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04-02-2001 u o .. Voting Order Councilwoman lichter Mayor Schmidt Councilman Brown Councilman Vincenzi Councilwoman Rhodes AGENDA CITY COUNCIL OF EDGEW A TER REGULAR MEETING April 2, 2001 7:00 p.m. COMMUNITY CENTER 1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES A. Regular Meeting of March 5, 2001 B. Regular Meeting of March 19, 2001 3. PRESENT A TIONSIPROCLAMATIONSIPLAQUES/CERTIFICATES/DONA TIONS A. Proclamation designating April as Water Conservation Month B. Certificate of Recognition awarded to Rose Lindell for designing the logo for the Volusia Water Alliance door hanger. C. Certificate of Recognition awarded to Tina Curry's New Smyrna Beach High School Graphics Design Class for participation in designing the winning logo for the Vol usia Water Alliance door hanger designed by Rose Lindell. D. Proclamation designating April 7, 2001 as Rose Lindell Day. 4. CITIZEN COMMENTS (This is the time for the public to come forward with any comments they may have. Please state your name and address, and please limit your comments to five min utes or less.) 5. CITY COUNCIL REPORTS 6. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. 2nd Reading, Ord. No. 2001-0-02, Edgewater Lakes Partners, LLC annexation of approximately 449 :!: acres located west of US 1 and north and south of Vo1co Road. B. 1st Reading, Ord. No. 2001-0-03, Amending City Charter Article III (City Council) (Compensation), Section 3.05 of the City Charter. C. 1 sl Reading, Ord. No. 2001-0-05, Amending the City Budget for the Fiscal Year Ended September 30,2001. D. Public Hearing, Community Development Block Grant (CDBG) allocation for FY 2001/2002 and five-year projection period update. 7. CONSENT AGENDA Items on the consent agenda are defined as routine in nature that do not warrant detailed discussion or individual action by the Council; therefore, all items remaining on the consent agenda shall be approved and adopted by a single motion, second and vote by the City Council. Items on the consent agenda are not subject to discussion. One of the most basic rules of a consent agenda is that any member of the City Council may remove any item from the consent agenda simply by verbal request at the City Council meeting. Removing an item from the consent agenda does not require a motion, second or a vote; it would simply be a unilateral request of an individual Council member. A. Joint Auction of Surplus Goods - staff requesting approval for City Manager to enter into a contract with Fisher's Auctioneers for a joint auction with the City of New Smyrna Beach and possibly Daytona Beach Shores. B. Sanitary Sewer Lining - staff requesting approval for City Manager to enter into a contract with Griner's Pipeline Services for sanitary sewer lining by "piggy-backing" the City of Orlando bid at a cost not to exceed $115,816.34. C. Planning & Zoning Board Appointment - Councilwoman Lighter to consider the Board's recommendation to reappoint Charlene Zeese for another 3-year term. u o .. City Council Agenda April 2, 2001 Page -2- 8. OTHER BUSINESS A. Selection of Engineering Consultant - staff recommending approval for City Manager to negotiate a contract for engineering services with Commander, Gierok and Associates for Construction Engineering Inspection (CEI) and Phase II design of the FIND Industrial Park. A. YMCA Signage - staff recommending approval of sign and placement of on an interior wall next to the front counter. 9. OFFICER REPORTS A. City Clerk B. City Attorney C. City Manager 10. CITIZEN COMMENTS/CORRESPONDENCE 11. ADJOURN. Notes: 1) Citizen comments relating to any agenda matter may be made at the time the matter is before Council. Please state your name and address, and please limit your comments to five minutes or less. 2) All items for inclusion on the April 9, 2001, agenda must be received by the City Manager's office no later than 4:30 p.m. Monday, April 16, 2001. Pursuant to Chapter 286, FS., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to insure that a verbatim record of the proceedings is made. