07-16-2001
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Voting Order
Mayor Schmidt
Councilman Brown
Councilman Vincenzi
CoundhwmanRhodes
Coundhwmanlichter
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AGENDA
CITY COUNCIL OF EDGEW A TER
REGULAR MEETING
July 16, 2001
7 :00 p.m.
COMMUNITY CENTER
1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE
2. APPROVAL OF MINUTES
A. Regular Meeting of June 18, 2001
3. PRESENT A TIONS/PROCLAMA TIONS/PLAQUES/CERTIFICA TES/DONA TIONS
A. Police Chief Mike Ignasiak to introduce the City's new Chaplin, Paster Tim
McCardel.
B. Update of July 4,2001 activities by Steve Cousins, Volunteer Firefighters
Association
4. CITIZEN COMMENTS
(This is the time for the public to come forward with any comments they may have. Please
state your name and address, and please limit your comments to five minutes or
less.)
5. CITY COUNCIL REPORTS
6. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. 2nd Reading, Ord. No. 2001-0-44, annexation of37.7::!: acres located west of
US 1 and south of Omni Circle, a portion of the Edgewater Lakes
Development (Mark Wallschlaeger owner).
B. 2nd Reading, Ord. No. 2001-0-45, annexation of. 34..::!: acres located between
US 1 and the Indian River on Swordfish Lane (Earl and Marjorie Gentry
owners ).
C. 2nd Reading, Ord. No. 2001-0-46, annexation of 1.72 ::!: acres located at 1020
and 1024 Flying M Court (David Heyburn and Patricia Johnson owners).
D. Res. No. 2001-R-13, 2001-R-14 and 2001-R-15, pertaining to City of
Edgewater deeding property to FDOT for canal maintenance and granting
perpetual easements for drainage conveyance system construction and
maintenance associated with the SR 442 widening project.
E. Res. No. 2001-R-12, modifying and replacing security procedures currently
being utilized for absentee ballots.
F. Res. No. 200 l-R -16, proclaiming Primary Election date as October 9, 2001,
and General Election date as November 6,2001; declaring September as the
closing of voters registration books for the Primary Election and October 8,
2001, as the closing of voters registration books for the General Election; and
declaring August 27, 2001, 9:00 a.m. the beginning of qualifying for the
Mayor (4 year term), District 1 (4 year term), District 2 (2 year term),
District 3 (4 year term) and District 4 (2 year term) with qualifying ending
on September 6,2001, 12:00 noon.
7. CONSENT AGENDA
Items on the consent agenda are defined as routine in nature that do not warrant detailed
discussion or individual action by the Council; therefore, all items remaining on the consent
agenda shall be approved and adopted by a single motion, second and vote by the City
Council. Items on the consent agenda are not subject to discussion. One ofthe most basic
rules of a consent agenda is that any member of the City Council may remove any item
from the consent agenda simply by verbal request at the City Council meeting.
Removing an item from the consent agenda does not require a motion, second or a vote; it
would simply be a unilateral request of an individual Council member.
A. Water and Wastewater Improvement Proiect - staff recommending approval
of ChaI!ge Order #3 (Fina!) with Progressive Contractors for improvements
related tOAirpark Road/Park Avenue and Massey Ranch Boulevard/Skyward
Drive for a reduction of $54,915.12 from the total contract amount of
$1,073,876.88
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City Council Agenda
July 16,2001
Page -2-
B. Construction Regulation Board Appointment - Mayor Schmidt to consider
Board's recommendation to reappoint James E. Tindall for another 3-year
term.
8. OTHER BUSINESS
A. Waterway Park Subdivision Water Distribution System - staff recommending
approval of Work Order #5 with Quentin L. Hampton Associates, Inc. for
potable water distribution system engineering design, contract administration
and resident project inspection services at a cost not to exceed $83,605.00.
B. Renaming FIND Proiect Waterway Industrial Park - for City Council
discussion.
C. Setting of Millage Rate - staff recommending approval to advertise the
millage for fiscal year 2002 at 5.95 mills.
9. OFFICER REPORTS
A. City Clerk
B. City Attorney
C. City Manager
10. CITIZEN COMMENTS/CORRESPONDENCE
11. ADJOURN.
Notes:
1) Citizen comments relating to any agenda matter may be made at the time the matter is
before Council. Please state your name and address, and please limit your comments
to five minutes or less.
2) All items for inclusion on the August 6, 2001, agenda must be received by the City
Manager's office no later than 4:30 p.m. Monday, July 30, 2001.
Pursuant to Chapter 286, F.s., if an individual decides to appeal any decision made with respect to any matter considered
at a meeting or hearing, that individual will need a record of the proceedings and will need to insure that a verbatim record
of the proceedings is made.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings
should contact City Clerk Susan Wadsworth, 904-424-2407, prior to the meeting.
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AGENDA REQUEST
C.A. NO.: 2001-092
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Date:
July 6. 2001
PUBLIC
HEARING 07/16/2001
RESOLUTION
ORDINANCE
CONSENT
OTHER
BUSINESS
CORRESPONDENCE
ITEM DESCRIPTION:
Public Hearing -
Ordinance No. 2001-0-44 Annexation of 37.71 acres west of U. S.
Highway # 1 and South of Omni Circle -
Portion of the Edgewater Lakes Development
(Owned by Mark Wallschlaeger)
BACKGROUND:
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On July 2, 2001, Council approved at first reading the proposed annexation of 37.71 acres for
property owned by Mark Wallschlaeger for inclusion into the Edgewater Lakes proposed golf course
community. The subject property is compact and contiguous to the City boundaries.
The legal advertisement for the public hearing was published in the Observer on Thursday, July 5th
and 12th, 2001.
STAFF RECOMMENDATION:
Staff recommends that Council consider approval of Ordinance #2001-0-44 annexing 37.71 acres
west ofU. S. Highway #1 and south ofOmni Circle.
ACTION REQUESTED:
Motion to approve Ordinance #2001-0-44.
FINANCIAL IMP ACT: (FINANCE DIRECTOR)
o (SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
YES X
NO
DATE: July 2. 2001
AGENDA ITEM NO.
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Respectfully submitted,
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Lynne Plaskett
Planning Director
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Robin L. Matusick \
Legal Assistant
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Kenneth R. Hooper
City Manager
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ORDINANCE NO. 2001-0-44
AN ORDINANCE ANNEXING CERTAIN REAL PROPERTY
LOCATED WEST OF U. S. HIGHWAY #1 SOUTH OF OMNI
CIRCLE, EDGEWATER, FLORIDA, VOLUSIA COUNTY,
INTO THE CITY OF EDGEW A TER, FLORIDA; SUBJECT
TO THE JURISDICTION, OBLIGATIONS, BENEFITS AND
PRIVILEGES OF THE MUNICIPALITY; AMENDING THE
DESCRIPTION OF CITY OF EDGEWATER CORPORATE
LIMITS; PROVIDING FOR FILING WITH THE CLERK OF
THE CIRCUIT COURT, VOLUSIA COUNTY, THE VOLUSIA
COUNTY PROPERTY APPRAISER AND THE
DEP ARTMENT OF STATE; PROVIDING FOR
CONFLICTING PROVISIONS, SEVERABILITY AND
APPLICABILITY; PROVIDING FOR AN EFFECTIVE DATE
AND FOR ADOPTION.
WHEREAS, the City Council of the City of Edgewater, Florida, has made the following
determinations:
1.
Sam J. Merrill, Jr. of Zev Cohen and Associates is the authorized agent for Mark
Wallschlaeger (owner), who are requesting annexation of certain real property located west of U.S.
Highway #1 south of Omni Circle, Edgewater, Florida which is located within Volusia County,
Florida. Subject property contains approximately 37.71 acres more or less.
2. The owner has voluntarily petitioned the City of Edgewater for annexation pursuant
to Section 171.044, Florida Statutes.
3. The property is contiguous to the City's boundaries and the conditions for annexation
and the economics thereof are satisfactory.
4. The boundaries of voting District 4 of the City of Edgewater are hereby designated
o to include the property described herein.
StlUGk tluough passages are deleted.
Underlined passages are added.
2001-0-44
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5. During the meeting on June 13, 2001, the Planning and Zoning Board reviewed the
petition and recommended by a vote of 6 to 0 that the property be annexed into the City.
NOW, THEREFORE, BE IT ENACTED by the People of the City of Edge water, Florida:
PART A.
ANNEXATION OF CERTAIN REAL PROPERTY INTO THE CITY OF
EDGEWATER, FLORIDA.
1.
Pursuant to Section 171.044, Florida Statutes, that certain real property described in
Exhibit "A" and depicted in the map identified as Exhibit "B", which are attached hereto and
incorporated by reference, is hereby annexed into and made part of the City of Edgewater, Florida,
and shall be subject to the jurisdiction, obligations, benefits and privileges of the municipality.
2. The boundaries of the City of Edge water are hereby redefined to include the property
described above and depicted in the map identified as Exhibit "B".
3.
Pursuant to Section 2.01 of the Charter of the City of Edgewater , Florida, that certain
document entitled "Description of City of Edgewater Corporate Limits" shall be amended
accordingly.
4. Within seven (7) days after adoption, copies ofthis ordinance shall be filed with the
Volusia County Clerk of the Circuit Court, the Volusia County Property Appraiser, the Volusia
County Manager, the Mapping Division of the Volusia County Growth Management Department,
and the Department of State.
PART B.
CONFLICTING PROVISIONS.
All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance,
are hereby superseded by this ordinance to the extent of such conflict.
StlUck tluongh passages are deleted.
Underlined passages are added.
2001-0-44
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PART C.
SEVERABILITY AND APPLICABILITY.
If any portion of this ordinance is for any reason held or declared to be unconstitutional,
o inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this
ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or
circumstances, such holding shall not affect its applicability to any other person, property, or
circumstance.
PART D.
EFFECTIVE DATE.
This ordinance shall take effect upon adoption.
PART E. .
ADOPTION.
After Motion by Councilman Vincenzi and Second by Councilwoman Rhodes, the vote on
the first reading/public hearing of this ordinance held on July 2, 2001, was as follows:
0 AYE NAY
Mayor Donald A. Schmidt X
Councilman James P. Brown X
Councilman Dennis A. Vincenzi X
Councilwoman Harriet E. Rhodes X
Councilwoman Judy Lichter X
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Underlined passages are added.
2001-0-44
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After Motion by
and Second by
, the vote on the second
reading/public hearing of this ordinance held on
Mayor Donald A. Schmidt
Councilman James P. Brown
Councilman Dennis A. Vincenzi
Councilwoman Harriet E. Rhodes
Councilwoman Judy Lichter
PASSED AND DULY ADOPTED this'
ATTEST:
Susan J. Wadsworth
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Scott A. Cookson, Esquire
City Attorney
Foley & Lardner
StIUc.k tlnough passages are deleted.
Underlined passages are added.
2001-0-44
, 2001, was as follows:
AYE NAY
day of
,2001.
CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Donald A. Schmidt
Mayor
Robin L. Matusick
Legal Assistant
Approved by the City Council of the City of
Edgewater at a meeting held on this
day of 2001 under
Agenda Item No.
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EXHIBIT "A"
LEGAL DESCRIPTION
A portion ofU. S. Lots 2 and 3, Section 13, Township 18 South, Range 34 East, lying Westerly of
U. S. Highway No.1, and being more particularly described as follows:
As a point of reference, commence at the Northwest comer ofU. S.
Lot 2, Section 13, Township 18 South, Range 34 East; thence N
68038'36" E along the north line of said U. S. Lot 2, a distance of
154.08 feet for the POINT OF BEGINNING; thence continue N
68038'36" E, a distance of 1337.62 feet to a point, said point being
.77.00 feet Westerly of and measured at right angles to the survey line
of State Road No.5, Section 7901, also known as U. S. Highway No.
1, per Official Records 128, Page 278 of the Public Records of
Vo1usia County, Florida; thence S 22057'44" E along a line that is
77.00 feet Westerly of and parallel to said survey line, a distance of
1591.18 feet to the South line of said U. S. Lot 3; thence S 87035'58"
W along the South line of said U. S. Lots 2 and 3, a distance of
753.06 feet; thence N 57044'13" W, a distance of283.75 feet; thence
N 25006'23" W, a distance of 164.34 feet; thence S 83050'50" W, a
distance of505.89 feet; thence N 14010'55" W, a distance of387.50
feet; thence N 28002'31" W, a distance of 439.35 feet to the Point of
Beginning.
Containing 37.71 acres more or less.
The legal description includes any/alt adjoining right-oj-way
relating to the subject property.
StI uck tluough passages are deleted.
Underlined passages are added.
2001-0-44
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AGENDA REQUEST
C.A. NO.: 2001-093
Date:
July 6, 2001
PUBLIC
HEARING 07/16/2001
ORDINANCE
RESOLUTION
CONSENT
OTHER
BUSINESS
CORRESPONDENCE
ITEM DESCRIPTION:
Public Hearing -
Ordinance No. 2001-0-45 Annexation of .34:!: acres located between U.
S. Highway # 1 and the Indian River on
Swordfish Lane (Owned by Earl and Marjorie
Gentry )
BACKGROUND:
On July 2, 2001, Council approved at first reading the proposed annexation of .34:!: acres for property
owned by Earl and Marjorie Gentry for property located on Swordfish Lane. The subject property
is compact and contiguous to the City boundaries.
The legal advertisement for the public hearing was published in the Observer on Thursday, July 5th
and 121\ 2001. .
STAFF RECOMMENDATION:
Staff recommends that Council consider approval of Ordinance #2001-0-45 annexing .34::!:: acres
located on Swordfish Lane. .
ACTION REOUESTED:
Motion to approve Ordinance #2001-0-45.
FINANCIAL IMP ACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
YES X
NO
DATE: Julv 2, 2001
AGENDA ITEM NO.
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Respectfully submitted,
QC~111~
Lynne Plaskett
Planning Director
~lT-'l0:t:L ~p..l'~
Robin L. Matusick
Legal Assistant
v..,",,^M& V_ \~o~'" \" t~
Kenneth R. Hooper - \
City Manager
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ORDINANCE NO. 2001-0-45
AN ORDINANCE ANNEXING CERTAIN REAL PROPERTY
LOCATED BETWEEN U. S. HIGHWAY #1 AND THE INDIAN
RIVER ON SWORDFISH LANE, EDGEW A TER, FLORIDA,
VOLUSIA COUNTY, INTO THE CITY OF EDGE WATER,
FLORIDA; SUBJECT TO THE JURISDICTION,
OBLIGATIONS, BENEFITS AND PRIVILEGES OF THE
MUNICIP ALITY; AMENDING THE DESCRIPTION OF CITY
OF EDGEW A TER CORPORATE LIMITS; PROVIDING FOR
FILING WITH THE CLERK OF THE CIRCUIT COURT,
VOLUSIA COUNTY, THE VOLUSIA COUNTY PROPERTY
APPRAISER AND THE DEP ARTMENT OF STATE;
PROVIDING FOR CONFLICTING PROVISIONS,
SEVERABILITY AND APPLICABILITY; PROVIDING FOR
AN EFFECTIVE DATE AND FOR ADOPTION.
WHEREAS, the City Council of the City of Edgewater, Florida, has made the following
determinations:
1.
Dominick Caputo of San Remo Investments, Inc. and John Dahl of Dahl Builders,
Inc. are the authorized agents for Earl and Marjorie Gentry (owners), and are requesting annexation
of certain real property located between U.S. Highway #1 and the Indian River on Swordfish Lane,
Edgewater, Florida which is located within Volusia County, Florida. Subject property contains
approximately .34 acres more or less.
2. The owner has voluntarily petitioned the City of Edge water for annexation pursuant
to Section 171.044, Florida Statutes.
