name of individual Joseph F. Daly
3. Instructs the personnel of all (( municipality's )) agencies, committees and
boards to cooperate fully with the activities of the Partnership,
4. Strongly encourages all citizens, community groups, private businesses, and
volunteer organizations within (( municipality )) to participate in and cooperate
with the Partnership's activities,
5. Agrees to participate with the Partnership in developing a detailed strategy to
identify a full range of feasible and effective actions to prevent and /or mitigate
the human and economic impacts of disasters, and to include procedures for
the implementation of the identified actions,
5. Commits to giving full and careful consideration to adoption and /or
Nair promulgation of the Partnership's strategy once completed and tendered to
the Council for review and action, and
7. Agrees to allocate (( dollar amount )) to support (( municipality's)) participation
in the activities of the Partnership and development of the detailed strategy.
Adopted this day of , 1998. ((Signatures and certifications as required))
Volusia 2020
Summary
"Volusia 2020" Interim Steering Committee Meeting
Monday, November 24, 1997
8:30 AM to 11:30 AM
Volusia County Emergency Management Services Director Jim Ryan opened this initial meeting
of the Interim Steering Committee with welcoming remarks and a general overview of the
purpose of the meeting. He then asked all those present to introduce themselves. A list of
attendees is attached.
Mr. Ryan introduced David Palmer, President and Principal Planner of Emergency Response,
Planning & Management, Inc, (erp &m), the consultant to the County to assist in initiating this
program. Mr. Palmer introduced Kerry Bludworth, an associate with the firm, and offered a
brief overview of erp &m's role in the Volusia 2020 Project.
Mr. Palmer offered a presentation to outline the concept and goals of the Volusia 2020 project,
and the following paragraphs summarize the presentation and the decisions made by the Steering
Committee members in attendance during the ensuing discussion.
The concept behind "Volusia 2020" is that the community can analyze impacts that were caused
by previous disasters, identify mistakes that were made, determine what vulnerabilities in the
community exist today, and through county-wide partnerships develop a "Local Mitigation
Now Strategy" that will help attain the goal of creating a disaster resistant community by the year
2020.
The objectives for this meeting were to:
• Summarize the forthcoming planning process to develop a local mitigation strategy,
• Define the roles and responsibilities of the Steering Committee,
• Develop a vision and Mission statement for "Volusia 2020" and the Steering
Committee,
• Review the proposed membership of the Steering Committee,
• Define actions needed to establish the Steering Committee,
• Plan the next steps in the process, and
• Plan for the initial meeting of the "Volusia 2020 Working Group ".
The concept and value of mitigation planning was reviewed, as was the timeline for this project,
The funding for the initial development of this project is being provided through a grant from the
Florida Department of Community Affairs, Division of Emergency Management. The grant is
for a one year period, beginning in October 1, 1997. Mr. Palmer emphasized that the objective of
low
the one year grant was, nevertheless, to establish an ongoing process for hazard mitigation and
post - disaster redevelopment planning in Volusia County.
Mr. Palmer summarized an initial meeting of interested individuals, held on November 24,
1997, to explore the development of the Volusia 2020 program. The attendees of that meeting
had several recommendations regarding the forthcoming process, including the following:
Volusia 2020
• Chambers of Commerce and Stetson University - Dal Ritchey
• Emergency Management and Public Safety Agencies - Jim Ryan
• Utilities - Bob Coleman
• Builders Assoc., VMA, VCARD - Ed Rinderele
```t' • Environmental Groups - Steve Kintner
• Banking/Insurance Groups - Karen Randall
• Municipalities - Each municipality present would contact a neighboring one
Discussion ensued on the "Florida Sunshine Law" and its relevance to the Steering Committee.
Doug Weaver agreed to study this concern and prepare guidelines for the committee to ensure its
operations were conducted in compliance with these regulations.
A suggested organizational chart with four sub - committees was provided by Mr. Palmer for the
group's consideration, and it was decided that a fifth, a legal /regulatory sub - committee, should be
added. (A proposed organizational chart for the Volusia 2020 Steering Committee is provided
below).
Volusia 2020 Organizational Structure
Steering
Committee
Project
Staff
1
Risk Public Mitigation Financial Legal &
Assessment Information Planning Issues Regulatory
Steering Committee members would serve as the chair of these committees, while individuals
from the larger Working Group could make up the membership of each of these committees.
Members present chose interim chairpersons and/or recommended co- chairs for the sub-
committees, as follows:
Risk Assessment - Deputy Fire Chief Joseph Daly
Public Information - Dal Ritchey (also Dave Byron recommended)
't Mitigation Planning - Ben Dyer
Financial Issues - Karen Randall (also Reggie Williams recommended)
Legal/Regulatory - Doug Weaver
It had been anticipated that an initial meeting of the "Working Group" would be held on
December 15, 1997. However, the Steering Committee vdted instead to schedule that time (8:30
AM, Monday) for further development of the Steering Committee and to finalize Steering
VOLUSIA 2020 RISK ASSESSMENT
Description *
Now
FLOOD
HURRICANE /TROPICAL STORMS
TORNADO
WILDFIRE
WINTER STORM (SEVERE)
CIVIL DISORDER
HAZ MAT INCIDENT - FACTORY
HAZ MAT INCIDENT - HIGHWAY
HAZ MAT INCIDENT - RAILROAD
HAZ MAT INCIDENT - PIPELINE
HAZ MAT INCIDENT -RIVER
NUCLEAR ATTACK
POWER FAILURE
Now RADIOACTIVE INCIDENT - FACTORY
RADIOACTIVE INCIDENT - TRANSPORTATION
SINKHOLE
AIR TRANSPORTATION
RAIL TRANSPORTATION INCIDENT
URBAN FIRE
LIGHTNING
THUNDERSTORM
* VOLUSIA COUNTY PEACETIME EMERGENCY PLAN (PEP - 93) PAGE HVA - 2
NEW RISK ASSESSMENT
AGING POPULATION
BIOLOGICAL WEAPONS
Now CHEMICAL WARFARE
NUCLEAR WEAPONS
RESIDENTIAL MOBILE HOMES
TERRORIST ACTS
JFD
VOLUSIA 2020 RISK ASSESSMENT
NATURAL DISASTERS *
''ifur Storm Driven Tides or Water
Hurricane
Hail Destruction — Crop/Property Damage
Tornado
Windstorm
Snakes
Plague — Animal — Man — Insect
Forest Fire
Mudslide
Flood — Rivers, Streams
Tidal Wave or Flood
Sinkholes
Flash Flood
Sleet or Ice Storms
Rainstorm — Flood/Highwater
Freezing Temperatures — Heat Wave
Erosion
Droughts
TECHNOLOGICAL DISASTERS (Man Caused) *
City Fire — Local Fire
Building Collapse
Energy Shortages — Energy System Failures
Communications Failures
Sinking of Watercraft — Collision
Now
Aircraft Crash — Mid Air Collision
Railroad Wreck — Derailment
Large Highway Crash Involving Many Vehicles
Pollution — Wide Spread Disaster
Search and Rescue Incidents
HAZARDOUS MATERIALS INCIDENTS *
Transportation Explosions
Fires, Escape of Caustic or Poisonous Substances
Explosions
Nuclear Accident/Incident, Leaks
Pollution, Accidental and Uncontrolled
* Blueprint for Community Emergency Management, A Text for Managing Emergency
Operations, %sr
Now
JFD
AGENDA REQUEST
C.A. NO.: 97 -242
lo.,.. Date: December 30, 1997
PUBLIC
HEARING RESOLUTION ORDINANCE
OTHER
CONSENT BUSINESS 01/05/98 CORRESPONDENCE
ITEM DESCRIPTION /SUBJECT:
Addendum No. 1 to the Interim City Manager's Agreement
BACKGROUND:
On November 3, 1997, the City executed an Agreement with Professional Engineering Consultants,
Inc. (Kenneth R. Hooper) for the services of an Interim City Manager through January 2, 1998. The
employment and transition of a new City Manager has not been completed within the contract time
frame of the Interim City Manager. Addendum No. 1 will extend the current Agreement for an
N., additional eight (8) weeks creating a new expiration date February 27, 1998 for the Interim City
Manager.
