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09-09-2002 - Workshop/Special/Regular o o -PUBLIC NOTICE- The City Council of Edgewater will hold a Workshop session to discuss issues related to the ParkTowne Industrial Center (purchase price, minimum acreage, etc.) at 6:00 p.m., Monday, September 9,2002, in the Community Center. V oting Order Councilman Vincenzi Cowu:ilwoman RIwdes Councilwoman lichter Mayor Schmidt Councilman Brown AGENDA CITY COUNCIL OF EDGEW A TER SPECIAL MEETING September 9, 2002 7:00 p.m. COMMUNITY CENTER A Special Meeting of the City Council is scheduled for Monday, September 9,2002, at 7:00 p.m. in the Community Center prior to the regular meeting for the following: 1. Hold public hearings (1 51 Readings) on Ord. No. 2002-0-13, amending the City Budget for the Fiscal Year ending September 2002; Ord. No. 2002-0-14, adopting final millage rate of 6.95 mills per $1,000 of assessed taxable value and Ord. No. 2002-0-15 adopting final budget for fiscal year 2002/03. 2. ADJOURN. V oting Order Cowuilwoman RIwdes Councilwoman lichter Mayor Schmidt Councilman Brown Councilman Vincenzi AGENDA CITY COUNCIL OF EDGEWATER REGULAR MEETING September 9, 2002 immediately following Special Meeting COMMUNITY CENTER I. CALL TO ORDER, ROLLCALL, INVOCATION, PLEDGE OF ALLEGIANCE 2. APPROV AL OF MINUTES None at this time. 3. PRESENT A TIONS/PROCLAMA TIONS/PLAQUES/CERTIFICA TES/DONA TIONS A. Recognition of appointed/reappointed Board and Committee members. 4. CITIZEN COMMENTS (This is the time for the public to come forward with any comments they may have. Please state your name and address, and please limit your comments to five minutes or less.) 5. CITY COUNCIL REPORTS 6. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Res. No. 2002-R-22, Joseph and Cynthia Cvach requesting vacation/abandonment of an unopened/unimproved easement and right-of- way for a total of 30 feet in width located between two parcels owned by applicant, known as Coquina Drive, west of Bradford Road. B. Public Hearing, Tanya Girvan, owner of No Name Saloon, requesting a Special Activity permit for Biketoberfest, October 11,2002, through October 20, 2002, as well as closing Boston Road from 106 Boston Road to US 1 October 17-19,2002, from 4 p.m. to midnight. C. Public Hearing, an appeal ofthe Technical Review Committee (TRC) denial of the proposed site plan for the expansion of Coastal Tire, located at 1701 S. Ridgewood Avenue. continued on page 2 o o City Council Agenda September 9, 2002 Page -2- 7. BOARD APPOINTMENTS None at this time. 8. CONSENT AGENDA Items on the consent agenda are defined as routine in nature that do not warrant detailed discussion or individual action by the Council; therefore, all items remaining on the consent agenda shall be approved and adopted by a single motion, second and vote by the City Council. Items on the consent agenda are not subject to discussion. One of the most basic rules of a consent agenda is that any member of the City Council may remove any item from the consent agenda simply by verbal request at the City Council meeting. Removing an item from the consent agenda does not require a motion, second or a vote; it would simply be a unilateral request of an individual Council member. None at this time. 9. OTHER BUSINESS A. City Hall Site Selection - staff presenting site options for a new City Hall. B. Memorandum of Understanding - staff recommending supporting a Comprehensive Potable Water Interconnect Program for coastal entities and authorize the Mayor to execute the document. C. Animal Shelter Facility - staff recommending 1950 S. Airpark Road as the site for construction of an Educational Center and Animal Shelter Facility and authorizing the City Manager to execute a Lease Agreement with Pet Society, Inc. 10. OFFICER REPORTS A. City Clerk B. City Attorney 1) Stipulation & Settlement Agreement relating to local amendments to the Florida Building Code. C. City Manager 11. CITIZEN COMMENTS/CORRESPONDENCE 12. ADJOURN. Notes: 1) Citizen comments relating to any agenda matter may be made at the time the matter is before Council. Please state your name and address, and please limit your comments to five minutes or less. 2) All items for inclusion on the September 16, 2002, agenda must be received by the City Manager's office no later than 4:30 p.m. Monday, September 9, 2002. Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to insure that a verbatim record of the proceedings is made. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact City Clerk Susan Wadsworth, 386-424-2407, prior to the meeting. :ejm F:\agendas\090902special&.reg ParkTowne Industrial Center · City Closed - August 26, 2002 · Purchased - 162.6 acres · Total Price - $4,952,035.72 · Buildable Land - 100 acres · Price Per Acre - Average $50,000 · 4 Areas for Development A. Prime area with direct access to ParkTowne Boulevard. B. Secondary access roads, Morgan property, Porta property, Massey property. C. Secondary access roads - Zeller property, Boston Whaler D. Industrial lots with limited access. · PUD Agreement to define development restrictions · Declaration Documents to define maintenance responsibilities, future land uses, compatibility · No CRA · Marketing Plan · Possible incentives - City/County F:\ParkTownewksp ", PARKTOWNE INDUSTRIAL CENTER DECLARA TION OF COVENANTS, CONDITIONS AND RESTRICTIONS This Declaration is made by the City of Edgewater, a local municipality, whose address is P.O. Box 100, Edgewater FL 32132. RECITALS The City of Edgewater is the Owner in fee simple of the following described real property located in Edgewater, Volusia County, Florida, now known as ParkTowne Industrial Center, hereafter referred to as "Park", according to the plat thereof recorded in the Public Records of V olusia County, Florida, as amended from time to time, and more particularly described as follows: See Exhibit "A" attached hereto and incorporated herein by reference. Owner desires to submit the real property to certain restrictions and covenants set forth herein upon and subject to which all of said property shall be held, improved, maintained and conveyed. NOW, THEREFORE, the Owner makes the following Declaration: 1. PURPOSE AND APPLICATIONS The purpose of these restrictions is to insure proper development and use of said property, to prevent the erection on said property of structures built of improper design or materials, to encourage the erection of attractive improvements at appropriate locations, to prevent haphazard and inharmonious improvements and in general to provide adequately for quality improvements of said property. Said property shall be held, conveyed, rented, leased, encumbered, used, occupied and improved subject to the conditions, covenants, restrictions and limitations hereinafter set forth, which shall bind all parties having or acquiring any right, title of interest in said property or any part thereof, and shall apply to and bind their heirs, assignees and successors in right, title or interest thereof. The Owner or any other property owner within the ParkTowne Industrial Center shall be entitled to enforce the covenants, conditions and restrictions contained herein. Warranty Deeds shall include the following and Buyer shall take title subject to: a. Restrictions and matters appearing on the survey; b. Public utility and drainage easements of record; c. Taxes for the year of closing, if any, and subsequent years; d. Restrictions and covenants applicable to the ParkTowne Industrial Center; ParkTowne Covenants (9/4/02) e. All valid and applicable regulations and ordinances of the City of Edgewater; f. For the use and benefit of the public, a right of flight for the passage of aircraft in the airspace above the surface of the real property hereinafter described together with the right to cause in said airspace such noise as may be inherent in the operation of aircraft; now known or hereafter used, for navigation of or flight in the said airspace, and for use of said airspace for landing on, taking off from or operating in Massey Airport; g. That the grantee expressly agrees for itself, its successors and assigns, to restrict the height of structures, objects of natural growth and other obstructions on the hereinafter described real property to such a height so as to comply with Federal A viation Regulations, Part 77. h. That the grantee expressly agrees for itself, its successors and assigns, to prevent any use of the hereinafter described real property which would interfere with or adversely affect the operation or maintenance of Massey Airport, or otherwise constitute an airport hazard.. 2. PARKTOWNE OWNERS ASSOCIATION The Owner shall require the creation of an association of the ParkTowne owners to administer the provisions of this Declaration of Restrictive Covenants, and upon creation thereof any person or entity holding title to real property in the Park shall be a member. The ParkTowne Owners Association shall be governed by Articles of Incorporation and Bylaws promulgated by the City, which may be amended only as provided herein. A minimum lot size of one acre is required. The City shall plat lots as they are incrementally sold. Each acre of land including additional fractions up to 0.5 acres within the Park shall have one vote in Association business, regardless of the number of co-owners. Example: 1.5 acres equal one vote. 1.6 acres equal two votes. The City shall have the controlling vote in the association until 51 % of the lots are sold. Thereafter, the City shall have a prorated share of votes based on the above formula. Upon lot sales by the City of 51 %, the City shall assign its duties under this Declaration of Restrictive Covenants to the Association over administration and enforcement. All existing and future owners of property within the Park shall be required to join the Association. 3. DEFINITIONS For purposes of this Declaration the following definitions shall apply: Alteration means any act that changes any feature of a building, structure or property. ParkTowne Covenants (9/4/02) 2 ... Developer means any person, partnership, or corporation, or duly authorized agent, its successors or assigns who undertake any material changes to land or other activities under these covenants. Improvements means and include buildings, out-buildings, parking areas, loading areas, driveways, fences, walls, landscaped areas, surface water or storm water management systems, easements, roadways, right of ways, poles, signs and any structure of any type or kind. Lot means any lot, or portion thereof, or two or more contiguous lots or portions thereof, or a parcel of land upon which a building or buildings and appurtenant structures, including landscaping, may be erected in conformance with the requirements of these restrictions. Permanent Structure means a building designed, and constructed from the ground up, meeting all building code and fire protection standards and intended to be used for more than 180 days, but does not include land preparation, such as clearing, grading and filling. Specimen Trees means any tree that is unique by reason of age, size, rarity, or status as a landmark as determined by an arborist or botanist and includes the following species of trees with a minimum twelve (12") inch diameter measured at breast height: Turkey and other oak species, Maple, Cypress, Sweet Gum, Hickory, Elm, Loblolly, Sweet, Red and Swamp Bay, Sycamore and Magnolia. Surface Water or Storm Water Management System Means a system which is designed and constructed or implemented to control discharges which are necessitated by rainfall events, incorporating methods to collect, convey, store, absorb, inhibit, treat, use or reuse water to prevent or reduce flooding, overdrainage, environmental degradation, and water pollution or otherwise affect the quantity and quality of discharges. 4. REGULATION OF IMPROVEMENTS All improvements constructed at ParkTowne Industrial Center shall be subject to the following regulations and all applicable provisions of the City of Edgewater Land Development Code: Lot Coverage. No more than ---% of the surface area of any site shall be devoted to the erection and/or placement of permanent structures unless approved in writing by the City. A permanent structure shall be defined as outlined in the definition sections of this declaration and the Land Development Code. Landscaping. Unless otherwise specified in this document, all sites shall provide landscaping in accordance with the City Land Development Code. All approved landscaping shall be maintained thereafter in a well kept condition. ParkTowne Covenants (9/4/02) 3 All disturbed, unused and non-landscaped land areas including areas planned for future expansion or other purposes shall be sodded, maintained and kept free from weeds, other unsightly plant growth, rubbish and debris. The following front yard landscape areas shall be provided along the property fronting on any street, including side corner lots. Area "A" 25' (along ParkTowne Blvd.) Area "B" 15' (along Dale Street) Area "C" 10' (along Megan Z Street) Area "D" 5' (along Timaquan Trail) All 8' (along other internal streets) Not withstanding other landscaping requirements, no minimum number of trees are required on individual parcels with the exception of the following: 1. There shall be a minimum fifty (50') foot conservation easement consisting of natural tree/vegetation along the Park perimeter boundary. 2. Any development proposing the removal of specimen trees shall require the replacement of said trees in a location approved by the Association. 3. If it is determined by the Association that replacement trees would not benefit a particular lot or area, the property owner shall pay into a mitigation bank, an amount determined by the Association. The proceeds may only be used for replacement of trees within the Park. Landscape buffer areas shall not be required on interior side or rear yards, except as outlined above. A fully operational underground irrigation system shall be provided for non-xeriscape landscaped areas as part of the landscape improvements. Landscaping at ParkTowne Boulevard entrance shall be planted by the City and maintained by the Association, on a prorated basis. Signs. Only the following signs shall be permitted. No permanent signs shall be permitted, other than those identifying the name, business and products of the person or firm occupying the premises. Temporary signs such as those offering the premises for sale, lease or rent shall be permitted. All signs must be approved by the Association and sign permits issued by the local authority. One permanent ground sign no larger than 48 square feet, 10 feet high shall be permitted for each lot frontage. ParkTowne Covenants (9/4/02) 4 Wall signs and identification on buildings shall be of such size, design, content, illumination, color and placement as specifically approved in writing by the Association. No sign shall be substituted or modified without a sign permit. Roof signs shall not be permitted. Parking and Loading. There shall be allowed, parking stalls within five (5) feet of the side or rear property line. No parking shall encroach into the required front landscape area. All parking areas, driveways and loading areas shall be paved. All perimeter parking areas shall be curbed. Adequate off-street parking shall be provided to accommodate all parking needs for employees, visitors and company vehicles on the site. The intent of this provision is to eliminate all parking on streets and right-of-ways in the park. If parking requirements increase as a result of a change in use or number of employees, additional off-street parking shall be provided to satisfy the intent of this section. The Association may at its discretion further prohibit parking where the same constitutes a hazard or increases congestion or inconvenience. All loading, including turn-around areas shall be designed and constructed based on AASHTO's "A Policy on Geometric Design of Highways and Streets." All loading, including turn-around areas must be conducted entirely on the building site in loading dock areas which do not face the street unless specific approval to the contrary is granted in writing by the Association. Roll up doors, sliders or overhead doors which face the street in Area "A"are prohibited. If due to lot or building constraints, loading docks or truck doors may be permitted, but shall be hidden from street view by landscaping, berms or walls or a combination. Loading docks shall be a minimum of one hundred (100) feet from the street. Vehicles engaged in loading and unloading of goods and materials shall not utilize public streets, utility or drainage easements. Storage and Refuse Area. No materials, supplies, or equipment, including company- owned or operated trucks, refuse, or trash containers or satellite dishes or antennas shall be stored, installed or kept in any areas on a site which are visible from the frontage view of a public street. All accessory storage and refuse areas shall be located on the rear or side portions of the site and not in the area between structures and the street. ParkTowne Covenants (9/4/02) 5 All accessory storage and refuse areas shall be properly maintained by the owner in a mannerly and well-kept condition. Commercial Dumpsters shall be enclosed from view with six (6) foot high opaque fencing and gate. Building Regulations. All construction facing the street shall be of masonry walls, tilt walls, cast in place concrete, precast architectural concrete, architectural metal, glass, timber or any combination. All materials proposed for the front of buildings shall be pre-approved by the Association. All other exterior walls may be made of sheet or corrugated iron, steel or aluminum or similar material. The Association reserves the right to approve other materials and finishes. Exterior walls shall be finished in earth tones unless otherwise approved by the Association Exterior walls shall not be repainted or refinished from the original color or finish unless and until the Association has approved in writing the color or refinishing materials to be used. All on-site electrical, telephone and other utility lines shall be underground for new development of properties located on ParkTowne Boulevard and Dale street unless otherwise expressly permitted by the Association. Regulation of Exterior Maintenance and Repair. All maintenance and repair of site improvements shall be properly performed or overseen by the owner or lessee. Such work may include, but not be limited to: 1. Any maintenance of landscaping, maintenance of unused or non-landscaped areas, maintenance and repair of all utility lines and landscape irrigation systems and; 2. Collection and proper disposal of rubbish, trash, garbage or waste of any character which lies on the site or which originated from the site and was carried to neighboring sites and; 3. Maintenance and repair of the exterior of all site improvements. The maintenance and repair of the exterior of all site improvements shall include but not be limited to: 1. the periodic repainting of the exterior surfaces of any permanent structure placed on the site and; 2. The repair or replacement of damaged or non-operating equipment either located on the exterior of any structure or of a free-standing nature. Accessory Buildings or Structures. Accessory buildings or structures or enclosures, whether attached to or detached from the main building, shall be of similar or compatible design. No roof structure or appurtenances shall be unsightly from street view. ParkTowne Covenants (9/4/02) 6 Street and Exterior Lighting. Street lighting locations shall be approved by the Association and provided by the local power company. A street light fee shall be charged to each property owner by the Association to cover maintenance and operational costs. All exterior area site lighting shall be high pressure sodium vapor fixtures. All exterior lighting must be so arranged or shielded as to avoid excessive glare or reflection onto any portion of any adjacent road, street, the path of oncoming vehicles, or any adjacent property. Unless required by FAA regulations, no flashing, rotating, traveling, animated, colored or intermittent lighting shall be permitted. 5. APPROVAL OF PLANS No improvements, as that term is herein above defined, shall be erected, placed, altered, maintained or permitted to remain on any land subject to these restrictions, nor shall building or other permits be secured until plans and specifications showing lot layout and all exterior elevations, with materials and color thereof and structural design, signs, parking and loading areas, and landscaping have been submitted and approved in writing by the Association. Such plans and specifications shall be based, among other things, on adequacy of site dimensions, adequacy of structural design, conformity and harmony of external design with the neighboring structures, effect of location and use of improvements on neighboring sites, operations, improvements, and uses, relation of topography, grade and finished ground elevation of the site being improved to that of neighboring sites, proper orientation of the building with respect to nearby streets and conformity of the plans and specifications to the planned purpose and general plan and intent of those restrictions. The Association shall not arbitrarily or unreasonably withhold its approval of such plans and specifications. Appeals shall be as set forth in the ----------Scott can you help create this section for an appeals process? Formerly Land development Code. Neither the Association or the local government or its assigns shall be liable in damages to anyone submitting plans and specifications to them for approval, or to any owner or lessee or land affected by this Declaration, by reason of mistake in judgment, negligence or non- feasance arising out of or in connection with the approval or disapproval or failure to approve any such plans. Every person who submits plans for approval hereunder agrees, by submission of such plans, and every owner or lessee of any of site agrees, by acquiring title thereto or an interest therein, that he will not bring any action or suit against the Association or the local government to recover any such damages. Notwithstanding anything to the contrary contained herein, after the expiration of one (I) year from the date of the Certificate of Occupancy for any improvement, it shall be deemed to be in compliance with all provisions of this Section, unless actual notice of such non- ParkTowne Covenants (9/4/02) 7 compliance executed by the local government shall appear of record in the office of the Clerk of the Court, Volusia County, Florida, or unless legal proceedings shall have been instituted to enforce compliance or completion. 6. REGULATION OF USES Designated Use Areas It is the intent of this section to establish designated "Areas" of the ParkTowne Industrial Center whereby certain business and industrial type uses shall only be permitted to ensure the Park will be developed with uses that are attractive, inviting, aesthetically pleasing, and harmonious with the surrounding property, businesses and industry. All parcels of real property in the Park, herein after referred to as Area's A, B, C and D and shown on the attached map, may be used in a manner established for that particular Area and the permitted use in one Area may be prohibited in another Area or as amended and provided for from time to time. Any industrial, warehousing, office, accessory retail and commercial type use of the property subject to these restrictions may be permitted within designated areas, subject to compliance with applicable provisions of codes or ordinances, provided it is primarily performed or carried out within a building that is so designed and constructed that the operation and uses do not cause or produce any of the following effects, discernable at any property line or affecting any adjacent property. Any trade or activity, or material (including advertisement), that is pornographic, obscene, lewd or lascivious Disposal of hazardous waste in any form or quantity on the site Dust, dirt, flying ash, smoke or pollutants that exceed DEP air quality standards Noise, light, sound or vibrations that are objectionable due to intermittence, intensity, beat, frequency or shrillness, excluding aircraft Toxic, or corrosive fumes or gas Pollution of groundwater Unusual fire or explosion hazard Violations of the Standard Building or Life Safety Codes Prohibited Uses The following uses shall not be permitted on any property subject to these restrictions. All uses shall include, but may not be limited to the following: Adult Entertainment AuctionIFlea Markets Batch Plants Cemeteries Child Care Centers ParkTowne Covenants (9/4102) 8 Crematoriums Distillation of Bones Drilling for and/or removal of oil, gas or other hydrocarbon substances Dumping, Disposal, Incineration or reduction of garbage, sewerage, dead animals, or refuse Funeral Homes Manufacturing of Raw Chemicals Mini-Warehouses Outdoor Storage Yards (accessory use only) Quarrying of any material Schools, Public- Religious Refining of Petroleum or of its products Restaurants Rock Crushing Salvage/Junk Yards Smelting of Iron, Tin, Zinc or other ores Stockyard or Slaughter of animals Taxidermy Tire recapping facility Towing/Wrecker Service and Impoundment Permitted Uses (see Map for Area locations) The following uses are general in nature and only permitted in each respective Area category. Other uses or appeals to allow uses in an Area category shall be at the sole discretion of the Owner until 51 % of the lots are sold, transferring responsibility to the Association. AREA" A" Financial Institutions Laboratory, Research and Development Light Manufacturing Professional Office Facilities Research Facilities Retail ( accessory use) Warehouse Facilities (no outdoor storage) Wholesale and Distribution (no outdoor storage) AREA "B" Aircraft Manufacturing Boat Building CommerciallIndustrial Equipment and Supplies (no rental) Distribution Facilities Fleet Based Services Manufacturing-General Marine Related Industries ParkTowne Covenants (9/4/02) 9 Retail Home Building Materials Public Utility StationslPlants Schools-Private (adult vocational) Truck Freight Terminals Warehousing and Storage Xerographic and Offset Printing AREA "C" Boat Building, Repair and Storage Containment Facilities Recreational Facilities (Government) Telecommunication-Unmanned Telecommunication Towers Wholesale and Distribution AREA"D" Aluminum Can Transfer Station Bulk Processing Equipment Rental Laundry/Dry Cleaning Plants Machine Shop/Repair Outdoor Equipment Sales 7. SURFACE WATER AND STORM WATER MANAGEMENT Duties of the City The City shall be responsible for the maintenance, operation and repair of the surface water or stormwater management systems. Maintenance of the surface water or storm water management system(s) shall mean the exercise of practices which allow the systems to provide drainage, water storage, conveyance or other surface water or stormwater management capabilities as permitted by the St. Johns River Water Management District (SJRWMD). Any repair or reconstruction of the surface water or stormwater management system shall be as permitted or, if modified, as approved by the SJRWMD and the City. Additionally, the City shall have a perpetual non-exclusive easement for drainage over the entire surface water or storm water management system. Other than needed repair work, no person shall alter the drainage flow of the surface water or stormwater management system, including buffer areas or swales, without prior permitting of the SJRWMD. ParkTowne Covenants (9/4/02) 10 Easements for Access and Drainage The City shall have a perpetual non-exclusive easement over all areas of surface water or storm water management systems, roadways, and utilities easements for access to operate, maintain and repair the system. By this easement, the City shall have the right to enter upon any portion of any lot which is a part of the system, at a reasonable time and in a reasonable manner, to operate, maintain or repair the system as may be required. Amendments The Association reserves unto itself and its successors and assigns the right to amend this Declaration of Restrictive Covenants at any time, and to grant variances from the provisions hereof, so long as such amendment or variance does not conflict with the general purpose set forth in paragraph I above. Such amendment or variance may be restricted to less than all parcels or one parcel, within the Park. Any amendment to these Covenants, Conditions and Restrictions which alter any provision relating to the surface water or storm water management system, beyond maintenance in its original condition, including water management portions of the Park Improvements, must have the prior approval of the SJRWMD and the City of Edgewater. Any amendment or variance shall be binding on the owners and shall be effective when recorded in the Public Records of Volusia County, Florida. Enforcement The City shall have the right to enforce, by a proceeding at law or in equity, the provisions contained in these Covenants, Conditions and Restrictions which relate to the maintenance, operation and repair of the surface water or storm water management system. The SJRWMD shall enforce provisions of permits issued by their agency. 8. ENFORCEMENT Inspection The Association may from time to time upon reasonable notice enter and inspect any property subject to these Covenants, Conditions and Restrictions to ascertain compliance therewith. Abatement and Suit Violation or breach of any restriction herein contained shall give the Association the right to enter upon the property where the violation or breach exists and to summarily abate or remove, at the expense of the owner and lessee as the case may be, any structure, thing or condition that may be or exist thereon contrary to the intent and meaning of the provisions hereof. The Association or any owner of property within the park may prosecute a proceeding at law or in equity against the person or persons who have violated or are ParkTowne Covenants (9/4/02) I I attempting to violate any of these restrictions to enjoin or prevent them from doing so, to cause said violation to be remedied and/or to recover damages for said violation. The result of every action or omission whereby any restriction herein contained is violated in whole or in part is hereby declared to be and to constitute a nuisance, and every remedy allowed by law or equity may be exercised by the Association. In any legal or equitable proceeding for the enforcement of any provisions hereof, the non- prevailing party or parties shall pay the reasonable attorney's fees and costs of the prevailing party or parties, in such amount as may be fixed by the court in such proceedings. 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'Yj t< :P- G) t< t'J ::0 :P- < t'J a t'J ~to ::r:o :p-oo t<>-3 t'JO ::OZ ~to ::r:o :p-oo t<>-3 t'JO ::OZ Hn 1I1U: DilItl (iIIIW" IN(dNI:1 RIN(;.IN(. SCALE O~ SI:PT O~ PIIl.m .... '-W.(lt; -.. "TlJ -.. Prefrnilary Site Plan - General ~... . -.... .. .- ~_..'" fW)L-': t;.'<i f ~ CITY OF EDGEWA~ EDGEWAlER, FL. IX35 h.lgl,."WHlcrl>ri\'c Orlando. HuriJa . 32x04 Phonc: 4U71244-XSKO. Fax: 407/244-KSKI clll<\il: [Zil.."I'uk@,!(Jk.rr.cnm II(lRI/ONTAL; Ift=200 VI:KTlCAL: 1ft:;: 21Xl~ ::2 P!Il.EI 1I1U: CHDCED .. Parl<Towne Industrial Center MVw'RE C'crtilkd ----r.... 1- < :P- n ~ ~t'J n8 ~~ Z:P- t'J>-3 t'J ::0 I : 1 I I r I I ) tv o o o tv o o (IlCierok Engineering, Inc. (jviIDesig""""(OIll"'I(T'OIl~fV/(:Cl 7 <.) Q u ~~'\~ AGENDA REQUEST Date: September 3,2002 PUBLIC HEARING CONSENT RESOLUTION OTHER BUSINESS ORDINANCE X CORRESPONDENCE ITEM DESCRIPTION: Ordinance 2002-0-13 amending the City Budget for the Fiscal Year Ended September 30, 2002. BACKGROUND: During the fiscal year 2001-2002, many additional projects and purchases evolved that were not known during the budgeting process for FY2002. Since that time, various opportunities have risen which require a budget amendment both for revenues and expenditures. Some of these items are the purchase of the house for fire administration/animal controVcode enforcement and the expenditures associated with consolidated dispatch, as well as Waterway Park water lines and the Bank of America debt issue. Based on a recommendation from our auditors, special revenue funds have been created to account for impact fees and special law enforcement trust fund monies. STAFF RECOMMENDATION: Staff recommends approval of Ordinance #2002-0-13 to amend the budget for fiscal year ending September 30, 2002. ACTION REQUESTED: Motion to approve Ordinance 2002-0-13. FINANCIAL IMP ACT: (FINANCE DIRECTOR) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO X DATE: AGENDA ITEM NO. Respectfully submitted, '~~~~ Michele L. Goins, CPA Finance Director Concurrence: ~~2-K Robin L. Matusick \ Legal Assistant ~&.