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact City Clerk Susan Wadsworth, 904-424-2407, prior to the meeting. :ejrn F:lagendas\04020 1 reg 11rartavanttnn Otbtce ot thevLtayon WHEREAS, April is typically our driest month, when water needs are more acute; and WHEREAS, on March 24, 1998, the Governor and Cabinet of the State of Florida designated the month of April as WATER CONSERVATION MONTH, in the State of Florida, and WHEREAS, on March 23, 2000, the Volusia County Council, upon request of the Volusian Water Alliance, designated the month of April as WATER CONSERVATION MONTH, in Volusia County and urged every consumer to become more aware of the need to save water and take appropriate measures to conserve and protect this vital resource; and WHEREAS, residential, commercial, agricultural and industrial water -users have many ways to save water including ultra - low -flow plumbing, water -wise (xeriscape) landscaping and the wise use of lawn sprinklers to help conserve water; and WHEREAS, every business, industry and homeowner can make a difference when it comes to conserving a natural resource that is vital to everyone; and WHEREAS, support of Florida's Water Conservation Month reinforces conservation messages and efforts put forth by Volusia County and the Volusian Water Alliance. NOW, THEREFORE, be it resolved that the Mayor and Council of the City of Edgewater, Florida, do hereby designate April 2001 and every April thereafter, as WATER CONSERVATION MONTH in Edgewater, and urge every water consumer to become more aware of the need to save water, and take appropriate measures to rotect this vital natural resource. N Wttness #ereuf have heheunto set mg ha and caused the g h eat Sed of the City of Nge to be a &ed Done at the Edgewater City Hall in the County of Volusia STATE OF FLORIDA this 13th day of March in the Year of Our Lord two thousand and one 7 ��� 1�"Zu E 0 F Cil 4 I H r H r � V �I V F�1 3 -6 k F W W O O O 44 O O �44 � U O '.. a 4 0 43 O F- 4. �a O 4 w Z. 0 0 N R Q w O Z i p yy .1 Pr rt matton 411 Ottice ot tke-mayon WHEREAS, Although most Volusia County residents know and observe their watering hours, some need a friendly reminder; and WHEREAS, the Volusian Alliance held a Design -a -Door Hanger contest for Middle and High Schools; and WHEREAS, the winning artist was Rose Lindell, an Edgewater sophomore at New Smyrna Beach High School in the graphic design class taught by Tina Curry; and WHEREAS, the winning design has been printed on door hangers and will be distributed throughout Volusia County and all Volusia Cities by participating students and city workers; and WHEREAS, Rose Lindell is being recognized for winning the Design- a -Door- Hanger contest promoted by the Volusian Water Alliance. NOW, THEREFORE, I, Donald A. Schmidt, do hereby call upon all our community to join in conveying to Rose Lindell our appreciation for a job well done in her unique graphic contribution and do hereby urge all citizens of this community to recognize and abide by their watering days. By the virtue of the authority vested in me as Mayor of the City of Edgewater, Florida, I do hereby proclaim �- Saturday- April 7, 2001 in the City of Edgewater as ROSE LINDELL DAY Jn Iftness 04ered �9 have heheuinto set Ong Land and caused the gheat Seal o f the Cit o f Ngewate to be a66txed Done at the Edgewater City Hall in the County of Volusia STATE OF FLORIDA this 23rd day of March in the Year of Our Lord two thousand and one C 0 T� F 4, W i � 0 W F v {E z � F• � V U � U V� U ce O {►7 Wo p O O � J� tU O Z OS x m � G m � Z � Z � tD m � Z D � Z O O O D F � � V 4 y U KC CA -� t �C Z