RECOMMENDATION /CONCLUSION:
Staff recommends that the City Council approve the attached Addendum No. 1.
FUNDS AVAILABLE: (ACCOUNT NUMBER)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM: YES NO X
DATE: AGENDA ITEM NO.
Respectfully submitted, Concurrence:
low
Nikki Clayton Ke eth R. Hooper
Interim City Attorney Interim City Manager
NC /rmw
ADDENDUM NUMBER 1
TO AGREEMENT DATED NOVEMBER 3,1997
BETWEEN
CITY OF EDGEWATER, FLORIDA
AND PROFESSIONAL ENGINEERING CONSULTANTS, INC.
+`,. (Kenneth R. Hooper)
By Agreement made and entered into this day of , 1998, by and between the CITY OF
EDGEWATER, FLORIDA (hereinafter called "CITY ") and PROFESSIONAL ENGINEERING CONSULTANTS, INC.
(Kenneth R. Hooper), a Florida Corporation (hereinafter called "Interim City Manager ").
WITNESSETH
The C1TY and INTERIM CITY MANAGER mutually agree to amend that certain Agreement between
the CITY and INTERIM C1TY MANAGER made and entered into on November 3, 1997 the following:
1) The City would like to utilize the Interim City Manager for an additional period of time by eight (8) weeks
beginning January 5, 1998, and continuing through February 27, 1998, for the services contained in the original
Agreement dated November 3, 1997.
2) The parties acknowledge that all other terms, provisions and conditions of the aforesaid original Agreement and all
additions thereto not amended or changed by the provisions of the Addendum are republished, ratified and
reaffirmed by the parties hereto.
IN WITNESS HEREOF the parties have made and executed this Addendum the day and year written above.
Noe ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Susan J. Wadsworth Randy G. Allman
City Clerk Mayor
APPROVED FOR FORM & CORRECTNESS:
Dated:
Nikki Clayton
Interim City Attorney
WITNESSES: CONSULTANT/INTERIM CITY MANAGER
Kenneth R. Hooper
Now
Dated:
( Agreemnt\InterimCityManager- Amendment)
AGENDA REQUEST
DATE: December 31, 1997
OTHER
CONSENT BUSINESS January 5, 1998
`fir PUBLIC HEARING,
ORD., RESOLUTION
ITEM DESCRIPTION /SUBJECT:
Capital Improvement Projects FY 97/98
BACKGROUND:
The City Council authorized the expenditure of approximately $1.4
million that was identified as excess funds in the General Fund
cash reserve account. The cash reserve balance had developed to
approximately 40% of the total General Fund annual budget. The
City Council agreed to maintain a maximum cash reserve amount of
15% of the total General Fund annual budget. At the City Council
meeting of December 15, 1997, the following capital priorities were
adopted for FY 97/98.
1. Expansion of the Parks and Recreation facility -
gymnasium complex
2. Fire Station expansion
3. Road resurfacing program
Proiect Description - At this time two (2) capital improvement
projects have been defined for consideration by the City Council.
(1) Parks /Recreation facility - gymnasium complex. To cost
effectively develop the 26 acre park site that is owned
by the City of Edgewater, a master plan is required. The
master plan will include a comprehensive drainage plan
for the total site, parking facility requirements and an
overall site plan. It is important that the planning for
the total site be prepared even though only a portion of
the site will be used for the initial phase which
includes the gymnasium complex.
Enclosed is a memorandum from Jack Corder describing the
gymnasium project. In summary, the gymnasium complex
will require approximately $1.16 million for the initial
construction and approximately $173,000 per year for
Nov annual operation and maintenance. A portion of the
operation and maintenance expenses will be recovered by
user fees for various programs to be provided by the
gymnasium complex. At this time a reasonable projection
of user fee revenue would not be reliable.
The projected schedule indicates the gymnasium complex
will be operational by November 1998.
December 31, 1997
Page two
Action Requested: City Council authorization to proceed
`ow with the necessary steps to select a park designer,
produce a master plan for the 26 acre site, and
appropriate $1.16 million from the General Fund cash
reserve for construction of the gymnasium complex.
Note: Selection of the park designer will be done by the
City Council (February 2, 1998), the master plan will be
presented by the park designer to the City Council and
the City Council will authorize the advertising of the
gymnasium complex specifications.
(2) Fire station expansion. The City Council has approved
the findings of a Fire Station Siting Committee to locate
a new fire station on property owned by the Volunteer
Firefighters Association. An agreement between the
Association and the City is currently under negotiations.
The agreement will be presented to City Council before
any funds will be expended concerning the site. The
concept of the agreement includes the joint use of the
property for a new fire station (owned and staffed by the
City) and a new multi - purpose building (owned by the
ti.. Association). The property will be planned and designed
by the City's consultants (Gee and Jensen), including all
necessary permitting, parking, drainage and any site
development requirements of the City. The Association
will dedicate sufficient property to the City for
location of the fire station. Implementation of the
agreement between the Association and the City will
result in lower capital costs for construction of the
fire station and the multi - purpose building. The
agreement will also provide the most cost - effective
firefighting /EMS staffing plan for the City and its
residents. This agreement and location of the fire
station will encourage continuation of the professional/
volunteer plan that is currently used to staff the
existing fire station.
The design, permitting and construction of the proposed
fire station is estimated to cost $475,000. The FY 97/98
budget has approximately $172,000 currently appropriated
for the fire station project. An additional $300,000 is
necessary to complete the project. The projected
Now schedule indicates design and permitting can be completed
by April 1998 and construction of the fire station can be
completed by December 1998.
i
December 31, 1997
Page three
r Action requested: City Council authorization to
appropriate $300,000 from the General Fund cash reserve
for the design, permitting and construction of a new fire
station.