~.~ \..~ Kenneth R. Hooper City Manager ORDINANCE NO. 2002-0-13 '. AN ORDINANCE OF THE CITY OF EDGEW A TER, VOLUSIA COUNTY, FLORIDA, RELATING TO THE CITY BUDGET; AMENDING THE CITY BUDGET ADOPTED BY ORDINANCE NO. 2001-0-56 FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2001 AND ENDING SEPTEMBER 30, 2002 BY AMENDING CERT AIN REVENUE AND EXPENDITURE ITEMS; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY; PROVIDING FOR AN EFFECTIVE DATE AND ADOPTION. o WHEREAS, the City Council of the City of Edgewater, Florida, has made the following determinations: 1. The City has reviewed the revenues and expenditures for the fiscal year beginning October 1, 2001 and ending September 30, 2002; and 2. It is necessary to amend certain items of expenditures of the Budget as established by Ordinance No. 2001-0-56; and 4. All applicable legal requirements pertaining to public notices and hearings have been o satisfied within specified deadlines and prior to final adoption of this Ordinance. NOW, THEREFORE, BE IT ENACTED by the City Council of the City of Edgewater, Florida as follows: SECTION 1. The City Council of the City of Edgewater has the authority to adopt this Ordinance pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes. SECTION 2. The City of Edgewater Budget for the fiscal year beginning October 1,2001 and ending September 30, 2002, as adopted by Ordinance No. 2001-0-56, is hereby amended as follows: u (1) Increase of appropriations to the General Fund and to the Enterprise Funds as StI dck tlllough passages are deleted. Underlined passages are added. 2002-0-13 1 l' o u o follows: GENERAL FUND ESTIMATED ADDITIONAL REVENUES/EXPENDITURES 2001-2002 REVENUES Fire Impact Fees Interest Police Impact Fees Interest Recreational Impact Fees Interest Special Law Enforcement Trust Fund (Other Court Fines) FIND Increase in Transfer from Water & Sewer Proceeds from Debt Services Total Revenues: EXPENDITURES Fire Department Administration Office House Code Enforcement - Animal Housing Interest on BOA Note FIND OSSI Roof Replacement 71,538 6,000 Total Expenditures: WATER & SEWER ENTERPRISE FUND 2001-2002 Transfer to General Fund Transfer to R & R WW Park Debt Proceeds R&R-M&E R & R - to Building R & R - Debt Proceeds R & R - Transfer from Water/Sewer Ope Fund R & R - Interest to R & R from W /S Ope Fund Total Additional Expenditures: Total Additional Revenues: StlttGk tluongh passages are deleted. Underlined passages are added. 2002-0-13 2 (72,000) (1,000) (32,250) (500) (96,000) (1,200) (6,728) (105,000) 300,000 240,000 $ 225,322 77,538 23,602 (105,000) 600,000 50,000 $ 646,140 300,000 66,222 391,310 (460,000) (1,900,000) 1,900,000 3,700,000 276,222 32,000 $ 757,532 $3,548,222 SECTION 2. Creation of budgets for the following Special Revenue Funds: '> Police Impact Fee Fund as designated in Exhibit "A" and additionally described on Page 41 of the Final Fiscal Year 2003 Budget; Special Law Enforcement Trust Fund designated in Exhibit "B" and additionally described on 0 Page 39 of the Final Fiscal Year 2003 Budget; Fire Impact Fee Fund designated in Exhibit "C" and additionally described on Page 43 ofthe Final Fiscal Year 2003 Budget; Debt Service Fund designated in Exhibit "D" and additionally described on Page 36 of the Final Fiscal Year 2003 Budget; Capital Projects Fund designated in Exhibit "E" and additionally described on Page 4 7 of the Final Fiscal Year 2003 Budget; and Recreational Impact Fee Fund designated in Exhibit "F" and additionally described on Page 45 of the Final Fiscal Year 2003 Budget. o SECTION 3. Appropriations. There are expressly appropriated out of anticipated revenues all funds and monies necessary to meet the supplemental; appropriations stipulated by and in said amended final budget. SECTION 4. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION 5. Effective Date. This Ordinance shall become effective immediately upon passage and adoption. o Stl tick t1.rotlgl. passages are deleted. Underlined passages are added. 2002-0-13 3 t o u o SECTION 6. Adoption. After Motion by and Second by the vote on the first reading of this ordinance held on September 9,2002, was as follows: AYE NAY Mayor Donald A. Schmidt - Councilman James P. Brown - Councilman Dennis A. Vincenzi - Councilwoman Harriet E. Rhodes - Councilwoman Judy Lichter - After Motion by and Second by , the vote on the second reading ofthis ordinance was as follows: AYE NAY Mayor Donald A. Schmidt Councilman James P. Brown Councilman Dennis A. Vincenzi Councilwoman Harriet E. Rhodes Councilwoman Judy Lichter StII:1Gk tluol:1gh passages are deleted. Underlined passages are added. 2002-0-13 4 PASSED AND DULY ADOPTED this 16th day of September, 2002. ATTEST: Susan J. Wadsworth City Clerk For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Scott A. Cookson, Esquire City Attorney Foley & Lardner StI oc.k till 00/;1. passages are deleted. Underlined passages are added. 2002-0-13 CITY COUNCIL OF THE CITY OF EDGEW A TER, FLORIDA By: Donald A. Schmidt Mayor Robin L. Matusick Legal Assistant Approved by the City Council of the City of Edgewater at a meeting held on this day of 2002 under Agenda Item No. 5 '. o o o l' o u o SPECIAL REVENUE FUND - POLICE IMPACf FEE FUND ~ PROGRAM: POLICE IMPACf BUDGET SUMMARY FUND BALANCE, ocrOBER I REVENUES: 34215 POLICE IMPACT FEES 3611 0 INTEREST TOTAL TOTAL REVENUES A V AILABLE DEDUCf EXPENDITURES: 56610 LAND 56620 BUILDINGS 56630 IMPROVEMENTS 56640 MACHINERY AND EQUIPMENT FUND BALANCE, SEPTEMBER 30 POllCE IMPACT FEE EXPENDITURES: TIIREE MARKED VEfllCLES TWO UNMARKED VEfllCLES 1999 2000 2001 2002 2002 2003 ACfUAL ACfUAL ACfUAL BUDGET ESTIMATE PROPOSED 5,889 5,889 47,150 32,250 40,761 50,000 500 500 1,000 32,750 41,261 51,000 38,639 47,150 98,150 94,566 $ 64,082 30,484 $ 94,566 EXHIBIT A 94,566 38,639 47,150 3,584 SPECIAL REVENUE FUND - SPECIAL LAW ENFORCEMENT TRUST FUND PROGRAM: LAW ENFORCEMENT TRUST FUNDS BUDGET SUMMARY FUND BALANCE, OCTOBER 1 REVENUES: 35140 SPECIAL LAW ENFORCMENT PROCEEDS 35150 DARE PROCEEDS 36110 INTEREST ON PROCEEDS TOTAL TOTAL REVENUES A V AILABLE DEDUCT EXPENDITURES: 53400 TRAVEL AND PER DIEM 53520 OPERATING SUPPLIES 53490 OTHER CURRENT CHARGES 53544 EDUCATIONAL DEVELOPMENT 56630 IMPROVEMENTS 56640 MACHINERY AND EQUIPMENT 7,094 1,570 7,094 1,570 2,000 3,602 7,845 8,664 8,664 11,447 FUND BALANCE, SEPTEMBER 30 29,162 29,354 31,027 SPECIAL LA W ENFORCMENT TRUST FUND EXPENDITURES: SECURITY IMPROVEMENTS TO POLlCE STATION THREE 800 MHZ RADIOS $ 3,602 7,845 $ 11,447 EXHIBIT B " o o -! SPECIAL REVENUE FUND - FIRE IMPACf FEE FUND PROGRAM: FIRE IMPACf BUDGET SUMMARY ~ 0 1999 2000 2001 2002 2002 2003 ACTUAL ACfUAL ACfUAL BUDGET ESTIMATE PROPOSED FUND BALANCE, OCfOBER 1 31,633 31,633 105,523 REVENUES: 34215 FIRE IMP ACT FEES 72,000 72,890 90,000 36110 INTEREST 1,000 1,000 1,200 TOTAL 73,000 73,890 91,200 TOTAL REVENUES A V AILABLE 104,633 105,523 196,723 DEDUCf EXPENDITURES: 56610 LAND 56620 BUILDINGS 56630 IMPROVEMENTS 56640 MAClllNERY AND EQUIPMENT FUND BALANCE, SEPTEMBER 30 104,633 105,523 196,723 U o EXHIBIT C '. DEBT SERVICE FUND PROGRAM: DEBT SERVICE FUND ... 1999 2000 2001 2002 2002 2003 0 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED FUND BALANCE, OCTOBER I 342,838 417,641 417,641 483,388 REVENUES: 36110 INTEREST 36,420 20,000 10,000 15,000 36310 SPECIAL ASSESSMENT PA YMENT-PRlN 341,279 392,015 394,337 426,781 36120 SPECIAL ASSESSMENT PA YMENT-INT 257,035 226,035 224,591 192,147 38110 TRANSFER FROM GENERAL FUND 353,429 353,429 353,429 353,429 TOTAL 988,163 991,479 982,357 987,357 TOTAL REVENUES A V AILABLE 1,331,00] ],409,]20 ],399,998 1,470,745 DEDUCT EXPENDITURES: 52340 OTHER CONTRACTUAL SERVICES 1,990 2,000 2,000 2,000 57710 DEBT SERVICE-PRINCIPAL 546,00 I 577,413 577,413 608,576 57720 DEBT SERVICE-INTEREST 365,369 337,197 337,197 306,034 913,360 916,610 916,610 916,610 FUND BALANCE, SEPTEMBER 30 4]7,641 492,510 483,388 5S4, I35 0 o EXHIBIT D ~ CAPITAL PROJECTS FUND PROGRAM: GENERAL FUND CAPITAL PROJECTS FUND ~ U 1999 2000 2001 2002 2002 2003 ACfUAL ACfUAL ACfUAL BUDGET ESTIMATE PROPOSED FUND BALANCE,OCfOBER 1 1,650,000 REVENUES: 38401 PROCEEDS FROM LONG TERM DEBT 1,650,000 1,650,000 36110 INTEREST 33,000 TOTAL 1,650,000 1,650,000 33,000 TOTAL REVENUES A V AlLABLE 1,650,000 1,650,000 1,683,000 DEDUCf EXPENDITURES: 56610 LAND 56620 BUll..DINGS 56630 IMPROVEMENTS 1,450,000 56640 MACHThffiRYANDEQUWMENT 200,000 1,650,000 FUND BALANCE, SEPTEMBER 30 1,650,000 1,650,000 33,000 V CAPITAL PROJECTS FUND: REALIGNMENT OF AIR PARK ROAD $ 450,000 OSSI COMPUTER HARDWARE AND SOITW ARE 200,000 FIND IMPROVEMENTS 1,000,000 $ 1,650,000 o EXHIBIT E '. SPECIAL REVENUE FUND - RECREATIONAL IMPACT FEE FUND PROGRAM: RECREATIONAL IMPACT BUDGET SUMMARY 1999 2000 2001 2002 2002 2003 0 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED FUND BALANCE, OCTOBER I 159,701 159,701 105,939 REVENUES: 34729 PARKS AND REC IMPACT FEE COLL 96,000 90,374 11 0,000 36110 INTEREST 1,200 1,000 1,500 TOTAL 97,200 91,374 III ,500 TOTAL REVENUES A V AILABLE 256,901 251,075 217,439 DEDUCT EXPENDITURES: 53490 OTHER CURRENT CHARGES 45,136 45,136 53520 OPERATING SUPPLIES 56610 LAND 56620 BUILDINGS 45,000 56630 IMPROVEMENTS 100,000 100,000 82,530 56640 MACHINERY AND EQUIPMENT 145,136 145,136 127,530 FUND BALANCE, SEPTEMBER 30 111,765 105,939 89,909 0 RECREATIONAL TRUST FUND EXPENSES: HAWKS PARK REC. COMPLEX FRDAP MATCH CONCESSION STAND BUILDING RENOVATION MANAGEMENT PLAN KENNEDY PARK FISHING PIER $ 37,500 45,000 25,000 6,500 13,530 $ 127,530 o EXHIBIT F Q o o . ~\)~)~ # AGENDA REQUEST Date: September 3.2002 PUBLIC HEARING 09/09/2002 ORDINANCE RESOLUTION CONSENT OTHER BUSINESS CORRESPONDENCE ITEM DESCRIPTION: Ordinance No. 2002-0-14 Millage Rate Ordinance No. 2002-0-15 Budget for fiscal year 2002 - 2003 BACKGROUND: In accordance with Florida statutory requirements, the City of Edgewater advertised a Notice of Public Hearing informing the public/citizens of the Special Meeting/Public Hearing regarding the final millage rate and budget for the fiscal year 2002 - 2003. On July 15, 2002, Council approved advertising a millage rate of 6.95 mills per $1,000.00 of assessed taxable value. This millage rate is a 1 mil increase over fiscal year 2002-2003. On July 8, 2002, Council conducted a work session to review the preliminary budget for Fiscal Year 2002-2003. The tentative budget is attached with all changes requested by Council at the work seSSIOn. STAFF RECOMMENDATION: Staff respectfully recommends that Council consider approval of Ordinance No. 2002-0-14 and Ordinance No. 2002-0-15 which adopts the final millage rate and budget for fiscal year 2002 - 2003. ACTION REQUESTED: Approval of Ordinance No. 2002-0-14 and 2002-0-15. FINANCIAL IMP ACT: (FINANCE DIRECTOR) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO --X DATE: AGENDA ITEM NO. Respectfully submitted, Concurrence: ~~~~~ Michele L. Goins Finance Director Ouhd-'~~~81\ Robin L. Matusick Legal Assistant 'V-.~~ ~ \.~ r-- Kenneth R. Hooper \ City Manager . . o o o Q o o . " ORDINANCE NO. 2002-0-14 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDGEW A TER, FLORIDA; ESTABLISHING A MILLAGE RATE FOR AD VALOREM TAXES FOR THE CITY OF EDGEWATER FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002, AND ENDING SEPTEMBER 30,2003, ST A TING THE PERCENTAGE BY WHICH THE MILLAGE RATE EXCEEDS THE ROLLED-BACK RATE COMPUTED PURSUANT TO SECTION 200.065, FLORIDA STATUTES; PROVIDING FOR MILLAGE ADJUSTMENT; PROVIDING FOR COLLECTION OF TAXES; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY; PROVIDING FORAN EFFECTIVE DATE AND ADOPTION. WHEREAS, the City Council of the City of Edgewater, Florida, has made the following determinations: 1. The City of Edgewater, Florida, has received the report of the V olusia County Property Appraiser dated July 1, 2002, stating the amount of assessed values which he has certified to the Florida Department of Revenue for non-exempt real and tangible personal property within the City for the year 2002; and 2. In order to provide the revenue necessary for the operation of the City for its Fiscal Year beginning October 1,2002, and ending September 30, 2003, the City Council of the City of Edgewater has determined the rate of ad valorem tax levy that must be assessed for the year 2002; and 3. The provisions of Chapter 200 of the Florida Statutes prescribing the method of fixing millage have been complied with; NOW, THEREFORE, BE IT ENACTED by the City Council of the City of Edgewater, Florida as follows: Stltlck tlllol1~h passages are deleted. Underlined passages are added. 2002-0-14 ... , SECTION 1. Authority. The City Council of the City of Edgewater has the authority to adopt this Ordinance pursuant to Article VIII of the Constitution of the State of Florida and Chapters 166 and 200, Florida Statutes. o SECTION 2. Millage Levy. The City Council of the City of Edgewater hereby adopts, establishes and levies a millage rate for ad valorem taxation of real and business personal property within the City of Edgewater, Florida, for the fiscal year beginning October 1, 2002 and ending September 30, 2003, at the rate of$6.95 per $1,000 of assessed valuation. SECTION 3. Percentage Increase of Rolled-Back Rate. The millage rate, as herein levied, exceeds the rolled-back rate computed pursuant to Section 200.065, Florida Statutes, by 21.35%, such percentage increase being characterized as the percentage increase in property taxes adopted by the City Council ofthe City of Edge water. SECTION 4. Millage Adjustment. The City Council hereby authorizes the City Manager o to administratively provide the Property Appraiser with the millage adjustment, pursuant to his report of the aggregate change in the assessment roll as provided for by Section 200.065(5), Florida Statutes. SECTION 5. Collection of Taxes. The tax shall be collected by the V olusia County Tax Collector, subject to discounts prescribed by law, and distributed to the City in accordance with Florida law. SECTION 6. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such () holding shall not affect the validity of the remaining portion hereto. St. tlck t1uol1i!,l. passages are deleted. Underlined passages are added. 2002-0-14 2 '" j SECTION 7. Effective Date. This Ordinance shall become effective immediately upon passage and adoption. o SECTION 8. Adoption. After Motion by and Second by the vote on the first reading of this ordinance held on September 9, 2002, was as follows: AYE NAY Mayor Donald A. Schmidt - Councilman James P. Brown - Councilman Dennis A. Vincenzi - Councilwoman Harriet E. Rhodes - Councilwoman Judy Lichter U After Motion by and Second by the vote on the second reading of this ordinance was as follows: AYE NAY Mayor Donald A. Schmidt Councilman James P. Brown Councilman Dennis A. Vincenzi Councilwoman Harriet E. Rhodes Councilwoman Judy Lichter o StI tick till otlSl. passages are deleted. Underlined passages are added. 2002-0-14 3 PASSED AND DULY ADOPTED this 16th day of September, 2002. ATTEST: Susan J. Wadsworth City Clerk For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Scott A. Cookson, Esquire City Attorney Foley & Lardner Stll1~k till ou~h passages are deleted. Underlined passages are added. 2002-0-14 CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Donald A. Schmidt Mayor Robin L. Matusick Legal Assistant Approved by the City Council of the City of Edgewater at a meeting held on this day of 2002 under Agenda Item No. 4 \. o o o '-.) o o o ... ORDINANCE NO. 2002-0-15 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDGEW A TER, FLORIDA; ADOPTING A FINAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002 AND ENDING SEPTEMBER 30, 2003; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY; PROVIDING FOR AN EFFECTIVE DATE AND ADOPTION. WHEREAS, the City Council of the City of Edgewater, Florida, has made the following determinations: 1. The City Manager of the City of Edge water, Florida has submitted an estimate of the expenditures necessary to carry on the City Government for the Fiscal Year beginning October I, 2002 and ending September 30, 2003;and 2. The estimated revenues to be received by the City during said period from Ad Valorem taxes and other sources have been submitted to the City Council; and 3. All applicable legal requirements pertaining to public notices and hearings have been satisfied within specified deadlines and prior to final adoption of this Ordinance; and 4. The City Council has, in meeting duly assembled, examined and carefully considered the proposed budget; NOW, THEREFORE, BE IT ENACTED by the City Council ofthe City of Edgewater, Florida as follows: SECTION 1. Authoritv. The City Council of the City of Edgewater has the authority to adopt this Ordinance pursuant to Article VIII of the Constitution of the State of Florida and Chapters 166 and 200, Florida Statutes. SECTION 2. Adoption of Final Budget. Attached hereto as Schedule "A" and incorporated herein by reference is the final budget for the City of Edgewater for the Fiscal Year beginning Stmek t1llough passages are deleted. Underlined passages are added. 2002-0-15 1 ~ October 1,2002 and ending September 30,2003, said final budget being hereby confirmed, adopted and approved in all respects by the City Council of the City of Edgewater. SECTION 3. Appropriations. There are hereby expressly appropriated out of anticipated revenues all funds and monies necessary to meet the appropriations stipulated by and in said final 0 budget. SECTION 4. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity ofthe remaining portion hereto. SECTION 5. Effective Date. This Ordinance shall become effective immediately upon passage and adoption. SECTION 6. Adoption. After Motion by and Second by o the vote on the first reading of this ordinance held on September 9, 2002, was as follows: AYE NAY Mayor Donald A. Schmidt Councilman James P. Brown " Councilman Dennis A. Vincenzi Councilwoman Harriet E. Rhodes Councilwoman Judy Lichter u Stlud, till ougl. passages are deleted. Underlined passages are added. 2002-0-15 2 u o o ) After Motion by and Second by the vote on the second reading of this ordinance was as follows: Mayor Donald A. Schmidt Councilman James P. Brown Councilman Dennis A. Vincenzi Councilwoman Harriet E. Rhodes Councilwoman Judy Lichter AYE NAY PASSED AND DULY ADOPTED this 16th day of September, 2002. ATTEST: Susan J. Wadsworth City Clerk For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Scott A. Cookson, Esquire City Attorney Foley & Lardner Stl uck till ougl. passages are deleted. Underlined passages are added. 2002-0-15 CITY COUNCIL OF THE CITY OF EDGEW A TER, FLORIDA By: Donald A. Schmidt Mayor Robin L. Matusick Legal Assistant Approved by the City Council of the City of Edgewater at a meeting held on this day of 2002 under Agenda Item No. 3 CITY OF EDGEWATER, FLORIDA TENTATIVE BUDGET FOR FISCAL YEAR OCTOBER 1,2002 - SEPTEMBER 30,2003 CITY OF EDGEWATER TENTATIVE BUDGET FOR FISCAL YEAR 2003 October 1, 2002 - September 30, 2003 DONALD A. SCHMIDT MA YOR JAMES P. BROWN COUNCILMAN DISTRICT 1 DENNIS A. VINCENZI COUNCILMAN DISTRICT 2 HARRIET E. RHODES COUNCILWOMAN DISTRICT 3 JUDITH A. LICHTER COUNCILWOMAN DISTRICT 4 KENNETH R. HOOPER City Manager SUSAN J. WADSWORTH City Clerk SCOTT COOKSON, ESQUIRE City Attorney Prepared By: Michele L. Goins, CPA Finance Director September 3,2002 CITY OF EDGEW A TER FISCAL YEAR 2003 SUMMARY OF FUNDS REVENUES AND EXPENDITURES/EXPENSES TOTAL - ALL FUNDS REVENUES EXPENDITUREs/EXPENSES $10,808,176 $10,808, I 76 $916,610 $916,610 $326,416 $326,416 $1,650,000 $1,650,000 $7,787,742 $7,787,742 $1,758,922 $1,758,922 $1,122,614 $1,122,614 $24,370,480 $24,370,480 THE GENERAL FUND DEBT SERVICE FUND SPECIAL REVENUE FUNDS CAPITAL PROJECTS FUND THE WATER AND W ASTEW A TER FUND THE REFUSE COLLECTION FUND THE STORM WATER MANAGEMENTfMAINTENACE FUND TENTATIVE BUDGET ORDINANCE 2002-0-15 CITY OF EDGEW A TER I TABLE OF CONTENTS BUDGET SUMMARY SUMMARY OF FUNDS BUDGET OVERVIEW AND THE TRUTH IN MILLAGE ACT EXPLANATION OF REVENUES MILLAGE RATE ANAL YSIS TAXES PER CAPITA GENERAL FUND GENERALFUNDBUDGETSU~RY 1 GENERAL GOVERNMENT SERVICES: CITY COUNCIL CITY MANAGER FINANCE PLANNING AND ZONING ECONOMIC DEVELOPMENT BOARD PERSONNEL CITY CLERK OTHER GOVERNMENT SERVICES 4 5 7 9 11 12 14 16 PUBLIC SAFETY: POLICE FIRE BUILDING CIVIL DEFENSE CODE ENFORCEMENT 18 20 23 25 27 TRANSPORTATION: PUBLIC WORKS 29 P ARKS AND RECREATION: P ARKS AND RECREATION 31 NONEXPENDITURE DISBURSEMENTS 34 TENTATIVE BUDGET ORDINANCE 2002-0-15 CITY OF EDGEW A TER _TABLE OF CONTENTS DEBT SERVICE FUND DEBT SERVICE FUND SUMMARY 36 SPECIAL REVENUE FUNDS SPECIAL LAW ENFORCEMENT TRUST FUND POLICE IMP ACT FEE FUND FIRE IMP ACT FEE FUND RECREATION IMP ACT FEE FUND 39 41 43 45 CAPITAL PROJECTS FUND CAPITAL PROJECT FUND SUMMARY 47 ENTERPRISE FUNDS WATER AND W ASTEW A TER BUDGET SUMMARY WATER UTILITY W ASTEW A TER UTIL TY FIELD OPERATIONS IMP ACT FEE PROJECTS RENEWAL AND REPLACEMENT 50 52 55 58 61 62 REFUSE COLLECTION BUDGET SUMMARY REFUSE COLLECTION 64 65 STORMW A TER FUND BUDGET SUMMARY STORMW A TER UTILITY 69 70 TENTATIVE BUDGET ORDINANCE 2002-0-15 CITY OF EDGEWATER BUDGET OVERVIEW AND THE TRUTH IN MILLAGE ACT Budget Overview A budget is the "plan of attack" that sets forth the program priorities and allocations of resources available to accomplish the goals of the City of Edgewater during the upcoming fiscal year. It is developed through the combined efforts of the City staff, citizen participation and the elected City of Edgewater officials. Development of our operating budget utilized the line item approach to budgeting. Line item budgeting, the simplest and most common method, adds next year's proposed spending increasing on top ofthe current year's total. This is also called traditional or incremental budgeting. A basic assumption in this budgeting method is that the current level of expenditures is fully justified, programs/operations/administration are continuously evaluated for effectiveness. The City's budget process includes the following steps. January City Manager, staff, and City Council discuss goals and objectives for next fiscal year. Early May Department heads complete expenditure requests and revenue estimates are required. Mid May Department heads with revenue projection responsibilities reviews forecasts with Finance Director. Late May City Manager conducts department budget hearings. Late June Proposed budget distribution to City Council. TRIM Calendar begins July 1. Mid July City Council conducts public workshops/department presentations. Proposed millage rate due August 4. Early September First public hearings. Mid September Second public hearings. October 1 New fiscal year begins, new budget is implemented. Post-audit review of expenditures/expenses of the previous year. Appropriations for the previous year lapse. In addition to the operating budget, the City of Edgewater considers a Capital Budget. The capital budget reflects items included within the operating budget but are normally non-recurring in nature and have a cost of over $1000 and a life span of one year or more. An important consideration in the budget process is the recognition of the additional operating costs associated with the completion of a capital project. For example, once a capital project is completed, additional personnel may be required on a continual basis for that project. Capital projects may be financed through the issuance of revenue bonds which evidence the City's obligation to repay a specific amount on a future maturity date, plus interest. Revenue bonds pledge specific sources of revenues, usually generated by the new asset, as the means of repayment. The City of Edgewater may pledge the net revenues generated by the new asset, water and sewer impact fees, various assessments, and other non-ad valorem sources. Another source of financing may be through notes from local financial institutions. A major component of the budget process is the setting of the Ad Valorem tax millage necessary to raise the required property tax revenue for the upcoming fiscal year. The setting of the millage involves a formal process defined in the Florida Statues. This is commonly referred to as TRIM (the Truth in Millage Act). The Truth in Millage Act The Truth in Millage Act (TRIM) serves to formalize the property tax levying process by requiring a specific method of tax rate calculation, form of notice, public hearing requirements and advertisement specification prior to the adoption of a budget and tax rate. The effect of TRIM is to inform taxpayers that their property taxes are changing (up or down), the cause (a change in the assessed value of their property and/or an increase in the proposed spending level) and how the proposed new tax rate compares to the rate that would generate the same property tax dollars as the current year (the "rolled-back" rate). The rolled-back rate is the rate of property tax required to raise the same tax revenues in the upcoming budget year as in the current year. The City's rolled back rate is estimated to be $5.7274 per $1,000 of assessed taxable property value. The following is a TRIM calendar of required actions and maximum deadlines. It assumes that the process begins with the certified tax roll as of July 1, of each year. Days July 1 (3) Aug4 (35) Aug 24 (55) Sep 18 (80) Oct 3 (95) Oct 5-0ct 8 (97 to 100) Oct 9 (101) Oct 12 (104) Nov7 (130) Required Action Property Appraiser certifies to the City the taxable value within the boundaries of the city. Within 35 days of certification of value, the City shall advise the Property Appraiser of: (a) Proposed millage rate. (b) Current year rolled-back rate. (c) The date, time, and place of the first public hearing. No later then 55 days after the certification of value the Property Appraiser shall mail out the Notice of Proposed Taxes (TRIM Notice). Within 80 days of certification of value but not earlier than 65 days after certification, the City of Edgewater shall hold a public hearing on the tentative budget and proposed millage rate. This hearing will be publicized via the TRIM Notice mailed out by the Property Appraiser. Within 15 days of the meeting adopting the tentative budget, the City shall advertise its intent to finally adopt a millage and budget. A public hearing to fmalize the budget and adopt a millage rate shall be held not less than 2 days or more then 5 days after the day that the advertisement is first published. The City in most cases will complete this process before October. The resolution or ordinance approved at the final hearing shall be forwarded to the Property Appraiser, and the Tax collector. Property Appraiser notifies City of final adjusted tax roll. Within 3 days the City adjusts millage, if applicable, and certifies to the Property Appraiser its adjusted, adopted rate. (Form DR-422) Not later than 30 days following adopting of its millage and budget ordinance or resolution, each taxing authority shall certify that they have complied with the provisions of Chapter 200, F.S., to the Division of Ad Valorem Tax. CITY OF EDGEW A TER REVENUES The City of Edgewater utilizes a wide variety of revenues to pay for the many services provided to our citizens. The City attempts to balance its revenue sources to produce long-term solvency while utilizing a revenue mix that is compatible with local circumstances. The City of Edgewater, by virtue of the state constitution, has general home rule authority in all areas except taxation. The City has the discretion to perform any public service or to enact any ordinance unless specifically prohibited by the state. The constitution requires that municipalities can only levy taxes that the Legislature has specifically authorized by the general law, with the exception of the property tax. The property tax is the only local tax source which is authorized by the constitution and it sis capped at 10 mills. The basic revenue categories addressed in this budget overview are as follows: ad valorem property tax, City utility taxes, franchise fees, user fees, intergovernmental revenues, local option taxes, occupational license taxes, fines and forfeitures, investment income, contributions and donations, and miscellaneous revenue. Ad Valorem Property Tax The property tax is based on the value of real and personal property. Each year, the V olusia County Property Appraiser determines the total value of each parcel of property. The value of residential property represents only the value of the real estate, which includes buildings and improvements; while commercial property includes these values in addition to all relevant personal property. This value is called "assessed value." After subtracting all lawful exemptions (i.e., homestead: $25,000; additional senior homestead: $25,000; widow: $500; widower: $500; disability: $500), the remaining value is called "taxable value." It is this figure on which ad valorem property taxes are calculated. The property tax is calculated by multiplying the taxable value of the property by .001, and multiplying this number by the rate of taxation, which is referred to as "mills" or "millage rate". One mill is equivalent to $1 per $1,000 of taxable value. For example, if you own your own home, and the property appraiser has set the assessed value at $65,000, the taxable value would be $40,000 after subtracting your $25,000 homestead exemption. With a City millage rate of 6.95 mills, you would owe $278.00 in property taxes ($40,000 x .001 = $40, and 40 x $5.95 mills = $278.00). This calculation of course is only valid for the City's share of the total millage rate of all the taxing authorities. During the coming fiscal year ending September 30,2003, the City estimates to collect $3,364,842 in current property taxes for general operations and road improvement debt servIce. Municipal Utility Tax The City's utility tax is levied on electricity, water, and various gas/propane services at rates of 10% on allowable billing. Sections 166.231, Florida Statute, authorizes this tax to be levied. Effective October 1,2001, the Florida Legislature has replaced telephone utility taxes and telecommunications franchise fee with a flat rate which varies by municipality and county. For fiscal year 2003, the City's rate is 4.92% of taxable sales. This is not a new tax, merely a replacement of the utility taxes and franchise fees normally collected by the City. Franchise Fees Franchise fees generate revenues in much the same way as the utility tax; however, it is a fee which is usually levied at rates of 3% to 10% on a company or utility for the privilege of doing business within the municipality's jurisdiction. User Fees User fees or charges for services are defined by the Florida Comptroller as "voluntary payments based on direct, measurable consumption of publicly provided goods and services". These revenues, by far, are the single largest category of City revenues. User fees are derived from charged for water, wastewater, reuse water, garbage collections, recycling, storm water management, recreation, building inspections and a variety of other services. Intergovernmental Revenue This category is often referred to as "revenue sharing". These revenues are collected by one government unit and shared with other governmental units. Local Option Taxes The City receives a share of the local option gas tax. Occupational License Tax This occupational license tax represents a minor revenue source. It is levied for the privilege of engaging in or managing any business or occupation within the City's jurisdiction. Fines and Forfeitures This revenue category includes receipts from fines and penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, and for neglect of official duty. Fines include court fines, library fines, pollution control violations and violations of local ordinances. Investment Income Revenues derived from the investment of case receipts and idle funds are important, yet often overlooked, source of revenues. The City practices good cash management and promotes aggressive revenue collections to maximize cash flow. Contributions and Donations This revenue category is compromised of various sources, preliminary gifts, pledges, bequests or grants from non-governmental entities. Miscellaneous Revenue The miscellaneous revenue category includes a variety of lesser important sources of revenues that are not separately categorized. CITY OF EDGEWATER MILLAGE RATE ANALYSIS FISCAL YEAR 2003 TAXABLE VALUE THIS YEAR (DR-420) TAXABLE VALUE LAST YEAR TOTAL INCREASE IN NET TAXABLE VALUE THIS YEAR This increase is a result of new construction, etc. of $16,481,099 and increased values of $ 18,254,578. Total percentage increase in taxable value is 7.39%. Additional senior homestead is $15,845,822 or a 12.74% increase. $ 504,322,811 469,587,134 $ 34,735,677 Current year rolled back rate (amount needed to generate same revenues as last year based on this year's taxable value less new construction) MILLAGE AD VALOREM RATE TAXES 5.72740 $2,888,458 X 96% $2,772,920 5.95000 $3,000,721 X 96% $2,880,692 6.95000 $3,505,044 X 96% $3,364,842 Last year's millage rate which is 3.88% increase over this year's rolled back rate. Proposed millage rate for FY2003 is 6.95 mills, which is a 16.8% increase over last year and a 21.3% increase over the current year rolled-back rate. TENTATIVE BUDGET ORDINANCE 2002-0-15 CITY OF EDGEWATER TAXES PER CAPITA TAX ANALYSIS FISCAL TAXES MILLAGE YEAR TAX LEVY POPULA TION PER CAPITA RATE 2003 $3,364,842 19,390 $173.53 6.95000 2002 $2,688,466 19,343 $138.99 5.95000 2001 $2,527,588 18,865 $133.98 5.95000 2000 $2,361,223 18,507 $127.59 5.95000 1999 $2,499,337 18,758 (EST.) $133.24 6.44000 1998 $2,472,688 18,253 $135.47 6.44000 1997 $2,428,427 17,761 $136.73 6.59000 1996 $2,495,594 17,484 $142.74 7.10107 1995 $2,027,814 17,096 $118.61 5.83979 1994 $2,005,005 16,745 $119.74 5.88820 1993 $1,533,965 16,394 $93.57 4.60000 1992 $1,474,793 15,975 $92.32 4.60000 TENTATIVE BUDGET ORDINANCE 2002-0-15 ~ ~~"'~"--7 ..