3. The property is contiguous to the City's boundaries and the conditions for annexation
and the economics thereof are satisfactory.
4.
The boundaries of voting District 3 of the City of Edgewater are hereby designated
Stluck tluough passages are deleted.
Underlined passages are added.
2001-0-45
1
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to include the property described herein.
5. During the meeting on June 13,2001, the Planning and Zoning Board reviewed the
o petition and recommended by a vote of 6 to 0 that the property be annexed into the City.
NOW, THEREFORE, BE IT ENACTED by the People of the City of Edge water, Florida:
PART A.
ANNEXATION OF CERTAIN REAL PROPERTY INTO THE CITY OF
EDGEW A TER, FLORIDA.
1.
Pursuant to Section 171.044, Florida Statutes, that certain real property described in
Exhibit "A" and depicted in the map identified as Exhibit "B", which are attached hereto and
incorporated by reference, is hereby annexed into and made part of the City of Edgewater, Florida,
and shall be subject to the jurisdiction, obligations, benefits and privileges of the municipality.
2. The boundaries of the City of Edge water are hereby redefined to include the property
o
described above and depicted in the map identified as Exhibit "B".
3. Pursuant to Section 2.01 of the Charter ofthe City of Edge water, Florida, that certain
document entitled "Description of City of Edgewater Corporate Limits" shall be amended
accordingl y.
4. Within seven (7) days after adoption, copies of this ordinance shall be filed with the
Volusia County Clerk of the Circuit Court, the Volusia County Property Appraiser, the Volusia
County Manager, the Mapping Division of the V olusia County Growth Management Department,
and the Department of State.
PART B.
CONFLICTING PROVISIONS.
o
All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance,
Str uck tll10ugh passages are deleted.
Underlined passages are added.
2001-0-45
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are hereby superseded by this ordinance to the extent of such conflict.
PART C.
SEVERABILITY AND APPLICABILITY.
Q
If any portion of this ordinance is for any reason held or declared to be unconstitutional,
inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this
ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or
circumstances, such holding shall not affect its applicability to any other person, property, or
circumstance.
PART D.
EFFECTIVE DATE.
This ordinance shall take effect upon adoption.
PART E.
ADOPTION.
After Motion by Councilwoman Lichter and Second by Councilwoman Rhodes, the vote on
o the first reading/public hearing of this ordinance held on July 2, 2001, was as follows:
AYE NAY
Mayor Donald A. Schmidt X
Councilman James P. Brown X
Councilman Dennis A. Vincenzi X
Councilwoman Harriet E. Rhodes X
Councilwoman Judy Lichter X
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Str tick tluotigh passages are deleted.
Underlined passages are added.
2001-0-45
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After Motion by
and Second by
reading/public hearing of this ordinance held on
o follows:
o
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Mayor Donald A. Schmidt
Councilman James P. Brown
Councilman Dennis A. Vincenzi
Councilwoman Harriet E. Rhodes
Councilwoman Judy Lichter
PASSED AND DULY ADOPTED this
ATTEST:
Susan J. Wadsworth
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Scott A. Cookson, Esquire
City Attorney
Foley & Lardner
StI uck tIll ough passages are deleted.
Underlined passages are added.
2001-0-45
, the vote on the second
2001, was as
AYE NAY
day of
,2001.
CITY COUNCIL OF THE
CITY OF EDGEW A TER, FLORIDA
By:
Donald A. Schmidt
Mayor
Robin L. Matusick
Legal Assistant
Approved by the City Council of the City of
Edgewater at a meeting held on this
day of 2001 under
Agenda Item No.
4
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EXHIBIT "A"
LEGAL DESCRIPTION
Parcel 2 in Block 4 of unrecorded plat of Ranken Subdivision of a part ofU. S. Lot 1 of Section 1,
Township 18 South, Range 34 East, described as the South 85 feet ofthe North 470 feet, except the
West 50 feet ofU. S. Lot 1, Section 1, Township 18 South, Range 34 East, with an easement over
the East 25 feet of the West 50 feet of the South 85 feet of the North 470 feet of said Lot 1, all in
Volusia County, Florida.
The legal description includes any/all adjoining right-of-way relating to the subject property.
St1 uck tlnougll passages are deleted.
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AGENDA REQUEST
C.A. NO.: 2001-094
Date:
July 6, 2001
PUBLIC
HEARING 07/16/2001
ORDINANCE
RESOLUTION
CONSENT
OTHER
BUSINESS
CORRESPONDENCE
ITEM DESCRIPTION:
Public Hearing -
Ordinance No. 2001-0-46 Annexation of 1.72 acres located at 1020 and
1024 Flying M Court (Owned by Patricia
Johnson and David Heyburn)
BACKGROUND:
On July 2, 2001, Council approved at first reading the proposed annexation of 1.72i acres for
property owned by Patricia Johnson and David Heybum for property located at 1020 and 1024
Flying M Court. The subject property is compact and contiguous to the City boundaries.
The legal advertisement for the public hearing was published in the Observer on Thursday, July 5th
and 12th, 2001.
STAFF RECOMMENDATION:
Staff recommends that Council consider approval of Ordinance #2001-0-46 annexing 1.72i:.. acres
located at 1020 and 1024 Flying M Court.
ACTION REOUESTED:
Motion to approve Ordinance #2001-0-46.
FINANCIAL IMP ACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
YES X
NO
DATE: July 2, 2001
AGENDA ITEM NO.
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Respectfully submitted,
Q]luv
Y Lynne Plaskett
Planning Director
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Robin L. Matusick \
Legal Assistant
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ORDINANCE NO. 2001-0-46
AN ORDINANCE ANNEXING CERTAIN REAL PROPERTY
LOCATED AT 1020 AND 1024 FLYING M COURT,
EDGEWATER, FLORIDA, VOLUSIA COUNTY, INTO THE
CITY OF EDGEWATER, FLORIDA; SUBJECT TO THE
JURISDICTION, OBLIGATIONS, BENEFITS AND
PRIVILEGES OF THE MUNICIPALITY; AMENDING THE
DESCRIPTION OF CITY OF EDGEWATER CORPORATE
LIMITS; PROVIDING FOR FILING WITH THE CLERK OF
THE CIRCUIT COURT, VOLUSIA COUNTY, THE VOLUSIA
COUNTY PROPERTY APPRAISER AND THE
DEP ARTMENT OF STATE; PROVIDING FOR
CONFLICTING PROVISIONS, SEVERABILITY AND
APPLICABILITY; PROVIDING FOR AN EFFECTIVE DATE
AND FOR ADOPTION.
WHEREAS, the City Council of the City of Edgewater, Florida, has made the following
determinations:
1.
David A. Heyburn and Patricia C. Johnson (owners), are requesting annexation of
certain real property located at 1020 and 1024 Flying M Court, Edgewater, Florida which is located
within V olusia County, Florida. Subject property contains approximately 87,469 square feet more.
or less.
2. The owner has voluntarily petitioned the City of Edge water for annexation pursuant
to Section 171.044, Florida Statutes.
3. The property is contiguous to the City's boundaries and the conditions for annexation
and the economics thereof are satisfactory.
4. The boundaries of voting District 1 of the City of Edgewater are hereby designated
to include the property described herein.
StI uck tll10ugh passages are deleted.
Underlined passages are added.
2001-0-46
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5. During the meeting on June 13,2001, the Planning and Zoning Board reviewed the
petition and recommended by a vote of 6 to 0 that the property be annexed into the City.
NOW, THEREFORE, BE IT ENACTED by the People ofthe City of Edgewater, Florida:
PART A.
ANNEXATION OF CERTAIN REAL PROPERTY INTO THE CITY OF
EDGEW A TER, FLORIDA.
1.
Pursuant to Section 171.044, Florida Statutes, that certain real property described in
Exhibit "A" and depicted in the map identified as Exhibit "B", which are attached hereto and
incorporated by reference, is hereby annexed into and made part of the City of Edgewater, Florida,
and shall be subject to the jurisdiction, obligations, benefits and privileges of the municipality.
2. The boundaries of the City of Edge water are hereby redefined to include the property
described above and depicted in the map identified as Exhibit "B".
3.
Pursuant to Section 2.01 of the Charter of the City of Edge water, Florida, that certain
document entitled "Description of City of Edgewater Corporate Limits" shall be amended
according 1 y.
4. Within seven (7) days after adoption, copies of this ordinance shall be filed with the
Volusia County Clerk of the Circuit Court, the Volusia County Property Appraiser, the Volusia
County Manager, the Mapping Division of the Volusia County Growth Management Department,
and the Department of State.
PART B.
CONFLICTING PROVISIONS.
All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance,
are hereby superseded by this ordinance to the extent of such conflict.
StlUck tluough passages are deleted.
Underlined passages are added.
2001-0-46
2
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PART C.
SEVERABILITY AND APPLICABILITY.
If any portion of this ordinance is for any reason held or declared to be unconstitutional,
o inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this
ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or
circumstances, such holding shall not affect its applicability to any other person, property, or
circumstance.
PART D.
EFFECTIVE DATE.
This ordinance shall take effect upon adoption.
PART E.
ADOPTION.
After Motion by Councilwoman Rhodes and Second by Councilman Vincenzi, the vote on
the first reading/public hearing of this ordinance held on July 2, 2001, was as follows:
0 AYE NAY
Mayor Donald A. Schmidt X
Councilman James P. Brown X
Councilman Dennis A. Vincenzi X
Councilwoman Harriet E. Rhodes X
Councilwoman Judy Lichter X
o
StI lick tluough passages are deleted.
Underlined passages are added.
2001-0-46
3
o
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Q
After Motion by
and Second by
reading/public hearing of this ordinance held on
Mayor Donald A. Schmidt
Councilman James P. Brown
Councilman Dennis A. Vincenzi
Councilwoman Harriet E. Rhodes
Councilwoman Judy Lichter
PASSED AND DULY ADOPTED this
ATTEST:
Susan J. Wadsworth
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Scott A. Cookson, Esquire
City Attorney
Foley & Lardner
Shuck tluough passages are deleted.
Underlined passages are added.
2001-0-46
, the vote on the second
,200 I, was as follows:
AYE NAY
day of
,2001.
CITY COUNCIL OF THE.
CITY OF EDGEW A TER, FLORIDA
By:
Donald A. Schmidt
Mayor
Robin L. Matusick
Legal Assistant
Approved by the City Council of the City of
Edgewater at a meeting held on this
day of 2001 under
Agenda Item No.
4
o
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-"
EXHIBIT" A"
LEGAL DESCRIPTION
Lot 17, MASSEY RANCH AIRPARK UNIT I, as per map thereof recorded in Map Book 44, Page
68, of the Public Records of Vol usia County, Florida.
and
Lot 18, MASSEY RANCH AIRPARK UNIT I, according to the map or plat thereof as recorded in
Plat Book 44, Page 68, of the Public Records of Vol usia County, Florida.
The legal description includes any/all adjoining right-oJ-way relating to the subject property.
StlUck tluotlgh passages are deleted.
Underlined passages are added.
2001-0-46
5
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AGENDA REQUEST
Date: 7/9/01
PUBLIC
HEARING
RESOLUTIONS
ORDINANCE
CONSENT
OTHER
BUSINESS
xx
CORRESPONDENCE
ITEM DESCRIPTION:
Resolution No. 2001-R-13
Resolution No. 2001-R-14
Resolution No. 2001-R-15
These resolutions pertain to the City of Edgewater deeding property to FDOT for canal
maintenance and granting perpetual easements for drainage conveyance system construction and
maintenance associated with the S.R. 442 widening project.
BACKGROUND:
,
These resolutions and related deeds and easements are necessary for FDOT to construct and
maintain drainage related facilities for the S.R. 442 widening project.
STAFF RECOMMENDATION:
Staff recommends City approval of Resolutions 2001-R-13, 2001-R-14, 2001-R-15.
ACTION REOUESTED:
Motion by Council to approve Resolutions 2001-R-13, 2001-R-14, 2001-R-15 and the deed and
easements relating to them with authority for the Mayor to execute.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
YES
NO
x
DATE:
AGENDA ITEM NO.
Respectfully submitted,
~'.'
f .Q1L~ ,(,J~A~
Departmen irector
~ 0-'{~:r!r LA';' ),
Robin Matusick
Legal Assistant
~~~
City Manager
C:\MyDociments\TerrysFiles\AgendaRequl:St
RESOLUTION NO. 2001-R-13
CJ
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDGEW ATER, FLORIDA, AUTHORIZING THE MAYOR TO
EXECUTE A CITY DEED IN FAVOR OF FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT) FOR CITY
OWNED CANAL RIGHT-OF-WAY THAT INTERSECTS
WITH STATE ROAD #442 (UMBRELLA TREE, LIME TREE,
FERN PALM AND QUEEN PALM); PARCEL #193.1;
PROVIDING FOR RECORDING INTO THE PUBLIC
RECORDS OFVOLUSIA COUNTY, FLORIDA; PROVIDING
FOR A CERTIFIED COpy OF THIS RESOLUTION TO BE
FORWARDED TO THE FLORIDA DEPARTMENT OF
TRANSPORT ATION IN TALLAHASSEE, FLORIDA;
REPEALING RESOLUTIONS IN CONFLICT HEREWITH;
AND PROVIDING FOR AN EFFECTIVE DATE.
~
WHEREAS, the State of Florida Department of Transportation (FDOT) proposes to
construct or improve State Road No. 442, Section No. 79210-2504, in V olusia County, Florida; and
o
WHEREAS, it is necessary that certain lands now owned by the City of Edge water, Florida,
be acquired by the State of Florida Department of Transportation; and
WHEREAS, said property is not needed for City purposes; and
WHEREAS, the State of Florida Department of Transportation has made application to the
City of Edgewater to execute and deliver to FDOT, a deed, or deeds, in favor of the State of Florida
Department of Transportation, conveying all rights, title and interest that said City has in and to said
lands required for transportation purposes and said request having been duly considered.
NOW, THEREFORE, be it resolved by the City Council ofthe City of Edge water, Florida:
Section 1. The application ofthe State of Florida Department of Transportation for a deed,
Q or deeds, is for transportation purposes which are in the public or community interest and for public
welfare and the land needed for transportation purposes is not needed for City purposes; that a deed,
or deeds, in favor of the State of Florida Department of Transportation (FDOT) conveying all right,
2001-R-13
1
v
o
o
title and interest of City of Edgewater, Florida, in and to said lands should be drawn and executed
by the Mayor on behalf of the City Council, Edgewater, Florida.
Section 2. The original City Deed will be forwarded to the Clerk of Court for recording into
the Public Records of Vol usia County, Florida.
Section 3. The City Clerk will provide a certified copy of this Resolution to the State of
Florida Department of Transportation located in Tallahassee, Florida.
Section 4. All resolutions or parts of resolutions in conflict herewith be and same are hereby
repealed.
Section 5. This resolution shall take effect upon adoption.
After Motion by
the vote on this resolution was as follows:
2001-R-13
and Second by
AYE
Mayor Donald A. Schmidt
Councilman James P. Brown
Councilman Dennis A. Vincenzi
Councilwoman Harriet E. Rhodes
Councilwoman Judy Lichter
2
NAY
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PASSED AND DULY ADOPTED this 16TH day of July, 2001.
ATTEST:
Susan J. Wadsworth
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Scott A. Cookson, Esquire
City Attorney
Foley & Lardner
2001-R-13
CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Donald A. Schmidt
Mayor
Robin L. Matusick
Legal Assistant
Approved by the City Council of the City of
Edgewater at a meeting held on this
day of , 2001 under
Agenda Item No.
3
o
03-BSD.05-02/99
October I, 1999
This' instrument prepared by
ALICIA CREW
under the direction of
GEORGE S. LOVETT, ATTORNEY
Department of Transportation
719 South Woodland Boulevard
DeLand, Florida 32720
PARCEL NO.