FUNDS AVAILABLE: ACCOUNT NUMBER: General Fund cash reserve
Respectfully submitted,
en Hooper
Interim City Manager
KRH:suek
err.
Attachment
vim,.
GYMNASIUM COMPLEX
I. Complex
A. Reasons to Build
1. Meet Goals, Objectives and Policies as outlined in the Recreation and
Open Space and Capital Improvement Elements of the 1990 Compre-
hensive Plan.
2. Help entice businesses to relocate to our community.
3. Current growth of population of our community and school age
children.
4. Provide a variety of programs for all ages.
5. Provide much needed evacuation shelter for our community.
6. Lack of indoor recreation facilities (currently none).
B. Construction Schedule
Time Frame A. B.
1. Advertise for Design Proposal (In Process -30 days) Jan. 21
2. Selection Process for Design (2 weeks) Feb. 2
3. Actual Park Design (60 -90 days) Mar. 30 Apr. 30
__ Nap 4. Design Approval (2 weeks) Apr. 6 May 18
5. Advertise for Contractor (30 days) May 4 Jun. 18
6. Selection Process for Contractor (2 weeks) May 18 July 6
7. Site Work Preparation (2-4 weeks) June 1 July 20
8. Actual Building Construction (3 -5 months) June 15 Aug. 3
9. Completion Date Sept. 15 Nov. 1
C. Project Cost
1. Gymnasium Complex - $1,164,855.00
IL Budget
A. Expenditures
1. Staffing
a. 2 -Full Time $57,280.00 per year (includes all taxes and benefits).
b. 6 -Part Time $61,590.00 per year (includes all taxes and benefits).
`'"" ' c. Program Staffing (offset by program fees).
2. Maintenance
a. Utilities ($2,000.00 to $3,000.00 per month) $30,000.00
b. Cleaning (contract $1,500.00 per month) $18,000.00
c. Equipment Repairs ($500.00 per month) $ 6,000.00
3. Total Yearly Budget
om ,,, a. $172,870.00
4. Reserve Fund
a. Major Repairs (roof, air conditioning, etc.)
(1) Maintain a balance after first year of $30,000.00 to $35,000.00
* NOTE: Figures are based on other facilities of this type and size.
B. Revenues
1. Undetermined
a. Racquetball Courts
b. Weight Room
c. Exercise Room
d. Programs
e. Special Events
f. Sponsorship
g. Membership
h. Advertising
2. Revenues should be placed in special fund and used only for complex expenditures.
* NOTE: All costs and dates are approximate.
!
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A
AGENDA REQUEST
DATE: December 31, 1997
tow,
OTHER
CONSENT BUSINESS January 5, 1998
PUBLIC HEARING,
ORD., RESOLUTION
ITEM DESCRIPTION /SUBJECT:
Professional services agreement for design, permitting and
construction phase services associated with a new fire station
located at Hibiscus and 27th Street.
BACKGROUND:
A new 5,000 square foot fire station is to be constructed at
Hibiscus and 27th Street. This agreement is for professional
services in compliance with all State laws concerning the selection
of engineers /architects.
RECOMMENDATION /CONCLUSION:
Ntur
Staff recommends the City Council approve the attached agreement.
FUNDS AVAILABLE: ACCOUNT NUMBER: General fund cash reserve
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED):
Previous Agenda Item: YES NO X
Date: Agenda Item No.
Respectfully submitted,
Ken eth R. Hooper
Interim City Manager
Nov
KRH:suek
Attachment
AGREEMENT FOR ENGINEERING AND ARCHITECTURAL SERVICES
`'t" o CITY OF EDGEWATER
FIRE STATION
THIS AGREEMENT is made and entered into this day of
1998, by and between the CITY OF EDGEWATER, a Florida municipal corporation (hereinafter
referred to as "City"),whose address is 104 North Riverside Drive, P. O. Box 100, Edgewater,
Florida 32132 and GEE AND JENSON ENGINEERS - ARCHITECTS- PLANNERS, INC., a
Florida corporation (hereinafter referred to as "Architect ") whose address is 2701 Maitland Center
Parkway, Suite #150, Maitland, Florida 32751.
WITNESSETH:
In consideration of the mutual terms and conditions, promises, covenants and payments
hereinafter set forth, City and Architect agree as follows:
Section 1. SERVICES:
The City does hereby retain the Architect to furnish professional services and perform those tasks
outlined in "Scope of Work ", attached hereto as Exhibit "A" and made a part hereof, as specifically
set out in Work Orders to be issued under this Agreement. This Agreement standing alone does not
authorize the performance of any Work or require the City to place any orders for Work. The City
reserves the right to contract with other parties for professional services within the scope of this
Agreement when it is determined to be in the best interests of the City to do so.
'err
(Agreemnt /FireStation - Gee&Jenson) 1
Section 2. TIME FOR COMPLETION:
Noir (a) The services to be rendered by Architect shall be commenced, upon receipt of the
Notice to Proceed and Work Order to be issued hereunder, and shall be completed within the time
specified therein. In the event Architect is unable to complete services because of delays resulting
from untimely review and approval by City and other governmental authorities having jurisdiction
over the Project and such delays are not the fault of Architect, City shall grant a reasonable extension
of time for completion of Work upon timely written request for same which shall be given by
Architect to the City not later than 48 hours after such occurrence.
(b) Should the City determine that significant benefits would accrue from expediting an
otherwise established time schedule for completion of services under a given Work Order, that Work
%r . Order may include a negotiated payment incentive or schedule of incentives, based on time savings.
Section 3. AUTHORIZATION FOR SERVICES:
(a) Authorization for performance of professional services by the Architect shall be in
the form of Work Orders issued by the City. The Work Order shall describe the Project, the services
required, and shall establish the method of payment. All Work Orders will be issued under and shall
incorporate the terms of this Agreement. Negotiations pertaining to the services to be performed by
the Architect for each Work Order will be undertaken between Architect and the City Manager
subject to review and approval of the City Council.
(b) Architect will provide, during negotiation of each Work Order, the estimated phased-
Now, time /payout schedule for services to be rendered.
( Agreemnt /FireStation - Gee&Jenson) 2
Section 4. COMPENSATION AND METHOD OF PAYMENT:
(a) The City will pay the Architect, for services performed under each Work Order, a
fixed -fee sum reflecting the appropriate percentage as indicated in subparagraph (c)(1) of this
Section 4 of the TOTAL FEE for the Project reference in Exhibit "A" to this Agreement. In the case
of Additional Services, payment will be limited by the "not -to- exceed" amount indicated on the
Work Order. No payments will be made to Architect in excess of the not -to- exceed amount
regardless of actual hours worked towards completion of the authorized services. Payments shall
be made to the Architect when requested as Work progresses, but not more than once monthly for
services furnished.