~ ~_ ~ illll@tLZ?... ,~ 'L~, ~. ~ :::::::::...~ ~ ~~ ~ c:s E3 THE GENERAL FUND CITY OF EDGEW A TER I GENERAL FUND BUDGET SUMMARY 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED TAXES: 31100 AD VALOREM TAXES 2,437,321 2,367,778 2,548,053 2,695,360 2,695,360 3,364,842 31120 DELINQUENT AD VALOREM TAXES 8,365 8,635 51,275 10,000 11,357 10,000 31242 LOCAL AL T. FUEL USER TAX 2,518 31310 FRANCHISE FEES / ELECTRIC 553,500 545,034 627,332 620,000 636,000 625,000 31320 FRANCHISE FEES / TELEPHONE 23,934 25,432 31330 FRANCHISE FEES / REFUSE 2,267 2,547 2,362 2,400 2,341 2,400 3 1340 FRANCHISE FEES / GAS 12,322 9,221 21,679 13,000 14,300 16,000 31350 SIMPLIFIED COMM. TAX RA TFlCABLE 65,143 74,379 112,503 590,000 606,630 637,337 31410 UTILITY TAX / ELECTRIC 837,126 815,307 841,634 860,000 841,018 860,000 31420 UTILITY TAX / TELECOMMUN1CA nONS 342,073 384,638 432,550 41,033 31430 UTILITY TAX / WATER 195,272 196,534 201,620 200,000 206,615 210,000 31440 UTILITY TAX / GAS 23,761 31,529 29,3 11 36,000 27,965 31,000 TOTAL 4,479,668 4,459,536 4,893,751 5,026,760 5,082,619 5,756,579 LICENSES AND PERMITS: 32120 CITY OCCUP A nONAL LICENSES 57,373 62,808 65,565 64,000 66,226 70,000 32130 DELINQUENT OCC. LICENSES 2,048 2,482 2,455 2,500 3,684 3,500 32210 BUILDING PERMITS 130,651 166,880 188,849 200,000 192,162 290,000 32211 ELECTRIC PERMITS 11,700 14,017 15,903 16,000 17,974 20,000 32212 PLUMBING PERMITS 8,060 10,077 11,371 11 ,000 11,978 13,000 32213 MECHA}ITCALPERMITS 5,486 6,111 7,432 7,000 7,990 9,000 32214 CUL VERT-DRIVEWAY PERMIT 7,005 7,577 9,270 9,000 7,000 9,000 32910 OTHER LICENSES & PERMITS 5,572 4,877 6,288 7,000 8,200 10,100 TOTAL 227,895 274,829 307,133 316,500 315,214 424,600 INTERGOVERNMENTAL REVENUES: 33120 COPS FAST GRANT 33,460 39,607 33121 LOCAL LAW ENFORCEMENT BL.GRANT 15,061 35,620 23,000 32,966 33122 GYM GRANT 277,000 277,500 33123 EDWARD BYRNE ANTI DRUG GRANT 27,435 27,435 27,435 33450 STATE DlASTER RELIEF $ 31,424 750 306,626 33470 FL DEPT. OF NATURAL RESOURCES 150,000 72,359 262,500 33490 OTHER STATE GRANTS 3,000 17,336 121,770 33511 2-CENT CIGARETTE TAX 45,606 45,612 33512 STATE REVENUE SHARING 400,258 436,300 455,046 460,000 465,332 485,730 33514 MOBILE HOME LICENSE TAX 23,768 22,045 36,595 29,000 35,478 36,000 33515 ALCOHOLIC BEVERAGE LICENSES 5,249 6,873 6,708 9,000 10,490 9,000 33518 HALF-CENT SALES TAX 792,305 842,835 881,565 880,649 938,332 1,031,669 33519 LOCAL OPTION GAS TAX 244,999 346,320 414,244 425,000 392,059 415,000 33523 FIREFIGHTERS SUPPLEMENTAL COMPENSA 1,690 3,120 3,820 3,120 3,690 3,690 33541 MOTOR FUEL TAX REBATES 4,789 2,577 9,530 9,000 33549 OTHER TRANSPORTATION (DOT) 8,709 14,570 15,760 15,769 15,769 15,769 33722 EMS TRUST FUND AWARD 11,300 2,566 33771 COUNTY OF VOLUSIA LIBRARY 109,590 33772 CDBG FUNDS 190,809 33775 FIND 92,316 111,952 453,390 2,915,000 2,600,000 280,000 33811 COUNTY OCCUPATIONAL LICENSES 20,567 21,858 20,019 22,000 13,000 22,000 TOTAL 1,844,091 1,852,235 2,651,872 5,236,973 5,124,356 2,719,563 TENTATIVE BUDGET ORDINANCE 2002-0-15 CITY OF EDGEW A TER I GENERAL FUND BUDGET SUMMARY 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED CHARGES FOR SERVICES: 34120 ZONING FEES 7,112 4,462 9,924 7,000 9,263 59,100 34130 SALES OF MAPS AND PUBLICATIONS 110 456 743 400 350 1,000 34191 APPLICA TION/DELINQUENT FEES 700 5,000 34192 REINSTATEMENT FEES 30 100 34210 POLICE SERVICES 4,213 5,184 1,704 2,500 1,195 2,500 34211 POLICE SERVICES (ALARM) 1,225 225 250 500 300 1,000 34213 FIRElRESCUE FEES 655 1,035 1,060 1,000 2,715 3,000 34215 FIRE IMPACT FEES 38,026 34216 POLICE IMPACT FEES 5,840 34193 ADMIN FEE FOR IMPACT FEE COLLE 11,666 34222 CPR CLASS SERVICE FEES --- 390 445 1,785 300 3,435 300 34250 FIRE INSPECTION FEES 3,136 5,000 34391 LOT MOWING AND CLEARING 3,163 2,048 828 1,000 1,372 1,000 34490 OTHER TRANSPORTATION 9,535 34721 PROGRAM ACTIVITY FEES 45,217 47,724 40,598 58,000 42,000 45,000 34729 PARKS & RECREATION FEE 62,815 70,775 95,955 TOTAL 134,435 132,354 196,713 70,700 64,496 134,666 FINES AND FORFEITS: 35110 COURT FINES - CLERK OF COURT 78,623 62,178 102,413 78,000 75,000 80,000 35130 POLICE EDUCATION 604 302 324 2,000 290 2,000 35140 OTHER COURT FINES 11,901 14,289 12,036 12,000 7,185 \5,000 35405 CODE ENFORCEMENT FINES/FORECL 8,500 35410 PARKING FINES 530 890 835 600 515 1,000 35420 ANIMAL FINES 291 1,800 TOTAL 91,658 77,659 115,608 92,600 83,281 108,300 MISCELLANEOUS REVENUES: 36110 INTEREST EARNINGS 241,251 212,579 84,678 200,000 40,000 85,000 36120 CASH OVER/SHORT ( 137) (308) (10) (150) 36170 INTEREST INCOME ASSESSMENT (1,983) 631 525 600 490 600 36210 COMMUNITY CENTER 1,000 \,031 1,092 750 750 750 36220 CITY HALL 1,350 1,650 1,800 1,000 1,800 1,800 36310 ASSESSMENTS REVENUE 3,720 3,291 14,000 36442 INSURANCE PROCEEDS 2,686 294 1,974 36510 SALE OF SURPLUS EQUIPMENT 900 30,000 8,942 38,000 36520 SALE OF INDUSTRIAL PARK PROPERTY 500,000 36610 CONTRIBUTIONS & DONATIONS 238 440 8,665 36690 OTHER CONTRffiunONS & DON. 182 12 40 36930 REFUND OF PRIOR YEAR EXP 138 36990 OTHER MISCELLANEOUS REVENUES 20,369 86,415 187,642 25,000 41,000 40,000 36991 INTERNET REVENUE 1,547 TOTAL 271,079 305,471 290,473 257,350 103,511 666,150 OTHER SOURCES: 38140 TRANSFER FROM W A TERlSEWER 250,000 279,981 400,000 712,000 712,000 500,000 38147 TRANSFER FROM REFUSE FUND 106,504 131,200 150,000 154,500 154,500 200,000 38148 TRANSFER FROM STORMW A TER 32,078 48,545 50,000 51,500 51,500 55,000 38992 REIMBURSEMENT FROM YMCA 55,000 55,753 38993 AIR PARK ROW/PARK AVE ROW CR. 249,000 38401 PROCEEDS FROM L T DEBT 890,000 890,000 TOTAL 388,582 459,726 600,000 1,863,000 1,863,753 1,004,000 TENTATIVE BUDGET ORDINANCE 2002-0-15 2 TENTATIVE BUDGET ORDINANCE 2002-0-15 3 TENTATIVE BUDGET ORDINANCE 2002.().15 4 GENERAL GOVERNMENT SERVICES PROGRAM: CITY MANAGER ~ LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 22,812 29,339 69,703 71,048 77 ,932 92,774 51140 OVERTIME 116 1,976 1,585 1,225 51210 F.I.C.A. 2,017 2,180 5,425 5,435 5,989 7,097 51220 RETIREMENT CONTRlBUTION 2,713 3,613 9,216 10,657 12,140 21,431 51230 LIFE AND HEALTH INSURANCE 3,601 3,589 7,403 8,916 8,628 9,048 51240 WORKERS COMPENSATION 228 183 226 373 309 527 51250 UNEMPLOYMENT COMPENSATION TOTAL 31,371 39,020 93,949 98,014 106,223 130,877 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 106,000 100,567 140,269 50,000 82,000 60,000 52340 OTHER CONTRACTUAL SERVICE 46,311 100,000 100,000 80,000 53400 TRAVEL AND PER DIEM 27 11 953 1,000 1,946 2,000 53410 COMMUNICA nONS 1,433 1,401 2,813 1,598 2,394 3,420 53420 TRANSPORTATION 52 374 200 60 100 53440 RENTALS AND LEASES 40 593 625 625 53450 INSURANCE 53460 REPAIR AND MAINTENANCE 73 151 115 60 53470 PRINTING AND BINDING 52 31 28 40 30 53490 OTHER CHARGES AND OBLIGATIONS 2,000 507 53510 OFFICE SUPPLIES 18 53520 OPERATING SUPPLIES 1,177 576 200 672 585 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 400 670 2,357 1,081 1,406 1,000 53544 EDUCATIONAL DEVELOPMENT 727 1,121 1,121 800 53550 MISCELLANEOUS 5 3 TOTAL 108,095 106,008 195,628 155,825 190,327 147,935 CAPITAL OUTLAYS: 56640 MACHINERY AND EQUIPMENT 6,144 TOTAL 6,144 TOTAL COST 139,466 151,172 289,577 253,839 296,550 278,812 TENTATIVE BUDGET ORDINANCE 2002.0-1 S 5 GENERAL GOVERNMENT SERVICES 1-- PROGRAM: CITY MANAGER -~ MANPOWER ANALYSIS NUMBER OF FULL- TIMEIPART-T1ME PERSONNEL POSITION 2000 2001 2002 2003 I I I I 0 0 0 I I I I 0 0 I I I 2 3 3 3 CITY MANAGER (CONTRACT) ASSIST ANT CITY MANAGER ASSISTANT TO THE CITY MANAGER PARALEGAL TOTAL CAPITAL OUTLAY ***NO CAPITAL OUTLAY BUDGETED THIS YEAR*** TENTATIVE BUDGET ORDINANCE 2002.Q-IS 6 GENERAL GOVERNMENT SERVICES PROGRAM: FINANCE J.- LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTlMA TE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 115,134 156,299 259,988 309,791 305,687 334,438 51140 OVERTIME 2,846 2,135 6,332 7,000 7,000 5,000 51210 F.LCA 10,228 11,973 20,180 24,31 I 23,545 25,986 51220 RETIREMENT CONTRIBUTION 10,609 18,925 33,215 40,831 43,022 56,058 51230 LIFE AND HEALTH INSURANCE 6,167 11,113 21,123 39,780 36,040 38,412 51240 WORKERS COMPENSATION 352 282 1,000 1,748 1,480 2,003 TOTAL 145,336 200,727 341,838 423,461 416,774 461,897 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 2,144 2,150 52320 ACCOUNTING AND AUDITING 11,785 10,790 8,760 15,000 9,855 11,260 52340 OTHER CONTRACTUAL SERVICES 9,794 15,000 1,000 7,500 53400 TRAVEL AND PER DIEM 2,192 1,539 2,594 1,500 1,100 1,500 53410 COMMUNICATIONS 2,435 11,475 18,797 20,000 2,917 3,000 53420 TRANSPORTATION 676 318 423 300 532 450 53440 RENTALS AND LEASES 509 375 650 550 53460 REPAIR AND MAINTENANCE 2,441 2,136 2,286 3,500 828 1,500 53470 PRINTING AND BINDING 2,648 2,434 6,414 5,000 7,313 6,500 53490 OTHER CHARGES AND OBLIGATIONS 5,490 16,723 1,087 5,000 4,956 6,000 53510 OFFICE SUPPLIES 2,382 139 53520 OPERATING SUPPLIES 1,543 8,328 5,282 2,000 5,500 12,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,254 1,700 2,420 2,000 1,280 1,000 53544 EDUCATIONAL DEVELOPMENT 2,160 2,000 1,617 1,800 53550 MISCELLANEOUS 133 1,953 667 500 505 500 TOTAL 32,979 59,679 61,193 72,175 38,053 53,560 CAPITAL OUTLAYS: 56640 MACHINERY AND EQUIPMENT 2,488 14,054 15,000 10,457 TOTAL 2,488 14,054 15,000 10,457 TOTAL COST 180,803 274,460 403,031 510,636 465,284 515,457 ".Effective with fiscal year 2001, salaries which were previously budgeted through the Enterprise Funds have been moved to the Finance Department to be/ler reflect the chain of command. TENT A llVE BUDGET ORDINANCE 2002-0-11 7 GENERAL GOVERNMENT SERVICES 1-" .__...."'.v PROGRAM: FINANCE J MANPOWER ANALYSIS NUMBER OF FULL- TIMEIPART-TIME PERSONNEL POSITION 2000 2001 2002 2003 FINANCE DIRECTOR 1 1 1 1 ASSIST ANT FINANCE DIRECTOR 1 1 1 1 CUSTOMER SERVICE SUPERVISOR 1 1 1 1 UTILITY BILLING CLERK 1 1 1 1 ACCOUNTS PAYABLE SPECIALIST 1 1 1 1 CUSTOMER SERVICE REPRESENTATIVE 3 3 3 3 MlS TECHNICIAN 0 1 I 1 PURCHASING AGENT 1 1 1 1 TOTAL 9 10 10 10 CAPITAL OUTLAY TENTAllVEBUDGET ORDINANCE 2002-O-IS 8 GENERAL GOVERNMENT SERVICES PROGRAM: PLANNING AND ZONING ~ LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 69,982 95,594 118,308 118,397 146,713 104,467 51140 OVERTIME 547 3,435 54 100 1,000 51210 F.I.C.A. 7,058 7,316 9,050 9,134 11,092 8,072 51220 RETIREMENT CONTRIBUTION 9,860 13,710 15,385 15,694 19,956 12,662 51230 LIFE AND HEALTH INSURANCE 9,372 8,357 14,362 17,652 17,131 11,796 51240 WORKERS COMPENSA nON 2,032 1,727 422 658 565 623 TOTAL 98,851 130,139 157,581 161,635 195,457 138,620 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 51,128 29,450 1,500 64,500 52340 OTHER CONTRACTUAL SERVICE 21,319 132 19,632 2,900 3,500 53360 VEHICLE REPAIRS 600 5 53370 GAS OIL AND DIESEL EXPENSE 102 192 13 35 20 75 53400 TRA VEL AND PER DIEM 425 514 269 400 380 400 53410 COMMUNICATIONS 2,747 2,812 2,229 1,955 1,705 1,858 53420 TRANSPORTATION 1,555 30 253 153 153 200 53430 UTILITY SERVICES 2,546 2,610 3,220 2,495 2,200 2,494 53440 RENTALS AND LEASES 3,498 2,084 3,706 2,820 1,985 2,050 53460 REPAIR AND MAINTENANCE 902 3,020 1,239 960 713 53470 PRINTING AND BINDING 1,200 544 4,129 3,966 4,700 5,134 53490 OTHER CHARGES AND OBLIGATIONS 6,627 1,727 2,380 1,929 4,600 5,184 53510 OFFICE SUPPLIES 908 150 53520 OPERATING SUPPLIES 2,738 1,399 1,887 948 948 1,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 274 1,466 684 400 245 365 53544 EDUCATIONAL DEVELOPMENT 390 199 199 1,240 53550 MISCELLANEOUS 20 III 10 65 TOTAL 45,461 67,924 69,491 15,300 22,560 88,713 CAPITAL OUTLA YS: 56620 BUILDING 56640 MACHINERY AND EQUIPMENT 6,179 TOTAL 6,179 DEBT SERVICE 57710 DEBT SERVICE-PRINCIPAL 278 295 295 701 701 701 57720 DEBT SERVICE - INTEREST 91 74 73 102 102 102 TOTAL 369 369 368 803 803 803 TOTAL COST 144,681 204,611 227,440 177,738 218,820 228,136 lONTATlVE BUDGET ORDINANCE 2002.Q-IS 9 GENERAL GOVERNMENT SERVICES PROGRAM: ECONOMIC DEVELOPMENT BOARD J.. LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED SUPPLIES AND OTHER SERVICES: 53400 TRA VEL AND PER DIEM 2,406 3,000 53480 PROMOTIONAL ACTIVITES 1,378 2,000 5,900 53481 CHAMBER OF COMMERCE 9,300 9,300 9,000 9,000 53482 ECONOMIC DEVELOPMENT 2,301 633 940 1,649 53483 ENTERPRISE VOLUSIA 9,300 53420 OPERATING SUPPLIES 85 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,800 53544 EDUCATIONAL DEVELOPMENT TOTAL 2,301 633 23,324 16,100 16,634 9,000 TENTATIVE BUDGET ORDINANCE 2002.().1~ 11 GENERAL GOVERNMENT SERVICES PROGRAM: PERSONNEL tIr LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 58,895 99,811 122,988 115,897 120,827 127,800 51 ]40 OVERTIME 208 77 1,204 250 51210 F.I.C.A. 4,951 7,603 9,426 8,866 9,231 9,777 51220 RETIREMENT CONTRIBUTION 7,204 11,316 ]6,374 ]6,636 18,706 26,468 51230 LIFE AND HEALTH INSURANCE 6,858 9,093 9,795 9,840 10,624 11,076 5]240 WORKERS COMPENSATION 124 99 397 637 539 755 TOTAL 78,240 127,999 160,184 151,876 160,177 175,876 SUPPLIES AND OTHER SERVICES: 52340 OTHER CONTRACTUAL SERVICE 238 53400 TRAVEL AND PER DIEM 583 46 576 500 687 400 534]0 COMMUNICATIONS 1,331 1,170 1,046 1,000 673 375 53420 TRANSPORTATION 442 54 35 100 120 200 53440 RENTALS AND LEASES 16 297 289 300 53460 REPAIR AND MAINTENANCE 756 42] 163 800 ]00 53470 PRINTING AND BINDING 157 520 33 ],000 300 53490 OTHER CHARGES AND OBLIGATIONS 2,964 11,289 8,733 11,292 10,300 11,500 53510 OFFICE SUPPLIES 238 8 53520 OPERATING SUPPLIES 1,205 1,888 352 1,000 715 1,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 2,002 2,427 531 800 424 500 53544 EDUCATIONAL DEVELOPMENT 1,038 800 155 1,000 53550 MISCELLANEOUS 5 10 50 3 10 TOTAL 9,921 17,839 12,814 17,342 13,366 15,685 CAPITAL OUTLAYS: 56640 MACHINERY AND EQUIPMENT TOTAL TOTAL COST 88,161 145,838 172,998 169,218 173,543 191,561 TEI(T A llVE BUDGET ORDINANCE 2OO2.{).\S 12 GENERAL GOVERNMENT SERVICES PROGRAM: PERSONNEL J MANPOWER ANALYSIS NUMBER OF FULL- TlME/PART-TIME PERSONNEL POSITION 2000 2001 2002 2003 PERSONNEL DIRECTOR ADMINISTRA TIVE ASSISTANT ADMINISTRATIVE SECRET AR Y I I 0.5 TOTAL 3 3 2.5 3 CAPITAL OUTLAY ***NO CAPITAL OUTLAY BUDGETED*** TENTATIVE BUDGET ORDINANCE 2002-0-15 13 GENERAL GOVERNMENT SERVICES ..- -.. PROGRAM: CITY CLERK LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 73,541 82,003 85,494 88,226 91,793 97,286 51140 OVERTIME 1,614 1,832 1,950 5,850 887 1,000 51210 F.I.C.A. 6,150 6,399 6,629 7,]97 7,058 7,522 51220 RETIREMENT CONTRIBUTION 7,842 9,939 13,182 13,936 17,373 22,600 51230 LIFE AND HEALTH INSURANCE 2,558 528 570 696 570 624 51240 WORKERS COMPENSATION 160 127 336 517 438 582 TOTAL 91 ,865 100,828 108,161 116,422 118,119 129,614 SUPPLIES AND OTHER SERVICES: 52340 OTHER CONTRACTUAL SERVICE 7,876 11,149 8,799 17,275 17,007 16,288 53400 TRAVEL AND PER DIEM 1,498 3,884 2,138 1,695 1,695 2,340 53410 COMMUNICATIONS 1,778 1,522 1,551 2,160 1,570 2,160 53420 TRANSPORTATION 18,189 19,815 19,105 21,115 23,924 23,600 53440 RENTALS AND LEASES 172 1,964 450 775 900 175 53460 REPAIR AND MAINTENANCE 2,503 1,779 2,637 1,255 882 1,225 53470 PRINTING AND BINDING 8,645 22,549 16,807 20,406 12,300 15,400 53490 OTHER CHARGES AND OBLIGATIONS 6,215 13,786 13,248 11,250 20,368 8,755 53510 OFFICE SUPPLIES 6,233 20,180 26,718 19,500 25,456 23,000 53520 OPERATING SUPPLIES 3,234 4,273 3,190 2,500 2,717 3,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,634 1,821 1,590 2,100 1,300 2,100 53544 EDUCATIONAL DEVELOPMENT 550 1,305 915 500 53550 MISCELLANEOUS 95 136 75 200 150 200 TOTAL 58,072 102,858 96,858 101,536 109,184 98,743 CAPITAL OUTLAYS: 56640 MACHINERY AND EQUIPMENT 2,525 2,450 TOTAL 2,525 2,450 DEBT SERVICE 57710 DEBT SERVICE-PRINCIPAL 16 57720 DEBT SERVICE - INTEREST 1,342 TOTAL 1,342 16 TOTAL COST 153,804 206,152 205,019 217,958 227,303 228,357 TENTATIVE BUDGET ORDINANCE 2002.().\S 14 GENERAL GOVERNMENT SERVICES I N_'~"'- -,..'~ ~- "'..-............... PROGRAM: CITY CLERK MANPOWER ANALYSIS J POSITION 2000 2001 2002 NUMBER OF FULL-TIMEIPART-T1ME PERSONNEL 2003 CITY CLERK DEPUTY CITY CLERK TOTAL 2 2 CAPITAL OUTLAY ***NO CAPITAL OUTLA Y BUDGETED THIS YEAR*** TENTA 1lVE BUDGET ORDINANCE 2002-0-15 15 2 2 GENERAL GOVERNMENT SERVICES PROGRAM: OTHER GOVERNMENTAL SERVICES ~ LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTlMA TE PROPOSED PERSONNEL COSTS: 51125 MISC PERSONAL COSTS 2 I 2,583 51126 MISC PERS BURDENED COSTS 63,571 51220 RETIREMENT CONTRIBUTIONS 51230 DISABILITY INSURANCE 6,837 21,845 22,122 26,765 24,534 27,809 TOTAL 6,837 21,845 22,122 302,919 24,534 27,809 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 4,902 35,000 52340 OTHER CONTRACTUAL SERVICE 12,876 14,693 12,876 13,000 14,980 13,000 53360 VEHICLE REPAIRS 1,112 200 53370 GAS OIL AND DIESEL EXPENSE 57 81 92 50 56 50 53400 TRAVEL AND PER DIEM 84 16 53410 COMMUNICATIONS 1,619 1,484 1,277 1,600 1,400 1,600 53420 TRANSPORTATION 225 49 20 53430 UTILITY SERVICES 5,166 5,31 I 5,052 4,000 5,070 4,000 53440 RENTALS AND LEASES 3,292 3,906 5,402 5,000 5,436 5,000 53450 INSURANCE 52,642 140,499 170,000 168,356 175,000 53460 REPAIR AND MAINTENANCE 6,833 I 7,280 33,110 10,000 28,926 10,000 53470 PRlNTING AND BINDING 1,673 342 715 500 762 500 53480 PROMOTIONAL ACTIVITIES 6,000 6,000 6,349 6,000 53490 OTHER CHARGES AND OBLIGATIONS 388 183 9,597 1,000 5,053 1,000 53500 STREET LIGHTING EXPENSES 114,763 53520 OPERATING SUPPLIES 7,033 5,733 2,737 2,500 1,924 2,500 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 24,661 25,408 9,445 11,400 7,800 7,800 53550 MISCELLANEOUS 44 116 55 TOTAL 179,826 127,244 231,759 225,050 246,132 226,650 CAPITAL OUTLAYS: 56630 IMPROVEMENTS 1,125 50,000 45,560 56640 MACHINERY AND EQUIPMENT 75,694 26,776 6,720 56641 VEHICLE REPLACEMENT FUND 224,276 13 1,854 96,680 56642 COMPUTER PURCHASE FUND 27,900 959 14,500 56650 CWIP-FIND PROJECT WITH CDBG FUNDS 33,893 210,000 190,809 80,000 56652 CWIP-FIND PROJECT 99,790 116,805 478,907 2,705,000 2,600,000 200,000 56653 CWIP-SR 442 LIBRARY SITE 1,874 TOTAL 175,484 144,706 514,674 3,217,176 2,975,902 391,180 DEBT SERVICE 57710 DEBT SERVICE-PRINCIPAL 744,000 57720 DEBT SERVICE - INTEREST 23,602 23,602 57,150 TOTAL 23,602 23,602 801,150 OTHER 5999 I OPERATING CONTINGENCY 41,200 4,925 10,000 11,500 10,000 TOTAL COST 362,147 334,995 773,480 3,778,747 3,281,670 1,456,789 "NOTE: DEBT PAYMENTS INCLUDE 254,000 TO BANK OF AMERICA AND $490,000 TO FIND 'lENT A llVE BUDGET ORDINANCE 2002.o-IS 16 GENERAL GOVERNMENT SERVICES PROGRAM: OTHER GOVERNMENTAL SERVICES MANPOWER ANALYSIS NUMBER OF FULL-TIMElPART-TIME PERSONNEL ***NOTE: NO EMPLOYEES ARE BUDGETED TO THIS DEPARTMENT CAPITAL OUTLAY VEHICLE REPLACEMENT FUND: LEASE FOR MOTORCYCLES REPLACE 1990 PICK-UP (BLDG.) BUCKET TRUCK (PUBLIC WORKS) $ 5,680 17,000 74,000t.. $ 96,680 COMPUTER PURCHASE FUND: FILE SERVER FOR CITY HALL AND SOFTWARE $ 14,500 - TENTATIVE BUDGET ORDINANCE 2002-0-15 17 PUBLIC SAFETY PROGRAM: POLICE ... LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 1,276,237 1,522,232 1,515,993 1,626,275 1,627,132 1,554,113 51130 OTHER SALARIES & WAGES 18,440 19,560 20,540 21,600 21,600 21,240 51140 OVERTIME 93,607 93,122 77,817 65,000 86,862 66,000 51210 F.I.C.A. 116,669 122,997 122,137 131,035 130,704 125,894 51220 RETIREMENT CONTRIBUTION 158,446 390,168 399,432 351,395 415,723 431,918 51230 LIFE AND HEALTH INSURANCE 130,854 154,356 185,680 219,528 213,523 206,856 51240 WORKERS COMPENSATION 43,696 34,850 84,202 126,664 107,214 119,004 TOTAL 1,837,949 2,337,285 2,405,801 2,541,497 2,602,758 2,525,025 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 21,456 1,288 1,800 52340 OTHER CONTRACTUAL SERVICE 33,382 31,556 33,663 20,292 13,050 53360 VEHICLE REPAIRS 24,762 1,792 42,000 53370 GAS OIL AND DIESEL EXPENSE 20,540 43,635 32,116 37,000 26,205 37,000 53390 CLOTHING ALLOWANCE 6,613 3,013 3,118 4,000 4,060 4,000 53400 TRAVEL AND PER DIEM 5,506 9,783 7,644 8,500 9,700 9,000 53410 COMMUNICATIONS 12,088 28,286 40,400 36,847 19,672 25,000 53420 TRANSPORTATION 2,708 2,204 1,164 1,100 650 1,100 53430 UTILITY SERVICES 10,748 12,483 13,652 10,000 11,498 10,000 53440 RENTALS AND LEASES 7,595 10,766 11,251 10,000 6,650 10,000 53460 REPAIR AND MAINTENANCE 15,842 21,178 21,026 10,000 17,505 10,000 53470 PRINTING AND BINDING 6,076 2,926 2,075 2,300 3,000 3,000 53480 PROMOTIONAL ACTIVITIES 4,035 2,000 2,510 3,000 70 3,000 53490 OTHER CHARGES AND OBLIGATIONS 20,813 22,490 25,967 21,000 21,000 15,000 53510 OFFlCE SUPPLIES 4,992 22 53520 OPERATING SUPPLIES 68,369 66,135 30,561 34,041 34,041 37,629 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 10,860 11,761 5,284 4,000 3,600 4,000 53544 EDUCATIONAL DEVELOPMENT 2,325 6,000 4,928 10,000 53550 MISCELLANEOUS 147 9 283 481 347 481 TOTAL 276,532 271,327 233,039 208,561 177,776 221,210 CAPITAL OUTLAYS: 56630 IMPROVEMENTS 6,000 2,500 2,155 56640 MACHINERY AND EQUIPMENT 158,380 153,234 91,441 1,353 1,239 56644 LOCAL LAW ENFORCEMENT BLOCK 39,890 23,000 21,486 16,900 56645 CONSOLIDATED DISPATCH 600,000 600,000 451,670 TOTAL 158,380 153,234 137,331 626,853 624,880 468,570 DEBT SERVICE 57710 DEBT SERVICE-PRINCIPAL 11 ,327 11,900 12,502 13,135 13,135 13,135 57720 DEBT SERVICE - INTEREST 9,084 3,145 2,542 1,910 1,910 1,910 TOTAL 20,411 15,045 15,044 15,045 15,045 15,045 TOTAL COST 2,293,272 2,776,891 2,791,215 3,391,956 3,420,459 3,229,850 'fEm A TIVE BUDGET ORDINANCE 2OO2.{).lS 18 PUBLIC SAFETY PROGRAM: POLICE J MANPOWER ANALYSIS NUMBER OF FULL-TIMEIPART-TIME PERSONNEL POSITION 2000 2001 2002 2003 1 1 1 I 2 2 1 1 5 5 5 5 26 26 29 28 1 1 1 1 3 3 3 2 1 1 2 2 POLICE CHIEF POLICE LIEUTENANT POLICE SERGEANTS POLICE OFFICERS RECORDS SUPERVISOR RECORDS CLERK ADMINISTRATIVE SECRET AR Y TOTAL 39 39 42 40 U*NOTE: IN FISCAL YEAR 2002, ANIMAL CONTROL OFFICERS WERE MOVED TO CODE ENFORCEMENT DEPARTMENT IN FISCAL YEAR 2001, CODE ENFORCEMENT BECAME ITS OWN DEPARTMENT FOR TRACKING THE LIEUTENANT WAS BROKEN INTO TWO OFFICER POSITIONS, IN FISCAL YEAR 2002, THE EVIDENCE CUSTODIAN, CORPORALS, AND GRANT POSITION COMBINED INTO OFFICERS IN FISCAL YEAR 2003, ALL TELECOMMUNICATORS ARE COMBINED INTO CIA CAPITAL OUTLA Y MACHINERY AND EQUIPMENT .UNO CAP IT AL ITEMS BUDGETED TENTATIVE BUDGET ORDINANCE 2002-0.15 19 PUBLIC SAFETY PROGRAM: FIRE ... LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 538,528 77\,739 847,136 866,639 962,616 905,283 51130 OTHER SALARIES & WAGES 2,310 3,120 4,270 3,120 4,920 4,920 51140 OVERTIME 39,914 41,870 43,380 29,600 96,430 29,600 51210 F.1.C.A. 49,226 61,696 67,384 68,801 80,226 69,570 51220 RETIREMENT CONTRIBUTION 38,447 169,773 159,590 138,198 179,979 146,283 51230 LIFE AND HEALTH INSURANCE 47,008 65,244 75,703 107,664 94,437 101,598 51240 WORKERS COMPENSATION 28,636 22,839 41,126 66,985 56,703 82,927 51250 UNEMPLOYMENT COMPENSATION TOTAL 744,069 1,136,281 1,238,589 1,281,007 1,475,311 1,340,181 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 984 1,008 1,553 2,500 125 6,050 52340 OTHER CONTRACTUAL SERVICE 104 130 1,782 400 880 550 52341 VOLUNTEER FIRE SERVICES 12,508 13,517 15,040 18,010 13,280 10,000 53360 VEHICLE REPAIRS 25,883 14 295 42,000 53370 GAS OIL AND DIESEL EXPENSE 4,707 9,669 6,450 5,000 5,058 5,000 53400 TRAVEL AND PER DIEM 1,624 4,089 3,736 4,200 1,806 2,000 53410 COMMUNICATIONS 7,625 16,987 15,068 8,420 9,925 7,500 53420 TRANSPORTATION 3,109 2,508 3,411 1,900 2,412 1,900 53430 UTILITY SERVICES 10,525 9,968 15,170 10,600 15,600 11,500 53440 RENTALS AND LEASES 6,028 4,608 5,769 8,820 10,57\ 6,500 53460 REPAIR AND MAINTENANCE 12,813 21,436 49,528 40,000 30,426 30,000 53470 PRINTING AND BINDING 1,569 2,557 1,705 1,000 1,200 1,550 53480 PROMOTIONAL ACTIVITIES 3,752 5,208 2,688 3,000 1,680 1,500 53481 PROMOTIONAL ACTIVITIES - CPR 2,240 1,250 2,625 2,950 2,617 1,000 53482 SAFETY PROGRAM 1,100 840 500 53490 OTHER CHARGES AND OBLIGATIONS 11,735 12,048 8,763 7,730 10,204 8,100 53510 OFFICE SUPPLIES 3,474 15 53520 OPERATING SUPPLIES 69,796 67,494 62,667 77,715 44,384 60,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 6,766 12,372 5,301 4,225 4,225 4,250 53544 EDUCATIONAL DEVELOPMENT 94 13,163 10,000 7,893 8,000 53550 MISCELLANEOUS 9,212 173 60 23 TOTAL 194,454 185,145 214,774 207,570 163,149 207,900 CAPITAL OUTLAYS: 56610 LAND 56620 BUILDING 629,937 6,964 71,538 71,538 56630 IMPROVEMENTS 662 2,134 2,000 800 56640 MACHlNERY AND EQUIPMENT 107,471 40,449 261,653 47,000 32,185 19,900 TOTAL 738,070 49,547 261,653 120,538 104,523 19,900 20 lENT A TIVE BUDGET ORDINANCE 2OO2.().IS PUBLIC SAFETY PROGRAM: FIRE ... LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED 5,140 5,404 5,662 5,778 5,778 5,778 1,687 1,423 1,165 840 840 840 6,827 6,827 6,827 6,618 6,618 6,618 1,683,420 1,377,800 1,721,843 1,615,733 1,749,601 1,574,599 DEBT SERVICE 57710 DEBT SERVICE-PRINCIPAL 57720 DEBT SERVICE -INTEREST TOTAL TOTAL COST 21 lCNTAllVE BUDGET ORDINANCE 2002-0-1> PUBLIC SAFETY 1---- ....."".. PROGRAM: FIRE J MANPOWER ANALYSIS NUMBER OF FULL- T1MEIPART-TIME PERSONNEL POSITION 2000 2001 2002 2003 FIRE CHIEF I I I I OPERATIONS/COMM. SERVICES CAPTAIN 0 I 2 2 ADMINISTRATIVE ASSISTANT I I I I PART TIME OFFICE ASSISTANT I I I I LIEUTENANT 5 5 4 4 DRIVER/OPERATOR 4 4 4 4 FIREFIGHTER 8 8 8 12 FIRE RESERVES I 2 2 2 TOTAL 21 23 23 27 CAPITAL OUTLAY MACHINERY AND EQUIPMENT: TWO 800 MHZ RADIOS FOUR REPLACEMENT BREATHING APPARATUS ICE MACHINE (OWED TO FIRE RESCUE ASSOCIATION) $ 5,200 11,200 3,500 $ 19,900 TENTATIVE BUDGET ORDINANCE 2002-O-IS 22 PUBLIC SAFETY I -- ... PROGRAM: BUILDING LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 155,276 163,488 139,376 141,837 127,337 153,913 51140 OVERTIME 350 481 402 312 51210 F.1.C.A. 11,865 12,466 10,581 \0,851 9,743 11,775 51220 RETIREMENT CONTRIBUTION 16,227 17,567 19,075 19,934 24,059 26,481 51230 LIFE AND HEALTH INSURANCE 13,588 15,748 15,462 18,036 14,515 16,836 51240 WORKERS COMPENSATION 4,384 3,496 5,500 11,425 9,667 15,919 TOTAL 201,690 213,246 190,396 202,083 185,633 224,924 SUPPLIES AND OTHER SERVICES: 52340 OTHER CONTRACTUAL SERVICE 370 132 132 300 15,000 2,000 53360 VEHICLE REPAIRS 471 100 53370 GAS OIL AND DIESEL EXPENSE 594 1,240 856 700 688 800 53400 TRAVEL AND PER DIEM 1,191 58 98 500 100 500 53410 COMMUNICATIONS 2,283 2,159 2,374 1,950 1,650 1,500 53420 TRANSPORTATION 569 149 149 160 50 53430 UTILITY SERVICES 2,548 2,360 3,220 2,494 2,300 2,500 53440 RENTALS AND LEASES 2,342 1,493 1,658 1,943 1,500 53460 REPAIR AND MAINTENANCE 1,701 1,116 1,930 1,085 750 1,000 53470 PRINTING AND BINDING 2,004 1,272 1,487 \,000 1,240 1,500 53490 OTHER CHARGES AND OBLIGATIONS 1,146 1,148 72 200 500 200 53510 OFFICE SUPPLIES 413 53520 OPERATING SUPPLIES 4,439 2,771 934 1,759 1,880 2,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,395 1,139 256 300 430 300 53544 EDUCATIONAL DEVELOPMENT 314 600 380 300 53550 MISCELLANEOUS 39 10 75 TOTAL 21,505 15,037 13,490 11,048 26,986 14,200 CAPITAL OUTLAYS: 56640 MACHINERY AND EQUIPMENT TOTAL DEBT SERVICE 57710 DEBT SERVICE-PRINCIPAL 522 556 556 606 606 606 57720 DEBT SERVICE - INTEREST 172 138 138 88 88 88 TOTAL 694 694 694 694 694 694 TOTAL COST 223,889 228,977 204,580 213,825 213,313 239,818 TENTATIVE BUDGET ORDINANCE 2002.0-15 23 PUBLIC SAFETY ,- - PROGRAM: BUILDING , MANPOWER ANALYSIS NUMBER OF FULL-TIMEIPART-TIME PERSONNEL 2000 2001 2002 2003 POSITION BUILDING DEPT. DIRECTOR PLANS EXAMINER COMBINATION INSPECTOR PLANSIPERMIT CLERK 1 o 1 2 TOTAL 4 4 4 4 CAPITAL OUTLAY ***NO CAPITAL OUTLAY ITEMS BUDGETED IN BUILDING TENTATIVE BUDGET ORDINANCE 2002-0-15 24 PUBLIC SAFETY PROGRAM: CIVIL DEFENSE ~ LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED SUPPLIES AND OTHER SERVICES: 53400 TRA VEL AND PER DIEM 1,181 241 334 2,000 500 53410 COMMUNICATIONS 62 325 1,341 1,000 53420 TRANSPORTATION 1,393 136 II 53430 UTILITY BILLS 600 600 53440 RENTALS AND LEASES 80 312 53460 REPAIR AND MAINTENANCE 30 64 2,243 2,500 2,500 200 53470 PRINTING AND BINDING 45 125 300 100 53480 PROMOTIONAL ACTIVITIES 100 832 307 500 210 53490 OTHER CHARGES AND OBLIGATIONS 1,400 433 53520 OPERATING SUPPLIES 3,420 3,644 3,701 3,500 51 1,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 125 700 53544 EDUCATIONAL DEVELOPMENT 53550 MISCELLANEOUS 3 TOTAL 7,791 5,720 8,065 9,400 4,773 2,400 CAPITAL OUTLAYS: 56640 MACHINERY AND EQUIPMENT 1,921 2,187 5,500 56642 CERT. GRANT EQUIPMENT 12,966 6,111 TOTAL 1,921 15,153 6,111 5,500 TOTAL COST 9,712 20,873 14,176 14,900 4,773 2,400 TENTATIVE BUDGET ORDINANCE 2002~IS 25 PUBLIC SAFETY PROGRAM: CIVIL DEFENSE J MANPOWER ANALYSIS ****NOTE: NO PERSONNEL POSITIONS BUDGETED IN THIS DEPT. CAPITAL OUTLAY ".NO CAPITAL OUTLAY BUDGETED TENTATIVE BUDGET ORDINANCE 2002-0-1' 26 PUBLIC SAFETY - j.- PROGRAM: CODE ENFORCEMENT LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTlMA TE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 54,496 100,424 68,715 88,038 51140 OVERTIME 1,619 2,000 5,758 2,000 51210 F.1.C.A. 4,346 7,835 5,602 6,895 51220 RETIREMENT CONTRIBUTION 8,818 13,998 15,760 14,385 51230 LIFE AND HEALTH INSURANCE 5,571 16,716 8,719 12,792 51240 WORKERS COMPENSATION 5,380 11,384 9,633 12,847 51250 UNEMPLOYMENT COMPENSATION 4,516 TOTAL 84,746 152,357 114,187 136,957 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 225 500 615 2,000 52340 OTHER CONTRACTUAL SERVICES 17,208 29,528 36,000 53370 GAS OIL AND DIESEL EXPENSE 33 500 500 53400 TRAVEL AND PER DIEM 80 500 800 53410 COMMUNICATIONS 817 240 1,207 2,160 53420 TRANSPORTATION 120 200 175 200 53440 RENTALS AND LEASES 234 145 350 200 53460 REPAIR AND MAINTENANCE 452 200 200 200 53470 PRINTING AND BINDING 280 500 500 400 53490 OTHER CHARGES AND OBLIGATIONS 1,004 2,000 6,824 1,400 53520 OPERATING SUPPLIES 3,252 2,000 4,917 5,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 473 750 500 240 53544 EDUCATIONAL DEVELOPMENT 400 500 53550 MISCELLANEOUS 100 TOTAL 6,970 25,243 44,816 49,600 CAPITAL OUTLAYS: 56630 IMPROVEMENTS OTHER THAN BUILDING 6,002 56640 MACHINERY AND EQUIPMENT 2,305 TOTAL 2,305 6,002 TOTAL COST 94,021 177,600 165,005 186,557 TENTATIVE BUDGET ORDINANCE 2002.0-15 27 PUBLIC SAFETY I- - PROGRAM: CODE ENFORCEMENT J MANPOWER ANALYSIS NUMBER OF FULL- TIME/P ART-TIME PERSONNEL POSITION 2000 2001 2002 2003 ANIMAL CONTROL OFFICERS CODE COMPLIANCE OFFICER TOTAL o o o o o o 2 2 4 I 2 3 n*IN PRIOR FISCAL YEARS WERE BUDGETED IN POLICE DEPT. CAPITAL OUTLAY **NO CAPITAL OUTLA Y BUDGETED THIS YEAR*** TENTATIVE BUDGET ORDINANCE 2002-Q.15 28 TRANSPORT A TION I ..,.......,.".. - ~ PROGRAM: PUBLIC WORKS LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 149,206 186,635 148,669 178,407 133,546 108,724 51140 OVERTIME 4,933 6,578 1,903 1,455 1,000 1,500 51210 F.I.C.A. 12,599 14,240 11,072 13,759 9,728 8,438 51220 RETIREMENT CONTRlBUTION 17,988 20,691 20,920 23,226 23,000 16,027 51230 LIFE AND HEALTH INSURANCE 18,013 24,920 30,164 37,260 28,046 25,140 51240 WORKERS COMPENSATION 4,384 3,496 9,103 15,017 12,720 11,097 51250 UNEMPLOYMENT COMPENSATION 1,212 TOTAL 207,123 256,560 223,043 269,124 208,040 170,926 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 1,350 5,385 452 1,000 37,322 1,000 52340 OTHER CONTRACTUAL SERVICE 31,188 100,238 315,162 400,000 371,000 I 13,000 53360 VEHICLE REPAIRS 13,086 133,959 128,926 105,000 200,383 20,000 53370 GAS OIL AND DIESEL EXPENSE 3,001 8,380 4,797 4,000 4,520 4,100 53400 TRAVEL AND PER DIEM 255 100 100 53410 COMMUNICATIONS 3,070 4,017 6,829 6,000 3,000 2,000 53420 TRANSPORTATION 694 1,755 471 800 200 500 53430 UTILITY SERVICES 3,540 3,352 3,329 3,000 3,697 3,000 53440 RENTALS AND LEASES 764 1,016 1,153 800 1,000 1,000 53450 INSURANCE 465 53460 REPAIR AND MAINTENANCE 11,618 23,503 53,265 8,000 7,524 8,000 53470 PRlNTING AND BINDING 98 117 283 200 411 100 53490 OTHER CHARGES AND OBLIGATIONS 3,254 1,900 1,776 2,000 4,663 2,500 53500 STREET LIGHTING EXPENSES 106,075 113,411 100,000 94,012 100,000 53510 OFFICE SUPPLIES 175 2 53520 OPERATING SUPPLIES 9,965 10,948 9,397 9,000 5,845 9,000 53522 STREET NAME SIGN PROGRAM 5,031 3,651 53530 ROAD MA TERlALS AND SUPPLIES 6,990 6,103 86,634 10,000 19,200 12,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 233 179 500 500 195 250 53544 EDUCATIONAL DEVELOPMENT 53550 MISCELLANEOUS 15 30 17 50 2 TOTAL 94,537 410,865 726,402 650,450 753,074 276,450 CAPITAL OUTLAYS: 56630 IMPROVEMENTS OTHER THAN BLDG. 34,000 56640 MACHINERY AND EQUIPMENT 6,785 73,253 43,740 32,200 2,840 TOTAL 6,785 73,253 43,740 32,200 2,840 34,000 DEBT SERVICE 57710 DEBT SERVICE-PRINCIPAL 908 965 965 857 857 856 57720 DEBT SERVICE - INTEREST 297 240 240 124 124 124 TOTAL 1,205 1,205 1,205 981 981 981 TOTAL COST 309,650 741,883 994,390 952,755 964,935 482,357 TENTATIVE BUDGET ORDINANCE 2002.