SECTION
F.P. NO.
STATE ROAD
COUNTY:
193.1
79210-2504
240811 1
442
VOLUSIA
C I 'I' Y
DEE D
THIS DEED, made this day Of J~lv , 2001 by the
CITY OF EDGEWATER, a municipality of the state of Florida, (ADDRESS
PRINT/TYPE): P. O. Box 100, Edqewater, FL 32132-0100 , grantor, to
the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, grantee: (WhereVer
used herein the terms "grantor" and "grantee" include all the parties to
this instrument and the heirs, legal representatives and assigns of
individuals, and the successors, and assigns of organizations).
o
WITNESSETH: That the grantor, for and in consideration of the sum
of $1.00 and other valuable considerations, receipt and sufficiency
being hereby acknowledged, hereby grants, bargains, sells, aliens,
remises, releases, conveys and confirms unto the grantee, all that
certain land situate in Volusia County, Florida, viz:
PARCEL 193
SECTION 79210-2504
F.P. NO. 240811 1
PART A)
THAT PART OF:
The East 25 feet of Lot 4041, Block 120, of FLORIDA SHORES UNIT NO.5,
in Section 3, Township 18 South, Range 34 East, as said lot is shown on
a plat of said sUbdivision, recorded in Map Book 23, Page 107, of the
current public records of Volusia County, Florida, lying Southerly of
State Road 442, being a portion of lands described and recorded in
Official Records Book 658, page 232, Public records of Volusia County,
Florida,
o
described as follows:
, COMMENCE at the intersection of the existing Southerly right of way line
of State Road 442, (a 65 foot right of way as shown on the Florida
Department of Transportation Right of Way Map, Section 79210-2504), and
the existing Easterly right of way line of Umbrella Tree Drive, (a 50
foot right of way per said plat of FLORIDA SHORES UNIT NO.5); thence
North 68048'02" East, along said existing Southerly right of way line of
State Road 442, a distance of 30.452 meters (99.91 feet) for the POINT
OF BEGINNING; Thence continue North 68048'02" East, along said existing
Southerly right of way line of State Road 442, a distance of 7.620
meters (25.00 feet) to an intersection with the Easterly line of said
lot 4041; Thence departing said existing Southerly right of way line,
South 21012'07" East, along said Easterly line, 7.680 meters (25.20
feet); Thence South 68048'5'4" West, 7.620 meters (25.00 feet); Thence
North 21012'07" West, 7.678 meters (25.19 feet) to the POINT OF
BEGINNING.
Containing 58.5 Square Meters (630 Square Feet), more or less.
AND:
o
PART B)
THAT PART OF:
o
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PARCEL NO.
SECTION
F.P. NO.
PAGE
193.1
79210-2504
240811 1
2
The East 25 feet of Lot 1082, Block 35, FLORIDA SHORES UNIT NO. 2
(Revised Plat) in section 3, Township 18 South, Range 34 East, as said
lots are shown on a plat of said subdivision, recorded in Map Book 23,
Page 103, of the current public records of Volusia County, Florida,
lying Southerly of State Road 442, being a portion of lands described
and recorded in Official Records Book 658, page 232, PUblic records of
Volusia County, Florida,
described as follows:
COMMENCE at the intersection of the existing Southerly right of way line
of State Road 442 (a 65 foot right of way as shown on the Florida
Department of Transportation Right of Way Map, section 79210-2504), and
the existing Easterly right of way of Lime Tree Drive (a 50 foot right
of way per plat of FLORIDA SHORES UNIT NO. 2(Revised Plat)); Thence
North 68046'06" East, along said existing Southerly right of way line of
State Road 442, a distance of 30.477 meters (99.99 feet)to the POINT OF
BEGINNING; Thence continue North 68046'06" East, along said existing
Southerly right of way line of State Road 442, a distance of 7.620
meters (25.00 feet), to an intersection with the Easterly line of said
lot 1082; Thence South 21008'53" East, along last said Easterly line,
8.543 meters (28.03 feet); Thence South 68048'54" West, 7.620 meters
(25.00 feet); Thence North 21008'53" West, 8.536 meters (28.01 feet) to
the POINT OF BEGINNING.
containing 65.1 Square Meters (508 Square Feet), more or less.
AND:
PART C)
. WATER RETENTION AREA
LEFT (NORTH)
STATION 58+35f
The East 7.620 meters (25.00 feet) of Lots 367 through 382, Block 13,
FLORIDA SHORES NO.1 in Section 2, Township 18 South, Range 34 East, as
said Block is shown on a plat of said sUbdivision, recorded in Map Book
23, Page 57, of the current public records of Volusia County, Florida,
lying Northerly of State Road 442, being a portion of lands described
and recorded in Official Records Book 658, page 232, Public Records of
Volusia County, Florida.
Containing 1579.5 Square Meters (17002 Square Feet), more or less.
AND:
PART D)
THAT PART OF:
The East 25 feet of Lot 365, Block 12, FLORIDA SHORES NO.1 in section
2, Township 18 South, Range 34 East, as said lot is shown ona plat of
said subdivision, recorded in Map Book 23, Page 57, of the current
publ.c records of Volusia County, Florida, lying Southerly of State Road
442, being a portion of lands described and recorded in Official Records
Book 658, page 232, Public records of Volusia County, Florida,
described as follows:
COMMENCE at the intersection of the existing Easterly right of way of
Fern Palm Drive (a 50 foot right of way per plat of FLORIDA SHORES UNIT
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PARCEL NO.
SECTION
F.P. NO.
PAGE
193.1
79210-2504
240811 1
3
NO.1) and the existing Southerly right of way line of State Road 442 (a
'65 foot right of way on the Florida Department of Transportation Right
of Way Map, Section 79210-2504); Thence North 60053'50" East, along said
existing Southerly right of way line of State Road 442, a distance of
30.595 meters (100.38 feet) to the POINT OF BEGINNING; Thence continue
North 60053'50" East, along said existing Southerly right of way line of
, state Road 442, a distance of 7.620 m~ters (25.00 feet); Thence South
29009'46" East, 2.864 meters (9.40 feet); Thence South 60053'50" West,
7.620 meters (25.00 feet); Thence North 29009'46" West, 2.864 meters
(9.40 feet) to the POINT OF BEGINNING.
containing 21.8 Square Meters (235 Square Feet), more or less.
AND:
PART E)
THAT PART OF:
The East 25 feet of Lot 3517, Block 78, FLORIDA SHORES NO.5 in Section
2, Township 18 South, Range 34 East, as said lot is shown on a plat of
said subdivision, recorded in Map Book 23, Page 107, of the current
public records of Volusia County, Florida, lying Southerly of State Road
442, being a portion of lands described and recorded in .Official Records
Book 658, page 232, Public records of Volusia County, Florida,
described as follows:
COMMENCE at the intersection of the existing Southerly right of way line
of State Road 442, (a 65 foot right of way as shown on the Florida
Department of Transportation Right of Way Map, Section 79210-2504), and
the existing Easterly right of way line of Queen Palm Drive, (a 50 foot
right of way per said plat of FLORIDA SHORES UNIT NO.5); thence North
68048'24" East, along said existing Southerly right of way line of State
Road 442, a distance of 30.487 meters (100.02 feet) for the POINT OF
BEGINNING; thence continue North 68048'24" East, along said existing
Southerly right of way line of State Road 442, a distance of 7.620
meters (25.00 feet) to an intersection with the Easterly line of said
lot 3517; thence departing said existing Southerly right of way line,
south 21011'28" East, along said Easterly line, 8.577 meters (28.14
feet); Thence South 68048'54" West, 7.620 meters (25.00 feet); Thence
North 21011'28" West, 8.576 meters (28.14 feet) to the POINT OF
BEGINNING.
containing 65.4 Square Meters (704 Square Feet), more or less.
Containing in the aggregate 1790.3 Square Meters (19271 Square Feet),
more or less.
THIS LEGAL DESCRIPTION PREPARED UNDER THE DIRECTION OF:
Dennis E. Elswick, P.S.M. No. 3190
Clary & Associates, Inc.
3830 Crown Point Road
Jacksonville, Florida, 32257
TOGETHER with all tenements, hereditaments
thereto belonging or in anywise appertaining.
and
appurtenances
TO HAVE AND TO'HOLD, the same in fee simple forever.
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PARCEL NO.
SECTION
F.P. NO.
PAGE
193.1
79210-2504
240811 1
4
IN WITNESS WHEREOF, the said grantor has caused these presents to
be executed in its name by its Mayor, and its seal to be hereto affixed,
attested by its City Clerk, the date first above written.
The foregoing instrument was acknowledged before me this
day of ,J" 1 " ,? 001 , by DONALD A. SCHMIDT
Mayor, who is personally known to me ~rx~x~~~~
as identification.
Signed, sealed and delivered in
the presence of: (Two witnesses
required by Florida Law,
PRINT/TYPE NAME BELOW SIGNATURE)
STATE OF FLORIDA
VOLUSIA
COUNTY OF
THE CITY OF EDGEWATER, FLORIDA
By:
IDonald A. Schmidt
Its Mayor
ATTEST:
Susan J. Wadsworth
Its City Clerk
PRINT/TYPE NAME: Robin L. Matusick
Notary Public in and for the
County and State last aforesaid.
My Commission Expires:
Serial No., if any:
RESOLUTION NO. 2001-R-14
Q
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDGEW A TER, FLORIDA, AUTHORIZING THE MAYOR TO
EXECUTE A PERPETUAL EASEMENT IN FAVOR OF
FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
FOR CITY OWNED CANAL RIGHT-OF-WAYS THAT
INTERSECT WITH ST ATE ROAD #442 (UMBRELLA TREE,
LIME TREE, FERN PALM AND QUEEN PALM); PARCEL
#820.1R; PROVIDING FOR RECORDING INTO THE PUBLIC
RECORDS OF VOLUSIA COUNTY, FLORIDA; PROVIDING
FOR A CERTIFIED COpy OF THIS RESOLUTION TO BE
. FORWARDED TO THE FLORIDA DEP ARTMENT OF
TRANSPORTATION IN TALLAHASSEE, FLORIDA;
REPEALING RESOLUTIONS IN CONFLICT HEREWITH;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the State of Florida Department of Transportation (FDOT) proposes to
construct or improve State Road No. 442, Section No. 79210-2504, in V olusia County, Florida; and
o
WHEREAS, it is necessary that an easement across certain lands now owned by the City
of Edgewater, Florida, be acquired by the State of Florida Department of Transportation; and
WHEREAS, said use is in the best interest of the City; and
WHEREAS, the State of Florida Department of Transportation has made application to the
City of Edgewater to execute and deliver to FDOT, a perpetual easement, or easements, in favor of
the State of Florida Department of Transportation, for the purpose of constructing and maintaining
outfall and drainage ditches and drains, and said request having been duly considered.
NOW, THEREFORE, be it resolved by the City Council ofthe City ofEdgewater, Florida:
Section 1. The application of the State of Florida Department of Transportation for a
o perpetual easement, or easements, is for transportation purposes which are in the public or
community interest and for public welfare; that a perpetual easement, or easements, in favor ofthe
State of Florida Department of Transportation (FDOT) in the City of Edge water, Florida, should be
2001-R-14
1
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drawn and executed by the Mayor on behalf of the City Council, Edgewater, Florida.
Section 2. The original Perpetual Easement will be forwarded to the Clerk of Court for
recording into the Public Records of Vol usia County, Florida.
Section 3. The City Clerk will provide a certified copy of this Resolution to the State of
Florida Department of Transportation located in Tallahassee, Florida.
Section 4. All resolutions or parts of resolutions in conflict herewith be and same are hereby
repealed.
Section 5. This resolution shall take effect upon adoption.
After Motion by
the vote on this resolution was as follows:
and Second by
AYE
NAY
Mayor Donald A. Schmidt
Councilman James P. Brown
Councilman Dennis A. Vincenzi
Councilwoman Harriet E. Rhodes
Councilwoman Judy Lichter
2001-R-14
. 2
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PASSED AND DULY ADOPTED this 16TH day of July, 2001.
ATTEST:
Susan J. Wadsworth
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Scott A. Cookson, Esquire
City Attorney
Foley & Lardner
2001-R-14
CITY COUNCIL OF THE
CITY OF EDGEW A TER, FLORIDA
By:
Donald A. Schmidt
Mayor
Robin L. Matusick
Legal Assistant
Approved by the City Council of the City of
Edgewater at a meeting held on this
day of , 2001 under
Agenda Item No.
3
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07-PE13-ll/00
June 21, 2001
This instrument prepared by
.Z\LICIA CREW
Under the direction of
GEORGE S. LOVETT, ATTORNEY
DeparLment of Transportation
719 South Woodland Boulevard
DeLand, Florida 32720-6834
PARCEL NO.
SECTION
F. P.. NO.
STATE ROAD
COUNTY
820.lR
79210-2504
240811 1
442
VOLUSIA
PERPETU~ EASEMENT
THIS EASEMENT made this day of July 2001 , by
the CITY OF EDGEWATER, a municipality of the State of Flo~ida, (ADDRESS
PRINT/TYPE): p. o. Box 100, Edaewate~, FL 32132-Qlg~antor(s) I to the
STATE OF FLORIDA DEPARTMENT OF TRANSPOR't'ATION, its successors and
assigns, grantee.
WITNESSETH: That the grantor for and in consideration of the sum
of One Dollar and other valuable considerations paid, the receipt and
sufficiency of which is hereby acknowledged, hereby grants unto the
grantee, its successors and assigns, a perpetual easement for the
purpose of clearing, excavating, constructing and maintaining outfall
and drainage ditches and drains, with all such fills, cuts, drains,
di tches and other incidents which the grantee may deem neces sary or
convenient in connection therewith in, over, under, upon and through the
following described land in Volusia County, Florida, viz:
PARCEL 820
SECTION. 79210-2504
F.P. NO. 240811 1
DRAINAGE EASEMENT
PART A)
LEFT (NORTH)
STATION 45+10:t
THAT PART OF:
The East 25 feet of Lots 2082 & 2083, Block 121, of FLORIDA
SHORES NO.3, in Section 3, Township 18 South, Range 34 East,
as said lots are shown on a plat of said subdivision, recorded
in Map Book 23, Page 83, of the current public records of
Volusia County, Florida, lying Northerly of State Road 442,
BEING a portion of lands described and recorded in Official
Records Book 658, page 232, Public Records of Volusia County,
Florida,
described as follows:
COMMENCE at the intersection of the existing Northerly right of way line
of State Road 442, (a 65 foot right of way as shown on the Florida
Department of Transportation Right of Way Map, Section 79210-2504), and
the existing Easterly right of way line of Umbrella Tree Drive, (a 50
foot right of way per plat of FLORIDA SHORES UNIT NO. 5 as recorded in
Map Book 23, Page 107 of the current public records of said County);
Thence North 68047'16" East along said existing Northerly right of way
line of State Road 442, a distance of 30.787 meters (101.01 feet) for
the POINT OF BEGINNING; Thence continue North 68047'16" East along said
existing Northerly right of way line of State Road 442, a distance of
7.321 meters (24.02 feet) to an intersection with the Easterly line of
said lot 2082; Thence North 21012'11" West, along the Easterly line of
said lots 2082 &2083, ~ distanc~ of 19.964 meters (65.50 feet); Thence
South 68047'16" West; parallel to said existing Northerly right of way
line of State Road 442, a distance of 7.324 meters (24.03 feet); Thence
PARCEL NO.
SECTION
f.P. NO.
PAGE 2
820.1R
79210-2504
240811 1
CJ
South 21012'44"
BEGINNING.