O Z F '4 x � m � O O U } ki Z � F ° o c C Q 0 ro Q! ¢¢ p J u U U § 4 -5 EDGEWATER CODE Sec. 4 -5. Hours of sale. (a) It shall be unlawful for any person in the city to sell, barter, or exchange for value alcoholic beverages between the hours of 2:00 a.m. and 7:00 a.m. each day. Alcoholic beverages may be sold in any establishment in the city holding a license under the State Beverage Department of Florida and the city every day of the week including Sunday between the hours of 7:00 a.m. and 2:00 a.m. on the following morning. (b) The city council may, by appropriate action, authorize taverns and bars within the city to stay open past the prescribed closing hours upon special holidays. (c) An extension of hours for taverns and bars is authorized as follows: 1 � C From 7:00 a.m. until 3:00 a.m. the following morning during the period of the year designated as "Bike Week." For the purposes of this section, "Bike Week" is defined as that period of time terminating at 3:00 a.m. following the day of the motorcycle race known as the Daytona 200, and beginning seven (7) days prior thereto. , (Code 1963, §§ 3 -8, 3 -9; Ord. No. 949, §§ 1, 2, 3- 11 -76; Ord. No. 1014, §§ 2, 3, 7- 10 -78; Ord. No. 97 -0 -05, Pt. A, 4 -7 -97; Ord. No. 99 -0 -06, Pt. A, 4- 19 -99) State law references — Authority to regulate hours, Fla. Stat. §§ 562.14, 562.45(2); closing by mayor in time of riot, § 562.454; closing during disorders, § 870.045. Sec. 4 -6. Reserved. Editor's note —Part B of Ord. No. 99 -0 -06, adopted April 19, 1999, deleted § 4 -6 which pertained to permitting consumption of alcoholic beverages after 2:00 a.m., and derived from Ord. No. 566, adopted July 17, 1967. Sec. 4 -7. Definitions. Alcoholic beverage. Includes distilled spirits and all beverages containing one -half of one (1) percent or more alcohol by volume including beer, wine and liquor. Enclosure. A secure perimeter separated from the general public by the use of an approved barrier. Supp. No. 48 312 G A. AGENDA REQUEST C.A. NO.: 2001 -046 Date: March 26, 2001 PUBLIC HEARING 04/02/2001 RESOLUTION ORDINANCE CONSENT OTHER BUSINESS ITEM DESCRIPTION: CORRESPONDENCE Public Hearing - Ordinance No. 2001 -0 -02 Edgewater Lakes Partners, LLC Annexation regarding property located West of US Highway #1 and North and South of Volco Road. BACKGROUND: On February 14, 2001, the Planning and Zoning Board recommended by a vote of 7 to 0 that the property be annexed into the City of Edgewater. During the City Council meeting on March 19, 2001, Council approved the proposed annexation at first reading. Notice of the public hearing was published in the Observer on March 17` and 24` STAFF RECOMMENDATION: Staff recommends that Council consider approval of Ordinance No. 2001 -0 -02. ACTION REQUESTED: Motion to approve Ordinance No. 2001 -0 -02 annexing the subject property into the City of Edgewater. FINANCIAL IMPACT: (FINANCE DIRECTOR) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED PREVIOUS AGENDA ITEM: YES X NO DATE: March 19, 2001 AGENDA ITEM NO. 6C , **we ``.► Respectfully submitted, �m')U' Jhli'vl Lynn Plaskett Director of Planning rlm Concurrence: Robin L. Matusick Legal Assistant Kenn th R. Hooper City Manager I%W ORDINANCE NO. 2001 -0 -02 AN ORDINANCE ANNEXING CERTAIN REAL PROPERTY LOCATED WEST OF U. S. HIGHWAY NO. 1 AND NORTH '�.. AND SOUTH OF VOLCO ROAD, VOLUSIA COUNTY, INTO THE CITY OF EDGEWATER, FLORIDA; SUBJECT TO THE JURISDICTION, OBLIGATIONS, BENEFITS AND PRIVILEGES OF THE MUNICIPALITY; AMENDING THE DESCRIPTION OF CITY OF EDGEWATER CORPORATE LIMITS; PROVIDING FOR FILING WITH THE CLERK OF THE CIRCUIT COURT, VOLUSIA COUNTY, THE VOLUSIA COUNTY PROPERTY APPRAISER AND THE DEPARTMENT OF STATE; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY; PROVIDING FOR AN EFFECTIVE DATE AND FOR ADOPTION. WHEREAS, the City Council of the City of Edgewater, Florida, has made the following determinations: Edgewater Lakes Partners, LLC, are the contract purchasers of certain real property located West of U. S. Highway No. 1 and North and South of Volco Road in Volusia County, Florida, containing approximately 449 ± acres more or less. 2. The owner has voluntarily petitioned the City of Edgewater for annexation pursuant to Section 171.044, Florida Statutes. 