{).IS 29 TRANSPORTATION PROGRAM: PUBLIC WORKS J MANPOWER ANALYSIS NUMBER OF FULL-TIMElPART-TIME PERSONNEL POSITION 2000 2001 2002 2003 I I 0 I 3 4 5 3 0 0 0 I 2 2 2 0 I I I 0 7 8 8 5 HEA VY EQUIPMENT OPERA TOR EQUIPMENT OPERATOR SERVICE WORKER MECHANIC LEAD MECHANIC TOTAL CAPITAL OUTLAY IMPROVEMENTS OTHER THAN BUILDING: PUBLIC WORKS ROOF REPLACEMENT GARAGE REPAIRS $ 30,000 4,000 $ 34,000 TENTATIVE BUDGET ORDINANCE 2002.Q.\S 30 RECREATION PROGRAM: PARKS AND RECREATION J- LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 269,141 320,035 444,193 454,354 479,297 552,110 51140 OVERTIME 13,242 14,339 11,296 14,065 10,332 14,500 51210 F.I.C.A. 23,843 25,250 33,793 35,834 35,927 43,401 51220 RETIREMENT CONTRIBUTION 34,795 47,259 61,040 64,089 80,372 104,910 51230 LIFE AND HEALTH INSURANCE 31,511 43,432 61,391 78,442 76,126 93,288 51240 WORKERS COMPENSATION 9,140 7,289 27,083 39,711 33,609 48,501 TOTAL 381,672 457,604 638,796 686,495 715,663 856,710 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 1,775 4,230 52340 OTHER CONTRACTUAL SERVICE 1,559 984 46,882 53,972 50,100 55,532 53360 VEHICLE REPAIRS 5,583 10,000 53370 GAS OIL AND DIESEL EXPENSE 3,964 9,040 7,640 6,500 6,222 7,150 53400 TRAVEL AND PER DIEM 112 2,242 3,439 3,061 3,846 4,800 53410 COMMUNICATIONS 4,509 5,063 4,924 5,672 6,000 14,850 53420 TRANSPORTATION 2,496 1,092 1,197 1,000 1,000 1,000 53430 UTILITY SERVICES 36,478 51,853 60,105 58,701 54,896 64,571 53440 RENTALS AND LEASES 2,317 2,532 2,870 2,681 3,332 3,700 53460 REPAIR AND MAINTENANCE 60,363 72,085 74,199 70,000 64,691 70,000 53470 PRINTING AND BINDING 231 249 143 250 475 1,000 53480 PROMOTIONAL ACTIVITIES 65,662 61,571 44,200 42,000 40,000 48,000 53490 OTHER CHARGES AND OBLIGATIONS 2,259 1,657 7,421 2,555 950 2,555 53510 OFFICE SUPPLIES 1,080 303 53520 OPERATING SUPPLIES 24,730 20,439 20,568 23,000 17,100 20,750 53522 STREET NAME SIGN PROGRAM 3,403 5,586 2,950 2,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 317 1,416 840 1,000 864 1,500 53544 EDUCATIONAL DEVELOPMENT 236 500 500 1,000 53550 MISCELLANEOUS 2,012 459 402 1,000 400 1,000 53551 BEAUTIFICATION 18,597 38,571 6,947 20,000 10,000 10,000 53553 HISTORICAL SERVICES 5,000 1,675 2,000 53555 CULTURAL SERVICES 5,000 5,000 TOTAL 232,269 269,556 287,191 307,478 274,231 321,408 CAPITAL OUTLAYS: 56610 LAND 414,843 276 56620 BUILDING 138,494 1,645,673 146,734 56630 IMPROVEMENTS 10,254 18,340 7,772 75,946 6,176 183,253 56640 MACHINERY AND EQUIPMENT 26,788 29,070 35,385 65,562 60,681 21,435 56660 RECREATIONAL TRUST EXPENSES 16,427 66,610 94,731 PORT AUTHORITYIFIND GRANT 121,770 56670 FL DEPT. OF NATURAL RESOURCES 400 150,000 72,359 262,500 TOTAL 191,963 1,759,693 699,865 291,508 139,492 588,958 TENT A llVE BUDGET ORDINANCE 2002.().IS 31 RECREATION PROGRAM: PARKS AND RECREATION ,.. LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACfUAL BUDGET ESTIMATE PROPOSED DEBT SERVICE 57710 DEBT SERVICE-PRINCIPAL 950 1,011 1,145 1,248 1,249 1,249 57720 DEBT SERVICE - INTEREST 313 252 285 182 182 182 TOTAL 1 ,263 1,263 1,430 1,430 1,431 1,430 TOTAL COST 807,167 2,488,116 1,627,282 1,286,911 1,130,817 1,768,506 TENT A llVE BUDGET ORDINANCE 2002-O-1S 32 RECREATION PROGRAM: PARKS AND RECREATION , MANPOWER ANALYSIS NUMBER OF FULL- TIME/PART-TIME PERSONNEL POSITION 2000 2001 2002 2003 DIRECTOR OF PARKS & RECREATION 1 1 1 1 LEISURE SERVICES SUPERINTENDENT 2 2 2 2 ADMINISTRATIVE SECRET AR Y 1 1 1 1 CRA/GRANT ADMINISTRATOR 0 0 0 1 ACTIVITY /PROGRAMS COORDINATOR 1 2 2 2 CERTIFlED PARKS MAINT. WORKER 0 0 0 1 PARKS MAINT. WORKER 2 2 2 9 PARKS MAINT. WORKER II 4 5 5 0 PARKS MAINT. WORKER III 0 1 1 0 SEASONAL CONCESSION WORKER 2 I 1 1 PARKS/GROUNDS TEAM LEADER 1 2 2 2 MAINTENANCE WORKER 1 1 1 0 TOTAL 15 18 18 20 CAPITAL OUTLAY IMPROVEMENTS: WHISTLE STOP PARK PLAYGROUND EQUIP FOOT BRIDGE ON N. RIVERSIDE DRIVE LIBRARY PARKING LOT PVC PIPE ON S.R. 442 FOR LANDSCAPING $ 18,253 30,000 120,000 15,000 $ 183,253 "NOTE: TOTAL COST OF BRIDGE IS $60,000 TO BE SPLIT WITH NSB. MACHINERY AND EQUIPMENT: BACKHOE LOADER GATOR 6 X 4 SPRAYER 100 GALLON PORTABLE PA SYSTEM WALK BEHIND BLOWER $ 4,900 2,200 6,400 2,785 4,200 950 $ 21,435 FRDAP GRANT: HAWKS PARK REC. COMPLEX $ 262,500 PORT AUTHORITY/FIND GRANT: KENNEDY PARK $ 121,770 TENTATIVE BUDGET ORDINANCE 2002.().1 S 33 NONEXPENDITURE DISBURSEMENTS I - -.. PROGRAM: OTHER FINANCING USES LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED OTHER USES: 59582 TRANSFER TO DEBT SERVICE 353,429 353,429 353,429 353,429 353,429 353,429 59589 TRANSFER TO STORMW A TER 6,869 1,178 TOTAL 360,298 354,607 353,429 353,429 353,429 353,429 TENT A llVE BUDGET ORDINANCE 2002.().IS 34 THE DEBT SERVICE FUND DEBT SERVICE FUND PROGRAM: DEBT SERVICE FUND ~ 1999 2000 2001 2002 2002 2003 ACfUAL ACfUAL ACfUAL BUDGET ESTIMATE PROPOSED FUND BALANCE, OCfOBER 1 342,838 417,641 417,641 483,388 REVENUES: 36110 INTEREST 36,420 20,000 10,000 15,000 36310 SPECIAL ASSESSMENT PA YMENT-PRIN 341,279 392,015 394,337 426,781 36120 SPECIAL ASSESSMENT PA YMENT-INT 257,035 226,035 224,5'1I 192,147 38110 TRANSFER FROM GENERAL FUND 353,429 353,429 353,429 353,429 TOTAL 988,163 991,479 982,357 987,357 TOTAL REVENUES A V AILABLE 1,331,001 1,409,120 1,399,998 1,470,745 DEDUCf EXPENDITURES: 52340 OTHER CONTRACTUAL SERVICES 1,990 2,000 2,000 2,000 57710 DEBT SERVICE-PRINCIPAL 546,001 577,413 577,413 608,576 57720 DEBT SERVICE-INTEREST 365,369 337,197 337,197 306,034 913,360 916,610 916,610 916,610 FUND BALANCE, SEPTEMBER 30 417,641 492,510 483,388 554,135 lCNTATIVE BUDGET ORDINANCE 2002-0-15 36 SPECIAL REVENUE FUNDS THE SPECIAL LAW ENFORCEMENT TRUST FUND SPECIAL REVENUE FUND - SPECIAL LAW ENFORCEMENT TRUST FUND PROGRAM: LAW ENFORCEMENT TRUST FUNDS BUDGET SUMMARY REVENUES: 35140 SPECIAL LAW ENFORCMENT PROCEEDS 35150 DARE PROCEEDS 36110 INTEREST ON PROCEEDS 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED 30,968 30,968 29,354 6,728 6,900 9,950 3,000 130 150 170 6,858 7,050 13,120 37,826 38,018 42,474 FUND BALANCE, OCTOBER 1 TOTAL TOTAL REVENUES A V AILABLE DEDUCT EXPENDITURES: 53400 TRAVEL AND PER DIEM 53520 OPERATING SUPPLIES 53490 OTHER CURRENT CHARGES 53544 EDUCATIONAL DEVELOPMENT 56630 IMPROVEMENTS 56640 MACHINERY AND EQUIPMENT 7,094 1,570 7,094 1,570 2,000 3,602 7,845 8,664 8,664 11,447 FUND BALANCE, SEPTEMBER 30 29,162 29,354 31,027 SPECIAL LA W ENFORCMENT TRUST FUND EXPENDITURES: SECURITY IMPROVEMENTS TO POLICE STATION THREE 800 MHZ RADIOS s 3,602 7,845 S 11,447 TENTATIVE BUDGET ORDINANCE 2002.{).\ S 39 THE POLICE IMPACT FEE FUND SPECIAL REVENUE FUND. POLICE IMPACf FEE FUND PROGRAM: POLICE IMPACf BUDGET SUMMARY ~ 1999 2000 2001 2002 2002 2003 ACTUAL ACfUAL ACfUAL BUDGET ESTIMATE PROPOSED 5,889 5,889 47,150 32,250 40,761 50,000 500 500 1,000 32,750 41,261 51,000 38,639 47,150 98,150 FUND BALANCE, ocrOBER 1 REVENUES: 34215 POLICE IMPACT FEES 36110 INTEREST TOTAL TOTAL REVENUES A V AILABLE DEDUCf EXPENDITURES: 56610 LAND 56620 BUILDINGS 56630 IMPROVEMENTS 56640 MACHINERY AND EQUIPMENT FUND BALANCE, SEPTEMBER 30 POLICE IMPACT FEE EXPENDITURES: TIIREE MARKED VEHICLES TWO UNMARKED VEHICLES $ 64,082 30,484 $ 94,566 TENTATIVE BUDGET ORDINANCE 2002-0-15 41 94,566 94,566 38,639 47,150 3,584 THE FIRE IMPACT FEE FUND SPECIAL REVENUE FUND - FIRE IMPACT FEE FUND PROGRAM: FIRE IMPACT BUDGET SUMMARY J- 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED FUND BALANCE, OCTOBER I 31,633 31,633 105,523 REVENUES: 34215 FIRE IMPACT FEES 72,000 72,890 90,000 36110 INTEREST 1,000 1,000 1,200 TOTAL 73,000 73,890 91,200 TOTAL REVENUES A V AILABLE 104,633 105,523 196,723 DEDUCT EXPENDITURES: 56610 LAND 56620 BUILDINGS 56630 IMPROVEMENTS 56640 MACHINERY AND EQillPMENT FUND BALANCE, SEPTEMBER 30 104,633 105,523 1%,723 TENTATIVE BUDGET ORDINANCE 2002-0-15 43 THE RECREATION IMPACT FEE FUND SPECIAL REVENUE FUND - RECREATIONAL IMPACT FEE FUND PROGRAM: RECREATIONAL IMPACT BUDGET SUMMARY ~ RECREATIONAL TRUST FUND EXPENSES: HAWKS PARK REC. COMPLEX FRDAP MATCH CONCESSION STAND BUILDING RENOVATION MANAGEMENT PLAN KENNEDY PARK FISHING PIER S 37,500 45;000 25,000 6,500 13,530 S 127,530 TENT ^ 1lVE BUDGIIT ORDINANCE 2002-0-15 45 CAPITAL PROJECTS FUND CAPITAL PROJECTS FUND PROGRAM: GENERAL FUND CAPITAL PROJECTS FUND ~ \999 2000 200\ 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTlMA TE PROPOSED FUND BALANCE, OCTOBER \ \,650,000 REVENUES: 38401 PROCEEDS FROM LONG TERM DEBT 1,650,000 1,650,000 36110 INTEREST 33,000 TOTAL \ ,650,000 \ ,650,000 33,000 TOTAL REVENUES A V AlLABLE \,650,000 \,650,000 \,683,000 DEDUCT EXPENDITURES: 56610 LAND 56620 BUILDINGS 56630 IMPROVEMENTS 1,450,000 56640 MAC~RYANDEQUWMENT 200,000 \ ,650,000 FUND BALANCE, SEPTEMBER 30 \,650,000 \,650,000 33,000 CAPITAL PROJECTS FUND: REALIGNMENT OF AIR PARK ROAD OSSI COMPUfER HARDWARE AND SOFTWARE FIND IMPROVEMENTS $ 450,000 200,000 1,000,000 $ 1,650,000 TENTATIVE BUDGET ORDINANCE 2002-0-15 47 ~ ~ h h ENTERPRISE FUNDS THE WATER AND WASTEWATER FUND WATER AND WASTEWATER FUND PROGRAM: WATER AND W ASTEW A TER BUDGET SUMMARY 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTlMA TE PROPOSED PHYSICAL ENVIRONMENT: WATER 34331 WATER SALES 2,166,244 2,282,242 2,329,457 2,300,000 2,353,689 2,350,000 34332 WATER CONNECTION FEES 60,000 110,380 90,000 34335 MISC. INCOME - WATER 56,796 5,385 4,085 5,000 1,922 2,500 34336 HYDRANT RENTAL 50 34337 PENALTIES 106,767 110,693 107,909 110,000 110,410 110,000 34338 SERVICE CHARGES 25,354 33,097 37,556 35,000 35,300 35,000 34355 OTHER INC. - RET. CHECK FEES 5,174 4,840 4,680 5,000 5,200 5,000 34360 INTEREST -WATER 1,499 1,669 2,666 2,000 1,500 500 34361 INTEREST -R&R FUND 57,515 74,826 79,876 34363 INTEREST -DEBT SVC RES 43,501 93,182 34,386 60,000 25,000 25,000 34364 Uf[EREST-91&93~REST 1,697 750 2,561 3,000 1,500 1,500 34365 INTEREST -PRINCIPAL ACCT. 1,469 854 2,564 1,000 1,200 1,500 TOTAL 2,466,066 2,607,538 2,605,740 2,581,000 2,646,101 2,621,000 PHYSICAL ENVIRONMENT: SEWER 34551 SEWER USE SALES 1,760,027 1,758,744 1,813,342 1,800,000 1,840,276 1,850,000 34552 SEWER CONNECTION FEES 30,000 36,877 36,000 34553 REUSE SALES 102,650 116,020 129,870 135,000 102,525 150,000 34554 MISC. INCOME SEWER 8,500 1,621 5,000 34556 REUSE CONNECTION FEES 40,000 43,848 36,000 34561 ~REST EARNINGS-SEWER 254 1,101 1,000 700 600 TOTAL 1,862,931 1,884,365 1,944,833 2,011,000 2,024,226 2,072,600 INTEREST EARNINGS: 36110 ~REST EARNINGS 155,758 305,587 132,689 200,000 50,000 50,000 36139 INTEREST EARNINGS-WATER DEVL. 24,721 65,124 51,510 36145 INTEREST -W A TERW A Y PARK ASSESSMENT 45,000 36141 INTEREST-ANN.ASSESSMENT PAYMENT 645,407 590,924 575,018 550,000 550,000 535,000 36142 SBA SEWER ASSESSMENT 98,208 49,911 98,804 30,000 34,410 27,000 36159 INTREST EARNINGS-SEWER DEVEL. 67,537 73,518 78,088 TOTAL 991,631 1,085,064 936,109 780,000 634,410 657,000 SPEC. ASSESSMENTIIMPACT FEES: 36370 ASSESSMENT REVENUE 1,250,000 801,000 36442 INSURANCE PROCEEDS 4,585 36510 SALES OF SURPLUS 318 11 36990 OTHER MISC REVENUE 1,140 TOTAL 6,043 1,250,000 II 80 I ,000 TRANSFERSIDEBT PROCEEDS: 38144 TRANSFER FROM WS DEVELOPMENT 38145 TRANSFER FROM R&R ACCT. 38401 PROCEEDS FROM ur DEBT 1,900,000 1,440,000 TOTAL 1,900,000 1,440,000 TINT'" T1VE BUDGET ORDINANCE 200200-1 S 50 WATER AND W ASTEW A TER FUND PROGRAM: WATER AND W ASTEW A TER BUDGET SUMMARY \999 2000 200\ 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED TOTAL REVENUES A V A\LABLE 5,320,628 5,576,967 5,492,725 8,522,000 6,744,748 6,\5\,600 APPROPRIATION FROM FUND BALANCE 130,762 597,72\ (962,424) 832,367 1,633,142 TOTAL REVENUES A V AILABLE AND APPROPRIATION FROM FUND BALANCE 5,320,628 5,707,729 6,090,446 7,559,576 7,577,115 7,784,742 DEDUCT EXPENDITURES: WATER 1,923,984 \,865,616 1,955,929 2,652,485 2,832, \68 2,790,876 SEWER 3,060,002 3,2\9,\43 3,466,526 4,263,257 4,036,792 4,238,0\8 FIELD OPERA nONS 6\0,891 622,970 667,991 643,834 708,\55 755,848 IMPACT FEE DEPT. RENEWAL AND REPLACEMENT DEPT. TOTAL EXPENDITURES 5,594,877 5,707,729 6,090,446 7,559,576 7,577,115 7,784,742 SURPLUS (DEFICIT) FOR FISCAL YEAR (274,249) (597,721) 962,424 (832,367) (1,633,142) TENTATIVE BUDGET ORDINANCE 2002.o.IS 5\ WATER AND W ASTEW A TER FUND PROGRAM: WATER UTILITY J LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 299,873 313,438 306,572 313,254 342,900 350,032 51125 M1SC PERSONAL COSTS 21,275 51126 MISC PERS BURDENED COSTS 51140 OVERTIME 24,583 25,967 24,575 25,000 23,406 20,000 5I2I0 F.I.CA 28,996 21,203 24,591 25,494 27,400 28,384 51220 RETIREMENT CONTRIBUTION 33,988 30,783 43,884 47,820 57,615 76,871 51230 LIFE AND HEALTH INSURANCE 30,179 . 32,986 39,619 43,536 51,116 48,936 51240 WORKERS COMPENSATION 7,320 5,837 12,279 18,929 16,025 24,081 51250 UNEMPLOYMENT COMPENSA nON TOTAL 424,939 430,214 451,520 495,308 518,462 548,304 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 84,862 24,650 40,456 50,000 103,492 30,000 52320 ACCOUNTING AND AUDITING 13,390 9,923 9,240 10,000 12,545 4,840 52340 OTHER CONTRACTUAL SERVICE 3,739 1,854 4,150 5,000 17,532 7,500 53360 VEHICLE REPAIRS 791 1,000 53370 GAS OIL AND DIESEL EXPENSE 740 1,314 1,105 1,000 908 1,100 53400 TRAVEL AND PER DIEM 1,378 2,375 1,715 2,000 2,000 3,500 53410 COMMUNlCA nONS 1,437 1,573 1,594 1,500 1,102 1,500 53420 TRANSPORTA nON 11 ,597 7,100 5,748 12,500 7,891 10,000 53430 UTILITY SERVICES 76,970 77,392 87,708 80,000 77,000 80,000 53440 RENTALS AND LEASES 1,747 1,524 1,479 2,000 2,816 2,000 53450 INSURANCE 3,262 4,462 4,667 10,000 10,000 10,000 53460 REPAIR AND MAINTENANCE 61,660 79,055 51,267 100,000 74,038 110,000 53470 PRINTING AND BINDING 2,368 1,533 510 2,000 53480 PROMOTIONAL 236 1,161 2,500 500 2,500 53490 OTHER CHARGES AND OBLIGATIONS 4,620 8,322 10,986 2,500 8,200 10,000 53492 BAD DEBT EXPENSE 22,500 53510 OFFICE SUPPLIES 413 53520 OPERATING SUPPLIES 14,275 17,342 18,508 20,000 18,770 20,000 53521 CHEMICAL SUPPLIES 77,774 93,692 176,481 210,000 176,273 185,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 11,023 13,934 14,705 10,000 15,863 17,500 53544 EDUCATIONAL DEVELOPMENT 1,160 2,000 2,240 2,500 53550 MISCELLANEOUS 21 502 100 200 100 TOTAL 394,803 346,547 432,740 523,200 531,170 499,040 TINT A TIVE BUDGET ORDINANCE 2002-Q-15 52 WATER AND W ASTEW A TER FUND PROGRAM: WATER UTILITY J LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED CAPITAL OUTLAYS: 56630 IMPROVEMENTS 391,310 391,310 56640 MACHINERY AND EQUIPMENT 3,504 3,854 14,000 56690 DEPREC. EXP. 248,081 252,523 254,208 56691 DEPREC.EXP.-CONTRIB-GEN GO 3,850 3,850 3,850 56692 DEPREC. EXP.-CONTRIB-COUNTY 56693 DEPREe. EXP - CONTRIB-INDIV. 57,133 56,845 56,845 56694 DEPREe.EXP- SUBDIV TOTAL 309,064 313,218 314,903 394,814 395,164 14,000 DEBT SERVICE 57710 PRINCIPAL 800 MHZ 935 935 982 57711 PRINCIPAL 91 AND 93 BONDS 365,000 365,000 385,000 57712 PRINCIPAL 2001 BANK NOTE 514,000 57720 INTEREST ON 800 MHZ AND BONDS 772,423 754,185 734,626 713,494 713,494 694,607 57721 INTEREST ON 2001 BANK NOTE 12,000 115,650 57730 BOND ISSUANCE COSTS-1991 19,996 19,238 18,425 17,524 17,524 17,083 57731 GULF BREEZE ESCROW AGENT 400 57732 91 AND 93 PAYING AGENT FEE 724 2,214 3,715 2,210 2,197 2,210 TOTAL 793,543 775,637 756,766 1,099,163 1,111,150 1,729,532 INTERFUND TRANSFERS 59583 TRANSFER TO WATER DEV. FUND 59587 TRANSFER TO R&R 140,000 276,222 59990 LOSS ON DISPOSAL 1,635 TOTAL 1,635 140,000 276,222 TOTAL COST 1,923,984 1,865,616 1,955,929 2,652,485 2,832,168 2,790,876 TENTATIVE BUDGET ORDINANCE 2002.().15 53 WATER AND WASTEWATER FUND PROGRAM: WATER UTILITY - MANPOWER ANALYSIS NUMBER OF FULL- TIMEIPART-TIME PERSONNEL POSITION 2000 2001 2002 2003 WATER PLANT SUPERINTENDENT 1 1 1 1 PLANT MAINTENANCE TEAM LEADER 1 1 1 1 PLANT OPERA TOR A 0 0 0 0 PLANT OPERA TOR B 2 2 2 3 PLANT OPERATOR C 5 5 5 3 WATER PLANT TRAINEE 0 1 1 2 TOTAL 9 10 10 10 CAPITAL OUTLAY MACHINERY AND EQUIPMENT: FOUR WELL METERS @ WESTERN WELLFIELD ($2,000 EACH) SIX INCH WATER METER - BACKWASH RECOVERY AND CONNECTION TO PLC $ 8,000 6,000 $ 14,000 TENTATIVE BUDGET ORDINANCE 2002-0-15 54 WATER AND W ASTEW A TER FUND PROGRAM: W ASTEW A TER UTILITY - LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMA TE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 455,267 491,421 464,735 492,970 497,570 577,273 51125 MISC PERSONAL COSTS 32,323 51126 MISC PERS BURDENED COSTS 51140 OVERTIME 30,678 32,527 45,244 25,000 49,961 20,000 51210 F.l.C.A. 41,972 33,286 37,988 39,242 40,800 45,768 51220 RETIREMENT CONTRIBUTION 49,669 64,718 67,682 73,887 86,723 125,865 51230 LIFE AND HEALTH INSURANCE 49,262 59,388 66,109 77,244 71,930 88,536 51240 WORKERS COMPENSATION 9,668 7,712 13,315 20,365 21,163 25,522 TOTAL 636,516 689,052 695,073 761,031 768,147 882,964 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 36,627 10,829 17,432 25,000 20,817 25,000 52320 ACCOUNTING AND AUDITING 13,390 9,923 9,240 10,000 10,395 4,840 52340 OTHER CONTRACTUAL SERVICE 7,376 5,190 38,454 94,000 109,501 104,000 53360 VEHICLE REPAIRS 9,181 10,000 53370 GAS OIL AND DIESEL EXPENSE 3,930 7,395 4,565 7,000 3,712 5,000 53400 TRAVEL AND PER DIEM 1,005 2,685 4,990 4,000 5,818 5,000 53410 COMMUNICATIONS 2,454 2,827 3,974 3,500 3,695 3,000 53420 TRANSPORTATION 6,881 6,908 6,855 9,000 9,540 10,000 53430 UTILITY SERVICES 193,754 195,313 238,283 315,000 200,547 290,000 53440 RENTALS AND LEASES 2,793 6,392 3,061 4,000 2,036 3,000 53450 INSURANCE 3,186 4,462 4,667 10,000 9,002 10,000 53460 REPAIR AND MAINTENANCE 138,620 199,129 212,043 100,000 89,855 90,000 53461 REP & MAINT-R & R FUNDS 134 53470 PRINTING AND BINDING 1,906 1,383 301 1,500 462 500 53480 PROMOTIONAL 1,000 1,000 53490 OTHER CHARGES AND OBLIGATIONS 15,127 68,022 133,042 25,000 124,407 30,000 53510 OFFICE SUPPLIES 572 3 53520 OPERATING SUPPLIES 13,583 38,782 36,879 35,000 41,569 36,800 53521 CHEMICAL SUPPLIES 53,905 54,437 50,276 70,000 65,511 75,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 3,057 5,702 1,259 2,500 645 2,000 53544 EDUCATIONAL DEVELOPMENT 1,839 3,500 2,285 5,000 53550 MISCELLANEOUS 36 796 159 300 22 100 TOTAL 507,383 620,312 767,319 720,300 699,819 710,240 CAPITAL OUTLAYS: 56630 IMPROVEMENTS 6,900 56640 MACHINERY AND EQUIPMENT 1,642 1,642 10,095 56690 DEPREC. EXP. 266,895 271,998 276,713 56691 DEPREC.EXP.-CONTRIB-GEN GO 99,890 99,890 99,890 56692 DEPREe. EXP.-CONTRIB-COUNTY 56693 DEPREC. EXP - CONTRIB-INDIV. 485,969 485,040 495,907 56694 DEPREC.EXP- SUBDIV 25,085 25,071 25,071 TOTAL 877,839 881,999 897,581 1,642 8,542 10,095 TENTATIVE BUDGET ORDINANCE 2002.{)..! S 55 WATER AND W ASTEW A TER FUND PROGRAM: W ASTEW A TER UTILITY - LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMA TE PROPOSED DEBT SERVICE 57710 DEBT SERVICE-PRINCIPAL 1,145,853 1,145,853 1,187,986 57720 DEBT SERVICE - INTEREST 760,026 721,171 681,147 678,639 678,639 624,522 57730 BOND ISSUANCE COSTS-SRF 28,238 26,628 25,406 23,792 23,792 22,178 TOTAL 788,264 747,799 706,553 1,848,284 1,848,284 1,834,686 OTHER 59991 OPERATING CONTINGENCY 10,000 10,000 59581 TRANSFER TO GENERAL FUND 250,000 279,981 400,000 712,000 712,000 500,000 59587 TRANSFER TO R & R FUND 210,000 290,033 TOTAL 250,000 279,981 400,000 932,000 712,000 800,033 TOTAL COST 3,060,002 3,219,143 3,466,526 4,263,257 4,036,792 4,238,018 TENTATIVE BUDGET ORDINANCE 2002-0-15 56 WATER AND W ASTEW A TER FUND PROGRAM: W ASTEW A TER UTILITY J MANPOWER ANALYSIS NUMBER OF FULL-TlME/PART-TlME PERSONNEL POSITION 2000 2001 2002 2003 DIRECTOR OF ENVIRONMENTAL SERV 1 1 1 1 W ASTEW A TER PLANT SUPERINTENDENT 1 1 1 1 W ASTEW A TER PLANT TEAM LEADER 1 1 1 1 COLLECTIONS SUPERINTENDENT 1 1 1 1 UTILITIES LAB TECHNICIAN I I I I PLANT OPERA TOR A I I I 2 PLANT OPERATOR B 0 0 0 0 PLANT OPERATOR C 5 5 5 4 BIO RESIDUAL TECHINCIAN I I I I HEAVY EQUIPMENT OPERATOR I I I 0 W ASTEW A TER MAINT. TECHNICIAN 0 0 0 4 WASTEWATERSERV. WKR. 2 2 2 0 W ASTEW A TER PLANT TRAINEE 0 0 0 0 TOTAL 15 15 15 16 UBUDGET REQUESTED ONE ADDITIONAL SERVICE WORKER CAPITAL OUTLAY MACHINERY AND EQUIPMENT PH METER D.O. METER LAB REFRIGERATOR MOTION CONTROL TWO COMPUTERS $ 2,[50 [530 2[87 2528 1700 $ 10,095 TENTATIVE BUDGET ORDINANCE 2002..().IS 57 WATER AND W ASTEW A TER FUND PROGRAM: FIELD OPERATIONS - LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 313,350 324,573 360,818 324,922 371,208 371,904 51125 MISC PERSONAL COSTS 21,444 51126 MISC PERS BURDENED COSTS 51140 OVERTIME 11,636 14,922 12,052 20,000 17,605 12,000 51210 F.1.C.A. 29,551 20,366 27,856 25,775 28,232 29,415 51220 RETIREMENT CONTRIBUTION 34,284 41,646 47,354 48,449 60,811 83,066 51230 LIFE AND HEALTH INSURANCE 35,800 40,001 52,373 52,992 55,044 60,528 51240 WORKERS COMPENSATION 15,292 12,195 12,177 17,731 15,013 21,654 51250 UNEMPLOYMENT COMPENSATION TOTAL 439,913 453,703 512,630 511,313 547,913 578,567 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 247 10,000 14,517 15,000 52320 ACCOUNTING AND AUDITING 3,540 2,835 2,640 3,000 2,970 1,210 52340 OTHER CONTRACTUAL SERVICE 1,064 464 238 1,000 500 53360 VEHICLE REPAIRS 7,264 351 20,000 20,000 53370 GAS OIL AND DIESEL EXPENSE 5,485 16,519 11,170 7,000 8,800 8,500 53400 TRAVEL AND PER DIEM 1,053 2,301 1,485 3,500 3,032 3,000 53410 COMMUNICATIONS 2,146 2,697 2,563 3,000 1,711 3,000 53420 TRANSPORTATION 465 293 142 500 432 500 53430 UTILITY SERVICES 1,800 1,662 1,787 2,000 1,435 1,500 53440 RENTALS AND LEASES 145 497 1,290 500 580 500 53450 INSURANCE 53460 REPAIR AND MAINTENANCE 27,146 10,560 5,889 26,000 21,080 18,000 53470 PRINTING AND BINDING 303 113 500 78 500 53490 OTHER CHARGES AND OBLIGATIONS 4,160 1,506 1,607 2,000 2,542 2,000 53510 OFFICE SUPPLIES 813 48 53520 OPERATING SUPPLIES 8,619 11,879 9,349 10,826 9,100 15,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,083 2,280 448 500 520 500 53544 EDUCATIONAL DEVELOPMENT 1,868 1,950 1,949 1,500 53550 MISCELLANEOUS 3 TOTAL 65,086 53,895 40,836 92,276 68,746 91,210 TENTATIVE BUDGET ORDINANCE 2002-0-15 58 WATER AND W ASTEW A TER FUND PROGRAM: FIELD OPERATIONS J LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED CAPITAL OUTLAYS: 56620 BUILDINGS 40,000 56630 IMPROVEMENTS 35,000 86,25] 45,000 56640 MACHINERY AND EQUWMENT 4,]74 4,]74 56690 DEPREC. EXP. 3],964 38,584 35,563 56693 DEPREC. EXP - CONTRIB-INDlV. 64,526 66,8]5 69,]08 56694 DEPREC.EXP- SUBDlV 9,]6] 9,75] 9,668 TOTAL 105,651 115,150 114,339 39,174 90,425 85,000 DEBT SERVICE 577]0 DEBT SERVICE-PRINCIPAL 935 935 982 57720 DEBT SERVICE - INTEREST 24] 222 ]86 136 136 89 TOTAL 241 222 186 1,071 1,071 1,071 TOTAL COST 610,891 622,970 667,991 643,834 708,155 755,848 TENTATIVE BUDGET ORDINANCE 2002-0-15 59 WATER AND WASTEWATER FUND PROGRAM: FIELD OPERATIONS ~ MANPOWER ANALYSIS NUMBER OF FULL-TIMEfPART-TIME PERSONNEL POSITION 2000 2001 2002 2003 I I I I I I I I I I I I 2 2 2 2 I I I I 3 3 3 2 I I 2 2 0 0 0 I 2 2 2 2 I I 0 0 13 13 13 13 CAPITAL OUTLA Y $ 40,000 DEPUTY DIRECTOR FIELD OPERATIONS SUPERINTENDENT ADMINISTRA TIVE SECRET AR Y UTILITIES CREW CHIEF UTILITIES SYSTEM TECHNICIAN UTILITIES SERVICE WORKER CROSS CONN./RIC WATER INSPE. MECHANIC (VEHICLE/FLEET) METER READER LABORER TOTAL UBUDGET REQUEST ONE SYSTEM TECHNICIAN BUILDINGS: NEW BREAK ROOM!MAINTENANCE BLDG. IMPROVEMENTS OTHER THAN BUILDINGS: METERS AND METER CONNECTIONS $ 45,000 TENTATIVE BUDGET ORDINANCE 2002.().15 60 PROFESSIONAL SERVICES-WATER S 85,000 PROFESSIONAL SERVICES-SEWER S 25,000 IMPROVEMENTS - WATER TWO WELLS 500,000 IMPROVEMENTS. SEWER RECLAIMED WATER INST ALLA nONS FOR NEW CUSTOMERS S 40,000 BUILDINGS-SEWER MAINTENANCE/STORAGE BUILDING S 48,000 l1JNT A l1VE BUDGET ORDINANCE 2002-0-15 61 WATER AND WASTEWATER FUND PROGRAM: RENEWAL AND REPLACEMENT ~ LINE ITEM DETAIL 1999 2000 ACTUAL ACTUAL 2001 ACTUAL REVENUES 34361 INTEREST INCOME 38146 TRANSFER FROM W/S OPERATING 38401 DEBT PROCEEDS GRANT PROCEEDS-SJRWMD 36990 MISCELLANEOUS INCOME TOTAL DEDUCT EXPENSES: SUPPUES AND OPERATING EXPENSES: 53460 REPAIR AND MAINTENANCE 52310 PROFESSIONAL SERVICES CAPITAL OUTLAY: 56620 BUILDING 56630 IMPROVEMENTS OTIffiR THAN BLDG. 56640 MACHINERY AND EQUIPMENT TOTAL EXPENSES: SURPLUS (DEFICIT) FOR FISCAL YEAR FUND BALANCE BEGINNING OF YEAR 2002 2002 2003 BUDGET ESTIMATE PROPOSED 375,000 50,000 166,256 1,900,000 1,600,000 550,000 60,000 9,672 1,413,744 185,850 49,560 358,900 2,145,850 1,659,232 2,322,644 2,697,644 1,862,372 2,438,163 (2,193,611) 507,700 507,700 2,945,863 2,370,072 2,945,863 752,252 END OF YEAR REPAIR AND MAINTENANCE: RENEWAL OF FLORIDA SHORES WATER TOWER DEMOLmON OF PARK AVENUE WATER TOWER SLlPLINING SEWER LINE IMPROVEMENTS: WATER LINE EXTENSIONS WESTERN EXPANSION AREA AIRPARK ROAD REALIGNMENT-UTILITIES PORTION FIRE PROTECTION IMPROVEMENTS MACHINERY AND EQUIPMENT: 3/4 TON PICKUP TRUCK (FO REPLACEMENT) REPLACEMENT BACKHOE GASOLINE POWERED POWER SAW HAND HELD METER READING INTER. & CHARGER VACUUM TRUCK SERVICE TRUCK WITH HEAVY DUTY WINCH (SEWER) MAINLINE SEWER CAMERA LIFT ST A nON PUMPS (REPLACEMENTS) FERRIC STORAGE AND RELATED FEED SYSTEM IMP TENTATIVE BUDGET ORDINANCE 2002-0-15 $ 125,000 50,000 200,000 $ 375,000 $ 20,000 1,333,744 50,000 10,000 $ 1,413,744 $ 18,000 60,000 1,000 3,900 150,000 31,000 75,000 10,000 10,000 $ 358,900 62 THE REFUSE COLLECTION FUND REFUSE COLLECfION FUND PROGRAM: REFUSE COLLECfION BUDGET SUMMARY J 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED FEES AND GRANTS: 33439 RECYCLING GRANT 6,677 6,750 2,500 34341 REFUSE COLLECTION FEES 1,107,639 1,130,026 1,160,271 1,160,000 1,189,720 1,192,000 34342 RECYCLING FEE 139,469 142,252 145,967 145,000 148,594 152,000 TOTAL 1,253,785 1,279,028 1,308,738 1,305,000 1,338,314 1,344,000 MISCELLANEOUS REVENUES: 36110 INTEREST EARNINGS 29,459 40,546 30,285 25,000 10,000 12,000 36210 MISC. INCOME 1,197 2,210 2,081 3,500 4,300 4,000 36510 SALES/SURPLUS 5,050 3,137 TOTAL 30,656 42,756 37,416 28,500 17,437 16,000 OTHER SOURCES AND USES: 38110 TRANSFER FROM GENERAL FUND TOTAL TOTAL REVENUES A V AILABLE 1,284,441 1,321,784 1,346,154 1,333,500 1,355,751 1,360,000 APPROPRIA nON FROM FUND BALANCE 10,225 86,699 10,474 206,773 127,090 398,922 TOTAL REVENUES A V AILABLE AND APPROPRlA TION FROM FUND BALANCE 1,294,666 1,408,483 1,356,628 1,540,273 1,482,841 1,758,922 DEDUCf EXPENDITURES: 1,294,666 1,408,483 1,356,628 1,540,273 1,482,841 1,758,922 SURPLUS (DEFICIT) FOR FISCAL YEAR ( 1 0,225) (86,699) (10,474) (206,773) (127,090) (398,922) TENT ^ TIVE BUDGET ORDINANCE 2002.{).15 64 REFUSE COLLECTION FUND PROGRAM: REFUSE COLLECTiON I LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 427,507 415,003 424,067 444,224 424,125 512,014 51125 MISC PERSONAL COSTS 22,211 51126 MISC PERS BURDENED COSTS 7,576 51140 OVERTIME 11,291 7,753 9,575 1,500 2,487 1,500 51210 F.1.C.A 37,838 27,329 31,774 33,983 30,600 39,290 51220 RETIREMENT CONTRIBUTION 48,939 51,262 54,870 60,981 67,296 95,204 51230 LIFE AND HEALTH INSURANCE 52,430 59,878 65,205 86,952 66,468 86,808 51240 WORKERS COMPENSATION 30,760 24,530 36,849 56,560 47,879 96,840 51250 UNEMPLOYMENT COMPENSATION 1,208 TOTAL 608,765 586,963 622,340 713,987 638,855 831,656 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 2,250 2,370 5,000 5,045 5,000 52320 ACCOUNTING AND AUDITING 6,490 5,198 4,840 4,840 5,445 2,420 52340 OlHER CONTRACTUAL SERVICE 410,045 529,275 429,719 440,000 435,720 600,000 53360 VEHICLE REPAIRS 39,687 40,000 53370 GAS OIL AND DIESEL EXPENSE 14,761 32,879 27,790 25,000 18,018 25,000 53400 TRA VEL AND PER DIEM 170 1,027 7 700 500 53410 COMMUNICATIONS 190 340 435 400 404 400 53420 TRANSPORTATION 5,913 5,836 5,211 6,000 7,509 7,000 53430 UTILITY SERVICES 885 1,104 1,249 1,000 1,040 1,000 53440 RENTALS AND LEASES 493 737 938 1,000 956 1,000 53460 REPAIR AND MAINfENANCE 1,121 3,835 1,144 2,500 3,780 3,000 53470 PRINTING AND BINDING 1,616 671 1,000 95 500 53490 OlHER CHARGES AND OBLIGATIONS 26,587 37,308 51,489 50,000 73,664 10,000 53510 OFFICE SUPPLIES 147 53520 OPERATING SUPPLIES 14,558 14,850 10,123 10,000 10,945 12,000 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 59 917 53544 EDUCATIONAL DEVELOPMENT 1,000 500 53550 MISCELLANEOUS 371 22 50 1,090 50 TOTAL 525,343 636,347 532,967 548,490 563,711 708,370 CAPITAL OUTLAYS: 56630 IMPROVEMENTS 1,734 56640 MACHlNERY AND EQUIPMENT 122,400 123,145 18,000 56690 DEPREC. EXP. 50,554 50,515 47,900 56691 DEPREC.EXP.-CONTRIB-GEN GO 3,282 3,282 3,273 TOTAL 53,836 53,797 51,173 122,400 124,879 18,000 DEBT SERVICE 57710 DEBT SERVICE-PRINCIPAL 782 782 822 57720 DEBT SERVICE - INfEREST 218 176 148 114 114 74 TOTAL 218 176 148 896 896 896 leNT A llVE BUDGET ORDINANCE 2002-0-15 65 REFUSE COLLECTION FUND 1- ~ PROGRAM: REFUSE COLLECTION ~ LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED INTERFUND TRANSFERS 70581 TRANSFER TO GENERAL FUND 106,504 13l ,200 150,000 154,500 154,500 200,000 TOTAL 106,504 131,200 150,000 154,500 154,500 200,000 TOTAL COST 1,294,666 1,408,483 1,356,628 1,540,273 1,482,841 1,758,922 TENTATIVE BUDGET ORDINANCE 2002-0-15 66 REFUSE COLLECTION FUND PROGRAM: REFUSE COLLECTION , MANPOWER ANALYSIS NUMBER OF FULL-TIMEIPART-TIME PERSONNEL POSITION 2000 2001 2002 2003 I I I I I I I I I I I I 8 8 8 7 0 0 0 I 8 8 8 8 0.5 0.5 0.5 0.5 19.5 19.5 19.5 19.5 PUBLIC WORKS SUPERINTENDENT TEAM LEADER HEAVY EQUIPMENT OPERATOR EQUIPMENT OPERATOR MECHANIC SERVICE WORKER 1/2 STAFF-ADMIN. SECRETARY TOTAL CAPITAL OUTLAY MACHINERY AND EQUIPMENT: 1/2 TON HEAVY DUTY PICKUP (REPLACE 90 FORD) $ 18,000 TENTATIVE BUDGET ORDINANCE 2002-O.IS 67 ~ ~ h ~ THE STORMWATER MANAGEMENTfMAINTENANCE FUND STORMWATER MANAGEMENT/MAINTENANCE FUND PROGRAM: STORMW A TER FUND BUDGET SUMMARY ~ 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED FEES: 34353 STORMW A TER UTILITY FEE 739,888 753,693 775,285 790,000 797,027 810,000 TOTAL 739,888 753,693 775,285 790,000 797,027 810,000 MISCELLANEOUS REVENUES: 36110 INTEREST EARNINGS 23,938 32,164 24,901 20,000 10,000 10,000 36323 DEVELOPMENT FEES 2,391 36510 SALES OF SURPLUS MATERIALS 325 36990 OTHER MISC. REVENUE 1,236 733 160 TOTAL 27,565 32,164 25,959 20,000 10,160 10,000 OTHER SOURCES AND USES: 38110 TRANSFER FROM GENERAL FUND 6,869 1,178 TOTAL 6,869 1,178 TOTAL REVENUES A V AILABLE 774,322 787,035 801,244 810,000 807,187 820,000 APPROPRIATION FROM FUND BALANCE (27,598) (18,940) 14,194 116,876 67,501 302,614 TOTAL REVENUES A V AILABLE AND APPROPRIATION FROM FUND BALANCE 746,724 768,095 815,438 926,876 874,688 1,122,614 DEDUCT EXPENDITURES: 746,724 768,095 815,438 926,876 874,688 1,122,614 SURPLUS (DEFICIT) FOR FISCAL YEAR 27,598 18,940 (14,194) ( 116,876) (67,501) (302,614 ) TENTATIVE BUDGET ORDINANCE 2002.