East,
19.964
meters
(65.50
feet)
to
the
POINT OF
Containing 146.2 Square Meters (1573 Square Feet), more or less.
AND:
PART B)
RIGHT (SOUTH)
STATION 45+10:+:
THAT PART OF:
The East 25 feet of Lots 4040 & 4041, Block 120, of FLORIDA
SHORES UNIT NO.5, in Section 3, Township 18 South, Range 34
East, as said lots are shown on a plat of said subdivision,
recorded in Map Book 23, Page 107, of the current public
records of Volusia County, Florida, lying Southerly of State
Road 442,
o
BEING a portion of the lands described and recorded in
Official Records Book 658, page 232, Public Records of Volusia
County, Florida,
described as follows:
COMMENCE at the interse~tion of the existing Southerly right of way line
of State Road 442, (a: 65 foot right of way as shown on the Florida
Department of Transportation Right of Way Map, Section 79210-2504), and
the existing Easterly right of way line of Umbrella Tree Drive, (a 50
foot right of way per said plat of FLORIDA SHORES UNIT NO.5); Thence
North 68048'02" East, along said existing Southerly right of way line of
State Road 442, a distance of 30.452 meters (99.91 feet) to the West
line of the East 7.620 meters (25.00 feet) of said Lot 4041; Thence
South 21012'07" East along last said West line 7.678 meters (25.19 feet)
for the POINT OF BEGINNING; Thence continue South 21012'07" East, 10.516
meters (34.50 feet); Thence North 68048'54" East, 7.620 meters (25.00
feet) to an intersection with the Easterly line of said lot 4040; Thence
North 21012'07" West, along the Easterly lines of said lots 4040 & 4041,
a distance of 10.516 meters (34.50 feet); Thence South 68048'54" West,
7.620 meters (25.00 feet) to the POINT OF BEGINNING.
o Containing 80.1 Square Meters (863 Square Feet), more or less.
AND:
PART C)
LEFT (NORTH)
STATION 48+75:1:
THAT PART OF:
The East 25 feet of Lots 1698 & 1699, Block 79, of FLORIDA
SHORES NO.3, in Section 3, Township 18 South, Range 34 East,
as said lots are shown on a plat of said subdivision, recorded
in Map Book 23, Page 83, of the current public records of
Volusia County, Florida, lying Northerly of State Road 442,
being a portion of the lands described and recorded in
Official Records Book 658, page 232, Public Records of Volusia
County, Florida,
described as follows:
COMMENCE at the intersection of the existing Northerly right of way line
of State Road 442, (a 65 foot right of way as shown on the Florida
o Department of Transportation Right of Way Map, Section 79210-2504), and
the existing Easterly right of way line of Queen Palm Drive, (a 50 foot
right of way per said plat of FLORIDA SHORES NO.3); Thence North
68052'19" East along said existing Northerly right of way line of State
Road 442, a distance of 30.558 meters (100.26 feet) for the POINT OF
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PARCEL NO.
SECTION
~.P. NO.
?i\GE 3
820.1R
79210-2504
240811 1
BEGINNING; Thence continue North 68052' 19" East along said existing
Northerly right of way line of State Road 442, a distance of 7.620
meters (25.00 feet) to an intersection with the Easterly line of said
lot 1698;. Thence North 21011'21" West, along the Easterly line of said
lots 1698 & 1699, a distance of 13.868 meters (45.50 feet); Thence South
68052'19" West, parallel with said existing Northerly right of way line
9f State Road 442, a distance of 7.620 meters (25.00 feet); Thence South
21011'21" East, 13.868 meters (45.50 feet) to the POINT OF BEGINNING.
Containing 105.7 Square Meters (1138 Square Feet), more or less.
lillD :
PART D)
LEFT (NORTH)
STATION 53+30:t
THAT PART OF:
The East 25 feet of Lot 1084, Block 36, FLORIDA SHORES NO.2
(Revised Plat) in Section 3, Township 18 South, Range 34 East,
as said lot is shown on a plat of said subdivision, recorded
in Map Book 23, Page 103, of the current public records of
Volusia County, Florida, lying Northerly of State Road 442,
being a portion of the lands described and recorded in
Official Records Book 658, page 232, Public Records of Volusia
County, Florida,
described as follows:
COMMENCE at the intersection of the existing Northerly right of way line
of State Road 442 (a 65 foot right of way as shown on the Florida
Department of Transportation Right of Way Map, Section 79210-2504), and
the existing Easterly right of way line of Lime Tree Drive (a 50 foot
right of way per said plat of FLORIDA SHORES UNIT NO. 2 (Revised Plat) ;
Thence North 68049'37" East, along said existing Northerly right of way
line of State Road 442, a distance of 30.414 meters (99.78 feet) for the
POINT OF BEGINNING; Thence continue North 68049'37" East, along said
existing Northerly right of way line of State Road 442, a distance of
7.620 meters (25.00 feet) to the intersection with the Easterly line of
said Lot 1084; Thence departing said Northerly right of way line of
State Road 442, North 21010'22" West, along said Easterly line of Lot
1084, a distance of 11.582 meters (38.00 feet); Thence South 68049'37"
West, parallel with said existing Northerly right of way line of State
Road 442, a distance of 7.620 meters (25.00 feet) to the West line of
the East 7.620 meters (25.00 feet) of said Lot 1084; Thence South
21010'22" East, along said West line, 11.582 meters (38.00 feet) to the
POINT OF BEGINNING.
Containing 88.3 Square Meters (950 Square Feet), more or less.
AND:
PAR T E)
RIGHT (SOUTH)
STATION 53+30:t
THAT PART OF:
The East 25 feet of Lots 1082 and 1083, Block 35, FLORIDA
SHORES UNIT NO. 2 (Revised Plat) in Section 3, Township 18
South, Range 34 East, as said lots are shown on a plat of said
subdivision, recorded in Map Book 23, Page 103, of the current
public records of Volusia County, Florida, lying Southerly of
State Road 442, being a portion of the lands described and
recorded in Official Records Book 658, page 232, Public
Records of Volusia County, Florida,
described as follows:
o
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PARCEL NO.
SECTION
F.P. NO.
PAGE 4
820.1R
79210-,2504
240811 1
COMMENCE at the intersection of the existing Southerly right of way line
of State Road 442 (a 65 foot right of way as shown on the Florida
Department of Transportation Right of Way Map, Section 79210-2504) and
the existing Easterly right of way line of Lime Tree Drive (a 50 foot
right of way per said plat of FLORIDA SHORES UNIT NO.2 (Revised Plat));
Thence North 68046'06" East, along said existing Southerly right of way
line of State Road 442, a distance of 30.477 meters (99.99 feet) to the
West line of the East 7.620 meters (25.00 feet) of said Lot 1083; Thence
departing said Southerly right of way line of State Road 442, South
21008'53" East, along said West line 8.536 meters (28.01 feet) for the
POINT OF BEGINNING; Thence continue, South 21008'53" East, along said
West line, 9.449 meters (31.00 feet); Thence North 68048'54" East, 7.620
meters (25.00 feet) to the intersection with the Easterly line of said
Lot 1082; Thence North 21008'53" West, along the Easterly line of said
Lots 1082 and 1083, a distance of 9.449 meters (31.00 feet); Thence
South 68048'54" West, 7.620 meters (25.00 feet) to the POINT OF
BEGINNING.
Containing 72.0 Square Meters (775 Square Feet), more or less.
AND:
PAR T F)
RIGHT (SOUTH)
STATION 58+30:t
THAT PART OF:
The East 25 feet of Lots 364 & 365, Block 12, of FLORIDA
SHORES NO.1, in Section 2, Township 18 South, Range 34 East,
as said lots are shown on a plat of said subdivision, recorded
in Map Book 23, Page 57, of the current public records of
Volusia County, Florida, lying Southerly of State Road 442,
being a portion of the lands described and recorded in
Official Records Book 658, page 232, Public Records of Volusia
County, Florida,
described as follows:
COMMENCE at the intersection of the existing Southerly right of way line
of State Road 442, (a 65 foot right of way as shown on the Florida
Department of Transportation Right of Way Map, Section 79210-2504) and
the existing Easterly right of way line of Fern Palm Drive, (a 50 foot
right of way per said plat of FLORIDA SHORES NO.1); Thence North
60053'50" East, along said existing Southerly right of way line of State
Road 442, a distance of 30.595 meters (100.38 feet) to the West line of
the East 7.620 meters (25.00 feet) of said Lot 365; Thence departing
said existing Southerly right of way line, South 29009'46" East, along
said West 1 ine, 2.864 meters (9.40 feet) for the POINT OF BEGINNING;
Thence continue South 29009'46" East, along said West line, 12.000
meters (39.37 feet); Thence North 60053'50" East, 7.62.0 meters (25.00
feet) to an intersection with the Easterly line of said lot 364; Thence
North 29009'46" West, along the Easterly line of Lots 364 and 365,
12.000 meters (39.37 feet); Thence South 60053'50" West, 7.620 meters
(25.00 feet) to the POINT OF BEGINNING.
Containing 91.4 Square Meters (984 Square Feet), more or less.
AND:
PART G)
RIGHT (SOUTH)
STATION 48+75:t
The East 25 feet of Lots 3516 & 3517, Block 78, of FLORIDA
SHORES NO.5, in Section 3, Township 18 South, Range 34 East,
as said lots are. shown on a plat of said subdivision, recorded
in Map Book 23, Page 107, of the current public records of
Volusia County, Florida, lying Southerly of State Road 442,
being a portion of the lands described and recorded in
PARCEL NO.
SECTION
f.P. NO.
PAGE 5
820.1R
79210-2504
240811 1
o
Official Records Book 658, page 232, Public Records of Volusia
County, Florida,
described as follows:
o
COMMENCE at the intersection of the existing Southerly right of way line
of State Road 442, (a 65 foot right of way as shown on the Florida
Department of Transportation Right of Way Map, Section 79210-2504), and
the existing Easterly right of way line of Queen Palm Drive, (a 50 foot
right of way per said plat of FLORIDA SHORES NO.3); Thence North
68048'24" East along said existing Southerly right of way
line of State Road 442, a distance of 30.487 meters (100.02 feet) to the
West line of the East 7.620 meters (25.00 feet) of said Lot 3517; Thence
South 21011'28" East, along said West line, 8.576 meters (28.14 feet)
for the POINT OF BEGINNING; Thence North 68048'54" East, 7.620 meters
(25.00 feet) to a point on the Easterly line of said Lot 3517; Thence.
South 21011'28" East, along said Easterly line, 10.300 meters (33.79
feet); thence South 68048'54" West, 7.620 meters (25.00 feet) to the
West line of the East 7.620 meters (25.00 feet) of said Lot 3516; Thence
North 21011' 28" West, along said West line of Lots 3516 and 3517, a
distance of 10.300 meters (33.79 feet) to the POINT OF BEGINNING.
Containing 78.5 Square Meters (845 Square Feet), more or less.
Containing in the aggregate 662.2 Square Meters (7128 Square Feet), more
or less.
THIS LEGAL DESCRIPTION PREPARED UNDER THE DIRECTION OF:
Dennis E. Elswick, P.S.M. No. 3190
Clary & Associates, Inc.
3830 Crown Point Road
Jacksonville, Florida, 32257
TO HAVE AND TO HOLD the same unto said grantee, its successors and
assigns forever.
IN WITNESS WHEREOF, the said grantor has caused these presents' to
be executed in its name by its Mayor, and its seal to be hereto affixed,
attested by its City Clerk, the date first above written.
o
Signed, sealed and delivered in
the presence of: (Two witnesses
required by Florida Law, PRINT/TYPE
NAME BELOW SIGNATURE)
THE CITY OF EDGEWATER, FLORIDA
By:
Donald A. Schmidt
Its Mayor
ATTEST:
Susan J. Wadsworth
Its City Clerk
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PARCEL NO.
SECTION
F.P. NO.
PPI.GE 6
820.1R
79210-2504
240811 1
STATE OF FLORIDA
COUNTY OF VOLUSIA
The foregoing
,)f July
personally known
ldentification.
instrument was acknowledged before me this day
, 2001 , by DONALD A. SCHMIDT , Mayor, who is
to me or who has produced as
PRINT/TYPE NAME: Robin L. Matusick
Notary Public in and for the
County and State last aforesaid.
My Commission Expires:
Serial No., if any:
u
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RESOLUTION NO. 2001-R-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDGEW A TER, FLORIDA, AUTHORIZING THE MAYOR TO
EXECUTE A PERPETUAL EASEMENT IN FAVOR OF
FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
FOR CITY OWNED CANAL RIGHT-OF-WAYS THAT
INTERSECT WITH ST ATE ROAD #442 (AIR PARK ROAD);
PARCEL #823.1; PROVIDING FOR RECORDING INTO THE
PUBLIC. RECORDS OF VOLUSIA COUNTY, FLORIDA;
PROVIDING FOR A CERTIFIED COpy OF THIS
RESOLUTION TO BE FORWARDED TO THE FLORIDA
DEP ARTMENT OF TRANSPORTATION IN TALLAHASSEE,
FLORIDA; REPEALING RESOLUTIONS IN CONFLICT
HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the State of Florida Department of Transportation (FDOT) proposes to
construct or improve State Road No. 442, Section No. 79210-2504, in V olusia County, Florida; and
WHEREAS, it is necessary that an easement across certain lands now owned by the City
of Edgewater, Florida, be acquired by the State of Florida Department of Transportation; and
WHEREAS, said use is in the best interest of the City; and
WHEREAS, the State of Florida Department of Transportation has made application to the
City of Edgewater to execute and deliver to FDOT, a perpetual easement, or easements, in favor of
the State of Florida Department of Transportation, for the purpose of constructing and maintaining
outfall and drainage ditches and drains, and said request having been duly considered.
NOW, THEREFORE, be it resolved by the City Council ofthe City of Edge water, Florida:
Section 1. The application of the State of Florida Department of Transportation for a
perpetual easement, or easements, is for transportation purposes which are in the public or
community interest and for public welfare; that a perpetual easement, or easements, in favor of the
State of Florida Department of Transportation (FDOT) in the City of Edge water, Florida, should be
2001-R-15
1
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drawn and executed by the Mayor on behalf of the City Council, Edgewater, Florida.
Section 2. The original Perpetual Easement will be forwarded to the Clerk of Court for
recording into the Public Records of Vol usia County, Florida.
Section 3. The City Clerk will provide a certified copy of this Resolution to the State of
Florida Department of Transportation located in Tallahassee, Florida.
Section 4. All resolutions or parts of resolutions in conflict herewith be and same are hereby
repealed.
Section 5. This resolution shall take effect upon adoption.
After Motion by
the vote on this resolution was as follows:
and Second by
AYE
NAY
Mayor Donald A. Schmidt
Councilman James P. Brown
Councilman Dennis A. Vincenzi
Councilwoman Harriet E. Rhodes
Councilwoman Judy Lichter
2001-R-15
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07-PE.13-02/99
October 4, 1999
This instrument prepared by
ALICIA CREW
under the direction of
GEORGE S. LOVETT, ATTORNEY
Department of Transportation
719 South Woodland Boulevard
DeLand, Florida 32720
PARCEL NO.
SECTION
F.P. NO.