(b) Upon approval of such payment requested by the Architect, City agrees that it will
make its best efforts to pay Architect within thirty (30) calendar days of receipt of Architect's
invoice.
(c) Basic Services: The TOTAL FEE for the Project, as identified in Exhibit "A" to this
Agreement is a not -to- exceed amount of forty -nine thousand and/no /100 ($49,000.00). Architect
may invoice the amount due based on percentage to total Work Order services actually performed
and completed. Unless a Work Order specifically indicates otherwise, the percentage of the TOTAL
FEE for each phase of the project identified in Exhibit "A" of this Agreement shall be the percentage
indicated in subparagraph (1) immediately below.
(1) Unless otherwise indicated in the applicable Work Order, a separate Work
N ow Order shall be issued for each of the following phases of the Project identified in Exhibit "A" to this
Agreement. The percentage of the TOTAL FEE for each phase of the Project is as follows:
( Agreemnt /FireStation - Gee&Jenson) 3
PHASE Percentage
Program Finalization/Master Site Plan Development 5%
err► Schematic Design 15%
Design/Development 15%
Construction Documents 40%
Bid/Negotiation 5%
Construction Administration 20%
100%
(d) Reimbursable Expenses: The City shall reimburse the Architect for the actual cost
of facsimile transmissions, mileage, postage, telephone charges.
(e) Additional Services: Services which are referred to as "Additional Services" and
outside the Scope of Work, as described in Exhibit "A" of this Agreement, must be approved *toy writing by the City. City shall compensate Architect for such services on an hourly rate basis as
follows:
SENIOR PRINCIPAL 150
PRINCIPAL 125
SENIOR TECHNICAL SPECIALIST 95
PROJECT MANAGER 85
SENIOR ENG- ARCH - PLNER -SURV 80
ENGINEER - ARCHITECT - PLANNER- SURVEYOR 65
CADD DESIGNER 65
SENIOR DRAFTER- TECHNICIAN 55
CADD DRAFTER 50
DRAFTER - TECHNICIAN 45
FIELD REPRESENTATIVE 55
SECRETARY 30
COMPUTER TECHNICIAN 55
SURVEY CREW
'4010 4 PERSON 100
3 PERSON 85
2 PERSON 65
RESEARCH CONSULTANT 45
( Agreemnt/FireStation- Gee&Jenson) 4
COMPUTER TIME
CADD WORKSTATIONS -PER HOUR 24
PERSONAL COMPUTERS (Pcs) per hour 8
`'— or such additional services may be negotiated at a fixed price. The hourly rates set forth above may
be renegotiated annually at the request of either party. Where the services of subconsultants are
required to complete such Additional Services, the actual cost of such subconsultant service without
mark -up of invoices, shall be compensated to Architect by City. The cost to Architect of
coordinating such subconsultant efforts shall be included in the authorization for Architect's hourly
services.
Section 5. GENERAL TERMS OF PAYMENT:
(a) Upon satisfactory completion of Work required under Work Orders issued hereunder
or any supplements thereto, and, upon acceptance of the Work by the City, the Architect may invoice
the full final amount of compensation provided for under the terms of this Agreement less amounts
already paid by the City. The City shall make its best efforts to pay the Architect within thirty (30)
days of receipt of such invoice. If construction is involved, final payment to the Architect shall be
made by the City within sixty (60) calendar days of City's acceptance of the fully executed
Certificate of Contract Completion for the Construction Contract.
(b) The City may perform, or cause to have performed, an audit of the records of the
Architect after final payment to support final payment under any Work Order issued hereunder. This
audit shall be performed at a time mutually agreeable to the Architect and the City subsequent to the
close of the final fiscal period in which the last Work is performed. Total compensation to the
`ow Architect may be determined subsequent to an audit as provided for in this Section, and the total
compensation so determined shall be used to calculate final payment to the Architect. Conduct of
(Agreemnt/FireStation- Gee&Jenson) 5
this audit shall not delay final payment as required by Paragraph (a) of this Section.
(c) In addition to the above, if federal, state, or county funds are used for any Work under
this Agreement, the Comptroller General of the United States or of the State of Florida or of the
County of Volusia, or any representatives, shall have access to any books, documents, papers, and
records of the Architect which are directly pertinent to Work performed under this Agreement for
purposes of making audit, examination, excerpts and transcriptions. The stipulations contained in
any federal, state or county grant pertaining to Architect will be adhered to by the Architect. Copy
of such grants shall be furnished to Architect.
(d) The Architect agrees to maintain all books, documents, papers, accounting records
and other evidences pertaining to Work performed under this Agreement in such a manner as will
readily conform to the terms of this Agreement and to make such materials available at all reasonable
Ns, times during the Agreement period and for three (3) years from the date of fmal payment under the
contract for audit or inspection as previously provided. Separate accounting books or records must
be maintained for each Work Order. Incomplete or incorrect entries in such books and records may
be grounds for disallowance by the City of amounts due based upon such entries.
(e) In the event any audit or inspection conducted reveals any overpayment by the City
under the terms of the Agreement, Architect shall refund such overpayment to the City within thiry
(30) days of notice by the City.
(f) Payment will be mailed to Architect at:
Gee & Jenson Engineers - Architects - Planners, Inc.
One Harvard Circle
West Palm Beach, Florida 33409
( Agreemnt /FireStation- Gee&Jenson) 6
Section 6. CHANGES IN SCOPE OF WORK:
City or Architect may request changes that would increase, decrease, or otherwise modify
the scope of work to be provided under this Agreement. Such changes and method of compensation
must be agreed upon in writing by written Change Order to this Agreement prior to any deviation
from the terms of this Agreement, including the initiation of any extra Work. Such changes, when
properly executed, shall become an Amendment to this Agreement. Written Change Orders shall
be in form and content acceptable to the City.
Section 7. RESPONSIBILITY OF THE ARCHITECT:
(a) The Architect shall be responsible for the professional quality, technical accuracy and
the coordination of all designs, drawings, specifications, and other services furnished by the
Architect under this Agreement. The Architect shall, without additional compensation, correct or
revise any errors or deficiencies in his designs, drawings, specifications, and other services.
(b) Neither the City's review, approval or acceptance of, nor payment for, any of the
services required shall be construed to operate as a waiver of any rights under this Agreement or of
any cause of action arising out of the performance of this Agreement and the Architect shall be and
remain liable to the City in accordance with applicable law for all damages to the City caused by the
Architect's errors, omissions, misconduct or negligent performance of any of the services furnished
under this Agreement.
(c) In the event that arbitration or litigation becomes necessary for any reason with regard
to the terms of this Agreement, the prevailing party shall be due the cost and expense of this action
+tor
including, but not limited to, court or arbitration costs, interest and reasonable attorney's fees.