().IS 69 STORMW A TER MANAGEMENTIMAINTENANCE FUND I ..........'" j PROGRAM: STORMW A TER UTILITY LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PERSONNEL COSTS: 51120 REGULAR SALARIES AND WAGES 194,659 214,272 215,131 235,814 244,618 262,600 51125 MISC PERSONAL COSTS 11,866 51126 MISC PERS BURDENED COSTS 3,071 51140 OVERTIME 4,688 6,251 553 1,500 205 1,500 51210 F.I.CA 17,082 13,435 16,386 18,155 17,870 20,204 51220 RETIREMENT CONTRIBUTION 22,392 25,303 29,357 34,398 43,192 53,825 51230 LIFE AND HEALTH INSURANCE 23,633 28,755 32,031 43,452 38,599 42,966 51240 WORKERS COMPENSATION 17,977 13,728 5,588 8,882 7,513 10,492 51250 UNEMPLOYMENT COMPENSATION 7,150 1,414 TOTAL 287,581 301,744 300,460 357,138 351,997 391,587 SUPPLIES AND OTHER SERVICES: 52310 PROFESSIONAL SERVICES 10,054 32,009 93,743 10,000 25,157 25,000 52320 ACCOUNTING AND AUDITING 7,080 5,670 5,280 6,000 5,940 3,630 52340 OTHER CONTRACTUAL SERVICE 10,153 10,201 10,195 10,500 15,797 10,500 52341 CANAL MAlNT. TEMP. HELP 53360 VEHICLE REPAIRS 23,114 20,000 53370 GAS OIL AND DIESEL EXPENSE 5,189 10,862 6,416 6,000 4,400 5,000 53400 TRAVEL AND PER DIEM 534 453 2,060 2,000 2,680 2,000 53410 COMMUNlCA TIONS 285 380 350 400 395 350 53420 TRANSPORTATION 4,954 4,709 4,740 6,000 6,172 6,000 53430 UTILITY SERVICES 1,584 1,672 1,913 1,600 1,683 1,300 53440 RENTALS AND LEASES 100 606 418 500 44 500 53450 INSURANCE 1,000 53460 REPAIR AND MAINTENANCE 8,257 11,070 10,838 12,000 18,150 15,000 53470 PRINTING AND BINDING 1,557 666 1,500 1,500 53480 PROMOTIONAL ACTIVITIES 1,000 1,000 53490 OTHER CHARGES AND OBLIGATIONS 4,143 2,500 1,921 500 520 500 53510 OFFICE SUPPLIES 196 53520 OPERATING SUPPLIES 14,588 8,869 9,042 10,000 8,119 10,000 53530 ROAD MATERIALS AND SUPPLIES 990 53540 BOOKS, PUBS, SUBS & MEMBERSHIPS 671 1,456 545 750 681 1,000 53544 EDUCATIONAL DEVELOPMENT 946 800 815 1,000 53550 MISCELLANEOUS 6 56 52 50 50 TOTAL 92,465 92,169 148,459 69,600 90,553 105,330 eAPIT AL OUTLAYS: 56630 IMPROVEMENTS 10,000 40,000 56640 MACHINERY AND EQUIPMENT 60,000 2,000 151,500 56690 DEPREC. EXP. 152,672 156,335 158,949 56691 DEPREC.EXP.-CONTRIB-GEN GO 4,413 2,914 2,914 56692 DEPREC. EXP.-CONTRIB-COUNTY 1,447 1,447 1,447 56693 DEPREC. EXP - CONTRIB-INDIV. 56694 DEPREC.EXP- SUBDIV 70 TENTATIVE BUDGET ORDINANCE 2002-0-15 , STORMW A TER MANAGEMENT/MAINTENANCE FUND PROGRAM: STORMW A TER UTILITY J LINE ITEM DETAIL 1999 2000 2001 2002 2002 2003 ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED TOTAL 158,532 160,696 163,310 70,000 2,000 191,500 DEBT SERVICE 57710 DEBT SERVICE-PRINCIPAL 237,890 237,890 251,397 57720 DEBT SERVICE - INTEREST 173,787 162,804 151,224 138,923 138,923 126,144 57730 BOND ISSUANCE COSTS 2,281 2,137 1,985 1,825 1,825 1,656 TOTAL 176,068 164,941 153,209 378,638 378,638 379,197 INTERFUND TRANSFERS 70581 TRANSFER TO GENERAL FUND 32,078 48,545 50,000 51,500 51,500 55,000 TOTAL 32,078 48,545 50,000 51,500 51,500 55,000 TOTAL COST 746,724 768,095 815,438 926,876 874,688 1,122,614 71 TENTATIVE BUDGET ORDINANCE 2002-0-15 , STORMW A TER MANAGEMENTIMAINTENANCE FUND .."., PROGRAM: STORMW A TER UTILITY J MANPOWER ANALYSIS NUMBER OF FULL- TIMEIPART-T1ME PERSONNEL POSITION 2000 2001 2002 2003 STORMW A TER TEAM LEADER I I I I STORMWATER SKILLED EQUIP. OP. 1 I 0 0 STORM WATER HEAVY EQUIP. OP. I I 0 3 CANAL MAINTENANCE TECH. I 1 I I EQUIPMENT OPERATOR 3 3 5 2 1/2 STAFF 0.5 0.5 0.5 0.5 STORMW A TER MAINTENANCE WORKER 2 2 2 2 TOTAL 9.5 9.5 9.5 9.5 "BUDGET REQUESTED ONE ADDITIONAL MAINT. WORKER CAPITAL OUTLAY IMPROVEMENTS OTHER THAN BUILDING: CULVERT PIPE $ 10,000 BRIDGE BETWEEN NSB AND EDGEW A TER 30,000 $ 40,000 MACHINERY AND EQUIPMENT: BOOM MOWER FOR PONDS $ 24,000 DUMP TRUCK 48,000 BACKHOE 60,000 COMPACT PICKUP TRUCK 18,000 NEW COMPUTER 1,500 $ 151,500 TENT A TIVE BUDGET ORDINANCE 2002-0-15 72 G .\\_ ~ AGENDA REQUEST Date: August 26. 2002 <.) PUBLIC HEARING x RESOLUTION 9-9-02 ORDINANCE BOARD APPOINTMENT CONSENT OTHER BUSINESS ITEM DESCRIPTION Resolution No. 2002-R-22 Joseph and Cynthia Cvach are requesting vacation/abandonment of an unopened/unimproved easement and right-of-way for a total of 30-feet in width, known as Coquina Drive, west of Bradford Road. The subject site lies between two parcels which are owned by the applicant. BACKGROUND The Planning and Zoning Board voted unanimously at their August 14, 2002 meeting to send a favorable recommendation to City Council for the above referenced abandonment/vacation. Note - this is not a portion of the City owned and maintained stormwater system. The City has no future plans for o stormwater management that would impact this request. OWNER City of Edgewater APPLICANT/AGENT Joseph and Cynthia Cvach REQUESTED ACTION Abandonment/vacation of an unopened/unimproved easement and right-of- way for a total of30-feet in width. The subject site lies between two parcels, which are owned by the applicants. PROPOSED USE The applicant proposes to fence the Right-of-Way as well as the adjoining parcels. LOCATION Coquina Dr, West of Bradford Road. AREA .074:f: acre CURRENT LAND USE Unopened/unimproved right-of-way and easement. FLUM DESIGNATION Low Density Residential .0 ZONING DISTRICT R-3 (Single Family Residential) VOTING DISTRICT 1 cvach Created by bonnie '.. SURROUNDING AREA Current Land Use FLUM Designation Zoning District Vacant Low Density Residential R-3 (Single Family North Residential) R-O-W (Coquina Low Density Residential R-3 (Single Family East Drive) Residential) Single family Low Density Residential R-3 (Single Family South Residence Residential) Mobile Home Park Medium Density MH-I (Mobile Home Park) West Residential o ANAL YSIS Background: The subject property is an un-opened city right-of way. The applicant currently maintains the area. Land Use Compatibility: The proposed use is compatible with the surrounding residential properties. Adequate Public Facilities: The property is an unopened city public Right-of-Way. Natural Environment: There are no known environmental issues associated with this property. o Other Matters: Per Section 21.99.02 of the City of Edge water Land Development Code, staffhas prepared findings of fact addressing the following: 1. The consistency with the Comprehensive Plan's Objectives and Policies. The Comprehensive Plan does not specifically address this issue. 2. The effects, if any, on any planned or programmed expenditures of any public agency. This abandonment will not effict any known planned expenditures of any public agency. This property is not maintained by the City and there are no known issues regarding its abandonment. 3. An assessment of the effects on adjacent property. The applicant owns abutting property on both sides and would benefit from vacation/abandonment of this right-of-way. 4. A description of the adjacent land uses, zoning and site development criteria. See Surrounding Area section of this report 5. Other appropriate information. Code Compliance has provided a copy of Code activity for this address (attached). The Technical Review Committee recommended approval of the requestfor abandonment. o cvach Created by bonnie 2 - v' u o o 6. Certification that the current taxes have been paid. Property is a City right-o.f-way, which incurs no taxes, STAFF RECOMMENDATION Based on the recommendation of the Planning and Zoning Board and the lack of a need for the property to be incorporated into the City master storm water system staff recommends approval of the abandonment request. MOTION Motion to approve Resolution 2002-R-22 for abandonment/vacation. FINANCIAL IMPACT: (FINANCE DIRECTOR) PREVIOUS AGENDA ITEM: YES NO x DATE: AGENDA ITEM NO. Respectfully Submitted By: ~~-ru J:-.-1~J\ Robin Matusick Legal Assistant ~&'(. ~~ \. ' Kenneth R. Hooper "'\ U City Manager cvach Created by bonnie 3 ~ '^ ~/ ~ ~ - ",'" ~ ~ :g .....J ",~ ~ <:Iz ~ /", ~ ... (j ", ", ", ~ " ", ", , ", ",~", ",'" w ~", ", -.. o o o ''C u ~~ ~':\ THE CITY OF ED GE:WATER - POSTOFFICE BOX lOO;..EDGEWATER, FLORIDA 32132~OlOO. . ~ ~ H -: ':j .' : (.:;,t . Date: - 7/9/02 To:. . Darren Lear Fr()m: CodeComp'Iian~.' Subject. -Code activity of ~ement.located 1 North of 1600 Bradford. .. , , -. 12J19/q2 Mf: .CYa$ left Ii. meSsage ~th Code COD;1Pliance reql!estmg sQ~e01ie.fromthe citY to remove the. e . debris/garbage' he hadwllected'frOtll the.City's eaSement and placed it in the right-of..,wayfo~ pickup: . .T.' . . '. . called public worksaIid.iDfoJ;IDed them there was aebris in.the City's easement that'a resident'colleetea;the. . .' debmluisbeeni.l1thenght-of-~ayforseveralw~ks. . .... ..... '.' ...... _" ';., ." . .' '. . ..... . ~ .. "'. . . -. . . .'.. " 1!.4iQ2 detirlS" r~ved fro~ qty 'right~f-way.'" "" " ." i "..... .'.' .(". . .:' '. .' .3/18102 ~1z McBride called me ~ iItvestlgate' a'p~obl6n Mr.Gy~h w~:'iuMng'wiili illeg~ '~umping anci ..' ( "\ '. . ki<;ts drinking in the City's'eailement; lea,ving IniScellaneous.debrii '.The easement was well ~ed" '--' .' , . eX~t fortheplleofbott,les' and~ ~. ML C~aph had ~eft fof .thedtY: ~o ~> Sevetal{l~otos prthe . 'ease~nf~r~t$'en(see~attacheQ).. ., '~"'" . _ .... ",;; '~"".',. " ' :. . .. . ~ . . '. ". . . '. .".'" .; . o . '6t27/02.Patticia Drosten caDedCode' Conip1ian~ requesting .aIi,iJl(or;m~~~periainJng to the:City's, . .' " ~ent Io~ed 1 North ofi600 .Bradford.;J theiicaDed public Works and LeiSure S~ces to' ~.iftheir . d~entS had'lnairitain}ngtl:1c Citys' easement.: 'They bid DQ reoontofth~citY maintiUng~that easetneI}t ' .thiS)eai.:. ,.' ...,. '., ': : '.' ' ." ..... .' ~':' ".:" '..' .' "., '~. :'.' .' .' .'.'.., -' ..... -.' " ~., .' " ,'. '., . ., ~ : . 'j, ~. '# o u o ...~. '1l~ ~ ~ u o 3 - I ~ .02. PM I )4 r J./.. I ~ t;)0 /3,. 4J h,'" J o 3~ Ig--oZ,. rM Nor+J.." I (.; t;J C'J 12r"",J fc rd. lIArd +0 " 'v\A t' Co V;;...t.k po"" d ~"c.. - vp t;..... bl.iflc..L " y; l. (.. c. r /" I (. ,4,." .;; s." .f..r I (,. ~ . 'l~ '.. o C,4A JO ,'$,oUk IM.:S ~ d <..Jr,~ .0 ~. ~. ~ u o 3 -18 . o~ PM I )lC/"' /-1.. /~{) D i3 rt..i t; f'" J . o '. GRANTINGIDENYING RESOLUTION NO. 2002-R-22 A RESOLUTION OF THE CITY OF EDGEWATER, FLORIDA, GRANTING OR DENYING THE ABANDONING AND VACATING OF A PORTION OF AN UNOPENEDIUNIMPROVED 15 X 100 FOOT EASEMENT AND THE 15 X 114.63 FOOT RIGHT OF WAY LOCATED AT COQUINA DRIVE WEST OF BRADFORD ROAD, AS FURTHER DESCRIBED IN EXHIBITS A; PROVIDING FOR RECORDATION; PROVIDING FOR SEVERABILITY; REPEALING RESOLUTIONS IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE. o WHEREAS, the City Council of the City of Edgewater desires to abandon and vacate a portion of an unopened/unimproved 15 X 100 foot easement and the 15 X 114.63 foot right-of-way located at Coquina Drive west of Bradford Road, being more particularly described in Exhibit A (pages 2 and 3); and o WHEREAS, Joseph F. and Cynthia L. Cvach, the applicants, have complied with the provisions of Chapter 21 (Land Development Code), Article IX (Application Procedures), Section 21-99 regarding the provision of certain information in connection with the application; and WHEREAS, pursuant to Section 21-99.02 (Procedures) of the Land Development Code of the City of Edgewater, and the requirements contained in the Florida Statutes, a Notice of Public Hearing before the City Council was provided by regular mail to owners of real property abutting the Roadway and all owners of the property within three hundred (300) feet in all directions of the Roadway; and WHEREAS, pursuant to Section 21-99.02 (Procedures) of the Land Development Code of 0 the City of Edgewater, and the requirements contained in the Florida Statutes, a Notice of Public 2002-R-22 1 ';- u o o Hearing was published one (1) time in a newspaper of general circulation in the City of Edgewater by an advertisement that was published in the Observer on Wednesday, August 21,2002; and WHEREAS, pursuant to Section 21-99.02 (Abandonments) of the Land Development Code, a sign setting forth notice of the public hearing before the City Council was posted upon the Roadway; and WHEREAS, the City Council of the City of Edgewater finds that said application and supporting documents are in accordance with the requirements of Chapter 21 (Land Development Code), Article IX (Application Procedures), Section 21-99 (Abandonments) and that the requested action is consistent with the City of Edgewater Comprehensive Plan. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater, Florida: Section 1. Authority. The City Council of the City of Edgewater has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes, and Article IX (Application Procedures) of Chapter 21 (Land Development Code) of the City of Edge water. Section 2. Abandonment and Vacation of the Roadway. The City Council of the City of Edgewater, Florida, hereby abandons, vacates and renounces any rights in and to the unopened/unimproved 15 X 100 foot easement and the 15 X 114.63 foot right-of-way located at Coquina Drive west of Bradford Road, as further described in Exhibits "A" (pages 2 and 3). See Exhibit "A" (pages 2 and 3) for further legal description and sketch of subject property. Section 3. Recordation. A certified copy of this Resolution shall be filed with the V olusia County Property Appraiser and duly recorded among the Public Records of V olusia County, 2002-R-22 2 '. Florida. Section 4. Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. o Section 5. Effective Date. This Resolution shall become effective immediately upon passage and adoption. After Motion by and Second by the vote on this resolution was as follows to grant/deny the abandoning and vacating of the subject property: AYE NAY Mayor Donald A. Schmidt Councilman James P. Brown Councilman Dennis A. Vincenzi Councilwoman Harriet E. Rhodes Councilwoman Judith Lichter o o 2002-R-22 3 -;; u o o PASSED AND DULY ADOPTED this ATTEST: Susan J. Wadsworth City Clerk For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Scott A. Cookson, Esquire City Attorney Foley & Lardner 2002-R-22 day of , 2002. CITY COUNCIL OF THE CITY OF EDGEW ATER, FLORIDA By: Donald A. Schmidt Mayor Robin L. Matusick Legal Assistant Approved by the City Council during the Council meeting held on the day of , 2002 under Agenda Item 4 A~Pr 'TO (b f.. ~(\i) OI\W LEGAl_ DESCRIPTION " The ~est 100 feet of lot 7, of the Hatch ~omestead according to the map or plat of said subdivision that is on file with and recorded in the office of the Clerk of the Circuit Court of Volusia County, Florida, in Lap Book ), page 81; Subject to an easement along the Southerly portionO said property for road or the right-of-way purposes, fifteen (15) feet wide, said easement being reserved and hereby dedicated to the use of the public forever. SURVEYOR'S NOTES: 120308 0001 C DATE D 6 /4 / 9 0 TH E ABOVE (I) AS SCALED FROM FLOOD INSURANCE RATE MAP DESCRIBED PROPERTY LI ES IN FLOOD ZON E X . (2) ALL SET COR/'\ERS ARE 1/2"IRON RODS WITH PLASTIC CAPS STAMPED L.S. 3450 UNLESS OTHERWISE NOTED. (3i ALL ELEVATiONS SHOWN HEREON ARE BASED ON (4) ALL BEARINGS AND DISTANCES SHOWN HEREON ARE PLAT UNLESS OTHERWISE NOTED. 15) UNDERGROUND UTILITIES AND FOUNDATIONS NOT LOCATED. (6)TH1S SURVEY WAS PR.EPAREQ WITHOUT THE .BENEFIT OF AN A3STRACT. ( 7) 11-lE SURVEY SHOWN HEREON I S NOT C OVER ED BY. PROFESSIONAL LI ASI L1TY IN SURA NCE, (8) ALL ANGLES SHOWN HE~EON ARE FIELD MEASURE.D. LE.GAL DESCRIPTION PER O.R.B. 118, ffi528. (9) SEE SHEE.T30F3 FOR DESCRIPTIONS BY UNDERSIGNED FOR PARCELS la2. LEGEND ., = I . . = _If. llf\ N I:- M.H. = I Af\H l ?/? = "POWER POLE CHD. 8RNG.= CHOiD SEARING 10.00 = EXISTING ELEVATiCN :EL.= TELE?HC:\E rllSER O. ::l.3. = OFFiCI~L ;;ECC"D SOOK AJt =CO:\C. AIRCO.\JITiC:\If\G ?~J. w.F. = WC00 FENCE I HfilfB"f CfRTIFY : THAT "THIS "'J.~P OF SURvn" MffTS THf MIKIMUM TfCHlilCAL STAI"(DARDS SfT FORTH BY THE FLORIDA SOARD OF ;::;CFfSS 10l<A L SU"l\'EYORS At<;) 'oIAP;:fRS II< CHI:.PTrR 61 G 17-6, FLORIDA ADMI/ofISTRATIVE CO~E , PURSUAnT TO SECTIOIl 472.027, FLORIDA STAnIT ES , J....J :S T'lUE AI<D CORRECT 10 THE BrST OF MY KJ<O'NLEDGE A"D BEL I E F ~S RECr"TLY SURVEYED A"D PlATTED Ur<U€ll MY OIREC"[IOI(. ALL THE FO'lEGOIl<G SUBJECT TO ~"Y DEDICATIO"S, LIMITATIONS, RESE.RVATICI<S, RESTRICTIOIIS OR rl.SEMEtolT S OF RECORD. NOT VAll:) WI11-l0JT THE SIGNATURE AND THE" ORIGINAL RAISED SEAL OFA FLORiDA LICENSED SURVEYOR AND MAPPER ... DATE ORDER NO. ES. PG. TYPE OF SURVE.Y and I a r REVIS IONS 11/20/2001 3~O-51 BOUNDARY SURVEY. (VACANT)" ..' ... - , 5/ 14 /0 2 33/50-51 SPECIAL PURPOSE SURVEY TO SHOW PARCELS 182- '. SEIN.G THAT PART OF .COQUINA DRIVE TO BE VACA TED. 0-- CERTIFIED TO: JOSEPH AND CYNTH IA CVACH ~4V-~/ RAY OND A. FORARE JR,I?' 3450 Pro!es'Stonal Survevor and Mapp. r NO. STATE OF FLORIDA SCALE FORARE LAND SURVEYING I" : 30' 1608 PINE AVENUE DElA N D FLORIDA 32724 SHEET IOF 3 ;a 8 6- 7 34 - 4 245 386-42.7.Q852 .' c= CALCUL.4TEJ M= MEASURED P. = PLAT D. = DEED FD.= FOUND I.?=IRON ?IPE I. i'l.=i RON ;;'OD NID = NAIL B DIS K D. H.: OF-ILL HOLE T Y P. = TY?IC~'L 1/'''' WATER WE-E R p. U. B. D. E SMT.= ?U311C UTI LI TY a DR,':.INAGE EASEI/.ENT ? C. = POiNT OF CURVE P.C. C. = POI NT OF COMPOUND C URV E ? R.C. = POINT OF REVERSE CURVE P.T. = rQlNT OF TAI\G~NCY P. C.? = FERMAI\ENT CONTROL POIN T P. R.M.= ?ERt,';.r-;Eta F.EE"Ei=iEf\CE MO.'\ur/,ENT C.M. = CONC"ETt: MO,'\Ut.:,ENT C.3.S.: CONCRETE aLOCK STUCCO C.T.V. = C~=lE TELEVISION RISER CLF. CH" "K FE 'C- C. B.: COt\CRETE SLOCK COl. : COLUMN COVO.: COVERED 0 R/W = RIGHT OF WAY PVMT. : Pt.\'EMENT R.P. : 'RADIUS POlIn ~ = CENTERLINE R = RADIUS A = DELTA ANGLE A = ARC LE.NGTH ,., . 0 E m.5M1P,HO 10. ( TOP BENT O.l2'S) - (J r o ~ 0'1 o CD o o r ^ o ~ CD -..I "U C) ~ o ~J:1l 1>1>1> "U ~:tl CD2~ 8 Vio ^ J:"TI ("lor - ~o ."u fT'I ~ ~0~0l CD fT'I . -1> o FUS/14/0 Z SET I.R. C) J: ~ (/) ~ 1> "U F;l.1tO LOT 14 ~. .. @ = 89042'30"M. @ = 900 I 7' 30' M.: Fll.SJ9'I.p. NO 10. GoIS'N Fll. R AI L ROAD SPIKE RH V2' LP. NO 10. ) NOR H 165.00' P. a M. oveth.od .1.... "7 WEST 100'OF LOT 7 VAL A rvT 165.od P. aM. \ FU 5M1Jl. LB .3S19 roa'S.,O.3<W, ftl s'O.... <;'.11: NO o. 0.43''01'. 0.30' N. WOOD f"R~ , HORSESHOE F'lT~ I '-El ~ll' ) TYP) "l:J LZ _ \ 0 0 ... ... 8 - !" 0 0 ~ 0:> ~ o 1l;;!'-fJ 6.3" @ SET I.R. "L '. r 0 ~ .. 9 0 o. ~ CD "U 1> :0 ~ J: 1> 0 ~ "TI (") J: r in- 0 ~ J: 0 -..I ro.~'I.R. 165.00' (/) L.B.;;! S9 9 p.al4. ~ 2: fT'I 0 1> ~ 0 ~ "U (") -- ~ r c 0 Ol fT1 0 CD LOT 7 EXCEPT'THE W'LY 475' (O.R.S. 3147, PG. 04061 ro. ~'I.Il..e.CAP NO I D. EDGEWATER R D..7 .5 I-tEET 2 OF 3 SURVEYOR'S DESC R I PTION S o PARCEL 1 A part of a 15 foot wide easement for road right-of-way of Coquina Drive, City of Edgewater, Florida, being more particularly described as follows: The Southerly 15 feet of the West 100 feet of Lot 7, HATCHE'S HOMESTEAD, as shown on Map in Map Book J, Page 81, of the Public Records of Volusia County, Florida. PARCEL 2 A part of a 15 foot wide road right-of-way of Coquina Drive, City of Edgewater, Florida, being more particularly described as follows: o The Northerly 15 feet of the West 114.6J feet of Lot 6, HATCHE'S HOMESTEAD, as shown on Map in Map Book J, Page 81, of the Public Records of Volusia County, Florida. o SH EET 3 0 F 3 ( '-' '-> o '., ,.~- . AGENDA REQUEST Date: August 27. 2002 PUBLIC HEARING 9-9-02 RESOLUTION ORDINANCE BOARD APPOINTMENT CONSENT OTIlER BUSINESS ITEM DESCRIPTION Tanya B. Girvan, owner of No Name Saloon is requesting a Special Activities permit for Biktoberfest. BACKGROUND The event is scheduled for October 11, 2002 through October 20, 2002, with the hours of operation being from 12:00 p.m. to 9:00 p.m. Outdoor music will be provided, as well as approximately 15 vendors selling food, drinks, and arts and crafts. The applicant is requesting the Police Department provide two (2) officers on October 18,2002 from 1 :30 p.m. to 6:00 p.m. as well as the closure of Boston Avenue from 106 to U.S. Highway 1. The applicant is aware she will be responsible for any law enforcement and clean up expenses the City incurs during this 10-day event. The applicant has requested that Boston Avenue be closed from 106 to U.S. 1 October 17, 2002 to October 19,2002 from 4 p.m. to midnight. Property owners within SOO-feet have been notified of the public hearing. STAFF RECOMMENDATION The TechnicaJ Review Committee has reviewed the application and recommends approval of the special activities permit to allow the No Name Saloon to have Biketoberfest activities from October 11, 2002 through October 20, 200 1, as well as the closing of Boston Avenue from 106 Boston Avenue to U.S. 1 October 17,2002 to October 19, 2002 from 4 p.m. to midnight, based on the condition that the applicant fully complies with Section 21-37 (Special Activity Requirements) of the Land Development Code and Ordinance 2002-0-04 (Noise Ordinance) and that all outdoor entertainment/amplified sound takes place between the hours of LOO p.m. and 9:00 p.m. only. ACTION REOUESTED Motion to approve the special activities permit to allow the No Name Saloon to have Biketoberfest activities from October 11, 2002 through October 20, 2001, as well as the closing of Boston Avenue from 106 Boston Avenue to U. S. 1 October 17, 2002 to October 19, 2002 from 4 p.m. to midnight, based on the condition that the applicant fully complies with Section 21-37 (Special Activity Requirements) of the Land Development Code and Ordinance 2002-0-04 (Noise Ordinance) and that all outdoor entertainment/amplified sound takes place between the hours of 1 :00 p.m. and 9:00 p.m. only. FINANCIAL IMPACT: (FINANCE DIRECTOR) PREVIOUS AGENDA ITEM: YES NO x DATE: AGENDA ITEM NO. By: '.~ rl}l..-r;> . Robin Matusick ~ Legal Assistant ~"--&.~ ~1~ ~.~. Kenneth R. Hooper J City Manager ~A-n?n?_ Nn nllmp ,,"lnnn .:+>/2i Xl. QU ~'l- . t:A .OOo~ CITY OF EDGEWATER SPECIAL EVENT APPLICATION This application must be completed in its entirety and submitted to the Planning Department at . least 6O-days in advance of the activity. Incomplete applications will be returned to the applicant and may delay approval. NOTE: SITE PLAN MUST ACCOMPANY TillS APPLICATION u FEE: $150/day zq " 1-09- ~ tL r> . Date Applicant Name: \ f\".3'<) ~ '-J ~\ Q~C\1 0 Sponsor/Organization Name: N C) NAN 'f ~ QJ C)C) i:J Applicant/Sponsor Address: d..,~ \ S, $ ~ d.~ e.,,^- J~ rQ Address/Location of Event: .5 C-\. ~ . . '18 r I\"() Cf1.~l Local Contact Telephone Number: (.) f) \0 . '-\ I-D Emergency # Name of Event: ' ~\ '( --e..- -\-0 beQfc~+ \ D $ ~\.! '5 '-.& '\ -Th () -eJiooR 5 .~ Sake Description of Event: ' e ~ Date(s) of Event: t ~ -6J.. -OJ.-- Time(s) of Event: . Set-upfTear down dates: (if needed): J () - j{) - 0 A. Expected Attendance: \..)()O ~ J H.n--JJI~ ;p Will adinission be charged? ( ) Yes. v)No ' Will outside live/recorded music or sound amplification be used? (~eS-HourS? ~ ( ) No Will vendors be at the event? (~es ( ) No How many? IS- If yes, please check the following that apply: / Food L/ ' Alcoholic beverages v', Soft drinks 7 Arts/Crafts I~r - CJ n - /6-J1 -02 o . Other (specify) What equipment will be required/used? Check all that apply. Water / Electricity o Barricades (How Many?) (How Many?) ~ Trash Cans ;10 Special Event Application5-1-02 1 dJ J C\ 0.... "C'- .. \.) (' '-y\) \.. ~- ~ j '" ~, !". Which of the following will be used? Banner Booth _ Other (specifY) The following s}\all accompany this application: . . . . . V Plan submitted to reflect location and nUmber of vendors, .parking layout, 7 and sanitary fucilities. _ A letter stating the applicant acknowledges that they are~cially responsible for all additional services provided by the City which may ~chide,' but are not limited to the following: trash pick up, utilities, code enforcement, law enforcement, etc. The applicarit shall post a bond or provide insmance in theamountof: $200~OOO.OO to hold the City haimless of any and all liabilities. Submittal of a listing of all affected property owners within SOO-feet (listing to~clude names and addresses ofall owners and list maybe obtained from the V olusia County Property Appraisers Office). Type of organization: Tax Exempt # Name of Organization or beneficiary Federall.D. #59~573ljtdJ3 Tax#-...~37"#T;D-3 ~() Individual' SS # 7'1-'CJ9()Q67r2:::;cfI / - c-- If you are requesting City assistance with your event, pleaSe describe: I\)-e ~~ ce 5 Xo. (; L 7 o t/ .. - ~ -:/ o Temporary Tents Fireworks/Pyrotechnics Temporary Signs Canopy Amusement Rides Portable Restrooms (How Many?) ~ Non Profit. Charitable . . For Profit .(9,z Special Event ApplicationS-I-02 2 "",1':1 ~ . Road closures (list street name( s) and date( s) all streets closed for an event must be reopened within 30-minutes of the end of each day of the event. . -r; -I lIJo (A loJ /J e .N ICF /fui/: +t/~f~Y~;t/~* J()~ -fr> UQL 0 The applicant shall comply with all requirements contained in Section 21-37 (Special A(1tivity Permit Requirements) of the Land Development Code and Chapter 10, Article ill (Noise) of the City of Edge water Code of Ordinances. If sound amplification is associated with this event, I agree to monitor the sound level so that it remains within the limits of the City Code. Ifvalid noise complaints are received, I agreeJo _ reduce that noise to.a satisfactory leveL I further understand that if reducing the noise does not control citizens' complaints, the source of the noise will be terminated. . ..... S~Ofapp~~~~M~~.Date: .~)-t)~ o .~~;,::-.!' o Special Event Applicati0n5-1-02 3 .. t.'-~ .. .,. c~ <1 ,~oo~ G1(~ w s~~ ~ ~'If\(~~ ('YM'--tljLJrv'" ~ (~~~~ \J ~~L'-Pn-- Qx:J-~ ~~~CYi"--;Q&' C ~c;D ~ JLyt-~j,,_~_Q_ ~ ~ ~Y~~iili ~~~~ J~~ do S-~"'- '1: ~ ~,< ~~-'\t'0-\j , o \ 0 ~)__~~ . ~~~ ~'D0~/ o ". ';'-~ .. .~(0 \D~~J-{Y~ .:;J.\ .B,?--/-()~ o n\b~C~ \s~ . )U:. '.. ._~S ...~ . ..~. ~Qj) '1J} ~ It\~. - 00-(, ,;-.,. ,-; :", . v . . ~. -- ..~'-:>__ "'C' :,_, -- ..........m.- -. ... ~~ ..~.... . 0 .. -...-...-... -...--. ......~. '--... ,-.." .--..-.---......--.....- - --............- _.. ,___. u_ hn Ji l,n "'n,. .. ...... '.. nh....... _.....-- ... 'nhn . .n_ '.. .., ...... . .......:~x.(;~~~f:~L!efe,~c>-fe.. , . 'n ,n . ..n.(/'., ....n'n. .--..--7"e .n.. . n' ...n... n.._.. _ ...._. , -.... .. _0..""_+. ..._ ".__.. ... _ ._._. ._...,._ ____........_~ ..__.. w_....,_.. -- --.", - .."... ~..._, u -.. ...... "-" -. ....---... _ _.',__ _....._..._.__.._ .... ... _.__w.. _....._____ ......____u_. n. ...__._. '__._u._ ...".__ --. "___On.. -.--.-, "'w "_+ __'__n__ ... '___0' U_._ 'U'__.__..+.. _..._........_ __ .. . U..__.___ W'..."_ ....____. ....... _ __.. '"__.'__"__ .,_.... . . ",;' .~. .. . '... .... --. ..,: . .' - , "w _"';"~ .... ':"':'_'.-H", '0 . c.:.~~....::~ :.. .<~j~:..~.~i.~ :r-'" :.~1. '. - '.' , ') .~ :'n~(~:'''J u o o ~ .. '" NO NAME SALOON 2001 S. Ridgewood Axe Edgcw[ller. FI :i21-+ I August 6, 2002 Fage Shawver 1142 Volco Rd. Edgewater, FL 32141 Mr. Shawver, ~. I Tanya B. Girvan, representing the No Name Saloon and Girvan Enterprises would like to ask for your permission to utilize your property located at 103 Boston Rd, Edgewater, FL 32141 for parking duririg the annual Biketoberfest Event taking place from October eleventh until the twentieth. The No Name Saloon and Girvan Enterprises would assume all responsibility and liability of the property during it's usage by the company. Please sign below if you agree to allow us to use your property durmg the above stated dates. Thank you. Sincerely, Tanya B. Girvan Co-Owner ~~~j Fage S awver ./ NO NAME SALOON 2001 S. Ridge\\"ood AH~ Edgc\Yatcr. FI 321-i 1 August 6, 2002 w. McCallister 1801 Tatum Rd. New Smyrna Beach, FL 32168 Mr. McCallister, I Tanya B. Girvan, representing the No Name Saloon and Girvan Enterprises would like to ask for your permission to utilize your property located at 2010 Ridgewood Ave, Edgewater, FL 32141 for parking during the annual Biketoberfest Event taking place from October eleventh until the twentieth. The No Name Saloon and Girvan Enterprises would assume all responsibility and liability of the property during it's usage by the company. Please sign below if you agree to allow us to use your property during the above stated dates. Thank you. Sincerely, Tanya B. Girvan Co-Owner CV-~IO ?/~~~<-~L 0, W. McCallister t o o o }:~E~co;~~~g;:/!flO;;' UTILITY POLE 6'Wly CORNER OF CONCRETE 0.5 'Sly 1.0'WIy 01 - I'<) l[) " WOOD' l FENCE -- - ) - :) "" ~ -~ ~<.:> .... Q Ct~ :) ::---- o~ - a ~~ :) a """- <i. J:O 0..2: l/)<C <I: .~' { ) Q' ::--- o c g ::- t f ltJ1. .::JC}' r M/ I C:;y' . REC 1,{2" EMT I .:tI ~ FENfT CORNER I 0 ~ 0.1 rN/y a.3'Ely' ~ ~o- UT1UiY POLE ~ l'Nly a.S'E/y 85. 04 '(M)I \" I \ 251.J7'(P) , \ w. I ~ U. I l~ ~ Z I \ W 1 ~ \ ...J I. \~I 0 \ c:J 10> \ I~ Lu J: i- \ Ul II") U Lu \ I :z: Q: ,+1 I 0 U I (,) z \ 0 C() I 0 ~ I') (.) . .' .8 (:) ~ \ ~~1 ozD:: t-.io(5J ,.;-0 I-STORY FRAME RESIDENCE # 1 06 -; :;.. t Oc6~ 29.3' ------------ . .'.. ~ .. ~ ::---- <0 a c:i a <'\I A!e EASTERLY 85' OF WESTERLY 210' OF LOT 22 wo FENC 98' - WEST 1 25' OF LOT 22 2i~ .~ ~ . WOOD FENCE ~~ fl ~ }U '" 9 <'\I. '<:t <0 <'\I V) 8 o ,~ ~~~. !CJ".:" X X xX: ~X i :.",... ~~f() le-l- l.J... 1 o,o'x 1'2.0' 2 CON~RjtS PAD o ~ EASTERLY 85' OF WESTERLY 210' OF LOT 21 ,...--- I . u:;, I'.~x.~. .~ 0::.. '..~g~ I ~..~ .~~ ~~.. Il"iUJ~ \ ~~ -60 u I . 85.00'(D)(M) L...... .... _---------------~--________~____I~k_ .~ STEPS"" -- a.o'x 12,0' t~W~G J.J'x7.0' ~WJC& u; t.: Z Lu u.. \~ :. .~ "- 125.00'(D)(M) '" . ~---------- ---------- --~ u. -----------------~-------~---- - \ ~ (V .11-{ (j l?rJ ,\ 'd/7J~-;-zior(J~" ~9.7.XI2,O. REC 18" IRON ,CONCRETE PAD ROD 0 CAP ~#~ LIGHT 2599" J- (POLE 125.06'(M) 6 N61"35'40"E 00. 06 '(M) N6r35'40"[(P1200.00'(D) // ... .. t<) ... ... PARCEL ACRES ~ 0::' .QU' ,Z lXlQ ~ Coc. tO~. .--~ U I _---'--.J TOTAL 1.41 i: 85.04 '(M) REC ~" X ~" CONCRffi ) MONUMENT WITH IRON ~ CJ --\ ~ o ~ <:::... I \ c:.J rttb\ 2:): ~ <0 b~ \) L/Ld~"l ~Q \' ?~1+0 EST 200' OFL01 -.J CJ 20 v en l] ~ [Y J-~ W ...Jw Oz 0.::J t- :r:z <':>0 :J f*fiP S)<?Jij IJ:eJ \ILJ [/~'] W ...Jw Oz 0._ ~~T V j 3oJ,~;/' J , WOOD FENCE WOOD ENeE 199. 98tM) 200.00'(0) S6r38'07'W 561. J5'40''W(P) REC 4" X 4" CONCRETE lAnNI/UFNT WITH IRON ROD 4' o o o ~ ,.C AGENDA REQUEST Date: August 20, 2002 PUBLIC HEARING X ORDINANCE RESOLUTION BOARD APPOINTMENT OTHER BUSINESS CONSENT ITEM DESCRIPTION An appeal of the Technical Review Committee (TRC) denial of the proposed site plan for the expansion of Coastal Tire, located at 1701 S. Ridgewood Avenue. BACKGROUND In June of 2001, the applicant appeared before the Planning and Zoning Board for numerous variance requests for the partial replacement and subsequent expansion of an existing commercial structure. The Planning and Zoning Board denied the applicant's requests and the appeal of this decision was heard by City Council on August 6,2001. City Council granted the appeal of the variance requests which consisted of the number of parking spaces, setbacks, and landscaping, and the site plan continued through the customary administrative review process. The applicant submitted a final site plan for review on February 28, 2002. The submitted site plan is consistent with the granted variances, but exceeds the Land Development Code in other areas. On August 21, 2002 the TRC denied the applicant's request for site plan approval based on unresolved issues concerning a driveway addition on U.S. 1 and proposed replacement signage which exceeds the requirements of the City's Land Development Code. The applicant is requesting Council overturn the decision of the TRC and approve the requested site plan and grant a variance to the Land Development Code concerning driveway spacing and the number of signs on a commercial site. STAFF RECOMMENDATION The current structure (Coastal Tire) is a non-conforming site due to several site constraints and has been the source of numerous code complaints. Staff encourages the upgrade proposed by the applicant and has reached a compromise on many issues but cannot support the applicants request for a waiver of driveway separation and signage. Staff believes the City's Land Development Code is applicable in this issue concerning public safety related to driveway spacing and the aesthetics concerning the reduction in signage at commercial sites. Staff recommends denial of the request to overturn the TRC decision of August 21, 2002. coastal tire Created by bonnie .., ~ MOTION Motion to deny the request to overturn the TRC decision of August 21, 2002. FINANCIAL IMPACT: (FINANCE DIRECTOR) PREVIOUS AGENDA ITEM: YES NO X o DATE: AGENDA ITEM NO. R7J;; ~d By Darren Lear Chief Planner ~fry:-~~l Robin Matusick ~ Legal Assistant ~~ City Manager o o coastal tire Created by bonnie 2 u o o :;" . . ~ THE CITY OF EDGEW A TER DEPARTMENT OF PLANNING AND DEVELOPMENT 139 East Park Avenue, Edgewater, Florida 32132 904-424-2412 I 1::'; i ~ CITY COUNCIL APPEALS - APPLICATION OFFICE USE ONL Y 8fZI {a2 CASE No...f)f.-Da 0 ~ DATE OF DECISION: SIGNATURE OF OWNER: DATE: g. 2/--0 2- DATE: &j,ZI/02.