STATE ROAD
COUNTY:
823.1
79210-2504
240811 1
442
VOLUSIA
PERPETUAL EASEMENT
THIS EASEMENT made this day of Julv , 2001, by the
CITY OF EDGEWATER, a municipality of the state of Florida, (ADDRESS
PRINT/TYPE): I> 0 Boy 10n, i<'r1':;~'t\7rlh:"~, FT. 1/11?-0100, grantor(s), to
the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, its .successors and
assigns, grantee.
o
WITNESSETH: That the grantor for and in consideration of the sum
of One Dollar and other valuable considerations paid, the receipt and
sufficiency of which is hereby acknowledged, hereby grants unto the
grantee, its successors and assigns, a perpetual easement for the
purpose of clearing, excavating, constructing and maintaining
exclusively, a maintenance road and storm drains, with all such fills,
cuts, drains, ditches and other incidents which the grantee may deem
necessary or convenient in connection therewith in, over, under, upon
and through the following described land in Volusia County, Florida,
viz:
PARCEL 823
SECTION 79210-2504
F.P. NO. 240811 1
STORM SEWER &
MAINTENANCE ROAD
EASEMENT
RIGHT (SOUTH)
STATION 36+75:t
THAT PART OF:
Lot 40, of the Assessor's SUbdivision of Samuel Betts Grant,
as said lot is shown on a plat of said subdivision, recorded
in Map Book 3, Page 153, in Section 38, Township 18 South,
c:J Range 34 East, Volusia, County, Florida,
BEING the lands described and recorded in Official Records
Book 321, Page 335, Public Records of Volusia County, Florida,
described as follows:
COMMENCE at the Northeast corner of said Lot 40; Thence South 69036'41"
West, along the Northerly line of Lot 40 (also being the Southerly line
of 39) a distance of 6.897 meters (22.63 feet) to the POINT OF
BEGINNING; Thence continue South 69036'41" West, along said Northerly
line 9.384 meters (30.79 feet); Thence departing said Northerly line of
Lot 40, South 07024'53" East, 10.959 meters (35.95 feet); Thence South
23025'47" East, 171.285 meters (561.96 feet) to the intersection with
the Southerly line of said Lot 40; Thence North 69033'55" East, along
said Southerly line, 9.156 meters (30.04 feet); Thence departing said
Southerly line of Lot 40, North 23025'47" West, 170.477 meters (559.31
feet); Thence North 07024'53" West, 11.780 meters (38.65 feet) to the
POINT OF BEGINNING.
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Containing 1666.5 Square Meters (17,938 Square feet), more or less.
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PARCEL NO.
SECTION
F.P. NO.
PAGE
823.1 .
79210-2504
240811 1
2
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THIS LEGAL DESCRIPTION PREPARED UNDER THE DIRECTION OF:
Dennis E. Elswick, P.S.M. No. 3190
Clary & Associates, Inc.
3830 Crown Point Road
Jacksonville, Florida, 32257
TO HAVE AND TO HOLD the same unto said grantee, its successors and
assigns forever.
IN WITNESS WHEREOF, the said grantor has caused these presents to
be executed in its name by its Mayor, and its seal to be hereto affixed,
attested by its city Clerk, the date first above written.
o
Signed, sealed and delivered in' THE CITY OF EDGEWATER, FLORIDA
the presence of: (Two witnesses
required by Florida Law, PRINT/TYPE
NAME BELOW SIGNATURE)
By:
Donald A. Schmidt
Its Mayor
ATTEST:
Susan J. Wadsworth
Its City Clerk
STATE OF FLORIDA
COUNTY OF
VOLUSIA
o
The foregoing instrument was acknowledged before me this
day of ,1111:y , 2001 ,by DONALD A. SCHMIDT
Mayor, who 1S personally known to me ~XXw>>~x>>>>~X~~~~
as identification.
PRINT/TYPE NAME: Robin L. Matusick
Notary Public in and for the
County and state last aforesaid.
My Commission Expires:
Serial No., if any:
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AGENDA REQUEST
DateJuly 9.2001
PUBLIC
HEARING
X ORDINANCE
RESOLUTION
OTHER
BUSINESS
CORRESPONDENCE
CONSENT
ITEM DESCRIPTION/SUBJECT:
2001-R-12 - modifying and replacing security procedures currently being utilized for absentee
ballots
BACKGROUND:
In 1999 the City Council adopted Resolution 99-R-12 which established security procedures for
absentee ballots.
Our procedures needed to be modified due to changes in statutory requirements. Resolution No.
2001-R-12 modifies and replaces all procedures and forms that were being utilized in the past
bringing the City into compliance with current statutes.
STAFF RECOMMENDATION:
Staff recommends approval of Resolution 2001-R-12 modifying and replacing security
procedures for absentee ballots.
ACTION REQUIRED
Motion to approve of Resolution No. 2001-R-12
FINANCIAL IMP ACT: (FINANCE DIRECTOR)
(Specify if budget amendment is required)
PREVIOUS AGENDA ITEM
NO x
YES
Date: July 9. 2001
AGENDA ITEM NO.
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Kenneth R. Hooper
City Manager
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RESOLUTION NO. 2001-R-12
.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDGEW A TER, FLORIDA, ESTABLISHING SECURITY
PROCEDURES FOR ABSENTEE BALLOTS; REPEALING
ALL RESOLUTIONS IN CONFLICT HEREWITH AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Edgewater desires to maintain the highest standards of adherence
to pertinent State election laws and to maintain the highest integrity regarding the administration of
local municipal elections; and
WHEREAS, in 1995 the Legislature applied the election code to municipalities; and
WHEREAS, it behooves the City Council of the City of Edgewater to establish security
procedures regulating the issuance, maintenance and completion of absentee ballots in municipal
elections.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater,
Florida:
Section 1.
The City of Edgewater hereby establishes procedures regarding the issuance,
maintenance and completion of absentee ballots in municipal elections as set forth in Exhibit "A"
which is attached hereto and incorporated by reference.
Section 2.
If any section, sentence, clause or phrase of the established procedures are held
to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in
no way affect the validity of the remaining portion of said procedures.
Section 3.
A copy of this Resolution shall be forwarded to the V olusia County
o Supervisor of Elections by the City Clerk.
Section 4.
All resolutions or parts of resolutions in conflict herewith be and the same are
2001-R-12
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hereby repealed.
Section 5. This resolution shall take effect immediately upon adoption.
'-.)
After Motion by and Second by
the vote on this resolution is as follows:
AYE NAY
Mayor Donald A. Schmidt
Councilman James P. Brown
Councilman Dennis A. Vincenzi
Councilwoman Harriet E. Rhodes
Councilwoman Judy Lichter
0 PASSED AND DULY ADOPTED this day of July, 2001.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEW ATER, FLORIDA
By:
Susan J. Wadsworth
City Clerk
Donald A. Schmidt
Mayor
Robin L. Matusick
Legal Assistant
o
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Scott A. Cookson, Esquire
City Attorney
Foley & Lardner
Approved by the City Council of the City of
Edgewater at a meeting held on this
day of , 2001 under
Agenda Item No.
2001-R-12
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EXHIBIT "AU
CITY OF EDGEWATER
SECURITY PROCEDURES REGARDING ABSENTEE BALLOTS
POLICY: ISSUANCE OF ABSENTEE BALLOTS
Based upon Section 101.62, Florida Statutes, and the City's intent
to maintain the highest standards of adherence to pertinent State
election laws and to maintain the highest integrity in the
administration of local municipal elections, the following policy
shall be adhered to by the City of Edgewater regarding the
issuance, maintenance and completion of absentee ballots for
municipal elections.
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The City Clerk, designated as the Chief Elections Officer of
the City, shall be responsible for all security procedures
relating to the issuance, maintenance and completion of
absentee ballots for the City of Edgewater elections. The
City Clerk shall be authorized to delegate any or all of the
said responsibilities to the Volusia County Supervisor of
Elections; whereby, security procedures as set forth by the
Supervisor of Elections for Volusia County shall take
precedence.
2. In advance of City of Edgewater municipal election dates and
in accordance with prescribed election law, the Chief
Elections Officer in conjunction with the Volusia County
Supervisor of Elections shall correspond with registered
voters living outside of Volusia County to provide written
notice of a scheduled election in order that the elector may
make a request for an absentee ballot.
3 .
The Chief Elections Officer shall sign for receipt of ballots
on the appropriate form supplied by the Volusia County
Department of Elections, and the ballots shall be inspected
for numerical sequence and completeness. The Chief Elections
Officer shall deposit the absentee ballots and all
accompanying pertinent materials in a locked cabinet located
within the City Hall vault. The Chief Elections Officer
shall remove the ballot materials from the locked cabinet for
the purpose of issuance, maintenance and completion of
ballots, returning the ballots to the security of the locked
cabinet upon execution of assigned work involving said
ballots. The Chief Elections Officer and her designee will
have sole custody of the key to the cabinet.
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4 .
Requests for absentee ballots from registered voters in good
standing, within the municipal boundaries of the City of
Edgewater, or from a person designated by the elector to make
such a request, shall be accepted by the Chief Elections
Officer in person, by mail, by telephone or by facsimile
machine. All such requests shall be placed on the County
and City's Absentee Ballot Request Form attached hereto as
Exhibit 1, by the elector, if in person, or by the Chief
Elections Officer, if the request is made by telephone,
facsimile machine or through written correspondence. All
requests made by facsimile machine or through written
correspondence shall be appended to an approved City Absentee
Ballot Request Form which shall be executed by the Chief
Elections-Officer.
5 .
The Chief Elections Officer shall make every effort to
determine if a request for an absentee ballot is, in fact,
made by or for a registered voter in good standing within the
municipal boundaries of the City of Edgewater by ascertaining
that the petitioner/elector is so listed on the current
Volusia County Registered Voter's List as compiled by the
Volusia County Department of Elections at the close of the
voter registration books in accordance with prescribed law
prior to said election. Said confirmation shall be made in a
timely manner so as not to impede the delivery of the
absentee ballots to the petitioner/elector.
6." The Chief Elections Officer shall provide by mail, in person,
or by facsimile machine any number of blank City-approved
Absentee Ballot Request Forms to any individual requesting
said forms, but shall only accept said forms when fully
executed and signed by an elector/registered voter whose name
is in good standing with the Volusia County Department of
Elections as a registered voter within the corporate limits
of the City of Edgewater, as set forth in paragraph 5. In
the event said request form is returned without pertinent
information and/or the signature of the elector/registered
voter, the Chief Elections Officer shall make an effort to
contact the petitioner concerning these matters.
7 .
In the event it is determined that the petitioner/elector is
not on the current printed Volusia County Registered Voter's
List as set forth in paragraph 5, the Chief Elections Officer
shall, in a timely manner, contact the Volusia County
Department of Elections by telephone to ascertain whether
said petitioner/elector is a registered voter in good
standing within the corporate limits of the City of Edgewater
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and shall proceed according to the information supplied by
the Volusia County Department of Elections as to whether an
absentee ballot shall be mailed or provided in person to the
petitioner.
8 .
In the event the Chief Elections Officer determines the
petitioner is not a registered voter in good standing as set
forth in paragraph 7, the Chief Elections Officer shall make
every effort via telephone or by mail to notify the
petitioner that an absentee ballot will not be forwarded and
that the petitioner should contact the Volusia County
Department of Elections concerning the status of their voter
registration.
9.
If the Chief Elections Officer determines that a request for
an absentee ballot is being made by a petitioner who has
moved outside the corporate limits of the City of Edgewater,
and said petitioner has not changed his or her voter
registration to the new precinct, the Chief Elections Officer
shall notify the petitioner, verbally or in writing, that
said petitioner must contact the Volusia County Department of
Elections and vote in accordance with prescribed election
law. The Chief Elections Officer shall not knowingly provide
an absentee ballot to any registered voter who no longer
resides within the corporate limits of the City of Edgewater
and has failed to notify the Volusia County Department of
Elections that he or she is residing in a new precinct.
10. In the event the petitioner can produce no voter registration
identification card, the Chief Elections Officer shall assist
the petitioner in the process of obtaining a new voter
identification card and shall, upon the production of
satisfactory personal identification, including signature and
photo I.D. by the petitioner, issue an absentee ballot to the
petitioner if the petitioner/elector's name is found to be in
good standing with the Volusia County Department of Elections
as set forth in paragraph 5. Should the elector fail to have
acceptable photo and/or signature I.D. the voter will be
supplied with an affirmation form (see attachment ) then
he/she must complete prior to being issued an absentee
ballot. All such actions shall be listed by the Chief
Elections Officer within the comment section of an absentee
ballot log.
11. The Absentee Ballot Log, attached hereto as Exhibit 2, shall
be maintained by the Chief Elections Officer for the purpose
of tracking the request, distribution and return of all
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12.
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absentee ballots, and shall include a comment section for
notations as to the reason for any request to receive an
absentee ballot made by an individual other than the elector
or the petitioner/elector's immediate family or to note any
irregularities ascertained in determining an elector's
standing with the Volusia County Department of Elections as
set forth in paragraph 5. Ballots picked up by the elector
or his/her designee shall be so noted within the comment
section of the absentee ballot log. Said ballots may not be
picked up and taken from the office prior ro four days before
the election.
Requests for absentee ballots to be picked up by a person
designated by the elector and delivered by that designee to
the elector shall be accepted under the following conditions:
A)
The designee must provide written authorization from the
elector, naming the designee and specifying for which
election the absentee ballot is being requested. A copy
of the authorization shall be sent by facsimile machine
to the Supervisor of Elections for verification of the
voter's signature. Such written permission shall be
appended to the City's approved absentee ballot request
form.
B)
A designee is limited to pick up and deliver a total of
two absentee ballots per election, other than the
designee's own ballot, except that said designee may
pick up additional ballots for members of the designee's
immediately family as set forth in Section 101.62(4) (b),
Florida Statutes. A primary and a general election
shall be considered as separate elections.
C) Said designee shall provide personal picture
identification in the form of a driver's license, or
other similar identification deemed sufficient by the
Chief Elections Officer and shall complete the Absentee
Ballot Designee Affidavit prior to picking up any
absentee ballot as set forth above. The Absentee
Ballot Designee Affidavit is attached hereto as Exhibit
3.
D)
In addition to listing on the Absentee Ballot Log the
name of the elector to whom the absentee ballot is being
issued, a log listing said designee, shall be
maintained. This log attached hereto as Exhibit 4,
which shall also include the name and voter
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identification number of those electors for whom the
petitioner has picked up absentee ballots to assure that
no petitioner picks up more than two ballots as set
forth in paragraph 12(B).
Q
13. The Chief Elections Officer shall only provide an absentee
ballot to a candidate for use by the candidate personally or
for a member of said candidate's immediate family after the
conditions in paragraph 12 have been met.
14. The Chief Elections Officer shall not determine the identity
of any petitioner who claims to be a registered voter within
the corporate limits of the City of Edgewater except through
petitioner's production of personal .identification and a
voter registration identification card. The Chief Elections
Officer shall determine if the petitioner is a registered
voter as prescribed in paragraph 7, prior to issuing an
absentee ballot in person to a petitioner.
o
15. The Chief Elections Officer shall provide copies of all
requests for all absentee ballots to the Volusia County
Department of Elections and said Department of Elections
shall provide copies of all requests for absentee ballots for
voters within the City's boundaries to the Chief Elections
Officer. When there is a County and City election held the
same year, the Chief Elections Officer shall compare such
requests with the Absentee Ballot Log to assure that
duplicate ballots are not mailed to the petitioner/elector.
16. The Chief Elections Officer shall compare signatures on all
fully executed, returned absentee ballots with the registered
voters' signatures on file in the Volusia County Department
of Elections prior to the counting of the absentee ballots.
Any returned absentee ballots which come under question by
the Chief Elections Officer as a result of missing or
questionable information on the absentee ballot, including
signatures, shall be presented to the canvassing board,
consisting of the Chief Election Officer or her designee and
the City Attorney or her designee, for a final decision
concerning the acceptance or denial of the absentee ballots.
o
17. After the returned absentee ballots are received by the Chief
Elections Officer and prior to transport to the Volusia
County Department of Elections, the ballots will be
reconciled against the Absentee Ballot Log. The Chief
Elections Officer shall also reconcile the number of absentee
ballots originally received from the Volusia County
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Department of Elections with the number of absentee ballots
provided to electors and the number of absentee ballots
remaining to be returned to the Volusia County Department of
Elections, using the Ballot Report Form supplied by the
Volusia County Department of Elections and attached hereto as
Exhibit 5.