( Agreemnt /FireStation- Gee&Jenson) 7
(d) The rights and remedies of the City, provided for under this Agreement, are in
addition to any other rights and remedies provided by law.
. Section 8. OWNERSHIP OF DOCUMENTS:
All plans, drawings, reports and specifications that result from the Architect's services under
this Agreement shall become the property of the City. The Architect shall retain possession of the
originals of all documents. Architect shall provide reproducible sepias of all documents to the City.
Section 9. REUSE OF DOCUMENTS:
(a) Wherever and whenever applicable, all documents including drawings and
specifications furnished by Architect pursuant to Work Orders issued under this Agreement, may be
reused for future projects to provide capability of prototype design.
(b) Should the City determine that significant benefits would accrue from such reuse,
%sr Work Order(s) will be negotiated on that basis.
(c) City shall have the right to reuse the documents, drawings and specifications and
contract with other parties, not the Architect. Such reuse will be without need of written approval
of the Architect, however, the City shall, to the extent permitted by law, indemnify the Architect who
shall not be held professionally responsible for any such reuse.
(d) If the City elects to reuse the documents and engage the professional services of the
Architect for construction of future buildings, Architect agrees to perform said services for a
mutually agreed upon discounted fixed fee to be negotiated under each Work Order. If issuance of
any Work Order shall require that a "Clerk -of -the- Works" be employed pursuant to the Scope of
`low Work, compensation for his /her services shall be negotiated as part of that Work Order. If any
modifications are required to site adapt the documents, compensation for such work shall be
(Agreemnt/FireStation- Gee&Jenson) 8
negotiated.
Section 10. TERMINATION:
*ow (a) The City may, by written notice to the Architect, terminate this Agreement or any
Work Order issued hereunder, in whole or in part, at any time, either for the City's convenience or
because of the failure of the Architect to fulfill his Agreement obligations. Upon receipt of such
notice, the Architect shall:
(1) Immediately discontinue all services affected (unless the notice directs
otherwise); and
(2) Deliver to the City all data, drawings, specifications, reports, estimates,
summaries, and such other information and materials as may have been accumulated by the Architect
in performing this Agreement, whether completed or in process.
__ (b) If the termination is for the convenience of the City, the Architect shall be paid full
compensation for services performed to the date of termination.
(c) If the termination is due to the failure of the Architect to fulfill the Agreement
obligations, the City may take over the work and prosecute the same to completion by Agreement
or otherwise. In such case, the Architect shall be liable to the City for reasonable additional costs
occasioned to the City thereby including, but not limited to, all consequential damages arising from
Architect's breach and all attorney's fees and expenses incurred as a result of any action or
proceeding, litigation or arbitration, if applicable, arising therefrom.
(d) If, after notice of termination for failure to fulfill Agreement obligations, it is
Ntaw determined that the Architect had not so failed, the termination shall be deemed to have been
effected for the convenience of the City. In such event, adjustment in the Agreement price shall be
( Agreemnt /FireStation- Gee&Jenson) 9
made as provided in Paragraph (b) of this Section and such adjustment in Agreement price shall be
deemed to be the sole remedy of the Architect.
(e) The rights and remedies of the City provided in this clause are in addition to any other
rights and remedies provided by law or under this Agreement.
(f) The Architect shall have the right to terminate for failure of the City to fulfill its
Agreement obligations and all other rights and remedies otherwise available to Architect under law.
Section 11. EQUAL OPPORTUNITY EMPLOYEMENT:
Architect agrees that it will not discriminate against any employee or applicant for
employment for Work under this Agreement because of race, color, religion, sex, age or national
origin and will take affirmative steps to insure that applicants are employed and employees are
treated during employment without regard to race, color, religion, sex, age or national origin. This
provision shall include, but not be limited to the following: employment, upgrading, demotion or
transfer; recruitment, advertising; layoff or termination; rates of pay or their forms of compensation;
and selection for training, including apprenticeship.
Section 12. NO CONTINGENT FEES:
Architect warrants that it has not employed or retained any company or persons, other than
a bona fide employee working solely for the Architect to solicit or secure this Agreement and that
it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a
bona fide employee working solely for Architect, any fee, commission, percentage, gift, or other
consideration contingent upon or resulting from the award or making of this Agreement. For the
"''n'" breach or violation of this provision, the City shall have the right to terminate the Agreement without
liability, and, at its discretion, to deduct from the contract price, or otherwise recover, the full amount
(Agreemnt/FireStation- Gee&Jenson) 10
for such fee, commission, percentage, gift or consideration.
Section 13. CONFLICT OF INTEREST:
Architect agrees that it will not contract for or accept employment for the performance of any
work or services with any individual, business, corporation or government unit that would create a
conflict of interest int he performance of its obligations pursuant to this Agreement with the City.
Section 14. ASSIGNMENT:
This Agreement, or any interest herein, shall not be assigned, transferred, or otherwise
encumbered, under any circumstances, by the parties hereto without prior written consent of the
opposite party and only by a document of equal dignity herewith. However, this Agreement shall
run to the Edgewater City Government and its successors.
Section 15. SUBCONSULTANTS /SEPARATE CONSULTANTS:
..• If the Architect desires to employ Subconsultants in connection with the performance of its
Services hereunder:
(a) Any proposed Subconsultants shall be submitted to the City for written approval prior
to Architect entering into a Subconsultant Agreement.
(b) Architect shall coordinate the services and work product of any Subonsultants, and
remain fully responsible under the terms of this Agreement. Architect shall be and remain
responsible for the professional quality, technical accuracy and the coordination of all designs,
drawings, specifications and other services furnished by Architect or its Subconsultants. Architect
shall, without additional compensation, correct or revise any errors or deficiencies in the designs,
drawings, specifications or other services produced pursuant to this Agreement.
(c) Any Subconsultant Agreement shall be in writing and shall reflect the terms of this
(Agreemnt/FireStation - Gee&Jenson) 11
Agreement and require the Subconsultant to assume performance of Architect's duties
commensurately with Architect's duties to City under this Agreement, it being understood that
` sr nothing contained herein shall in any way relieve the Architect from any of its duties under this
Agreement. Architect shall provide the City with copies of all Subconsultant Agreements upon
request of the City.
(d) Architect shall cooperate at all times with City and its other consulting engineers or
design professionals, and cooperate and coordinate with, and incorporate the Work product of, any
separate Architect, consulting engineer or design professional retained by the City, in any fashion
appropriate or necessary to facilitate the design and construction of the Project within the Project
Construction Budget and Schedule.