- . ~ . ./" PLEASE SUBMIT YOUR APPLICATION ACCURATELY WITH A COMPLETED CHECKLIST AND ALL REQUIRED ATTACHMENTS - REV. 4/98 a:\appls.app ,,::".., FOLEV:l,.ARDNER MEMORANDUM " CLIENT-MATTER NUMBER 025581.0101 TO: Ken Hooper City Manager, City of Edgewater OO&@&nw~@ -. AUG f ~20az . ~ITY ArroRNEY - FROM: Scott A. Cookson City Attorney, City of Edgewater DATE: August 14,2002 RE: Coastal Tire Site Plan It is my understanding that the subject property adjacent to U.S. #1 has an existing two story masonry and frame building. It is also my understanding that the property has two full access points to U.S. #1 as well as one existing pole sign. Further, it is my understanding that the developer desires to make improvements to the property which include (a) a significant expansion of the two story building, (b) the relocation of one of the driveways along U.S. # 1, and 0 (c) the removal of the existing pole sign and the installation of two new pole signs. Subsequent to the construction of the existing site, the City enacted a Land Development Code which imposes certain restrictions which conflict with the proposed site improvements. Based on my understanding of the proposed improvements contemplated on the site and based on my review of Florida law and the applicable provisions of the Land Development Code, I am of the opinion that the expansion of the existing building on the site, together with the additional improvements contemplated for the site, would constitute a substantial enough change to the site to require that a) the access points to the site comply with the existing Land Development Code, particularly Section 21.52.02, and b) all pole signs on the property comply with the existing Land Development Code, particularly Section 21-61-03. Please do not hesitate to contact me should you have any questions. o 006.266296.1 FOLEY & LARDNER (; o ';'b g. The flag of the United States shall be displayed in accordance with the protocol established by the Congress of the United States for Stars and Stripes. All other flags shall conform to the requirements of Section 21-61. h. Holidaylights and decorations with no commercial messages between November pt and February pt. 1. Works of art that do not include a commercial message. J. Two open house flags, not exceeding fifteen (15) square feet each in area, displayed during inspection times for model residences. 21-60.06 - Variances Variances to the requirements of this Article may be granted by the Planning and Zoning Board in conformance with the requirements of Article IX. SECTION 21-61- ON-SITE SIGNS 21-61.01 - Construction Signs a. One construction sign, including the names of persons or firms furnishing labor, services or materials to the construction site, shall be allowed for each project where a building permit has been obtained for the project. b. Such sign shall be removed no later than the date of issuance of a certificate of occupancy. c. No such sign shall exceed thirty-two (32) square feet in area. 21-61.02 - Development Signs. a. One sign, not to exceed sixty-four (64) square feet in area for nonresidential projects or forty- eight (48) square feet in area for residential projects, may be permitted on each site for which a site plan, or subdivision plat, has been approved. b. A development sign permit may be issued for no longer than one (1) year. However, the Building Official may renew the permit, if it is determined that promotion of the site is still active. o 21-61.03 - Pole Signs a. Pole signs shall be limited to two (2) square feet of signage per one (1) linear foot of addressed building frontage and shall not exceed 60 square feet, except as provided in Section Rev. 1 DID 1 (policesProcedures/LandDevelopmentCode) VI-4 ~, 21-61.07. b. Pole signs shall be a maximum of twenty feet (20') high with a minimum nine foot (9') clearance above the ground or sidewalk. No pole sign shall be located closer than fifty feet (50') from any existing pole sign. o c. Except for shopping centers as described in Section21-61.07, there shall be only one (1) pole sign per parcel. d. The sign area shall be calculated to include the outside edge of the sign cabinet or frame. e. Except as provided in Section 21-62, a pole sign shall only be used to advertise a business on the same site. 21-61.04 - Ground Signs a. Ground signs shall be limited to two (2) square feet of signage per one (1) linear foot of addressed building frontage and shall not exceed sixty (60) square feet, except as provided in Section 21-61.07. b. Ground signs shall be a maximum of ten feet (10') high and shall be located in a an approved landscaped buffer area. Ground signs shall not impede traffic visibility as outlined in Article III, site triangle requirements. . o c. Exc~pt for shopping centers as described in Section 21-61.07, there shall be only one (1) ground sign per parcel. No ground sign shall be located closer than fifty feet (50') from any existing ground sign. d. The sign area shall be calculated to include the outside edge of the sign cabinet or frame. e. Ground signs shall only be used to advertise a business on the same site. o Rev. 10/01 (policesProcedures/LandDevelopmentCode) VI-5 u o. o 21-61.05 - Projecting Signs a. A projecting sign shall not extend more than four feet (4') beyond the surface of the building to which it is attached. b. The surface area of a projecting sign shall not exceed twenty-four (24) square feet per building. c. There shall be a minimum of nine feet (9') clearance between the bottom of a projecting sign and the ground surface or sidewalk. 21-61.06 - Real Estate Signs a. A non-illuminated sign advertising the sale or lease of a business or parcel on which the sign is located shall be permitted in any zoning district. b. The maximum sign size shall be thirty-two (32) square feet. 21-61.07 - Shopping Center Signs (Commercial Centers) a. Ground or pole signs for shopping centers may be constructed subject to compliance with the criteria described below. No other signage shall be permitted for these uses, except wall SIgns. " " r " . Sign Criteria Parcel Width Less Parcel Width Greater Than 150 Ft. Than 150 Ft. Number of Signs per One Two Parcel Maximum Allowable Area 100 sq. ft. per side Anchor Structure Sign of All Signage On the Site 200 sq. ft. total 100 sq. ft. per side 200 sq. ft. total Tenants Sign 100 sq. ft. per side 200 sq. ft. total Maximum Height Above Poles - 20 feet Poles - 20 feet Ground Ground - 10 feet Ground - 10 feet Minimum Clearance From Poles - 9 feet Poles - 9 feet Ground Area Allowed For Center 20 percent maximum 20 percent maximum Name Area Allowed For Tenants 80 percent minimum 80 percent minimum Name Rev. I % I (PolicesProcedures/LandDevelopmentCode) VI-6 ~, SECTION 21-52 - VEIDCLE/PEDESTRlAN CIRCULATION REQillRE_MENTS o 21-52.01 - Comprehensive Plan Reference The arrangement, character, extent, width, grade and location of all streets shall be considered in their relation to existing and planned streets, topographical conditions, public convenience and safety, and in their appropriate relation to the proposed uses of the land to be served by such streets. The provisions of Section 21-52 - Vehicle/pedestrian circulation are consistent with and implement the Comprehensive Plan contained in the Future Land Use Element and Transportation Element The regulations and requirements as herein set forth are intended to provide legal access to all parcels ofland or development within the City and to control vehicular movements thereof to facilitate safe vehicle and pedestrian patterns. 21-52.02 - Access/Driveways a Prior t~ issuance of a building permit, all parcels, lots, or new development shall have access to an improved public road or private road which shall be developed to the City standards as set forth in Section 21-169.03. b. Driveway access to comer lots shall be located a minimum of forty feet (40') from the intersection of right-of-way lines on local streets and a minimum of one hundred feet (100') from the intersection of right-of-way lines on all other functionally classified streets. o c. No driveway shall be located closer than six hUndred sixty feet (660') to an intersection on an arterial roadway (US1, SR 442) and three hundred thirty feet (330') on major collector roadways (park Avenue, Airpark Road, Old Mission Road, V olco Road). Driveways shall conform to FDOT turning radius standards. d. The City shall have the authority to require the creation, use and maintenance of common, joint-use driveways or other common ingress/egress facilities which provide access to two (2) or more lots, parcels or developments, when such joint use driveways are needed to protect, maintain or improve public traffic safety (see 21-56.04). Creation of joint use driveways shall be by recorded legal agreement provided that, in all cases the agreement must: 1. 2. Hold the City harmless from any and all claims or potential liability; and Be recorded in the public records of V olusia County, Florida prior to issuance of a building permit; and Must run with the lands involved and be binding on the parties to agreement, their successors or assigns. o 3. e. Adjacent (same side of the roadway) single family and duplex residential driveways shall be paved including the apron and separated by a minimum often feet (1 0') as measured driveway Rev. 9/01 (PoliciesProceduresILandDevelopmentCode) V-5 ~) edge to driveway edge. No driveway shall be closer than five feet (5') to any lot line or encroach into any side or rear easement. -- f. Adjacent nonresidential driveways shall be separated by a minimum of forty feet (401) as measured driveway edge to driveway edge, unless there is a recorded j oint access agreement. o g. To the extent reasonably possible, driveway acce'ss to nonresidential land uses shall line up with driveways across the street. h. . Nonresidential land uses or developments (including parking lots) shall not connect to, have access to, or primarily use any local residential street, unless: 1. No other site access (including joint use driveways with other parcels) is possible. 2. All traffic, site, and environmental conditions of the subject site, street, and neighborhood are, or will be suitable and compatible to accommodate the anticipated traffic, environmental, and aesthetic impacts of the proposed nonresidential use or development without significant adverse impacts to neighborhood and the City as a whole. The site evaluation/traffic analysis report shall be submitted by the project applicant for the City's review and approval. t. The City may require dedication of access rights to the City to control future ingress and egress. o c! Driveways shall have a minimum width of nine feet (9') for access way serving residential uses and a minimum width of twenty feet (20') for double access ways and twelve feet (12') for single access ways serving multi-fammily or non-residential areas. 21-52.03 - Drive-Up Facilities Standards Au facilities providing drive-up or drive-through service shall provide on-site stacking lanes in accordance with the following standards: a. The facilities and stacking lanes shall be located and designed to minimi7.e turning movements in adjacent streets and intersections. b. The facilities and stacking lanes shall be located and designed to minimize or avoid conflicts between vehicular traffic and pedestrian areas such as sidewalks, crosswalks, or other pedestrian access ways. c. A by-pass lane shall be provided so that the full aisle width is provided for parking maneuvers. o d. Stacking lane distance shall be measured from the service window to the property line bordering the furthest street providing access to the facility. Rev. 9/01 (poIiciesProceduresILandDevelopmentCode) V-6 Planning & Zoning Board Meeting June 13,200] Chairman Garthwaite reminded everyone that the only item regarding Edgewater Lakes being heard tonight was the annexation of an additional 37 acres. u V A-0103 - Joe Martin, authorized agent, requesting a variance from the requirements for the following: parking space size and overhang, number of parking spaces, rear lot line setback, and rear lot line buffer. Property is known as Coastal Tire, located at 1701 S. Ridgewood Avenue. Ms. Plaskett read the Staff report and recommendation. Chairman Garthwaite opened the Public Hearing. Mr. Vopelak asked if the proposal was to double the size of the building. Ms. Plaskett stated the current single story building is 2,415 square feet, and the proposed building would be 5,162 square feet per floor. Chairman Garthwaite asked if they were asking to cut down on the parking requirements. Ms. Plaskett stated that was correct. Ms. Plaskett stated the use of the proposed building would be office space with o multiple tenancy. Mr. Joe Martin, East Volusia Engineering, I'm sitting here observing, and wanted to remind this committee that it is my understanding that when issues of a variance come before you they are quasi-judicial and I do not see the City attorney here tonight. Quasi-judicial means you should accept testimony from all parties based on fact not opinion and that it is based on the lawsuit between (unable to decipher) in Brevard County, I just wanted to point that out (unable to decipher). Chairman Garthwaite asked the Board members if they felt they needed an attorney. They did not at this time. Ms. Marcia Lichfield, Harden Place, stated to the Board she was concerned about the use of the property and if a wall would be constructed. Chairman Garthwaite stated a buffer would be required between commercial and residential uses. Ms. Lichfield stated there was currently a wood fence in place and it was falling down. Chairman Garthwaite suggested she bring that up to Code Enforcement and that it could be o recommended by the Board that a concrete wall be placed at the site. Mr. Vopelak asked if residential property was permitted in the B-3 zone. Ms Plaskett stated that prior to the new Land Development Code going into affect, single family residences, as well as duplexes and multi-family were allowed in the B-3 district. The B-3 district has expanded the setback requirements from 20-feet from a residential zoned property to 50-feet. There have been substantial changes to the buffering Pl"nnino IV. 7.on;no RORrci M- 1 ,..0 1 :) requirements. The Planning and Zoning Board, City Council and Administration did not feel that single family residential was not conducive to a highway commercial district. Mr. David Moffatt, Harden Place, was concerned about the impact the improvements would have on traffic and feels it could be hazardous. He stated there were many families living on Harden Place and it is well traveled, adding more to this site would increase the traffic and he did not feel that was safe. He further stated that the tire company tests vehicles along Harden Place. o Ms. Drosten showed pictures of the site, and Ms. Plaskett explained each photo. Chairman Garthwaite asked if one would back out of the space and exit through the Mobile Home Park. Ms. Plaskett stated that was correct, the park has aU-shaped driveway that exits onto u.s. Highway 1. The owner allows the park to use this easement. Mr. Vopelak asked about having additional parking at the front of the building. Mr. Martin explained that was not possible due to the lack of additional space remaining from the driveway. A lengthy discussion ensued regarding current and proposed parking and how it would affect the site. There was further discussion regarding the landscape buffer 0 requirements. Mr. Hellsten suggested tabling this item until the Board could receive more information. Mr. Martin stated he would like a decision made at this time. Chairman Garthwaite asked Mr. Martin if he wanted to take this to the City Council. Mr. Martin replied yes. Chairman Garthwaite closed the public hearing. Mr. Hellsten made a motion to deny the request as it did not meet the criteria as noted by Staff. Mr. Vopelak seconded. MOTION PASSED 6-0. AN-0103- Sam Merrill, authorized agent, requesting annexation of approximately 37.71 acres located on the west side of U.S. Highway 1 approximately 2,600 feet south of Omni Circle. Ms. Plaskett read the staff report and background. Chairman Garthwaite opened the 0 public hearing. Mike Thompson, Volco Road, stated to the Board that he felt the community would not be good for the City. He felt decent jobs and drinking water were needed more and the City was running out of room for development. PI~nn;no IV. 7.nnino Rruml M-l ,..fl I h Q Q t;,l; Q Q ". City Council Meeting August 6, 200] ......" ., CouncilmanVincenzi moved to approve Ord. 2001-0-52 and for City Manager Hooper to come back before the second reading with revisions to the canopy section, second by Councilwoman Lichter. The motion CARRIED 5-0. . . G. 1st Readina. Ord. No. 2001-0-53. Annexina aooroximatelv 3.18 miles of US 1 riaht-of-way from the southern cor~orate limits of the city of Edaewater to the northern line of Ariel Road This item was moved up on the agenda~ H. 1st Readina. Ord. No. 2001-0-54. Annexinq that oortion of SR 442 between Riverside Drive and the western edge of I-95 not alreadY within the coroorate limits of the City city Manager Hooper made a staff presentation. Legal Assistant Matusick read Ord. 2001-0-54 into the record. Due to there being no comments, Mayor Schmidt opened and closed the public hearing. Councilwoman Lichter moved to approve Ord. 2001-0-54, second by Councilwoman Rhodes. The motion CARRIED 5-0. Councilwoman Lichter asked if they could at some point during their term look into those areas of U.s. #1 within the corporate limits of the city that are in the County now and see the viability of perhaps taking them within the City. city Manager Hooper informed her they are already looking at part of that. There is a statutory requirement that insider areas they can annex threshold amount and they are preparing to put those together to annex involuntary some of those are that are inside the small enclaves to fill in and the County allows you to do that. I. Res. No. 2001-R-17. Coastal Tire Comoanv aooealinq the Plannina and Zonina Board decision to deny variance requests from sections 21-56.02. 21-54.03 21-50.02. 21-54.04 and associated subsections of the Land Develooment Code . \ . City Manager Hooper made a staff presentation. Staff recommends supporting the majority of his request for a waiver. He further commented on more parking spaces. He and Ms. Plaskett m~t this afternoon and are in concurrence to recommend to Council that the variance is acceptable. It is really a limitation on the site. He feels they will see a major improvement to .the property. Mayor Schmidt asked how many parking spaces they ended up with. City Manager Hooper informed him 53. Councilwoman Rhodes asked how they have the assurance that the improvements will take place. City Manager Hooper informed her because what Council is doing is approving a site and he is coming in with final construction plans and those construction plans have to have it on there. or they won't iss~e a building permi t .' . .. . . councilwoman Rhodes feels they make a big to do about expanding the city and the City growing and having controlled growth and she feels a part of that and a part of Edgewater is the focus on doing what they can to help the. businesses that are already here to grow. She would be in favor of this. Councilwoman Lichter asked about the homes at Driftwood Village and if there will be something where a driveway is not shared and where there is safety for those residents. Page -13- Council Regular Meeting ~ugust 6, 2001 Joe Martin, authorized agent for Interlock Enterprises, spoke about the existing driveway at Driftwood Village that is only suitable for one-way traffic plus a fifteen foot wide easement. The people in that park have easement access through that. The actual property underlying that easement off of u.s. #1 is part ~ of Mr. Carwile's.property. There is an easement for ingress. Mayor Schmidt expressed concern about the. size of the parking spaces. Mr. Martin stated the 9 X 18 dimension is acceptable in the County and it is also the standard size in Daytona Beach. Councilwoman Lichter asked if the new building will be the exact same distance from Hardin Place as the old building. Mr. Martin stated the existing building encroaches into the Hardin Place right-of-way. They will be pulling the new building back five feet further to the south from where the existing building is but that will primarily be used for a sidewalk and landscaping. Legal Assistant Matusick read Res. 2001-R-17 into the record. Mayor Schmidt opened the public hearing. Joyce Brown, 110 Hardin Place, expressed concern with the Fire Department being there. She agrees he needs to fix his building up. Sh~ feels environmental should be called in on this. He also has buckets sitting on the roof that has been there at least three years and he does nothing about it. She feels there will be trouble with the fire truck because that is a very narrow street. o Councilwoman Rhodes asked Fire Chief Barlow what impact this will have. Fire Chief Barlow stated it will have no additional impact in comparison with the existing building that is there now. Councilwoman Lichter asked Police Chief Ignasiak if he was contacted about the traffic on Hardin Place. She asked what happened with the apparatus they put in. Police Chief Ignasiak stated he did and he has recontacted him personally. They did a survey on the street on several different occasions. The traffic volume there was very low. They investigated backing and parking proplems out of the tire store and could not find any. It is their understanding that most of these were seasonal. He told them when the traffic volume picked up again they would come back and revisit that. Those issues were resolved. City ~anager Hooper spoke about the traffic on Hardin Place on the Riverside Drive end and a gentleman that has a heating and air cDnditioning office out of his home and having deliveries made there. He feels there will be more traffic directly on u.S. #1 then on the side street. Mayor Schmidt asked if the entrance on Hardin Place is a neces~ity. He expressed concern with people coming out of there that want to make a left hand turn to get to the stop sign for U.S. ,1. He asked if there is a way to have a main entrance on u.S. t1 and those parking spaces tur.~e4 to where maybe that exit is a right hand. city Manager Hooper eXplained it is almost that.; He has just enough spacing so when you pull into those parking spac;:es it gives you r,?om to back.in and out.. You can get out on Hard1n Place but that 1sall you can do. 'It 1S not a, free flow traffic anYmore. ' , ~ Councilwoman Lichter stated it is hard to vote' on something that you don't have in your packet or in front of you.. City Manager Hoope~stated he has complied with everything they have in their package. The two areas that weren't consistent where staff had recommended no, in the interim he p~smettheir requirements. The motion is to' grant, the variances,'-and he will. now present a 0 site pl,an for a buiiding permit' for',: his ~pgrade., ~ ' Page -14- Council Regular Meeting August 6, 2001 v Councilwoman Lichter asked where he will bring the site plan. City Manager Hooper informed her his next step is to brin~ his site plan and building'permit through our normal administtative process. Councilman Vincenzi stated when he' brought it through Pla~ning & Zoning it was not this plan that he recommended. city Madager Hooper stated it came as close to what you see as the fir~t plan. He further spoke on the issues Planning & Zoning struggled with. Marsha Litchfield, 108 Hardin Place, expressed concern with the wooden fence. She feels it needs to be something more substantial. city Manager Hooper stated he thinks he is replacing or working on fixing the existing by adding new to it. They will have a conversation about outside tire storage. Mayor Schmidt closed the public hearing. Councilman Vincenzi thinks this is a good opportunity to enhance that building and the property. Councilwoman Rhodes feels it is up to the city to be sure that he does what he says he is going to,do. It has potential to become a bigger mess than it already is. City Manager Hooper agreed to work with him to monitor that. ~ Councilman Brown moved for approval, second by Councilman Vincenzi. The motion CARRIED 5-0. CONSENT AGENDA (./ A. Planninq and Zoninq Board Appointment(s) - Councilmen Brown and Vincenzi respectivelv, to consider Board's recommendation to appoint Kristine Pluscec and Anton Heeb to complete the terms of Pete Hellsten and Michael Youkon who no lonqer live within the citv limits Councilwoman Rhodes moved to approve the Consent Agenda, second by Councilwoman Lichter. The motion CARRIED 5-0. OTHER BUSINESS A. Tree Permit for Removal of Historic Live Oak Tree ~ Dahl Builders and San Remo Investments requestinq a Tree Permit to remove one 39 ~ inch historic live oak tree from their property that is within the foot print of a proposed dwellinq ~ Building Official Dennis Fischer made a staff presentation. Councilwoman Rhodes asked how far the house would be from the high water mark. Mr. Fischer estimated approximately 75 feet. Mr. Fischer informed Council of the recommendation of Joe Waller who is the Arborist for Volusia County. City Manager Hooper stated th~y could let the house be closer to the water or move the house back'.';He:,went and looked at the property and feels once you do anything to get access past the tree, it probably won't survive. ' Dominic Caputo, owner of the property, commented on trying to work around the tree. He would like to work with the city on replanting trees or doing something else that could offset the tree on that particular lot. ' ~ Councilwoman Lichter asked if the alternative is if the tree comes down, so many trees have to be planted." Mr.' Fischer informed her that, is correct. ' He< ,would have 'to "replant 16, 2 ~" hardwood trees. . Page -15- Council Regular Meeting August 6, 2001 U1 I~ VJ _-...J --i Z ITl o ~X --i 1Tl--i :l> _ ITl r O~ "U 0 :l> ;;0 ::0 ~ '" ~ '" .., ~~ ~,., :l!!:! ~CIl -<:-' '" "'... O.~ "'''' I2 , o .... '" "1J :l> :::0 ~ Z C) "1J ;;0 o :5 o ("')::0 ::I:'" ~6.... ~ zrii oll:" c CO Z Z,." l'TI~"., ::><~ ("')-:1; ..,Yl orii-o '" z:I;,.. z ("')"':0 ("') :0-<::>< rr1 ~tnz '" C'> ,..., x u; :-< c3"!. :0:1; "'0 l:o ~o Z.., '" Z ("') '" o .},."b ;() ~"b gJ5 ,,& Of") 't....., .},..},. &,:?:; "f:l ;;;t ~ Vl ("') )> , '" .( -, FROf"i : rlARPSTE? ENG & SURUEY I ~iG I He U~/ti~;~~~~ l~;=t I~O~L~~ PHO~IE NO. : 38525325~2 .:..:c:.L~I'~lJ ;t'I~..I.i'i: C.1'~~j',I......c:.. Sep. 04 2002 04:05PM P2 i-'Al;:t. ~~ l!jr Florid.a Department ref Transhortation 16501'1. Kcp~IW,~(\. Florida :;2~" I't'.cn:: (386) 740-34/:13 rQl<; (386) 736-5:;92 JZ3 BUSH GO~"'O.R THOM."S 1'. :MiUl~; ~. ~CJU'I'ABY September 312002 I i I I I I I I Dear r..1r. Carvvile: I It ,,"-as a pleasure meeting with you to discuss improvements tor the subject Si~. Some key points we agreed en were: ; I . Toe existing driveway located near the intersection of Hardin Plafe and U.S. I.shall be closed. This will be accomplished by removing all materials, r~ing the ditch, and soddi1lg. i . ~nsttuct the main drivev.ray Oocated approximstely in the cenf~ of the prcperty) to current standards i . The construction of an "in only'" driveway 011 U.s. I for the parcel tijat is locatedjust south of the existing business. I Ple_ note that it is necessary 10 obtain an A= (driV<m""Y) Permit from Ls office prior to the commencement of any work. 1 I !fyouhave any questions oonqeming tbis'mf4ttC!t". please call me at (3R6) 740-3~22. ! COSb'1al Tite Access Improvements Section 79010" State Road 5 Mr. Ron Carvv'Ue Coastal Tire 1701 South Ridgewood Avenue Edgewater, Florida 32132 Re: ,.. Sineerely, ~~ /' ~ . ,::;:.--7 ~~~~;;~ . W~r;:-::~~- Victor 1\. LoPia:olo Seoior Permits Engi!1eering Technician Deland Maintenance Rich Szpyrka, Harpster Engineering == w'IM.dot.state.fl.us ~ RECVC~13Cl PN'E.'l Item 6.C. Enclosures "1. Appeals Application. 2. City Attorney Opinion. 3. Section 21-52.02 - AccesslDriveways. 4. Section 21-61.03 - Pole Signs, 21-61.04 - Ground Signs, and 21-61.07 - Shopping Center Signs (Commercial Centers). 5. Copy of Court Reporter Transcript of Council Meeting 8-6-01. 6. T. R. C. Comments Meeting of 3-13-02. 7. Remarks to T. R. C. by Joe Martin 7-18-02. 8. 1. R. C. Comments Meeting of 8-13-02. 9. Copy of Existing Property. 10. Copy of Site Plan From 8-6-01 Council Meeting. 11. Copy of Site Plan as Proposed. 12. Copy of Proposed Landscape Plan, Building Exterior Elevations, Floor Plans. This packet was supplied by Ron Carwile. ) >. " THE CITY OF EDGEW A TER DEP ARTIVIENT OF PLANNING AND DEVELOPMENT 139 East Park Avenue, Edgewater, Florida 32132 904-424- 2412 CITY COUNCIL APPEALS - APPLICATION OFFICE USE ONI... Y DATE APPLICATION RECEIVED FEE: (AnY applicable advertising costs) CASE NO. DATE OF DECISION: AGENCY: -rl?~ SIGNATURE OF OWNER: DATE: g. 2j~ 2- DATE: &/,ZI/02- .. / SIGNATURE OF APPLICANT: PLEASE SUBlvITT YOUR APPLICATION ACCURATELY WIlli A COMPLETED CHECKLIST AND ALL REQUIRED ATTACHMENTS - REV. 4/98 a:lapp1s.app ~ ''f.Jg 15 02 03: 20p Pat Drosten 386-424-2439 p. 1 FOLEY:LARDNER MEMORANDUM TO: Ken Hooper City Manager, City of Edge water ~ i J { . CLlE01T.MATi::R NUMBER 025581.0101 f. FROM: Scott A. Cookson City Attorney, City of Edge water .i DATE: August 14, 2002 RE: Coastal Tire Site Plan '-;-I;^~l~ . . ,(..' I ~ I~///I ...-_/ ...,i /' It is my understanding that the subject property adj:fuent to U.S. #1 has an existing two story masonry and frame building. It is also my under~ding that the property has two full access points to U.S. #1 as well as one existing pole sign: Further, it is my understanding that the developer desires to make improvements to the property which include (a) a significant expansion of the two story building, (b) the relocation of one of the driveways along U.S. #1, and (c) the removal of the existing pole sign and the installation of two new pole signs. Subsequent to the construction of the existing site, the City enacted a Land Development Code which imposes certain restrictions which conflict with the proposed site improvements. Based on my understanding of the proposed improvements contemplated on the site and based on my review of Florida law and the applicable provisions of the Land Development Code, I am of the opinion that the expansion of the existing building on the site, together with the additional improvements contemplated for the site, would constitute a substantial enough change to the site to require that a) the access po:wts to the site comply with the existing Land Development Code, particularly Section 21.52.02, and b) all pole signs on the property comply \vith the existing Land Development Code, particularly Section 21-61-03. *''i Please do not hesitate to contact me should you have any questions. I I L I Uc I .::=::: tlc;Vf /'. ;:;~,c. .2 ;lca;; -- 1/20_ *_)-I~ ":577~=T 7C-fff/~)7L-yJ v/'.) -'. -V" -i-' ~" -;(;K -T~ -Vo COIt/1PL/, / - ../_ .:> / _ ,~ /" I -:5 t:;. c=- t7' ~ . / V , r ~- / . dO I '-:1 r-r:- - / I /", ,...///,fF;Y 0-... . C' / I '.- : . - , i.... '- I. /< I - '~/ I "-- "-" ,,: 006.266296.1 FOLEY & LARDNER ---- ~ Rug 22 02 12:3010 Pat Droste" 386-424-2439 p. 1 , -" Post-it" Fa;< Note 7671 To ,r';,L-. 4.....,v""""\ . ...' i C.:l, Co.iOapl. SECTION 21-52 - VEIDCLE/ ?hone 4 phcne # Fax # Fax # 21-52.01 - Comprehensive PIal The arrangement, character, ex~ent, widt.\ grade a.1J.d location of all streets shall be considered in their relation to existing and planned streets, topograpr.d.cal condiTions, public convenience and safety, and in their appropriate relation to the proposed uses of the :and to be served by such streets. The provisions of Section 21-52 - Vehic1e/pedestrian circulation are consistent with and i.nlplement the Comprehensive Plan contained in the Future Land Use Element and Transportation Element The regulations and require meEts as herein set forth are intended to provide legal access to all parcels ofland or development VYithin the City and to controi '"ehicular movements thereof to facilitate saJe vehicle and pedestrian patterr.s. ~ 2l:5~:02 - AccessIDriveways_"':'" a. Prior to issuance of a building permit, all parcels, lots, or new developmem shall have access to an improved public road or private road which shall be developed to the City standards as set forth in Section 21-169.03. b. Driveway access to comer lots shall be located a minimum of forty feet (40') from the intersection of right-of-way lines on local streets 8l1d a minimum of one hundred feet (100') J!om the intersection of right-of-way lines on all other functionally classified streets, c. No driveway shall be located closer than six hundred sixty feet (660') to an mtersection on an arterial roadway (USl, SR 442) and three hundred thirty feet (330') on major collector road,vays (park Av'enue, Airpark Road, Old Mission Road, VoIco Road). Driveways shall conform to FDOT turning radius standards. ~ d. The City shall have the authority to requir~ ilie creation, use and maintenance of common, joint-use Criveways or other common ingress/egress facilities which provide access to two (2) or more lots, parcels or developments, when such joint use driveways are needed to protect, maintainor improve public traffic safety (see 21-56.04). Creation of joint use driveways shall be by recorded legal agreement provided that, in all cases the agreement must: 1. Hold the City harmless from any and all claims or potential liability; and 2. Be recorded in the public records of V olusia County, Florida prior to issuance of a building permit; and 3. Must run VYith the la."1ds involved and be binding on the parties to agreement, their successors or assigns. e. Adjacent (same side of the roadway) single family and duplex residential driveways shall be pavedincIuding th.