18.
Absentee ballots will be accepted by the Chief Elections
Officer at the Edgewater City Hall until 7:00 p.m. on the
night the election is held. The Chief Elections Officer or
her designee, and the City Attorney or her designee shall
hand carry returned absentee ballots, as well as any relevant
materials as required by the Volusia County Department of
Elections, to the Volusia County Department of Elections as
soon as possible after 7 p.m. on the night of the election.
The names of the persons transporting ballots and their time
of departure and arrival shall also be recorded with the
Edgewater Police Department. As an alternative, the Chief
Elections Officer may contract with the Volusia County
Department of Elections to transport absentee ballots that
have come in by 5:00 p.m.
19. Upon the arrival at the Volusia County Department of
Elections, the Chief Elections Officer or her designee and
City Attorney or her designee, shall tabulate absentee
ballots. If there is any discrepancy, all steps necessary to
correct any imbalance will be taken, including but not
limited to: hand counting absentee ballot envelopes and
double checking each envelope to ensure that all ballots have
been removed. The Chief Elections Officer shall return all
unvoted and voted ballots to the Volusia County Department of
Elections for their custody for the required retention period
and shall return all other related election supplies,
secrecy envelopes, mailing envelopes, etc. to the Volusia
County Department of Elections and provide a xerox copy of
the absentee ballot log to the Volusia County Department of
Elections at the time of the absentee ballot canvassing.
20. The City Council, shall, in accordance with the City Charter,
be the judge of the election and shall within 3 days after
said election, canvass the election returns and declare the
results. When the City is riding with the County in a County
wide election the County canvassing board shall canvass the
election returns and the City shall ratify the results.
21. The Chief Elections Officer may delegate various aspects of
work relating to the issuance of absentee ballots to support
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staff in her absence; however, it is the goal of the City
Clerk/Chief Elections Officer to limit the handling of
absentee ballots and pertinent materials relating to said
work to as few individuals as possible in order to maintain
integrity in the absentee balloting system and eliminate any
possibility for miss communication or error.
EXIBITAFIN
7
Exhibit 1
THE CITY OF EDGE WATER
POST OFFICE BOX 100-EDGEWATER, FLORIDA 32132-0100
ABSENTEE BALLOT REQUEST FORMS
CITY OF EDGEW A TER
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Is the voter unable to go to the polls on election day?
F.S. 101.64; You must be unable to go to your poll on election day in order to qualify for ordering an absentee ballot.
Exception; Handicapped or aged 64 or older (Voting Accessibility for the Elderly & Handicapped Act).
Is someone other than the voter placing the order?
Must be member ofvoter's immediate family(spouse, child, parent, grandparent, sibling or in-Iaw)or legal guardian.
F.S. 101.62; Third degree felony for anyone other than immediate family member to place order for another voter.
Does requestor have voter's permission to place an order for their absentee ballot?_
F.S. 101.62; Third degree felony for anyone to order a ballot for a voter without the voter's permission.
Precinct#.
Voter's Name ID#
Last 4 digits of SS#
Date of birth
Phone#
Residence Address
Permanent' Mailing Address .
BY LAW, ABSENTEE BALLOTS CANNOT BE FORW ARDED- Be sure mailing address is where you will be.
Mail ballot(s) to:. .
C;
BALLOTS BEING REQUESTED FOR THE
Primary (October 9, 2(01)
General (November 6, 2(01)
If someone other than the voter'is making the request, complete this box
Requester's name:
Relationship to voter:
Soc. Sec~# Driver License #
Requester's address
o
Today's date:
Signature of person( ) Requesting ballot ( )Picking up ballot
Phone request .
Photo ill used by designee
Person taken request
abscnteen:q 7/5/0 1
County
ABSENTEE BALLOT REQUEST FORM
Is the voter unable to go to the polls on election day? _
ES. 101.64: You must be unable to go to your poll on election day in order to qualify for ordering an absentee ballot.
Exceptions: Handicapped or aged 64 or older (Voting Accessibility for the Elderly & Handicapped Act).
Is someone other than the voter placing the order? _
CMust be member of voter's immediate family (spouse, child, parent, grandparent, sibling or inlaw) or legal guardian.
\S. 101.62: Third degree felony for anyone other than immediate family member to place order for another voter.
Does requester have voter's permission to place an order for their absentee ballot? _
ES. 101.62: Third degree felony for anyone to order a ballot for a voter without the voter's permission.
Precinct #
Address Change: _ Purge: _
Voter's Name
ID#
Last 4 digits of SS#
, Date of birth
Party
Phone #
Residence Address
Permanent Mailing Address
BY LAW, ABSENTEE BALLOTS CANNOT BE FORWARDED - Be sure mailing address is where ycm will be.
01. .
Mail ballot(s) to:
o
Ballots being requested for following elections:
_ 1st Primary
_ 2nd Primary
General Election
All elections
Other
If someOne other than the voter is making the request, complete this box.
Requester's name:
Relationship to voter:
Soc Sec #
Driver License #
Requester's address:
:)
Today's date:
Signature of person ( ) Requesting ballot ( ) Picking up ballot
Phone request _ Photo ID used by designee:
PerSon taking request
, Revised 6/29/00
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EXHIBIT 3
CITY OF EDGEW A TER
ABSENTEE BALLOT
DESIGNEE AFFIDA VIT
I,
(must show picture identification) do
(Name of Designee)
hereby certify that
has authorized me
(Name of Voter)
to pick up his/her ballot for the election to be held on
and
(Date)
to the best of my information and belief this elector is qualified as an absentee for the
reason listed in Section 101.64 (1) Florida Statutes,
U Date
<.)
Signature of Designee
Voters Id Number
Subscribed and sworn to (affirmed) before me this
day of
,19_,
Chief Election Officer or Her Designee
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XHIBIT 5
DATE:
ELECTION:
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PRECINCT:
BALLOT TYPE: ___
1. BALLOT CARDS RECErvED - B~FonE POLLS OPo/
2. UNUSED BALLOT CARDS - AFTER POLLS CLOSE
(UHUSW BAllOT PACICS X 50 + CAAOS lH PAAn.U.l.y.Usrn PACIOl)
3. SPOILED BALLOT CARDS - WHILE POliS OPE/,{'
(BA.l..LOT CARe OA",^Q!O AND RET\JRHtb; VOTUl RI!CflVUl N~ C.vw)
4. TOTAL UNUSED AND SPOILED BALLOT CARDS
(AbO UN! 2 ANa UHE 3)
5. TOTAL NUMBER OF BALLOT CARDS USED
(SuBTIU.CT LNE 4 mow LINE 1)
Q
6.
NUMBER ON PUBLIC COUNTER - BEFORE POLLS OPEN
7. NUMBER ON PUBUC COUNTER-ATCLOSEOFPCLLS
I DO SOLEMNLY SWEAR AND HEREBY CERTIFY THAT THE ABOVE IS A TRUE AND CORRECT
REPORT OF THE NUMBER OF VOTED BALLOTS. UNUSED BALLOTS AND SPOILED BALLOTS
PLACED IN THE PROPER TRANSPORT CONTAINERS IN PRECINCT NO.
IN THE (NAME OF ELECTION) HELD ON
(DATE) IN VOLUSIA COUNTY. I FURTHER CERTIFY
THAT mE TRANSPORT CONTAINERS WERE PAOPERL Y SEALED IN MY PRESENCE
c
NAMES OF TWO POLL WORKERS TRANSPORTING
BALLOTS FROM POLLS ELECTION NIGHT:
--
-'.-- ---.---- --.-_.. --" ....... _.. .--
6
MulTI-PU POSE AFFIRMATION/ AFfiDAVIT
VOLUSIA CO NTY, FLORIDA
SECTION 1 VOTER INFORMATION (,
Under penlllti s for false swearing, I swear (or affirm) that I am a qualified voter in Volusia County, FL; that I ~~ve not yet voted i,
election:
that my curre name is
Election Official
Precinct Number
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Last
First
Middle
that I {low r
y mall at
m residence addre66)
f birth is
SECTION Z CHECK ALL THAT APPLY
o E OF ADDRESS - F.S. 101.045(21(.) My former address in Volusia County was;
o CHAN E OF NAME. F.S. 101.045(2)(b) My name has changed by marriage or other legal prOcess. My former name was:
o
DEC
ATION TO SECURE ASSISTANCE - F.S. 101.051(4) My condition is; " 0 Temporary
o Permanent
I reque assistance from
for the following reason
o WITHOUT PROPER IDENTlACATION . F.S. 98.471 11Im the person I represent myself to be
o ST FOR DUPLICATE IDENTIFICATION CARD. F.S. 97.011 I request a duplicate voter ID card be mailed to me
o VOTE WHOSE SIGNATURE IS DIFFERENT - F.S. 101.49 The signature presented On my identific8tion appellrs different ff'
the sig ature on the precinct register. Please update my file signature to the one below.
and
o ED VOTER - (To be completed by a member of the immediate family only):
f Deceased
pate of Birth
Date of Death
f Person Giving Information
Signature
Relationship
SECTION :3 SIGNATURE OF VOTER AND ELECTION OFFICIAL
r Swear (or affirm) that I am otherwise legally
nd entitled to vote in VolUl;ia County, Flol"idCl.
Sworn and subscribed to before me this
of ,19
da'
x
SECTION"
Signature of Voter
MUST BE COMPLETED BY ELECTION OFFICIAL
x
Election Official Signature
WARNING: If
VOTER'S RE
VOTER'S NE
VOTER'S PAR
BALLOT STY
oter's namB Does Not .ppe.r on your Precinct Register you MUST call 1)' the Elections Officel
STRAll0N "
PReCINCT #
AFFILIATION
(If applicable)
(If change of address) 0 Inside City Limits 0 Outside City Limits
(Voter is NOT allowed to change party ~ffiliation)
...Information
o Precinct Map/Precinct Register
o Phone Bank Operator (give name)
SECTION 5 FOR VOTER WHOSE PRECINCT HAS CHANGED
PLACE/ ADDRESS:
VOTER INSTRUCTIONS: Take this form to ttle Voter Assistance Table at the polling place listed above."
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AGENDA REQUEST
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Date:July 9.2001
PUBLIC
HEARING
RESOLUTION
OTHER
BUSINESS
X ORDINANCE
CORRESPONDENCE
CONSENT
ITEM DESCRIPTION/SUBJECT:
Resolution 2001-R- 16
1- Proclaiming a Primary Election- October 9,2001 and General Election-November 6,
2001
2- Declaring September 10, 2001 as the closing of the voters registration books for the
Primary election and October 8, 2001 as the closing of the voters registration books for the
General Election
3- Declaring August 27,2001,9:00 a.m. the beginning of qualifying for the Mayor (four) 4 year
term, District 1 (four) 4 year term, District 2 (two) 2 year term, District 3 (four) 4 year term
o and District 4 (two) 2 year term with qualifying ending on September 6, 2001 at 12:00 noon
BACKGROUND:
This resolution is needed to call for the upcoming City Primary and General elections, closing
books for voter registrations and the qualifying schedule for the up coming elections.
STAFF RECOMMENDATION:
Staff recommends approval of Resolution 2001-R-16
ACTION REQUIRED
Motion to approve of Resolution No. 2001-R-16
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(Specify if budget amendment is required)
PREVIOUS AGENDA ITEM
YES
NO x
o
Date: July 9. 2001
Respe2fully s~. mi.tted, --. -----...-...
A~/j~
Susan J. WasiS'worth, CMC
City Clerk
AGENDA ITEM NO.
~
- ~------
Kenneth R. Hooper
City Manager
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RESOLUTION NO. 2001-R-16
o
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDGEW A TER, FLORIDA, DECLARING A PRIMARY
ELECTION TO BE HELD ON OCTOBER 9, 2001, FROM 7:00
A.M. UNTIL 7:00 P.M., AND THE GENERAL ELECTION TO
BE HELD ON NOVEMBER 6, 2001, FROM 7:00 A.M. UNTIL
7:00 P.M.; DECLARING SEPTEMBER 10, 2001 AS THE
CLOSING OF VOTERS REGISTRATION BOOKS FOR THE
PRIMARY ELECTION AND OCTOBER 8, 2001 AS THE
CLOSING OF VOTERS REGISTRATION BOOKS FOR THE
GENERAL ELECTION; DECLARING AUGUST 27, 2001 AT
9:00 A.M. AS THE BEGINNING OF QUALIFYING FOR
MAYOR (4 YEAR TERM), DISTRICT 1 (4 YEAR TERM),
DISTRICT 2 (2 YEAR TERM), DISTRICT 3 (4 YEAR TERM)
AND DISTRICT 4 (2 YEAR TERM), WITH QUALIFYING TO
END AT NOON ON SEPTEMBER 6, 2001; REPEALING ALL
RESOLUTIONS IN CONFLICT HEREWITH AND
EST ABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Edgewater desires to maintain t~e highest standards of adherence
o to pertinent State election laws and to maintain the highest integrity regarding the administration of
local municipal elections; and
WHEREAS, in 1995 the Legislature applied the election code to municipalities; and
WHEREAS, the City wishes to comply with all requirements stipulated for primary and
general elections.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edge water,
Florida:
Section 1.
The City of Edgewater declares a primary election to be held on October 9,
2001, from 7:00 a.m. until 7:00 p.m.; with the general election to beheld on November 6,2001, from
o
7:00 a.m. until 7:00 p.m..
Section 2.
The City of Edgewater declares September 10,2001, as the closing of voters
2001-R-16
;
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registration books for the primary election and October 8, 2001, as the closing of voters registration
books for the general election.
Section 3.
The City of Edge water declares August 27, 2001 at 9:00 a.m. as the beginning
of qualifying for Mayor (4 year term), District 1 (4 year term), District 2 (2 year term), District 3 (4
year term), and District 4 (2 year term). Qualifying shall end at noon on September 6,2001,
Section 4.
If any section, sentence, clause or phrase ofthe established procedures are held
to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in
no way affect the validity of the remaining portion of said procedures.
Section 5.
A copy of this Resolution shall be forwarded to the Vol usia County
Supervisor of Elections by the City Clerk.
Section 6.
hereby repealed.
Section 7. This resolution shall take effect upon adoption.
All resolutions or parts of resolutions in conflict herewith be and the same are
After Motion by
the vote on this resolution was as follows:
and Second by
AYE
NAY
Mayor Donald A. Schmidt
Councilman James P. Brown
Councilman Dennis A. Vincenzi
Councilwoman Harriet E. Rhodes
Councilwoman Judy Lichter
2001-R-16
2
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PASSED AND DULY ADOPTED this 16th day of July, 2001.
ATTEST:
Susan J. Wadsworth
City Clerk
For the use and reliance only by the City of
Edgewater, Florida. Approved as to form and
legality by: Scott A. Cookson, Esquire
City Attorney
Foley & Lardner
2001-R-16
CITY COUNCIL OF THE
CITY OF EDGEW A TER, FLORIDA
By:
Donald A. Schmidt
Mayor
Robin L. Matusick
Legal Assistant
Approved by the City Council of the City of
Edgewater at a meeting held on this
day of , 2001 under
Agenda Item No.