Section 16. INDEMNIFICATION OF CITY:
(a) To the fullest extent permitted by law, the Architect shall indemnify, hold harmless
and defend the City, its agents, servants, and employees, or any of them, from and against all claims,
damages, losses, and expenses, including but not limited to attorney's fees and other legal costs such
as those for paralegal, investigative, and legal support services, and the actual costs incurred for
expert witness testimony, arising out of or resulting from the performance of services required under
this Agreement, provided that same is caused by the error, omission, negligent act, or misconduct
of the Architect, its agents, servants, employees, or Subconsultants. In accordance with Florida
Statutes, Section 725.06, adequate consideration has been provided to the Architect for this
obligation, the receipt and sufficiency of which is hereby specifically acknowledged. Nothing herein
'tow shall be deemed to affect the rights, privileges, and immunities of the City as set forth in Section
768.28, Florida Statutes. In claims against any person or entity indemnified under this section by
( Agreemnt/FireStation- Gee&Jenson) 12
an employee of the Architect or its agents or Subconsultants, anyone directly or indirectly employed
by them or anyone for whose acts they may be liable, the indemnification obligation under this
*oar section shall not be limited by a limitation on amount or type of damages, compensation or benefits
payable by or for the Architect or its agents or Subconsultants, under Workers' Compensation acts,
disability benefit acts, or other employee benefit acts.
(b) The execution of this Agreement by the Architect shall obligate the Architect to
comply with the foregoing indemnification provision; however, the collateral obligation of insuring
this indemnity must be complied with as set forth below.
(c) The City will require that any contractor, performing work in connection with
drawings and specifications produced under this Agreement, agrees to hold harmless, indemnify and
defend the City and Architect, their consultants and each of their officers, agents, and employees
N,,,,, from any and all liability claims, losses, or damages arising out of the contractor's (or
subcontractor's) negligence in the performance of the work described in construction contract
documents, but not including liability that may be due to the sole negligence of the City, the
Architect, their consultants, or their officers, agents and employees.
Section 17. INSURANCE:
Architect shall provide, pay for, and maintain in force at all times during the services to be
performed, such insurance, including Workers' Compensation insurance, Employer's Liability
insurance, Comprehensive General Liability insurance, and Professional Liability insurances as will
assure to the City, the protection contained in the foregoing Indemnification undertaken by Architect.
Such policy or policies shall be issued by companies authorized to do business in the State
of Florida, and having agents upon whom service of process may be made in Volusia County,
(Agreemnt/FireStation- Gee&Jenson) 13
Florida. Architect shall specifically protect the City by naming the City as an additional insured
under the Comprehensive General Liability Insurance policy hereinafter described.
h.• (a) Professional Liability Insurance: The limits of liability provided by such policy shall
be no less than ONE MILLION AND NO /100 DOLLARS ($1,000,000.00) to insure and hold
harmless the City under the indemnification specified in Section 16.
(b) Comprehensive General Liability Insurance: The limits of liability provided by such
policy shall be no less than FIVE HUNDRED THOUSAND AND NO /100 DOLLARS
($500,000.00) to insure and hold harmless the City pursuant to the indemnification specified in
Section 16, for which Architect is not insured under the terms of its Professional Liability Insurance
above specified in Section 17(a). Such insurance coverage shall include, but not be limited to the
following:
(1) Public Liability Insurance - shall protect the Architect, its agents and
employees from claims for damages for personal injury including accidental or wrongful death, as
well as property damage, which may arise from performance or services under this Agreement. The
limits of liability provided by such policy or policies shall be no less than ONE HUNDRED
THOUSAND AND NO /100 DOLLARS ($100,000.00) for injuries, including accidental or wrongful
death, to any one person, and subject to the same limit for each person an amount not less than TWO
HUNDRED THOUSAND AND NO /100 DOLLARS ($200,000.00) for any one occurrence.
(2) Property Damage Insurance - Architect shall carry liability limits of at least
ONE HUNDRED THOUSAND AND NO /100 DOLLARS ($100,000.00) for damages for any one
%D claim and TWO HUNDRED THOUSAND AND NO /100 DOLLARS ($200,000.00) for damages
for any one occurrence.
( Agreemnt /FireStation - Gee&Jenson) 14
(c) Architect shall provide to City a copy of the Comprehensive General Liability
insurance policy required by this Section showing that the City has been named as an additional
**ow insured under such policies, or, in the alternative, a certificate evidencing that the required additional
endorsement has been obtained under such policies. Such policies shall be provided by an insurer
acceptable to the City and the deductible amounts of such policies shall also be subject to acceptance
by the City.
(d) Each insurance policy shall include the following conditions by endorsement to the
policy:
(1) Each policy shall require that at least thirty (30) days prior to expiration,
cancellation, non - renewal or any material change in coverages or limits, a notice thereof shall be
given to the City by certified mail to: Legal Department, P. 0. Box 100, Edgewater, Florida 32132 -
s 0100. Architect shall also notify City, in a like manner, within twenty -four (24) hours after receipt
of any notices of expiration, cancellation, non - renewal or material change in coverage received by
said Architect from its insurer; and nothing contained herein shall absolve Architect of this
requirement to provide notice.
(2) The City of Edgewater shall be endorsed to the required Comprehensive
General Liability policy or policies as an additional named insured.
(3) The insurance requirements shall remain in effect throughout the term of this
Agreement.
Said insurance shall be evidenced by delivery to the City of (1) a certificate of insurance
*law executed by the insurers listing coverage and limits, expiration dates and terms of policies and all
endorsements whether or not required by the City, and listing all carriers issuing said policies; and
(Agreemnt/FireStation- Gee&Jenson) 15
(2) a certified copy of each policy, including all endorsements.
Section 18. REPRESENTATIVE OF CITY AND ARCHITECT:
N ow (a) It is recognized that questions in the day -to -day conduct of performance pursuant to
this Agreement will arise. The City hereby designates the representative identified under
"NOTICES" as the employee to whom all communications pertaining to the day -to -day performance
of the Agreement shall be addressed. The designated representative shall have the authority, as the
City's coordinator for this Agreement, to transmit instructions, receive information, and interpret and
define the City's policy and decisions pertinent to the work covered by this Agreement.
(b) Architect shall, at all times during the normal work week, designate or appoint one
or more representatives of Architect who are authorized to act in behalf of Architect regarding all
matters involving the conduct of the performance pursuant to this Agreement and shall keep City
�.. continually advised of such designation in writing.
(c) For purposes of this Agreement only, designated Architect representative is:
Paul M. Herwig, R.A.
Manager of Architectural Services
Gee & Jenson Engineers - Architects - Planners, Inc.
2701 Maitland Center Parkway
Suite #150
Maitland, Florida 32751
(407)660 -1660
Section 19. ALL PRIOR AGREEMENTS SUPERSEDED:
(a) This document incorporates and includes all prior negotiations, correspondence,
conversations, agreements, or understandings applicable to the matters contained herein and the
'' or parties agree that there are no commitments, agreements, or understandings concerning the subject
matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no
(AgreemntlFireStation- Gee&Jenson) 16
deviation from the terms hereof shall be predicted upon any prior representations or agreements
whether oral or written.