~ apron and separated by a mi!1imum o:ter: feet (1 0') as measured driveway Rev. 9/01 (PoliciesProcedu:es/LandDevelopmentCode) V-5 r ~ " Au~ 22 02 12:31p Pat Dr-osten 386-424-2439 p.2 ~ - ec.ge to driveway edge. No driveway shall be closer than five feet (5) to any lot line or encroach into any side or rear easement. . f. Adjacent nonresidential driveways shall be separated by a .minimum of forty feet (40') as measured driveway edge to cL'ive....ray edge, unless there is a recorded joint access agreement. g. To the extent reasonably possible, driveway access to nonresidential land l:ses shall line up with driveways across the street. h, Nonresidential land uses or developments (inch.:.d.ing parking lots) shall not connect to, nave access to, or ?rimarily use any local residential street, unless: 1. No other site access (including joint use d....;,veways with other parcels) is possible. 2. All traffic, site, and environmental conditions of the subject site, street, and neighborhood are, or will be suitable and compatible to accommodate the anticipated traffic, environmental, and aesthetic impacts of the proposed nonresidential use or development without significant adverse impacts to neighborhood and the City as a whole. The site evaluation/traffic analysis report shall be submitted by the project applicant for the City's review and approval. i. The City may require cedication of access rights to the City to control future ingress and egress. ~ Driveways shall have aminimum width of nine feet (9') for access way serving residential uses and a II'inir:1Um width of twenty feet (20') for double access ways and t>Nelve feet (12') for single access ways serving multi-fammily or non-residential areas. 21-52.03 - Drive-Up Facilities Standards All facilities providing drive-up or drive-through service shall provide on-site stacking lanes in accordance '.Xiith the following standards: a. The fucilities and stacking lanes shall be located and designed to minimize turning movements in adjacent streets and intersections. b. The facilities and stacking lanes shall be located and designed to minimize or avoid conflicts between vehicular traffi..:; and pedestrian areas such as sidev/alks, crosswalks, or other pedestrian access ways. c. A by-pass lane shall be provided so that the full. aisle width is provided for parking maneuvers. d. Stacking lane distance shall be measured from the service wi..Tl.dow to 1:e property line bordering the fi.rrthest street providing access to the facility. Rev. 9/01 (policies.?rocedureslLandDevelcprr.entCoce) V -6 -iI " 21-61.02 - Development Signs a. One sign, not to exceed sixty-four (64) square feet in area for nonresidential projects or forty- eight (48) square feet in area for residential projects, may be permitted on each site for which a site plan, orsubdivision plat, has been approved. b. A development sign permit may be issued for no longer than one (1) year. However, the Building Official may renew the permit, if it is determined that promotion of the site is still active. -- -- - --=- 2I:~.I..03..Jlole SigIis- - - a. Pole signs sh311 be limited to two (2) square feet of addressed building frontage and shall not exceed 60 square feet'..E~cept as provided in Section~2-1-6+.07. - ~ - - -- - . -- b. Pole signs shall be a maximum of twenty feet (20') high with a minimum nine foot (9') clearance above the ground or sidewalk. _c. -= -- - --= -....,..... - -.-. -Ex~for shopping centers_as.described~in Se~ti~~ 21-6-1.07, there shall be only one (1) -pole, or ground, sign per parcel. =-. . d. The sign area shall be. calculated. to include the outside edge of the sign cabinet or frame. e. Except as provided in Section 21-62, a pole sign shall only be used to advertise a business , ' I on the same site. . -t'!-- .. 2f-6j.OA. =-Ground.sig~-=- _-: a. Ground signs shall be limited to two (2) square feet of addressed buildi~g frontage and shall not exceed sixty (60) square feet, exc,eptas~Rrovidedjn $ectiOii=2f:'61.01.- - -:- - - b. Ground signs shall be a maXimum of ten feet Q 0') high and shall be located in a landscaped area. - -- c. .&frp.D-i,{Qr s.b2wng-centers as described in Section 21-61.07, there shall be,only one (1) ground, or pole, signper- p-arcel. -. - - . d. The sign area shal(be calculated to include the outside edge of the sign cabinet or frame. e. Except as provided in Section 21-62, a ground sign shall only be used to advertise a business on the same site. Rev. 7/00 (policesProcedures/LandDevelopmentCode) VI-5 "" , 21-61.05 - Projecting Signs a. A prajecting sign shall not extend mare than four feet (4') beyond the surface of the building to which it is attached. b. The surface area af a projecting sign shall not exceed twenty-four (24) square feet per story in the building. c. . There shall be a minimum of nine feet (9 ') clearance between the bottom of a projecting sign and the ground surface or sidewalk. 21-61.06 - Real Estate Signs a. A nan-illuminated sign advertising the sale ar lease of a busines~ ar parcel on which the sign is lacated shall be permitted in any zaning district. b. The maximum sign size shall be thirty-two (32) square feet.' . . ~ i-i':61~()7- --Shop.yiIiiCenter 'Sig'nS-(Coiiiiiie;.ciaI C_~nie~s) , r - - a. Ground, or pale signs, for shopping centers may be canstructed s1,1bjectto compliance with the criteria described belaw. No. other signage shall be pen;nitted far these uses. : - Sign Criteria Parcel Width Less .JParcel Width Greater ~ 'Than 150 Ft. ~OFt. . Number of Signs per One ( !wa)- .. Parcel , Maximum Allowable 100 sq.ft per side AnchorStnicture Si~ tf.-1t~ ~ .' = . Area of All Signage On 200 sq; ft. tatal 100 sq.ft per side iO .tiC J.. SI>) C ~ the Site 200 sq. ft. total ~- ....:.. -- . T.en..~ts Sign . (5 J-€.....- _lb'(n:-qIcper,side. ; {j f. (G .:z ')..:... 200 sq. ft. tatal Maximum Height Abave Poles - 20 feet Poles - 20 feet Ground . Minimum Clearance From Poles...: 9 feet Poles -9 feet Ground Area Allowed For Center 20 percent maximum 20 percent maximum Name Area Allowed Far Tenants 80 percent minimum 80 percent minimum Name Rev. 7/00 (PolicesProcedures/LandDevelopmentCode) VI-6 ~o , 1 C E R T I F I CAT E 2 3 4 STATE OF FLORIDA 5 COUNTY OF VOLUSIA 6 7 8 I, Lisa M. Trombly, Court Reporter, certify that 9 I was authorized to and did stenographically report the 10 foregoing proceedings and that the transcript is a true 11 and complete record of my stenographic notes. 12 13 Dated this 28th day of March, 2002. 14 15 16 17 18 19 20 21 22 Om --' ~ . \. \(C~ Llsa M. Trombly Court Reporter 23 24 25 NARUP, VOUVAKIS & ASSOCIATES COURT REPORTERS P.O. BOX 265009 - DAYTONA BEACH, FL. 32126 ~ 1 2 , 3 4 5 6 7 (j) 9 10 11 12 13 14 ...~. 15 16 17 18 19 20 21 22 23 24 25 OR1G1N}~L City Council of Edgewater Regular Meeting August 6, 2001 7:00 p.m. Community Center Riverside Drive Edgewater, Florida Land Development Code Item I TRANSCRIPT OF PROCEEDINGS The above-styled cause carne on to be heard before the City Council Of Edgewater, Edgewater, Florida, at the time and place above indicated, for the purpose of having a hearing in said cause. NARUP, VOW AKIS AND ASSOCIATES P.O. BOX 265009. DAYTONA BEACH, FL 32126 1-800-837 -3298 386-252-1123 1 APPEARANCES: 2 3 JOE D. MARTIN East Volusia Engineering, Inc. 435-Bl Air Park Road Edgewater, FL 4 5 6 MAYOR DONALD SCHMIDT 7 COUNCILMAN JAMES BROWN 8 COUNCILWOMAN HARRIET RHODES 9 COUNCILMAN DENNIS VINCENZI 10 COUNCILWOMAN JUDY LICHTER 11 CITY MANAGER KENNETH HOOPER 12 CITY CLERK SUSAN WADSWORTH 13 LEGAL ASSISTANT ROBIN MATUSICK 14 15 16 17 18 Others as may appear ln the transcript: 19 20 21 22 23 Whereupon the following proceedings were had: 24 25 1-800-837-3298 NARUP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 3 MS. MATUSICK: Okay. Resolution Number 2001-Article-17, Coastal Tire Company appealing the Planning and Zoning Board's decision for denied variance request from Sections 21-56.02, 21-54.03, 21-50.02, 21-54.04 and associated subsections in the Land Development Code. MR. HOOPER: Lynne has informed me that she's talked out, so she said this is ffilne. This is a complicated one. It's an appeal out of the P and Z. We've just described appeals. This went to the P and Z, and the P and Z denied this particular request. This request is to expand Coastal Tire -- Susan, do you have any pictures that would show the overall area beforehand? I'm sorry, plan. MS. WADSWORTH: No. MR. HOOPER: Coastal Tires is along US1, adjacent to the fire station. And Mr. Ron Carlisle is here. And his engineer is here. The object of what the applicant wanted to do was expand the building. He has, right now, a serles of one-story and two-story building. In essence in a round term, he has about 10,00 square feet of the two buildings together. NARUP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 4 He wanted to add about 8,000 square feet and have a nice, two-story. He wants to take down the existing one-story. And he's described to me a much more esthetically pleasing building. His problem is, he's got a lot of building on a fair~y small lot. He has a substandard number of parking are to date. He carne to see me and we talked about it. And we've looked at some aerials. And what I indicated, from an economical value, if that building was cleaned up, and is of an increased property value to the city, it's good for our tax~ase. So we would do what we could to help s~pport him. He's looked at a lot of different options. We're up to the number of parking places. It's really a sticky issue. We've got some size dimensions of a parking lot, the normal size. He's asked for a waiver to that. From a standpoint of view, I think Lynne and I are consistent on supporting a majority of his requests for walver. What Lynne and I didn't have the same was when it carne down to the number of total lots. If you took the square footage of his whole site. and you converted it into our Land Development Code of number of parking lots, he would required 85 NARUP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386- 252-1123 1 -2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 5 parking lots. If we back up and we look at what today's nonconforming and say, okay, he's adding 3,000 -- I mean, 8,000 new square feet, he ought to put in about 30, 32 new parking places. He has 22 today and you add that 30-something to it, that would get him to about a 53 number of -parking places. I met Friday, and I met today at - 3:30, and I think we're there. He submitted -- you don't have this copy ln your package, because a copy of that went to P and Z,and somewhat modified, and this will be the one that I give to Susan for the record. But if you will let me, I'll just hold it up. He's adding some new parking places that are on the perimeter to it. And he's added some wooden Jencing that actually becomes a buffer for the area that's between him and the residential that's behind him. Some area of problem to that, and I can see his point of view, the area behind him is zoned commercial, but has a residential house there that's been there for, probably, 20 years. It gets to be difficult, because our code requires -- if I have a use, and my use is adjacent to its residential, I have to have some kind of NARUP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH. FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 6 buffer. If I have the same zon1ng, you shouldn't have to do a buffer. Well, in this case, the zoning 1S the same, but the use is different, because we have a commercial tire that he wants to expand and add some office space to it, and we have some residential that 1S adjacent to it. So this afternoon we've corne to an agreement on the buffer for there. We've corne to an agreement on the number of parking places. -With all that said and done, Lynne and I met, and went over this afternoon, and I think we are in concurrence to recommend to you that the var1ances requested are acceptable. It's really a limitation of the site. He has very little other room to work. He's taking full advantage of -- if you recall, there's a nursery adjacent to it that's vacant. That becomes parking. He's looking to do a two-story, - - very up-~ca~e. He's trying to put every bit of open _ _c _ area that he has as l~Eqgcaping. - --- - - - - -- I think you're going to see a major improvement to it, that's why I'm going to recommend to you what would normally be a nonconforming or a substandard building, because it lacks parking or lacks space, but the ability today that exists that's already in a NARUP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH. FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 7 less than advantageous condition for the city that's being upgraded. So, with that, staff recommends approval. Mr. Martin and Mr. Carlisle are here if we have any questions for them. Mayor, I'm going to put this 1n front of you, but we need to -- you're going to wind up having Susan -- MS. LICHTER: Does the feed store stay there, or does that go with the building? MS. MATUSICK: It's on the border -- MS. LICHTER: Okay. I'm trying to remember. The nursery -- pay attention. MS. MATUSICK: Yes. MS. LICHTER: After this hour, there's no hope. MR. SCHMIDT: How many parking-spaces did you guys end up with? MS. LICHTER: How many parking spaces -- MR. HOOPER: Ended up with 53. MS. LICHTER: 53. Okay. MR. HOOPER: Which 1S the current 22, and plus he added another 31. Joe, do you want to come up and answer any questions they may have? MS. RHODES: How do we have the assurance that NARUP, VOUVAKlS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 - 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 8 the improvements will take place? - MR7 MARTIN: Because what you're doing is approv~ng ~_slte__plan a~d he I s comin2:.... in wi th _final construction plans. And those construction plans -= have to be on there or we won't give him a building permit. MS. RHODES: Okay. Got that Dennis? He's sleeping back there. MR. VINCENZI: Lynne will get it. They're gOlng to maintain the current business status? MR. HOOPER: Yes. MR. VINCENZI: And then expand it? MR. HOOPER: Expand, add some office space. That goes into probably what Joe or Rodney would have a better answer for you on some of that. MS. _RHODES: I personally feel like, you know, we make a lot -- a big to do about expanding the city and growing the city and having control of the growth. And I think that a part of that, and a part of Edgewater, lS to focus on doing what we can to help the city, the businesses that are already here, to grow. And that's really important to me. And so I, for one, would be in favor of this. MS. LICHTER: Mr. Martin, Driftwood Villages, NARDP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 9 the homes there -- I forgot what the name was. MR. MARTIN: Driftwood Village. MS. LICHTER: Driftwood Village Mobile Home Park, is there going to be something where a driveway is not shared? Where there's safety for those residents? How is that going to work? MR. MARTIN: No. No. there is an existing driveway there that's only suitable for one-way traffic. It's a 15 foot wide easement. You can't run two-way traffic through there. And the people In that park there have easement access through it. The actual property underlying it is used to come off of US1, goes onto Mr. Carlisle's property. So there's an easement for MS. LICHTER: And that -- MR. MARTIN: -- increases for -- MS. LICHTER: And that would still be there? MR. MARTIN: That would still be there. It would have to remain. MR. SCHMIDT: Any questions? One consideration that I have, and Ken and I sat with it, and -- I don't mind if you cut back on the parking spaces. The thing that just worries me a little bit is the size of the parking spaces. I know, even in today's standards, with the NARUP. VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 10 vehicles getting bigger and bigger, and some of them needing a zip code on the back of them. I just worry about that. I know there's not -- for the most part, cars going in and out of those parking spaces a lot and stuff like that. But I just -- when I read through all of this, knowing what parking spots are now, and for whatever reason those don't work, the size, I didn't have a problem with it. MR. MARTIN: The 9X18 dimension is acceptable to the county. And if I recall correctly, it's also the standard size in Daytona Beach. And you're right. With some of these SUVs and these duly pickup trucks, you can't fit them 1n a 10X20. So that's true, you know, a large vehicle 1S gOlng to be a problem. MS. LICHTER: Since this is the proposal for the new building, I can't remember in my mind, but it seemed like facing the building, the left side, is very close to Hardin Place. Is this the exact same distance from Hardin Place as the old building is? Or is there more space? MR. MARTIN: No. We're actually looking to move it. The existing building encroaches Hardin Place. MS. LICHTER: That's right. NARUP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837 -3298 11 MR. MARTIN: Again, what we are doing lS In the - proposed building lS pulling it back about five feet further to the south from where the existing building lS. But that's primarily gOlng to be used for sidewalk and some potential landscaping there. MR. HOOPER: Council, we have some pictures around the area, but I think you've all seen it. If you want us to go through it, we can, but... MR. SCHMIDT: Any other questions for Joe? Read it into the record. MS. MATUSICK: Resolution Number 2001-R-17. Resolution of the City Council in the City of Edgewater, Florida, granting or denying the appeal for variance request for property known as Coastal Tire Company located at 1701 South Ridgewood Avenue repealing resolutions and conflict herewith and providing for an effective date. MR. SCHMIDT: Anyone one in the audience care to speak on this? Yes, ma'am. Thank you, Joe. MRS. PRAN: Joyce Pran, Hardin Place. My concern lS the fire department being there. I come in and out of there a lot and there is a problem, fire trucks, people backing out, sometime mobile homes in there. NARUP, VOW AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 12 And I do agree that he does need to fix his building up, because his fence lS falling into Marsha's yard. We have rats. We have mosquitos, because he does not haul the tires off. I think that environmental should be called in on this. He also has buckets sitting on his roof. It's been there, I know, for three years. He does nothing about it. MS. LICHTER: Now he's gOlng to. MRS. PRAN:And that's it. But I do think before it gets started, and down the road -- oh, he shouldn't be here because of the fire department. I do think there's going to be problems with that fire truck, because that's a very narrow street. MR. SCHMIDT: Does these -- that fit on the roof? MR. BARLOW: Yes, they will. They won't have any additional impact. He's gOlng to repair some of the existing building that's there now, and any additional impact the fire department has. MS. LICHTER: Okay. Thank you. I do want to ask the chief something, because I know a gentleman -- no, the other chief. Thank you. The other chief. I know that I sat In back of there at the NARUP, VOUVAKlS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 13 Planning and Zoning meeting and listened to that. And the gentleman is going to contact you about the traffic on Hardin. And so I wonder what happened with the apparatus we put in because they never filed a petition MR. IGNASIAK: He did. I don't remember the gentleman's name at this time. I have re-contacted him personally. We did a survey on the street on several different occasions and times. The traffic volume there was very low. We investigated backing and parking problems out of the tire store. We could not find any.- It's our understanding at this time, after talking to the gentleman, the complaints were mostly seasonal. That it was also tied in when additional tourists and winter residents came down into the area. I told him when the traffic volume picked up agaln, we would corne back and ~evisit that. MS. LICHTER: Okay. MR. HOOPER: And there was some issues about the school buses corning down there. But since then we've talked to the school, because -- MS. LICHTER: School buses. That's narrow there. MR. HOOPER: ~- those lssues themselves have NARUP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 -12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 14 been resolved. MS. LICHTER: Thank you so much. MR. HOOPER: The traffic on Hardin. One of the things that was pointed out to the P and Z, and they did some more research, at the end where it goes into Riverside Drive is a code of portion problem that we're- dealing with. There's an individual that has a heating and alr conditioning office out of his home. And he has deliveries that go there. And some of the traffic and trucks that were identified and said to be Coastal really aren't. So they are going somewhere else. Another one of the things that is on the new plan is, you're narrowing that street that comes off of Ha~din, their access. So you're probably going to have more of the traffic directly on 1 than on the side street. I talked to Ron and talked about any testing, if you get your brakes fixed, use US1 to do any of that. I mean, before they were short and they may have gone down a residential street. He agreed, that's not the best answer. Doesn't mean you won't have employees or people or customers coming, but any vehicle testing, he's going to try to NARUP. VOUV AKIS AND ASSOCIATES P.O. BOX 265009. DAYTONA BEACH. FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 15 do more of it, or instruct his people, that that should be done on the State Road system. MR. SCHMIDT: I have a question on the entrance on Hardin. Is that a necessity right there with that being so close to the corner? What worrles me i~, the people comlng out of there and wanting to do a left-hand turn to get to the stop sign on US1 with that being so close to the corner. Or can that be -- I know the parking spaces are angled that way so that they can come In and park there, but is there a way to have a maln entrance on US1 and those parking spaces turned towards -- maybe that access as opposed to a right hand? MR. HOOPER: It's almost that by the fact that when you look at it, he has just enough spacing so that when you pull into those parking spaces it glves you room to back in and out and you can get out on Hardin. But that's all you can do. It's not a free-flow traffic any more. We talked about that this afternoon, blocking it off, maybe adds some benefits, but it has just as many adversities about getting to those parking places. MS. LICHTER: It's a bit hard to vote on NARUP. VOUV AKIS AND ASSOCIATES P.O. BOX 265009. DAYTONA BEACH, FL 32126 386- 252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 16 something that you don't have actually In your packet or in front of you. MR. HOOPER: It lS. And Council, what we're sayirig is, basi~allyhe's complied with everything that you have in your package. The two areas that wer~u't ~onsi$~~nt were where staff had recommended, thoqg.h.u In the interim, he has met our requirements. So staffs recommendation and suggestions to you lS he now meets all the requirements. SQ the motion lS that you grant the variances. And he will now present a site plan for a building permit for his upgrades. MS. LICHTER: I know he was denied at Planning and Zoning, but he's here now. Does he bring that plan with him here? MR. HOOPER: His next step is to bring a site plan and his building permit through our normal administrative process. MR. VINCENZI: When they went through Planing and Zoning this was not the display that you recommended? MR. HOOPER: That's correct. It came as close to what you see as the first plan. The P and Z did what you are doing, they were struggling to do it. To be honest, it hadn't been worked through at the NARUP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 17 time that we've done Slnce the P and Z. So the P and Z was first trying to grapple with the lssues, trying to solve the issues. And they didn't have sufficient staff that could help them there. Lynne tried her best to work with them. And I think it reached a point where the applicant just said, if you're going to deny it, deny it so we can try to corne over here and try to get it solved and work with staff, engineering and technical. That's what has occurred. MR. SCHMIDT: Anything else? Yes, ma'am. MS. LYNCHFIELD: I'm Marsha Lynchfield and I own Tile -- place. I'm the nasty person at that commercial property. My concern is the fence. It lS wooden, which is on -- when you pile the tires up, the water gets in them. It shifts-that fence so it lays on the property. When you get your winds from a hurricane or it's gusting this way through, it tends to knock the fence. It moves it even further over. So it needs something more substantial up there or all the tires are gOlng to end up in my yard. Is he going to push it back or keep the wooden fence? NARUP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 18 MR. HOOPER: I think he's replacing the existing, or working on fixing the existing. Adding to it. And we will have a conversation about the outside tire storage. MS. LYNCHFIELD: Okay. MR. HOOPER: Most of that wi~l be parking. That's correct. MR. SCHMIDT: Any other comments from the audience? If not I'll close the public hearing side. Any comments from Council? MR. VINCENZI: I just think this is a good opportunity to enhance the little building on that property that he's got there. And if he goes through with his plans the way he's presented it, I think it's a good idea. MS. RHODES: I think it's up to us, the citizens, to be sure he does what he says he's gOlng to do. Because, I mean, it has the potential to be a bigger mess than it already lS. MR. HOOPER: There's trust, you're right both ways. I mean, we will work with him to monitor that. MR. SCHMIDT: Anyone care to_make a motion? MR. BROWN: I vote that we accept. MR. SCHMIDT: I have a motion for approval. NARUP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DAYTONA BEACH, FL 32126 386-252-1123 19 1 MR. VINCENZI: A second. 2 MR. SCHMIDT:- And a second. Role call please. 3 MS. MATUSICK: Council Brown? 4 MR. BROWN: Yes. 5 MS. MATUSICK: Council Vincenzi? 6 MS. RHODES: Yes. 7 MS. MATUSICK: Council Rhodes? 8 MS. RHODES: Yes. 9 MS. MATUSICK: Council Litcher? 10 MS. LICHTER: Yes. Yes, three times. 11 MS. PLASKETT: Council Schmidt? 12 MR. SCHMIDT: Yes. 13 14 15 16 17 18 19 20 21 22 23 24 25 1-800-837-3298 NARUP, VOUV AKIS AND ASSOCIATES P.O. BOX 265009, DA YfONA BEACH, FL 32126 386-252-1123 'J , Mar 12 02 12:11p Pat Drosten 386-424-2439 p.3 COASTAL TIRE EXPANSION TRC MEETING 03/13/02 PLANNING DEPARTMENT · All phases of development must be designed and approved prior to the issuance of aDevelopment Order; therefore the development must be concurrent on ea<:h phase. · The total-square footage of impervious area will require a SIR WMD permit. A copy of which will be required prior to the issuance of a Development Order. i~.' ~~\\ ~ ~~ · Additional water and sewer impact fees must be paid prior to issuance of a ~>,I/ Development Order. /] : ~ ~ · Re,,;,.,d Site Plan most show all property boundary lines. . 'yJ- q V . e will remain or \ '\J '; \ \ \}J · Revise the Site Plan to show the proposed drainage. An FDOT permit may be required for use of their drainage system and a copy of this permit submitted to the Planning Department. . A fire hydrant with the proper size line must be installed within 500 feet of the site prior to issuance of the Building Permit. · Provide a note on the revised Site Plan stating that the gate on the north side of the property is fo: limited access only and egress from this entrance ~shalI be ri~ht turn ""- _only on Hardm Place. -: ,Nt] · E_~te th~ nort~.;.~. ~1 e!lt.ran~io-thi-;' site to limicaccess to u.s. 1 to one 1)~1t\o.~ driveway. ., /IC ('I · ~er Se;tion,2".~57J~,2<t)ofthe Land Devel?pment CodC:.<L.DCh any vehiclt;..S, ]1/ ~backup areaS sQaJlbe.1 ~ifeet ~eep 3l}d have a minimum IS-foot t~g radius. ~ " · Revised Site Plan must include landscaping pIan. l~ Go}l. t:J,rr · 5 '6 r / ,~ ~/ V \r ~ )} 1YV\,' .-- - iiiiii _ .. _ ............Oiiiiiiiiiiii iiiiiiiiii~ iiii iii .... Per- Sectio,!l ~ 1 . ~3..: Q.3,( c) .Qf th~LOC,~there_ shall be~only_one sign.per parcel. - -- - " Remove note from Site Plan referring to buffe~ table., " ...... , Nar 12 02 12:11p Pat Dr-osten 386-424-2438 p.4 · The following items must be submitted and/or added to the revised Site Plan, per the July 31, 2001 City Council meeting minutes: -v6 53 parking spaces are required with minimum dimensions of9' X 18'~ o Opaque 6' wooden fencing is required adjacent to all residential uses; o Proposed building shall be constructed 5' further south form the existing . building; ~A letter from the owner stating that testing of repaired vehicles takes place on U. S. 1 only. . ,\ . I BUILDING DEPARTMENT · The existing structure is classified as type V construction that is unprotected and . not protected by an automatic sprinkler system. The structure to be-removed bas 2440 square foot ofrnasomy and wood construction with 1500 square foot of alumimun carport cover. The coverage of the new addition is 4780 square foot. The remaining structure has 3641 square foot. The total building coverage will be 8421 square foot. This is a two-story structure and according to Table 500 for business type occupancy this is acceptable as type V unprotected and unsprinkled. · The.separation requirements between each tenant will be determined by the use of each tenant. The tire store will need to be separated from the other tenants by a minimum two-hour separation. All exit corridors between the other tenants will need to be one-hour. · Construction drawings have been submitted under the Standard Building Code 1997 edition and will be reviewed and inspected under that code. ENVIRONMENTAL SERVICES WATER · Already provided on existing site. No increase in size, etc, was seen on plans. SEWER . Already provided on existing site. STORMWATER · Being Reviewed by Hans Wolfer. Owner will retain maintenance ofonsite stormwater system. REFUSE · Currently, the City picks up refuse at the street. If dumpster is going to be needed, a dumpster area needs to be shown on the plans. Otherwise, current pickups will continue. FIRE DEPARTMENT , , ~ Mar 1202 12:11p Pat Drosten 386-424-2439 p.s · A fire hydrant must be shown on the plans. Section 21-250.04(c) of the City's Land Development Code (LDC) requires a fire hydrant be located within 500 feet of the most remote area of the building. · What type of separation, if any, will be provided between the proposed and existing building? The required fire flow of 1500 gallons per minute was calculated using no sepliI'ation. LEGAL DEPARTMENT . No comments CITY ENGINEER . There is no increase in impervious area from the existing project to the proposed project in Phase I; therefore no water management is required for Phase ]. However, Phase 2 will require additional water management works. . Further, an existing exfiltration system is in place and is required to be cleaned out of all sand and debris during Phase 1. . Proposed and existing finished floor elevations are required on the plans. . The downspouts on the building must be shown on the plans in order to evaluate the storm nmoff. . Existing impervious areas should be clearly shown on the Phase 1 plans. Written response to these comments are required with submittal of seven (7) sets of revised Site Plans. While every effort is made to assure that projects reviewed by this office comply with all applicable codes and standards, we do not certify or guarantee that they do. It is the responsibility of the applicant to assure compliance with all applicable codes and standards prior to the project being issued a certificate of occupancy "' " EAST VOLUSIA ENGINEERING, INC. 435-81 AIR PARK ROAD EDGEWATER, FL 32132 (386) 423-8988 18 July, 2002 Mr. Daren Lear Planning Department City of Edgewater P.O. Box 100 Edgewater, FL 32132 Re: TRC comments of 13 March, 2002 on SP-0202, 1701 S. Ridgewood Dear Mr. Lear: Response to the TRC comments is by department. Planninq Department o There is only one phase now. o Stormwater_system and calculations are provided but applications to both SJRWMD and FDOT are being withheld pending resolution of outstanding issues with the City. o See above. o A second water meter has been maintained at the cleared lot. Any additional fees must recognize this condition. o Property boundary is shown. o Sheet two of Harpster Engineering drawings includes demolition. o New fire hydrant using existing 6" main is shown on site plan at U. S. 1. . Requested note concerning north gate is not acceptable and not added to site plan. . The north entrance is relocated south of the existing wide entrance, thus significantly increasing-distance from Hardin/U. S. 1 intersecti9n. Two entrances from U. S. 1 are maintained. o Adequate back-up area for. 90 degree parking is provided without incorporating 15' turning radius. o Landscaping plan has been added to conform with sketch plan in your file. a One- ofthree existing-slgns~iS removed. .Twopole s1gn'S"rem-ain since front footage .. - - -- _.