3
)
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AGENDA REQUEST
Date: 7/6/01
PUBLIC
HEARING
ORDINANCE
RESOLUTIONS
CONSENT
OTIIER
BUSINESS
CORRESPONDENCE
x
ITEM DESCRIPTION:
Change Order #3 (Final)
Project Closeout
Air Park RoadlPark Avenue Water and Wastewater Improvements
Massey Ranch/Skyway Drive
BACKGROUND:
The Air Park RoadlPark Avenue, and Massey Ranch Boulevard/Skyway Drive Wastewater and
Water Improvement Project has been completed by Progressive Contractors, the contractor which
submitted the low bid and was awarded the contract by the Edgewater City Council. The total
contract amount was $1,073,876.88, but with Change Order #3 being a deductive change order for
$54,915.21, the final project total for construction is $1,018,961.67.
STAFF RECOMMENDATION:
Staff recommends the approval of Change Order #3 of the Air Park RoadlPark Avenue and
Massey Ranch Boulevard/Skyway Drive Water and Wastewater Improvement Project which
deletes $54,915.21 from the total project cost, making the final contract amount $1,018,961.67.
ACTION REQUESTED:
A motion by City Council to approve Change Order #3 (Final)' of the Air Park RoadlPark Avenue
and Massey Ranch Boulevard/Skyway Drive Water and Wastewater Improvement Project.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM: YES
NO
xx
DATE:
Respectfully submitted,
AGENDA ITEM NO.
~W~
Departm Director
~C)){Y)(/~ I Nf:0")
Robin Matusick
Legal Assistant
~~
enn R. Hooper
City Manager
C:\MyDociments\TerrysFiles\AgendaRequest
;"'
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CONTRACT MODIFICATIONS
CHANGe ORDER NO.3 (FINAL)
Date:
July 6. 2001
Project:
Airpark RoadlPark Avenue Wastewater Improvements
Massey Ranch/Skyway Drive
City of Edgewater, Florida
Contractor:
Progressive Contractors
3702 Olson Drive
Daytona Beach. FL 32124
Reasons for Change: (see attached Summary)
1) Adjust actual quantities to agree with those installed in the field.
2) Additional work: Raise 3 Manholes
SUMMARY OF CHANGES
Net Deletion by Change Order No.3 (Final)
$ (54,915.21)
SCHEDULE OF ADJUSTED CONTRACT COSTS
o
Original Contract Amount
Net Addition by Change Order No. 1
ContTact Amount after Change Order No.1
Net Addition by Change Order No.2
Contract Amount after Change Order No.2
Net Deletion by Change Order No.3 (Final)
Contract Amount after Change Order No.3 (Final)
$ 590,688.88
$ 404.273.00
$ 994,961.88
$ 78,915.00
S 1,073,876.88
$ (54,915.21)
$ 1,018,961.67
EnQineer's Certification
I hereby certify that the accuracy of the support cost data attached hereto and, that in my considered
professional opinion. the prices quoted are both fair and reasonable and in proper ratio to the cost of the
original work contracted (or under competitive bidding.
The change is acceptable.
Progressive Contractors
Contractor
By:
Jerry Randall
Tille:
President
Title:
Project Manager
I/V {.!2J
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Date;
Date:
A lTEST:
THIS CHANGE IS ACCEPTED BY
CITY OF EDGEWATER, FLORIDA
By:
City Clerk
By:
Kenneth R. Hooper
Date:
Title: City Manager
Date:
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AGENDA REQUEST
Date: July 16, 2001
Public Hearing
Resolution
Ordinance
Consent
x
Other Business
Correspondence
ITEM DESCRIPTION"
On May 1, 2001 James W. Tindall's term on the Construction Regulation Board (CRB)
expired. Mr. Tindall had originally said he would not seek re-appointment.
BACKGROUND"
The CRB by-laws require that two (2) of the members be chosen from the following
Florida licensed contractors: electrical, plumbing, and air conditioning. Mr. Tindall who is a
Florida licensed plumber held one (1) of these positions, and the other required position is
held by a Florida licensed electrician. On May 29, 2001 the Board reviewed two (2)
applications from electrical contractors to fill the position being vacated by Mr. Tindall. It
was the consensus of the Board to try to locate a licensed plumber or air conditioning
contractor within the City of Edgewater since the CRB already has a member who is a
licensed electrician.
Two (2) more applications have been received from contractors who meet these
requirements. They are: Jeffrey Knight, Florida licensed plumber; and Larry Lovingood,
Florida licensed air conditioning contractor. Staff has also spoken to Mr. Tindall and he
has agreed to serve another term if needed.
Copies of the new applications and ballots were sent to Board members for their review
and recommendation. The Board's first choice is to re-appoint Mr. Tindall for another
term. The Board's second choice is to appoint Mr. Lovingood.
RECOMMENDATION"
It is the Boards desire to re-appoint Mr. Tindall to serve on the CRB for another term
since he has agreed to do so.
ACTION REOUESTED"
Motion to re-appoint Mr. Tindall to serve another term on the CRB.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED): N/A
1
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PREVIOUS AGENDA ITEM:
YES
DATE:
Respectfully Submitted,
ennis L Fischer, 80
uilding Department Manager
H:\Tonya\dennis\agenda request CRB reappointment July 16 2001
NO X
AGENDA ITEM NO.:
~j/A
Kenneth R Hoc/per
City Manager
\'0 J Pr
Legal Departrrfent
Agenda Request
CRB re-appointment
July 16, 2001
Page -02-
2
..
Post Office Box 100
Edgewater, FL 32132-0100
(904) 424-2411
(904) 424-2423 Fax
CITY OF
EDGEWATER
OMemo
To:
From.
Construction Regulation Board M",ers/
Tonya L. Elliott, Board Coordinat~
Dennis I. Fischer, CBO
June 18, 2001
Vacancy on CRB
VIA:
Date:
Re:
As you recall, at the CRB meeting on May 29, 2001, applications for the seat vacated
by Woody Tindall were reviewed. The only 2 applications reviewed were from
electrical contractors. At that time it was the consensus of the Board to try and locate
a State Licensed Plumber or Mechanical contractor who lives in the City of
o Edgewater since the CRB already has a member who is a State Licensed Electrician.
Since that time I have received 2 more applications from contractors who meet these
requirements. They are: Jeffrey Knight, State Licensed Plumber; and Larry
Lovingood, State 'Licensed Mechanical Contractor. I have also spoken to Woody
Tindall and he has agreed to serve for another term if needed.
Attached you will find copies of the 2 applications and a ballot. Please mark your 1st
and 2nd choice and retum to me as soon as possible. Once I have received all the
ballots back, I will forward the Board's recommendation to City Council. If you have
any questions, please call me at 424-2417.
Thank you!
DF:tle
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Below are the, applicants for filling the position of State Licensed Electrical,Plumber or
Mechanical ContractO'ron the Construction Regulation Board. Please make your first.
and second choice. '
-'
'I."
Woody Tindall, Plumbing Contractor
(re-appoint)
/5/
JeffreyK~ight, Plumbing Contractor
'. '. .
Larry LOvingood, Mechanical Contractor
(Franklin Heat & Air)
,;) tV O.
B~!?~~,~~~'..the~~ppjI9~Dt~ :forrllin~)g'~.,~9~it:iq~',.9F,~t.~.t~,',4.ip~c~'~'~~.:g'I.~ei~9~,I;...,e'fY'm:~;er6r
~.rdJ~q~n!Q~d!qhofl~r~.9tgr on J~e .sqn~trHqtl.qn:,B~Q!:l.!aJ',9p!~P,er~<,PI~~~:~.tnP~t:).,Y;PYrfirst ';."
anseconc olce:' "'. ", . '.' . . .,....,. "", ""('.' . <: ". ", ;. , '..
. . - . '.
.W', .
". -., .
",',-. ... '.
Wc:{dd~ Thldall,PlurHbirig Contra6t6r
(r~ap;~~:nt)..,. . .. . ,:,' .~~. .: ',.,: . .'
Jeffrey'Knight, PI~mbing'Contractor
LarrYLo~ingc>od,Mechanical Contractor
(Franklin Heat & Air)
: .-...
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....,.;-....
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. B~',qwar~Jh'e applic~nts for fiiiihgthe:positibn'ofState 'Liceh~ed EIJctric~IJ.PIU'rnber. or
Mec~~'rii6a.r:9C)ntr~dor on theGorist~ctlciri' Regulation 'Bd~.t(i 'PleaserTIake yoUtfirst '.
and second choice.'o . ~ . .
WOOcty Tincfall, Plumbing Contractor . ;<.,. .....
(re-appoint) .' . .' , . ..
Jeffrey t(night, Plumbing Contractor
Larry Lovingood, Mechanical Contractor
(Franklin Heat & Air)
I~
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Below are the applicants for filling the position of State, Licen~ed Electrical, Plumber or
Mechanical Contractor on the Construction Regulation Board. Please make your first
and second choice.
Woody Tindall, Plumbing Contractor
(re-appoint)
$y
I
')~
..
Jeffrey Knight, Plumbing Contractor
Larry Lovirlgood, Mechanical Contractor
(Franklin Heat & Air) .
Below~re'th~';3ppltcaht~for filling the . p,Q~,ltion of 8.tate 'bi9~nsed~iecti\cal, PI~mbef or
Mechanical Co.ntt~:9t6r on' the Construction Regulation. Board... Plea~'e, makeY9urfir~t'
and second ~hoi~e:::' "," . .'J" " .. ,,' "
. ,. .
WOOcfY TI~dal', PI~rribingCoritrabtor
(re.:.apPoint)' . ".
':' ./' .
, .
-. :,
. '. ; ". ....': .
. Je'ffreY'Knight, Plumbing Contractor
, ,
: ' .' : .
Larry Lovingood, Mechanical Contractor
(Franklin H~at& Air) . ,
'.~
E3~t9~,~r~,the~PPH~l3nts fqr .filling th~ positiori .of St~tE!licensed EI~ct;icaIPlumber or
M~dcH~.n.i~' QdNt~gt<?r: on theCohstruction Regulation Soard. Please make your first
anse,condcholce. . ..... '.
.'. . .~-. ,..... . - -' . "
W99~Y Tiridal', P'I~,nibing Contr~6tor
(re-appofnt) , ' , '. .
. .
-' . .:
Jeffrey Knight, Plumbing Contractor
Larry Lovingood, Mechanical Contractor
(Franklin Heat & Air) ,
[4::1- -b~
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Jun D5 01
05/30/01
12:20p
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THE CITY OFED,GEWATER
POs:r. OFFICE BOX/ OQ-EDGEWATS.R. FLORIDA .$2 J 32-01 00
APPLro.'1'l:ON FpR APPO:tN"IIlfENT TO CITY
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THE CITY OF EDGE WATER
POST OFFICE BOX 100-EDGEWATER, FLORIDA 32132-0100
APPLICATION FOR APPOINTMENT TO CITY
BOARDS, AGENCIES OR COMMITTEES
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ADDRESS
HOME PHONE
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(BOARD, AGENCY AND COMMIT;;MEz;IBtRS~y'''~~ REQUIRED TO FILE WITH
THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR)
PLEASE rNDICATE BOAlUlS, AGENCIES OR COMMITTEES YOU
WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER
_ANIMAL CONTROL BOARD
_____GENERAL EMPLOYEES PENSION BOARD
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_BEAUTIFICATION & TREE COMMITTEE
_____LIBRARy BOARD
_CITIZEN CODE ENFORCEMENT BOARD
~CONSTRUCTION REGULATION BOARD
_____PARKS & RECREATION BOARD
_____PLANNING & ZONING BOARD
_ECONOMIC DEVELOPMENT BOARD
_____POLICE PENSION BOARD
VETERANS PARK' AnV. COMMITTEE
..'SEE
DATE: ~-2..9'~oi
COMMITTEES.. (REV 10~30-97)
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AGENDA REQUEST
Date: 7/3/01
PUBLIC
HEARING
ORDINANCE
RESOLUTIONS
CONSENT
OTHER
BUSINESS
CORRESPONDENCE
xx
ITEM DESCRIPTION:
Engineering Services related to the Waterway Park Subdivision Water Distribution System
BACKGROUND:
In response to requests for the City of Edgewater to provide potable water service to the residents
of Waterway Park Subdivision, two public meetings were held in the Edgewater Community
Center with residents of Waterway Park Subdivision, representatives from Volusia County, and the
Edgewater City staff. Based on the input received at these meetings, Volusia County agreed to
authorize an assessment District for the installation of a potable water distribution system pending
the outcome of a County mail out survey to determine the level of interest and willingness to pay
the projected assessment costs. (Subject to final approval by the County Council). The survey
results indicate a decisive majority of the Waterway Park Subdivision residents want City water
service. The engineers estimate for the cost of construction for this project is $637,587.50.
STAFF RECOMMENDATION:
Staff recommends the Waterway Park Subdivision potable water distribution system engineering
design, contract administration, and resident project inspection services be awarded to Quentin L.
Hampton Associates, Inc., at a not to exceed cost of$83,605.00.
ACTION REQUESTED:
Motion to authorize City Manager to execute Work Order #5 for Quentin L. Hampton Associates,
Inc. engineering services related to the Waterway Park Subdivision water distribution system to
complete at a cost not to exceed $83,605.00.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
YES
NO
xx
DATE:
AGENDA ITEM NO.
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Respectfully submitted,
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Department<Director
!~a'rl'~l
Robin Matusick
Legal Assistant
~
~nneth R. Hooper
City Manager
C:\MyDociments\TenysFiles\AgendaRequest
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WORK ORDER NO.-L
AGREEMENT FOR ENGINEERING SERVICES
QUENTIN L. HAMPTON ASSOCIATES, INC.
PROJECT:
Engineering Services for the City of Edgewater
Waterway Park Subdivision Water Distribution System
CITY: Edgewater, Florida
DESIGN
PROFESSIONAL: Quentin L. Hampton Associates, Inc.
Execution of Work Order Number 5 by City, shall serve as authorization for Engineer to
provide professional services for the above project pursuant to the Scope of Services which is
attached hereto and incorporated herein as Exhibit "A".
RESPONSIBILITY OF THE ENGINEER:
Engineer shall provide said professional services pursuant to this Work Order, to perform
professional services relating to the Waterway Park Subdivision Water Distribution System.
TIME FOR COMPLETION:
The professional services authorized by this Work Order related to design of the project shall
be completed by November 5, 2001.
COMPENSATION:
The fee for these services will not exceed an amount of eighty-three thousand six hundred
five and 00/1 00 ($83,605.00). Each invoice shall also be accompanied by a written concurrence
from the Director of Environmental Services.
(A greement/QuentinHampton - W orkOrder#S)
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Dated:
WITNESSES:
(Agreement/Quentin Hampton- W orkOrder#S)
CITY OF EDGEWATER, FLORIDA
By:
Kenneth R. Hooper
City Manager
QUENTIN L. HAMPTON
ASSOCIATES, INC.
By:
Mark A. Hampton, P.E.
Vice President
Dated:
2
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RICHARD vy. FERNANDEZ. P.E.
MARK A. HAMPTON. P.E.
BRAD T. BLAIS. P.E.
DAVID A. KING. P.E.
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TELEPHONE
9041761-6810
FAX # 904/761-3977
May 11, 2001
Quentin L. Hampton Associates, Inc.
Consulting Engineers
P.O. DRAWER 290247
PORT ORANGE. flORIDA 32129-0247
Terry Wadsworth
Director of Environmental Services
City of Edgewater
P.O. Box 100
Edgewater, FL 32132-0100
RE: Waterway Park Subdivision Water Distribution System
Proposal for Engineering Services
Dear Mr. Wadsworth:
We appreciate the opportunity to offer this proposal for the above referenced project. If selected we will
deliver the design and construction administration for an efficient and effective potable water distribution
system for the City of Edgewater. Quentin L. Hampton Associates, Inc. (QLH) is well qualified to provide
the City with these services. Our firm has completed many of these types of projects over the last several
years.