(b) It is further agreed that no modifications, amendment or alteration in the terms or
conditions contained herein shall be effective unless contained in a written document executed with
the same formality and of equal dignity herewith.
Section 20. NOTICES:
All notices or other communications required or permitted hereunder shall be in writing and
shall be deemed duly given if delivered in person or sent by certified mail return receipt requested
and addressed as follows:
If to City: With Copy to:
Legal Department City Manager
City of Edgewater City of Edgewater
P. 0. Box 100 P. O. Box 100
104 North Riverside Drive 104 North Riverside Drive
Edgewater, Florida 32132 -0100 Edgewater, Florida 32132 -0100
(904)424 -2403 (904)424 -2404
Lieutenant Tracey Barlow
Fire Department
City of Edgewater
P. O. Box 100
104 North Riverside Drive
Edgewater, Florida 32132 -0100
(904)424 -2445
If to Architect:
Paul M. Herwig, R.A.
Manager of Architectural Services
Gee & Jenson Engineers - Architects - Planners, Inc.
2701 Maitland Center Parkway
Suite #150
Maitland, Florida 32751
(407)660 -1660
(Agreemnt/FireStation- Gee&Jenson) 17
Section 21. INDULGENCE NOT WAIVER:
..► The indulgence of either party with regard to any breach or failure to perform any provision
of this Agreement shall not be deemed to constitute a waiver of the provision or any portion of this
Agreement either at the time the breach or failure occurs or at any time throughout the term of this
Agreement.
Section 22. GOVERNING LAW:
This Agreement shall be governed by the laws of the State of Florida.
Section 23. INTERPRETATION; VENUE:
In the event it is necessary to either party to initiate legal action regarding this Agreement,
venue shall be in the Seventh Judicial Circuit for Volusia County, Florida, for claims under state law
.r and the Middle District of Florida for any claims which are justiciable in federal court.
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature: CITY OF EDGEWATER, through its City Council, signing
by and through its Mayor, authorized to execute same by Council action on the day of
, 1998 and GEE & JENSON Engineers- Architects - Planners, Inc. signing by and
through its President, duly authorized to execute same.
Now
(Agreemnt/FireStation- Gee&Jenson) 18
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Susan J. Wadsworth Randy G. Allman
City Clerk Mayor
Dated:
APPROVED FOR FORM
AND CORRECTNESS:
Nikki Clayton
Interim City Attorney
ATTEST: GEE and JENSON ENGINEERS -
ARCHITECTS- PLANNERS, INC.
By:
Printed Name: Title:
Secretary President
Dated:
(Agreemnt/FireStation-Gee&Jenson) 19
EXHIBIT "A"
SCOPE OF WORK
New
Section 1. GENERAL:
Architect shall perform professional services, upon authorization and as hereinafter
stated, for the following proposed projects:
(1) New Fire Station - approximately 5,000 square feet
(2) Volunteer Community Building - as an Add Service
(3) Additional Projects as mutually agreed upon - as an Add Service
Section 2. BASIC SERVICES:
The Architect's Basic Service for each project shall consist of any or all of the phases
Now described below, as determined by the City, and shall include all required structural, mechanical,
and electrical engineering services necessary to achieve a complete project, along with landscape
architectural services when specifically authorized.
2.1 Phases:
(a) Program Finalization/Master Site Plan Development Phase
(b) Schematic Design/Design Development
(c) Construction Documents Phase
(d) Bid/Negotiation Phase
(e) Construction Administration
Now The Program Finalization/Site Plan Development Phase, if needed, will be addressed as a
specific Work Order.
(FireStation- Exhibit- A- ScopeOfWork) 1
2.2 Schematic and Design/Development Phase:
(a) Based on the mutually agreed upon Program, the Architect shall prepare
Schematic Design Studies consisting of drawings and other documents illustrating the scale and
"or
relationship or Project components for approval by the City.
(b) The Architect shall submit to the City a Statement of Probable Construction Cost
based on area, volume or other unit costs.
(c) The Architect shall prepare from the approved Schematic Design Studies, for
approval by the City, the Design Development Documents consisting of drawings and other
documents to fix and describe the size and character of the entire Project as to structural,
mechanical, and electrical systems, materials, and such other essentials as may be appropriate.
(d) The Architect shall submit to the City, a further Statement of Probable
low Completion Cost, including estimated payout schedule.
(e) The Architect shall prepare from the approved Design Development Documents,
for approval by the City, Construction Documents setting forth in detail the requirements for the
construction/completion of the Project, including the necessary bidding information, and shall
assist in the preparation of bidding documents using the City's standard General Conditions
which include form of Agreement. The Architect shall provide to the City, one (1) reproducible
plus five (5) copies of drawings and specifications.
(f) The Architect shall advise the City of any adjustments to previous Statements of
Probable Completion Cost indicated by changes in requirements or general market conditions.
(g) The Architect shall assist the City or its designee in filing the required documents
for the approval of governmental authorities having jurisdiction over the Project.
(FireStation- Exhibit- A- ScopeOfWork) 2
2.3 Bidding Negotiations Phase:
The Architect, following the City's approval of the Construction Documents and of the
latest Statement of Probable Cost, shall assist the City in obtaining bids or negotiated proposals,
vow
and in awarding and preparing contracts.
2.4 Construction/Administration Phase:
(a) The Construction Phase will commence with the award of the Construction
Contract and will terminate when the Certificate of Occupancy of the completed structure is
issued or when final acceptance of all materials or services has been made by the City, whichever
occurs last.
(b) The Architect, as the representative of the City, during construction, shall advise
and consult with the City and all of the City's instructions to the Contractor shall be issued
through the Architect.
(c) The Architect shall, at all times, have access to the Work wherever it is in
preparation or progress.
(d) The Architect and/or professional subcontractors, shall make periodic visits on the
average of two (2) days per month (each Work Order to identify the number of hours per week)
to the site to familiarize himself generally with the progress and quality of the Work, and to
determine in general if the Work is proceeding in accordance with the Contract Documents. On
the basis of his /her on -site observations as an architect, he /she shall endeavor to guard the City
against defects and deficiencies in the work of the Contractor. Subject to the conditions set forth
in clause 2.4(e), the Architect shall not be required to make exhaustive or continuous on -site
inspections to check the quality or quantity of the Work. The Architect shall not be responsible
(FireStation- Exhibit- A- ScopeOfWork) 3
for construction means, methods, techniques, sequences or procedures, or for safety precautions
and programs in connection with the Work; nor shall he be responsible for the Contractor's
lorry
failure to carry out the Work in accordance with the Contract Documents. Architect shall advise
the City within a reasonable period of time, when, in its opinion, Work is not being performed in
accordance with the Contract Documents.