- -_.... - ... . ~of 260' complies with commercial center requirements of LDC 21-61.07. - - o Note referring to buffer table removed. ~, \ D 53 parking spaces are provided. See letter to Mr. Hooper dated 3 August, 2001 which formed the basis for marked-up drawing approved by City Council. This letter established 48 spaces includinQ 6 interior service bays. Mr. Hooper and Mr. Carwile subsequently found space for five additional spaces, bringing the agreed total to 53. D Site plan shows 6' wood fence adjacent to all residential uses. D Existing building is 12.03' from Hardin right-of-way. Ground floor of proposed building is 17.03 feet from Hardin and second floor overhang remains at 12.03' from Hardin. . Owner will not provide requested letter. BuildinQ Department D All comments understood. Environmental Services D No increase in size is planned at this time. D Agree. D Agree. D No plan to add dumpster. Fire Department D A new fire hydrant has been added at U. S. 1 at existing 6" line. D North wall of existing two story structure is 8" CMU (2 hour). LeQal Department o Agree. City EnQineer D Entire project has been combined into only Phase 1. Stormwater system for expansion is shown on site plan and calculations provided. D Agree. D Structural details are not complete at this time. Finished floor elevations will be added when details are complete. Finished floor elevation will not be less than existing elevations. , - , \ o Structural details and location of openings in rear walls is not complete at this time, therefore it is not possible to provide accurate location of down spouts. However, roof is mono-slope sloping to rear to existing stormwater system. o Existing impervious areas identified. If you have any questions, please call. ~~.IIi~ Joe D. Martin, P. E. Cc: Mr. .Ron Carwile, Owner Mr. Richard B. Szpyrka, Harpster Engineering and Surveying, Inc. -, .~ ~ COASTAL TIRE EXPANSION TRC COMMENTS 3-i ~c 1..- PLANNING DEPARTMENT . After outstanding issues with the City are resolved, copies of the FDOT and SJR WMD permits must be received by the City prior to the issuance of a Development Order. . Six-foot (6') wood fence adjacent to residential uses must be opaque. Add a notation to revised site plan. . Site Plan indicates that two new pole signs are proposed with the possibility of200 sq. ft. ofsignage. Per Section 21-61.03 of the Land Development Code (LDC) only one pole sign per parcel is permitted with a maximum square footage of 60' . . The driveway addition to the south poses a potential traffic safety hazard and ~y need to be eliminated. .- . Provide "Planting Schedule" on landscape plans to indicate dimension of the new and existing shrubs and plants. Per the LDC, all new shrubs must be 24 inches in height and new trees shall be 2~ inches at 6 inches above the soil line. BUILDING DEPARTMENT . The plans have been submitted for the metal building construction. The detailed floor plan for each interior floor space has not been submitted. The egress requirements for the second story will depend on the layout of the rooms and corridors. . Fire separations shall be provided between each occupancy according to each classification. Reduction in the separation requirements may be reduced by the installation of sprinkler system . The remainine comments are all construction and will not affect the site plan reVIew process. ENVIRONMENTAL SERVICES WATER . A fire hydrant has been added to the plans to an existing water line coming from the west side ofD.S. #1. The plans show there to be an existing valve there, however, there is no valve on that line. In addition, there is a two-inch line that is serving the mobile home park to the south and feeding the streets, businesses and residents to the north. Further investigation to the actual location of the two-inch line going north needs to be done by the City. In addition, the City is currently having upgrades to the water distrIbution system designed. This includes a six-inch upgrade in front of Coastal Tire going both north and south. Depending on the timing of the permit and construction ofthis line and the proposed construction of the business, coordination will need to be done by the City and the contractor for the job. What will need to be constructed at this location is a tee from the existing , ";'.... " water line valved in all directions so that the hydrant will have a valve and the existing line can be isolated for construction purposes. The contractor will be responsible for the hydrant and hydrant valve. The City will be respoDSlble for the remaining materials and installation. If Coastal Tire is built first, it is the desire to have the line installed under any proposed concrete to eliminate removal and replacement of new concrete. Further discussion can be done at the TRC meeting on August 13, 2002. SEWER . Already provided on existing site. STORMWATER . Being reviewed by Hans Wolfer. Owner will retain maintenance of onsite stormwater system. REFUSE . Currently, the City picks up refuse at the street. If dumpster is going to be needed, a dumpster area needs to be shown on the plans. Otherwise, current pickups will continue FIRE DEPARTMENT . A fire hydrant must be shown on the plans. Section 21-250.04(c) of the City's Land Development Code requires a fire hydrant be located within 500 feet of the most remote area of the building. Hydrant is located on plans. . What type of separation, ifany, will be provided between the proposed and existing building? The required fire flow of 1500 gallons per minute was calculated using no separation. Reply letter advises a 2-hour separation on the north wall of the existing 2-story structure - this does not affect the required fire flow. . Approval of this site plan is granted. POLICE DEPARTMENT . The west entrance on Hardin Place shall be marked entrance.only and arrows on the pavement directing vehicular traffic not to travel north and use this as an exit. (# 1) . P.lastic post lane dividers for the access that is both entrance and exit. (#2) . A DO NOT ENTER sign at the east building comer.(#3) LEGAL DEPARTMENT . No comments CITY ENGINEER . Show existing and proposed finished floor elevations . Existing stormwater system must be cleaned out. , '.t')- . All of the proposed pavement radii must be shown on the plans. . Provide the following note on the plans: "Water Retention Area shall remain as - shown unless any and all changes are approved by the City Engineer." . The dOwnsPOuts on the building must be located on the plans in order to evaluate the storm runoff from the building. . T Typical Section is required for the proposed Ex:filtration System. Filter fabric shall be Amoco Propex #4545 or equal, and I" stone (DOT #4) is required. . All storm inlets must be constructed with an IS-inch sump. Written response to these comments are required with submittal of seven (7) sets of revised Site Plans. . While every effort is made to assure that projects reviewed by this office comply with all applicable codes and standards, we do not certify or guarantee that they do~ It is the responsibility of the applicant to assure compliance with all applicable codes and standards prior to the project being issued a certificate of occupancy -- . :~~ '~- ;o~ .~~ I%~ -......... -......... .' (' J I I ,I ........... AJ'(j) m-t J:Z ]>G\ ZlJ ]> I -1 -......... -......... -t a /U m J: ]> Z ., Co __ -4'., . o o o ~,f\ . AGENDA REQUEST CM: 2002-082 Date: August 26. 2002 PUBLIC HEARING ORDINANCE RESOLUTION BOARD APPOINTMENT OTHER BUSINESS Sept. 9.2002 CONSENT ITEM DESCRIPTION: Site Selection for new City Hall. BACKGROUND: On June 24, 2002, the Edgewater City Council directed staff to evaluate potential City Hall sites along SR 442 west of Florida Shores and along US I south of SR 442. City staff has identified three (3) specific sites along the identified corridors. The sites are depicted in Figure 1. Site 1 Site 1 is owned by David McCallister and is approximately 30j: acres. The site is above the 100 year flood plain. The site has access to US 1 and Coco Palm Drive. The price of the property is approximately $75,000 per acre. The site is zoned R-4 and B-3 and would require a zoning change to public/semi-public. Note: This site was optioned by Ed Grant on August 23, 2002. Site 2 Site 2 is owned by Kenneth May and is approximately 20j: acres. The site is located south of the new middle school site and south of the FOOT retention pond. The site has access to Airpark Road and Silver Palm Drive. The site is located partially within the 100 year flood plain and may require some fill. It appears the needed fill can be generated on site by the creation of a stormwater retention pond. The price is approximately $20,000 per acre. The site is in the County and would require annexation. The site is zoned A-3 (County) and would require a zoning change to public/semi-public. Site 3 Site 3 is owned by Larry McCaskill and is located at the southwest quadrant of the SR 442/I-95 Interchange. The site appears to be above the 100 year flood plain. The site is approximately 15 acres and has access from Cow Creek Road and SR 442. The price is approximately $15,000 per acre. The site is zoned B-6 (County) and would required a zoning change to public/semi-public. :ejm F:\agendarequests\ci tyhallsi teselection / / / ~ 4;,0. - STAFF RECOMMENDATION: Site 2 is best located as the City grows south and west. Site 2 is poorly drained but developable and has good access from SR 442 and Florida Shores. The cost of Site 2 is approximately $5,000 per acre above the cost for Site 3. u I believe Site 3 is a good long-term site but may not be supported by the voters in a necessary referendum. The selection of Site 3 may cause some development activity and economic development opportunities to be initiated at the Interchange. Site 3 may develop as a commercial development if not selected as a City Hall site. Staff recommends that City Council select Site 2, authorize an option to be developed and the City initiate a due diligence report to determine the feasibility and cost of developing the site. ACTION REOUESTED: Motion to select Site 2, prepare a purchase/sale option and complete a due diligence analysis to determine development feasibility and cost. FINANCIAL IMPACT: (FINANCE DIRECTOR) $400,000 (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) not in City budget PREVIOUS AGENDA ITEM: YES x NO o DATE: June 24, 2002 AGENDA ITEM NO. 9.E. Respectfully submitted, ~U~ Kenneth R. Hooper City Manager u :ejm F:\agendareq uests\ci tyhalls i teselecti on -JO ; p--- I - I I I I I I . --- --- --- ---- [!J McCaskill I!I May l!I McCallister A o 4000 Feet , Figure 1 o o o q.~ AGENDA REQUEST CM: 2002-083 Date: August 26, 2002 PUBLIC HEARING ORDINANCE RESOLUTION BOARD APPOINTMENT OTHER BUSINESS Sept. 9. 2002 CONSENT ITEM DESCRIPTION: Memorandum of Understanding enabling participating entities to support a comprehensive potable water interconnect program. BACKGROUND: The Volusia Water Alliance in coordination with the St. John's River Water Management District has obtained matching funds to initiate a potable water interconnect program. The purpose of the interconnects is to facilitate the sharing of "finished" water by participating entities. The goal is to share potable water, therefore providing a better method to manage the ground water resources. An interconnect master plan has been developed for the coastal entities and a separate master plan for the western entities. The SJRWMD has budgeted matching funds for entities prepared to participate in the interconnect program. The Water Alliance and the SJRWMD will establish goals and agreements with all participating entities. STAFF RECOMMENDATION: City staff has participated in developing the proposed interconnect program. We currently have an emergency interconnect with New Smyrna Beach and staff supports an expansion of interconnects of the coastal entities. Funding of interconnects will be provided through the Enterprise Fund with assistance from the SJRWMD. ACTION REQUESTED: Motion to support a comprehensive potable water interconnect program for coastal entities and authorize the Mayor to execute the Memorandum of Understanding. FINANCIAL IMPACT: (FINANCE DIRECTOR) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: DATE: / YES NO AGENDA ITEM NO. Respectfully submitted, ~~~ City Manager :ejrn F:\agendareq uests\i nterconnectprogram MEMORANDUM OF UNDERSTANDING REGARDING VOLUSIA INTERCONNECT PROGRAM THIS MEMORANDUM OF UNDERSTANDING REGARDING VOLUSIA INTERCONNECT PROGRAM, is made and entered into this _ day of July 2002, among the City of Daytona Beach, a Florida municipal corporation, the City of DeLand, a Florida municipal corporation, the City of Edgewater, a Florida municipal, the City of Holly Hill, a Florida municipal corporation, the City of Lake Helen, a Florida municipal corporation, the City of New Smyrna Beach, a municipal corporation, the City of Orange City, a Florida municipal corporation, the City of Ormond Beach, a Florida municipal corporation; the Town of Pierson, a Florida municipal corporation, the City of Port Orange, a Florida municipal corporation, and the County of Volusia, a political subdivision of the State of Florida, all of whom are collectively hereinafter referred to as the "MOD Participants". WHEREAS, the MOD Participants all operate water treatment systems that produce potable water; WHEREAS, the MOD Participants have long recognized that a comprehensive interconnect program, which allows the sharing of potable water amongst various individual systems in a network, is an effective means to better manage ground water resources in Volusia County; WHEREAS, the MOD Participants recognize that the water supply needs of their respective jurisdictions may be best satisfied through participation in a comprehensive interconnect program; WHEREAS, the MOD Participants desire to declare their support for a comprehensive interconnect program, to establish an agreement to enter into a good faith discussions as to the terms and/or conditions for establishing such interconnect program and to commit to facilitating the MEMORANDUM OF UNDERSTANDING REGARDING VOLUSIA INTERCONNECT PROGRAM PAGE 1 OF 7 ". u o o Ct interconnect program even if their individual jurisdiction later refrains from entering into the actual interlocal agreements establishing the interconnect program. o NOW THEREFORE, the MOU Participants as parties to this Memorandum of Understanding Regarding V olusia Interconnect Program agree as follows: 1. Purpose The purpose of this Memorandum of Understanding is to set forth the general framework and consensus amongst all of the MOU Participants that a comprehensive interconnect program in Volusia County is an essential tool in managing potable water supply. Further, the MOU Participants wish to set forth basic goals and fundamental agreements amongst them that shall be used in establishing the comprehensive interconnect program envisioned herein. 2. Framework for Interconnect Program Each MOU Participant agrees to support a comprehensive interconnect program amongst the potable water systems across V olusia County and to o support the exploration and creation of a systemwide program for interconnecting the potable water systems in V olusia County as may later be agreed upon pursuant to separate interlocal agreements. Each MOU Participant agrees to enter into good faith discussions as to the terms and/or conditions of the separate interlocal agreements comprising the comprehensive interconnect program. Further, each MOU Participant recognizes that although there will be a model interconnect interlocal agreement developed for the program, there will be separate interlocal agreements for each interconnect, the terms and conditions of which will be negotiated on a case-by case basis. However, regardless of whether or not a MOU Participant later becomes an active participant in the interconnect program, all MOD Participants hereby agree, at a minimum, to aid in the future those participants of the interconnect o program to meet the goals of the interconnect program. Specifically, each MOU Participant hereby agrees to move water through its system to assist the active participants of the interconnect program, located elsewhere in the system, upon such terms and conditions as may reasonably be agreed upon by MEMORANDUM OF UNDERSTANDING REGARDING VOLUSIA INTERCONNECT PROGRAM PAGE20F7 '- ..' those involved. In effect, each MOD Participant shall allow their system to be used by the active participants of the comprehensive interconnect program in a manner that allows the active participants to effectively wheel water throughout the system to better manage the ground water resources of Volusia (j County. 3. Force and Effect Nothing herein shall preclude the individual MOD Participants from later rejecting participation in separate interlocal agreement(s) and thereby nothing herein precludes the individual MOD Participants from declining to become an active member of the interconnect program. Further, each MOD Participant will continue to retain full authority to individually operate their own utility facilities recognizing their good faith commitment set forth herein to aid the active participants to meet the goals of the interconnect program. IN WITNESS WHEREOF, the undersigned have set their hands and seals as of the day and year above first written. o CITY OF DAYTONA BEACH By: ATTEST: DATE: Approved by: o MEMORANDUM OF UNDERSTANDING REGARDING VOLUSIA INTERCONNECT PROGRAM PAGE 3 OF7 -~ ..' o o o CITY OF DELAND By: ATTEST: DATE: Approved by: CITY OF EDGEW A TER By: ATTEST: DATE: Approved by: CITY OF HOLLY HILL By: ATTEST: DATE: Approved by: MEMORANDUM OF UNDERSTANDING REGARDING VOLUSIA INTERCONNECT PROGRAM PAGE40F7 Approved by: Approved by: Approved by: CITY OF LAKE HELEN By: ATTEST: DATE: CITY OF NEW SMYRNA BEACH By: ATTEST: DATE: CITY OF ORANGE CITY By: ATTEST: DATE: MEMORANDUM OF UNDERSTANDING REGARDING VOLUSIA INTERCONNECT PROGRAM PAGESOF7 '. . o o o CITY OF ORMOND BEACH o By: ATTEST: DATE: Approved by: TOWN OF PIERSON By: o ATTEST: DATE: Approved by: CITY OF PORT ORANGE By: ATTEST: o DATE: Approved by: MEMORANDUM OF UNDERSTANDING REGARDING VOLUSIA INTERCONNECT PROGRAM PAGE60F7 COUNTY OF VOLUSIA By: ATTEST: DATE: Approved by: MEMORANDUM OF UNDERSTANDING REGARDING VOLUSIA INTERCONNECT PROGRAM PAGE70F7 '. o o o o o o .. q.C AGENDA REQUEST CM: 2002-085 ! Date: August 29. 2002 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT CONSENT OTHER BUSINESS Sept. 9. 2002 ITEM DESCRIPTION: Final selection of 1950 S. Airpark Road as the site for construction of an Educational Center and Animal Shelter Facility and associated lease agreement between the Pet Society, Inc. and the City of Edgewater. BACKGROUND: At the City Council meeting on July 15,2002, the Pet Society Inc. made a presentation of the need to provide an educational and adoption center. It was the consensus of Council to place this item on the agenda and suggested the City enter into a long term lease rather than donating property. City Council moved to consider the Airpark Road site contingent upon notifying surrounding property owners for their viewpoint. There have been no responses to the City's letter concerning the Airpark Road site. STAFF RECOMMENDATION: Staff recommends the Airpark Road staging area site for the construction of an animal shelter facility and to enter into a lease agreement between the Pet Society, Inc. and the City of Edgewater for a term of twenty-five (25) years for the amount of one hundred dollars ($100.00) per year. ACTION REOUESTED: Motion to select 1950 S. Airpark Road as the site for the construction of an Educational Center and Animal Shelter Facility and authorize the City Manager to execute the Lease Agreement. FINANCIAL IMPACT: (FINANCE DIRECTOR) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES x NO DATE: August 5.2002 AGENDA ITEM NO. 9.B. Respectfully submitted, ~</ Kenneth R. Hoop r City Manager :ejm F:\agendareq uests\ani malshel ter2 ~ THE CITY OF EDGE WATER I '. POST OFFICE BOX 100-EDGEWATER, FLORIDA 32132-0100 Mayor Donald A. Schmidt District I Councilman James P. Brown District 2 Councilman Dennis A. Vincenzi District 3 Councilwoman Harriet E. Rhodes District 4 Councilwoman Judy Lichter August 23,2002 City Manager Kenneth R. Hooper City Clerk Susan J. Wadsworth City Attorney Scott A. Cookson 0 Legal Assistant Robin L. Matusick Asst. City Manager Elizabeth J. McB'rid Dear Property Owner: Notice is hereby given that the City Council of the City of Edgewater, Florida, will hold a public hearing on Monday, September 9, 2002, at 7:00 p.m. or as soon thereafter as the matter may. be heard, in the Community Center, 102 North Riverside Drive, Edgewater, to consider the location of property to be leased to the Pet Society, Inc. located at 1950 South Alr Park Road (City landfill), Parcel #8438-01-00-0400. The property is zoned A-3 (transitional agriculture) and this type of Facility is permitted by special exception, The City of Edgewater is the owner of record and has requested this public hearing for the matter to be heard. All interested persons are invited to attend the public hearing. If you have questions or concerns, you may contact (prior to the public hearing) the City Manager or City Attorney's Office at (386)424-2404 or (386)424-2403,respectively. Pet Society, Inc. has provided the City a letter, dated August 7, 2002, stating their intent for use of the subject property (copy of said letter attached). o If any person decides to appeal any decision made by the City Council with respect to any matter considered at such hearing, a record of the proceedings may be needed, and in that event, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. In accordance With the Americans with Disabilities Act, persons needing assistance to participate in this hearing should Contact the City Clerk at (386)424-2407 prior to the hearing date. Sincerely, Go ~ o Robin L. Matusick Legal Assistant rlm (NoticeslNotice Letter - Pet Society, Inc.) LEGAL DEPARTMENT (386)414-2403 104 NORTH RIVERSIDE DRIVE FAX (386)414-14/5 or 414-1409 .. J o o o LEASE AGREEMENT [ffJfXJf}J~u THIS AGREEMENT, made and entered into this day of ,2002, by and between the PET SOCIETY, INC., a non-profit organization, whose address is (Lessee) and the CITY OF EDGEW ATER, a municipal corporation, whose address is P. O. Box 100, Edgewater, Florida 32132-0100 (Lessor): WITNESSETH: That the Lessor does this day lease unto the Lessee the following described real property lying and being located in the City of Edge water, County of V olusia, State of Florida, and more particularly described as follows to wit: TERM: This Lease shall be for a term of twenty- five (25) years commencing on the day of , 2002 and ending on the _ day of ,2027. RENT: The rent for the premises being leased shall be in an amount of one hundred and no/100 ($100.00) per year, payable in advance beginning on the day of ,2002 and continuing annually thereafter during the term. Pet Society, Inc. shall provide the City with a copy of its tax exempt certificate upon request. Receipt is hereby acknowledged by the Lessors of the sum of $100.00 which represents rent for the term of , 2002 through ,2003. In the event payment is mailed to Lessor, the date paid shall be determined by the postmark placed on the envelope by the U.S. Post Office. Any annual installment not paid within thirty (30) days from the date the same becomes due shall constitute a default under the terms ofthis Lease. USE OF LEASED PREMISES: The Lessees may use the property herein leased solely to construct an educational center, building, office, kennels and runs on the leased property to provide appropriate shelter for homeless and unwanted cats and dogs that originate from the City of Edgewater primarily and Southeast V olusia as space is available. (AgreementlLease - Pet Society, Inc. - 2002) Pet Society, Inc. will provide a clean, caring and healthy environment while providing for the needs of each animal. Lessees shall obtain and pay for licenses required in the conduct of their business from the City of Edgewater, Volusia County, and the State of Florida. ASSIGNMENT: The Lessees may not assign this Lease or sub-let the premises or any part thereof. PERSONAL PROPERTY: All personal property placed or moved in the premises above described shall be at the risk of the Lessee or owner thereof, and Lessor shall not be liable for any damage to said personal property, or to the Lessee arising from the bursting or leaking of water pipes, or from any act of negligence of any co-tenant or occupants of the building or of any other person whomsoever. HOLD HARMLESS: Based on payment and consideration of$l 00.00, Pet Society, Inc. agrees to hold the City harmless from any liability occurring out of its use of the educational center/facility. When other groups are using the center/facility or a part of the facility, those users will be held responsible for their activities and have insurance coverage in an amount acceptable to the Pet Society and City, naming the Pet Society and the City as additional insured on liability coverages and loss payee as the City's and the Pet Society's interest may appear on property coverages and shall indemnify and hold harmless the Pet Society and the City from claims arising out of or in connection with their use. REAL PROPERTY TAXES: The Lessors shall pay the real property taxes on the leased premises if applicable. PERSONAL PROPERTY TAXES: The Lessees shall promptly pay all taxes imposed on all personal property located in or on the leased premises. DAMAGE TO PREMISES: In the event the premises shall be destroyed or so damaged or injured by fire or other casualty during the term ofthis agreement, whereby the same shall be rendered untenantable, then the Lessor shall have the right to render said premises tenantably by repairs within ninety days therefrom. If said premises are not rendered tenantable within said time, it shall be optional with either party hereto to cancel this Lease, and in the event of such cancellation the rent shall be paid only to the date of such (Agreement/Lease - Pet Society, Inc. - 2002) 2 .. ... o o o " ) o o o fire or casualty. The cancellation herein mentioned shall be evidenced in writing. UTILITIES: The Lessees shall pay any and all charges for utility services that may include, but are not limited to: gas, electricity, stormwater, telephone, water, sewer and refuse pickup used on said premises. CONDITION OF PREMISES: Lessee hereby accepts the premises in the condition they are in at the beginning of this Lease and agrees to maintain said premises in the same condition, order and repair as they are at the commencement of said term, excepting only reasonable wear and tear arising form the use thereof under this agreement, and to make good to said Lessor immediately upon demand, any damage to the subject property caused by any act or neglect of Lessee, or of any person or persons in the employ or under the control of the Lessee. Lessee shall totally maintain premises, including but not limited to parking area, buildings, both interior and exterior and all surrounding areas. The Lessees shall have the right to install such improvements and equipment as is necessary in the conduct of their business of the leased premises. The Lessees may install and erect such signs on the leased premises as they deem necessary so long as such signs comply with the laws of the City of Edge water. INSOLVENCY OF LESSEES: lfthe Lessee shall become insolvent or bankruptcy proceedings shall be begun by or against the Lessee, before the end of said term the Lessor is hereby irrevocably authorized at it's option to forthwith cancel this Lease, as for a default. Lessor may elect to accept rent from such receiver, trustee, or other judicial officer during the term of their occupancy in their fiduciary capacity without effecting Lessor's rights as contained in this contract, but no receiver, trustee or other judicial officer shall ever have any right, title or interest in or to the above described property by virtue of this contract. This contract shall bind the Lessor and it's assigns or successors, and the heirs, assigns, personal representatives, or successors as the case may be, of the Lessee. It is understood and agreed between the parties hereto that time is of the essence of this contract and this applies to all terms and conditions contained herein. NOTICES: All notices, requests and demands to be made or given to the parties hereto shall be in writing and shall be delivered in reasonable time to the addresses listed (Agreement/Lease - Pet Society, Inc. - 2002) 3 below. Such notices, requests and demands, if sent by mail, shall be deemed delivered three (3) days after deposit in the mail, or if delivered by hand or courier, at the time delivered. If to City: City Manager P. O. Box 100 104 N. Riverside Drive Edgewater, Florida 32132-0100 With Copy to: City Attorney P. O. Box 100 104 N. Riverside Drive Edgewater, Florida 32132-0100 If to Pet Society, Inc.: With Copy to: Donna M. Wagner 2922 Unity Tree Edgewater, Florida 32141 The Pet Society, Inc. shall provide to the City the name, address and telephone number of the individual(s) with daily operational and supervisory responsibilities of the facilities. It is understood and agreed between the parties hereto that written notice mailed or delivered to the premises leased hereunder shall constitute sufficient notice to the Lessee and written notice mailed or delivered to the office of the Lessor shall constitute sufficient notice to the Lessor, to comply with the terms of this contract. The rights of the Lessor under the foregoing shall be cumulative, and failure on the part of the Lessor to exercise promptly any rights given hereunder shall not operate to forfeit any ofthe said rights. (Agreement/Lease - Pet Society, Inc. - 2002) 4 " '- u o o o o o IN WITNESS WHEREOF, the parties hereto have hereunto executed this instrument for the purpose herein expressed, the day and year above written. PET SOCIETY, INC. Witness Witness CITY OF EDGEW A TER By: Witness Kenneth R. Hooper City Manager Dated: Witness Signed, sealed and delivered in the presence of: STATE OF FLORIDA COUNTY OF VOLUSIA The foregoing instrument was acknowledged before my on this _day of _2002, by , who has authority to execute this document on behalf of PET SOCIETY, INC. and who has produced as identification and who did (did not) take an oath. Notary Public Stamp/Seal: (Agreement/Lease - Pet Society, Inc. - 2002) 5