For the City of Edgewater, we have designed and permitted water facilities for the South Glencoe Road,
Massey Ranch Boulevard/Skyway Drive and other proj ects, including the Southern Service Area 12" Water
Main project which provided the stub-out that this project will tie in to. We are very familiar with the City's
preferences and standards for design and construction of water distribution facilities.
The attached Scope of Services describes in detail the services which we understand are required and intend
to provide for this project. The Fee Proposal is also attached and is in conformance with the payment
schedule in our continuing services agreement which was executed March 15, 1999. An Opinion of
Probable Construction Cost is also attached. .
The proposal does not include any additional services not listed but may be required for the V olusia County
assessment process.
We look forward to the opportunity to serve the City of Edge water on this project. If you have any questions
or comments, please call me.
N ASSOCIATES, INC.
~~
Mark A. H~~YJ!--;;
Vice President
David A.. King, P .E.
Project Manager
DAK.:km .
Enclosures: Scope of Services
Fee Proposal
cc: Edgewater file
Mark Hampton
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SCOPE OF SERVICES AND FEE PROPOSAL
WATERWAY PARK SUBDIVISION WATER DISTRIBUTION SYSTEM
CITY OF EDGEW A TER
GENERAL
This Scope of Services and Fee Proposal is in conformance with the Continuing Services Agreement
between the City ofEdgewater ("City") and Quentin L. Hampton Associates, Inc ("QLH") that was executed
on March 15, 1999.
TASK 1 - PRELIMINARY DESIGN PHASE
No formal services ofthis type are required. Preliminary Design shall be incorporated into the Final Design
effort.
TASK 2 - FINAL DESIGN PHASE
Basis of Design and Project Limits: The project is a joint project between the City of Edgewater and
V olusia County ("County".) The County proposes to assess the benefitted property owners for the cost of
the project which the City shall fund and be reimbursed for. The project will involve the construction of
potable water distribution mains along the following roadways, all of which are located in unincorporated
V olusia County, south ofEdgewater, east of U.S. 1: Godfrey Road, Azalea Road, Flamingo Road, Hibiscus
Drive, Poinciana Road and Canal Drive. A trunk main (12" +/- diameter) is planned along Godfrey and
Canal to serve dead-end distribution mains (6"/8" diameter) on Godfrey, Azalea, Flamingo, Hibiscus and
Poinciana. Single services shall be provided for developed lots and single undeveloped lots. Double
services shall be provided at common property lines of undeveloped lots. Lots shall be defined as the typical
multiple-combined platted lots. Fire protection per County requirements shall be provided. City of
Edgewater Standard Construction Details shall be utilized.
Design: Standard engineering practices shall be utilized in the design of this project. Survey shall include
all visible above ground features and shall be supplemented by private utility markups and collected field
data. Apparent rights-of-ways and property lines per found monumentation and tax assessor's information
shall be provided. Deliverables shall include complete construction drawings drawn to the maximum scale
of 1 "=40' and complete technical specifications in CSI format.
Permitting: QLH will apply for a Water System Construction Permit from Volusia County Health
Department and a Right-of-Way Use permit from V olusia County at the 100% complete phase and respond
to all Requests of Additional Information (RAI's.) A $500.00 allowance is included for permit application
fees.
Quality Control: David King, P.E., will serve as Project Manager for QLH. Mark Hampton, P.E., QLH
Vice President, will serve as Peer Engineer for design review and consultation.
Exclusions: QLH shall not be responsible for providing legal information regarding property descriptions
and ownership for the County's assessments. Insurance liability prevents this from being part ofthis scope
of work.' Deliverables shall be prepared for permitting and construction purposes only.
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Coordination: Upon notice to proceed, QLH shall initiate design. QLH will deliver two (2) copies each
ofthe 90% and 100% plans/specifications to the City for review and then coordinate meetings with City staff
to discuss each review, as necessary. QLH will coordinate all activities by our subconsultants.
Estimated Schedule: QLH shall deliver the 90% submittal (including a revised opinion of probable
construction cost) within 45 days of receipt of the completed surveyor utility markups, whichever later.
QLH shall deliver the 100% submittal and apply for all permits within 30 days of receipt of City comments.
Task 3 - Biddine Phase
Contract Documents: QLH will assemble comprehensive contract documents including construction plans;
general and technical specifications; and bidding/contract documents (per City standard documents). Up
to six copies of such documents will be provided to the City. QLH will also prepare and deliver a final
opinion of probable construction cost.
Advertisement: QLH will assist the City in the advertisement for bids. QLH will distribute copies of the
project documents to bidders, answer/respond to questions from bidders, issue addendums as necessary and
attend the bid opening.
Bid Evaluation: QLH will evaluate all submitted bids for accuracy/completeness and prepare a bid
tabulation. The qualifications ofthe low bidder( s) will be evaluated. This work also includes the evaluation
of any alternate bid work or materials. QLH will deliver the bid tabulation and a Recommendation of Award
letter to the City.
Estimated Schedule: QLH shall complete these activities within the time frame required by the City.
TASK 3 - CONSTRUCTION PHASE
Contract Administration: QLH will provide project management with the coordination of the project
construction, assembly of conformed contract documents, coordination of a preconstruction conference,
review/approval of shop drawings, attendance at project coordination meetings, review/processing of
contractor's monthly pay requests, and respond to contractor's questions, etc. The Project Manager will
continue to complete/manage this work during this phase. Quality control will be completed by the Peer
Engineer.
Resident Project Inspection: QLH will supply one (1) fully qualified Resident Project Inspector for full
time inspection for the duration ofthe project. The Inspector will observe the construction activities, verify
conformance with contract documents, review/observe all required tests, maintain a detailed log including
red-linecfconstruction drawings, field verify all work quantities, collect/forward citizen complaints, and field
direct the contractor as necessary. Quality control will be completed by our Inspection Department Manager
and the Project Manager in the form of field visits and work product review.
Project Closeout: QLH will complete/collect all of the required closeout paperwork including warranties,
as-builts surveys, operations and maintenance manuals, certifications, and permit agency approvals. QLH
will also annotate and amend the contractor supplied as-builts with additional information collected by the
Resident,Project Inspector during the project.
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Estimated Schedule: QLH shall complete these activities within the time frame required by the construction
activities. Final as-builts shall be delivered to the City within 30 days of receipt of the Contractor's final
as-builts. A 120 day construction contract duration with 90 days of actUal construction/inspection was
assumed.
Proposed Fees
QLH shall complete the above mentioned work for and estimated fee of $83,605.00. See the attached
estimated fee information. Fees other than the Inspector charges shall be lump sum. Actual hours expended
by the Inspector shall be charged.
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CITY OF EDGEWATER
Waterway Park Subdivision Water Distribution System
Estimated Probable Cost of Construction
DESCRIPTION QTY. UNIT UNIT PRICE TOTAL PRICE
Potable Water System
12" DR 18, C900 PVC 2,000 L.F. $ 30.00 $ 60,000.00
8" DR 18, C900 PVC 8,550 L.F. $ 23.00 $ 196,650.00
6" DR 18, C900 PVC 3,000 L.F. $ 20.00 $ 60,000.00
12" Gate Valve 5 EA. $ 1,800.00 $ 9,000.00
8" Gate Valve 10 EA. $ 900.00 $ 9,000.00
6" Gate Valve 5 EA. $ 650.00 $ 3,250.00
Fire Hydrant Assv., incl. 6" Gate Valve 24 EA. $ 2,000.00 $ 48,000.00
2" Blow-Off 5 EA. $ 750.00 $ 3,750.00
3/4" Sinole Service, Short Side 90 EA. $ 300.00 $ 27,000.00
3/4" Sinole Service, Lono Side 90 EA. $ 500.00 $ 45,000.00
1" Double Service, Short Side 10 EA. $ 400.00 $ 4,000.00
1" Double Service, Lono Side 10 EA. $ 600.00 $ 6,000.00
Restoration
Concrete Driveway Repair 1,700 S.Y. $ 25.00 $ 42,500.00
County Open Cut Road Repair 165 S.Y. $ 35.00 $ 5,775.00
Sod 16,600 S.Y. $ 2.00 $ 33,200.00
Miscellaneous
Layout Survey 1 L.S. $ 3,000.00 $ 3,000.00
Preconstruction Video 1 L.S. $ 2,500.00 $ 2,500.00
Extra/Deleted Ductile Iron Fittinos 1,000 LBS. $ 3.00 $ 3,000.00
As-Built Survey 1 L.S. $ 3,000.00 $ 3,000.00
Exposino of existinq utilities/structures 1 L.S. $ 2,500.00 $ 2,500.00
Lean Grout Well point Holes 1 L.S. $ 1,000.00 $ 1,000.00
Unsuitable Material Excavation/Replacement 50 C.Y. $ 100.00 $ 5,000.00
Rock Excavation 50 C.Y. $ 100.00 $ 5,000.00
Compliance with Trench Safety Act 1 L.S. $ 1,500.00 $ 1,500.00
Subtotal $579,625.00
10% Contingency $57,962.50
Total $637,587.50
Estimate Notes:
1) Assumes open cut of County roads
2) Actual costs may vary
3) QLH does not guarantee the accuracy of these costs.
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Southern
Resource.
Mapping
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May 10, 2001
Mr. David King, P.E.
Quentin L. Hampton Associates, Inc.
Post Office Drawer 290247
Port Orange, Florida 32129-0247
Subject: Digital Aerial Mapping of
Waterway Park
Edgewater, FL
SRM Est. 01-0032
Dear David,
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Southern Resource Mapping (SRM) is pleased to submit this proposal to provide new
aerial photography, control surveys, digital mapping and supplemental surveys for the
above referenced project. Limits for the mapping and supplemental surveys will a +-
200' wide band centered on the existing streets (+- 13,100 I. f.) within the boundary
shown on Enclosure 1. This will provide coverage from the street centerlines to
approximately the middle of the houses along the street.
SCOPE OF WORK
Aerial PhotoQraphv
SRM will obtain new black and white vertical photography of the project area with a
precision calibrated aerial camera equipped with a 9"x9' format and 6" focal length
lens cone.
This photography will be flown at 1800' AMT providing a contact negative scale of
1"=300' (1:3600). This will be used for planimetric mapping at 1"=30'.
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All photography will be flown with a 60% forward overlap and will not contain excessive
tip, tilt, crab or cloud cover.
One set of black and white 9"xe" contact prints will be supplied to you.
175 Lehigh Avenue · Flagler Beach, Florida 32136-3316 · voice 386.439.4848 · fax 386.439.1553 · web www.mapres.com
Offices in Virginia and Florida . Member of the Mapping Resources Group
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SRM EST. 01-0032
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Control and Supplemental Surveys
SRM will sub-contract the horizontal control surveys required to Sliger & Associates.
Datum will be based on NAD 83'/90.
Sliger & Associates will also provide supplemental surveys which will tie their CAD
generated file of the property parcel lines to the new digital mapping. This information
including the addresses will then be incorporated into the final AutoCAD drawing
supplied by SRM to OLHA.
Final deliverables shall include a Control Survey report certified to Florida MTS
Standards by Sliger & Associates.
Analytical TrianQulation
SRM will density and supplement the ground control by performing analytical
triangulation of the new photography using our Wild BC-2 instrument, Wild PUG 4 point
transfer device and J FK software.
Dioital Mappino
SRM will provide planimetric digital mapping at 1 "=30' for the project area. Visible
planimetric features collected will include but not be limited to the following: edge of
pavement for all paved surfaces including curbs, parking lots, drives, shoulders, pads,
sidewalks, roof outlines of buildings and other major structures, tanks,
dirt drives, fences and walls, athletic fields, utility poles, manholes, TV and telephone
risers, storm drainage structures, sewer clean-outs, water valves, signs, flag poles,
meters, fire hydrants, and visible indications ot other utility systems, shorelines, ditches,
streams, trees, bulkheads, piers, docks, bridges and other features. Ornamental
shrubbery and landscaping will also be collected.
Field Edit and Verification
From As-Built drawings supplied to SRM trom O. Hampton, we will research all surface
locations ot existing utilities. Preliminary plots of the digital mapping will be marked up
prior to taking them into the field for an edit, identification and verification long the
Rights-ot-Ways. This edit will be performed to 5' outside ot the Rights-ot-Ways. Street
names will be recorded. Driveway surface types will be identified along these streets.
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SRM Est. 01-0032
05/10101
CAD Edit
A CAD Edit will be performed to verify and confirm the database contents and layering
structure. The field edit information will be incorporated into the final database. Each
layer will have a unique name to identify the contents.
SRM will "incorporate the CAD ready file of Sliger & Associates supplemental survey into
the final .dwg file.
To assure completeness, a final quality control review will be performed by our Florida
Registered Surveyor and Mapper.
Translation and delivery of the database will be on CD ROM in AutoCAD 2000.
<...> Deliverables
· One set of 9"x9" black and white contact prints
· Digital Data files in AutoCAD 2000
· One set of vellum plots of the digital data at 1 "=30'
· One MTS Survey and Map Report from SRM
· One MTS Control Survey Report from Sliger & Associates
Accuracy
The mapping will meet or exceed the requirements for the State of Florida's Minimum
Technical standards set forth in Chapter 61G17-6. A final signed and sealed Survey
and Map Report will be delivered.
PROFESSIONAL FEES
o
New black and white photography with one set of contact prints..........".. $ 1,090.00
Control Surveys and Supplemental Surveys (by Sliger & Assoc.)... ... ... ....$ 2,760.00
Analytical Triangulation... '" ... ... '" ... ... ... ... ... ... ... ...... '" '" ......... ...........$ 350.00
Digital Mapping at 1"=30' (Planimetrics only)........................................$ 4,875.00
Field Edit and Verification...... ... ...... ... ... '" '" ... ... ... ... ... ... ... ... '" ... '" ....$ 1 ,700.00
CAD Edit and Translation...... ......... ............ ......... ... .......... ........... .... $ 3.150.00
Total $13,925.00
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SRM Est. 01-0032
05/10101
Delivery Schedule
The digital mapping will be delivered 60 days after receipt of acceptable ground
control surveys of completion of the aerial photography, whichever is the later.
Should you require a more expeditious delivery, please call. We will then review
our current production schedule so that we may accommodate your requirements.
Payment Terms
SRM will invoice monthly in accordance with percent complete. Payment terms are
30 days. SRM reserves the right to charge 1.5% per month (18% per annum) on all
past due accounts.
Authorization
If this proposal letter is acceptable, please have an authorized representative sign
the acceptance block below. If it is not, please inform SRM of your desired revisions
so that a revised proposal may be presented to you.
Sincerely,
Southern Resource Mapping
()~L /. ~
JO~h P. Ricke, PSM
President
FIRM
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AGENDA REQUEST
Date: July 2, 2001
u
PUBLIC HEARING
CONSENT
RESOLUTION
OTHER BUSINESS
x
ORDINANCE
CORRESPONDENCE
ITEM DESCRIPTION:
Setting of millage rate for Fiscal Year October 1,2001 through September 30,2002.
BACKGROUND:
In conjunction with the Truth in Millage Act, the Council must authorize advertisement of the
millage rate for the upcoming budget year. As discussed in the budget workshop, staff is
recommending keeping the millage at its current rate of5.95 mills. With this rate, the preliminary ad
valorem revenues for fiscal year 2002 would be budgeted in the amount of $2,695,360.
STAFF RECOMMENDATION:
Staff recommends that Council authorize advertisement of the millage for fiscal year 2002 at 5.95
mills.
ACTION REQUESTED:
o Motion for City Manager to advertise millage rate at 5.95 mills.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM:
YES
NO X
DATE:
AGENDA ITEM NO.
Respectfully submitted,
~~~
Kenn th R. Hooper
City Manager
~~~~ ~~
Michele L. Goins, CPA
Finance Director
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