(e) Architect shall provide a full -time "Clerk -of- the - Works" if requested and
authorized by the City in a separate Work Order. The duties and responsibilities of the
Architect's "Clerk -of -the- Works" (i.e. Architect's Project Representative) shall be specifically
addressed in each Work Order requiring such services and shall be consistent with AIA
Document B352. Compensation will be as agreed upon in each Work Order requiring such
services.
(f) Based on such observations at the site and on the Contractor' Applications for
slaw
Payment, the Architect shall determine the amount owing to the Contractor and shall issue
Certificates for Payment in such amounts. The issuance of a Certificate for Payment shall
constitute a representation by the Architect to the City, based on the Architect's observations at
the site and the data comprising the Application for Payment, that the Work has progressed to the
point indicated; that to the best of the Architect's knowledge, information and belief, the quality
of the Work is in accordance with the Contract Documents (subject to an evaluation of the Work
for conformance with the Contract Documents upon Substantial Completion, to the results of any
subsequent tests required by the Contract Documents, to minor deviations from the Contract
`,, Documents correctable prior to completion, and to any specific qualifications stated in the
Certificate of Payment); and that the Contractor is entitled to payment in the amount certified.
(FireStation- Exhibit- A- ScopeOfWork) 4
(g) The Architect shall have authority to reject Work which does not conform to the
Contract Documents. Whenever, in his/her reasonable opinion, he /she considers it necessary or
,kr advisable to insure the proper implementation of the intent of the Contract Documents, he /she
will have authority to require special inspection or testing of any Work in accordance with the
provisions of the Contract Documents whether or not such Work be then fabricated, installed, or
completed.
(h) The Architect shall review and approve shop drawings, samples, and other
submissions of the Contractor for conformance with the Design Concept of the Project and for
compliance with the information given in the Contract Documents.
(i) The Architect shall prepare Change Orders for the City's approval prior to actual
performance of work. Architect shall have authority to order minor changes in work not
involving adjustment to Contract Sum or Time Extension of Contract Documents.
Nkrow
(j) The Architect shall conduct inspections to determine the Dates of Substantial
Completion and final completion, shall receive and review written guarantees and related
documents assembled by the Contractor, and shall issue a final Certificate for Payment.
(k) The Architect shall not be responsible for the acts or omissions of the Contractor,
or any Subcontractors, or any of the Contractor's or Subcontractor's agents or employees, or any
other persons performing any of the Work.
(1) Nothing contained in this Agreement shall be read or interpreted to give the
Architect authority to arbitrate differences between the City and the Contractor. No opinions or
decisions of the Architect shall be binding upon the City. Such opinions shall be advisory only
and carry no presumption of correctness in any proceedings on any dispute between the City and
(FireStation-Exhibit-A-ScopeOfWork) 5
the Contractor.
2.5 Services Detail:
More detailed identifications of services to be rendered may be specified in each Work
Order issued.
2.6 Consultation:
The Architect agrees to meet with the City at reasonable times and with reasonable
notice. Times will be defined under specific work orders.
Section 3. ADDITIONAL SERVICES:
Such Additional Services as may be authorized in any Work Order issued hereunder shall
be detailed in such Work Order.
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(FireStation- Exhibit -A- ScopeOfWork) 6
WORK ORDER NO. 1
AGREEMENT FOR ENGINEERING AND ARCHITECTURAL SERVICES
PROJECT: Professional Design Services For Fire Station
at Hibiscus Drive and 27 Street
CITY: Edgewater, Florida
DESIGN Gee & Jenson Engineers -
PROF'ESSIONAL: Architects - Planners, Inc.
Execution of the Work Order by City shall serve as authorization of Architect to provide for
the above project, professional services as set out in the documents which are attached hereto and
made a part hereof.
RESPONSIBILITY OF THE ARCHITECT:
Architect shall provide said services pursuant to this Work Order, its Attachment "A" and
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that certain Agreement dated , 1998, as amended between City and Architect
which is incorporated herein by reference as if it had been set out in its entirety. Whenever the Work
Order conflicts with said Agreement, the Agreement shall prevail. Surveys and Geotechnical
information shall be provided by the City.
TIME FOR COMPLETION:
The work authorized by this Work Order shall be completed per a mutually agreed schedule,
commencing on the date this Work Order is executed by the City.
COMPENSATION:
The overall fee of the Project will not exceed an amount of forty thousand nine hundred and
Now
no /100 dollars ($49,000.00). A general breakdown and itemization of the Project is as follows:
( Agreemnt /FireStation- WorkOrder#1) 1
Basic Design Services & Construction Phase $38,000.00
Civil Studies/Master Site Plan Phase 5,000.00
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Permitting (SJRWMD & FDEP) 5,000.00
Reimbursibles 1,000.00
TOTAL: $49,000.00
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Susan J. Wadsworth Randy G. Allman
City Clerk Mayor
'taw Dated:
APPROVED FOR FORM
AND CORRECTNESS:
Nikki Clayton
Interim City Attorney
ATTEST: GEE and JENSON ENGINEERS -
ARCHITECTS- PLANNERS, INC.
By:
r Printed Name: Title:
Secretary President
Dated:
( Agreemnt /FireStation- WorkOrder#1) 2
WORK ORDER NO. 1
ATTACHMENT "A"
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AGREEMENT FOR ENGINEERING AND ARCHITECTURAL SERVICES
CITY OF EDGEWATER
FIRE STATION AT HIBISCUS AND 27 STREET
SCOPE OF WORK:
General:
This Work Order consists of the design of one (1) fire station of approximately 5,000 square feet,
which will be adapted to a 1.3 ± acre site.
BASIC PROFESSIONAL SERVICES
TO BE PROVIDED BY ARCHITECT:
1. Prepare a project schedule.
2. Schematic Design Phase will include but not limited to: the schematic floor plan, exterior
elevations, building sections, and schematic site plan. Prepare a statement of probable cost
and update the project schedule. Incorporate owner review comments and provide a
presentation to the City Council.
3. Design Development/Construction Document Phase - Develop the schematic drawings for
construction purposes.
Working drawings and specifications will be prepared for the bidding phase. The cost
estimate will be finalized and the project schedule will be updated.
4. Bidding Phase will include bidding assistance, a pre -bid conference and bid evaluation of the
general contractors.
5. Construction Phase will include a pre - construction meeting, shop drawing review, a color
board, site visits, and project close -out. Construction administration is based on a six (6)
month schedule.
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( Agreemnt / FireStation- WorkOrder#1- AttachmentA) 1
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ADDITIONAL PROFESSIONAL SERVICES
TO BE PROVIDED BY THE ARCHITECT:
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1. Civil Studies for new fire station and volunteer fire station/community building.
2. St. Johns River Water Management District Permitting and Florida Department of
Environmental Protection Permitting.
3. Additional services as mutually agreed upon, as additional compensation to this Work Order.
(NOTE: Plan reuse will affect the Professional Design Fee.)
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( Agreemnt / FireStation- WorkOrder#1- AttachmentA) 2