3. The property is contiguous to the City's boundaries and the conditions for annexation and the economics thereof are satisfactory. 4. The boundaries of voting District 4 of the City of Edgewater are hereby designated to include the property described herein. 5. During the meeting on February 14, 2001, the Planning and Zoning Board reviewed the petition and recommended by a vote of 7 to 0 that the property be annexed into the City. Sti tick through passages are deleted. Underlined passages are added. 2001 -0 -02 1 NOW, THEREFORE, BE IT ENACTED by the People of the City of Edgewater, Florida: ,r PART A. ANNEXATION OF CERTAIN REAL PROPERTY INTO THE CITY OF EDGEWATER, FLORIDA. Pursuant to Section 171.044, Florida Statutes, that certain real property described in Exhibit "A" and depicted in the map identified as Exhibit `B ", which are attached hereto and incorporated by reference, is hereby annexed into and made part of the City of Edgewater, Florida, and shall be subject to the jurisdiction, obligations, benefits and privileges of the municipality. 2. The boundaries of the City of Edgewater are hereby redefined to include the property described above and depicted in the map identified as Exhibit `B ". 3. Pursuant to Section 2.01 of the Charter of the City of Edgewater, Florida, that certain 'fir document entitled "Description of City of Edgewater Corporate Limits" shall be amended accordingly. 4. Within seven (7) days after adoption, copies of this ordinance shall be filed with the Volusia County Clerk of the Circuit Court, the Volusia County Property Appraiser, the Volusia County Manager, the Mapping Division of the Volusia County Growth Management Department, and the Department of State. PART B. CONFLICTING PROVISIONS. All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. PART C. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, , %W inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this Stiuekthrough passages are deleted. Underlined passages are added. 2001 -0 -02 2 ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstances, such holding shall not affect its applicability to any other person, property, or *40+ circumstance. PART D. EFFECTIVE DATE. This ordinance shall take effect upon adoption. PART E. ADOPTION. After Motion by Councilwoman Rhodes and Second by Councilman Brown, the vote on the first reading/public hearing of this ordinance held on March 19, 2001, was as follows: AYE NAY Mayor Donald A. Schmidt X Councilman James P. Brown X �► Councilman Dennis A. Vincenzi X Councilwoman Harriet E. Rhodes X Councilwoman Judy Lichter ABSENT After Motion by and Second by , the vote on the second reading /public hearing of this ordinance held on April 2, 2001, was as follows: AYE NAY Mayor Donald A. Schmidt Councilman James P. Brown Councilman Dennis A. Vincenzi Councilwoman Harriet E. Rhodes Councilwoman Judy Lichter Struck t�zough passages are deleted. Underlined passages are added. 2001 -0 -02 3 `'ftw PASSED AND DULY ADOPTED this 2 " day of April, 2001. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA Susan J. Wadsworth City Clerk By: Donald A. Schmidt Mayor Robin L. Matusick Legal Assistant L .. A For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Scott A. Cookson, Esquire City Attorney Foley & Lardner Strack through passages are deleted. Underlined passages are added. Approved by the City Council of the City of Edgewater at a meeting held on this day of 2001 under Agenda Item No. 2001 -0 -02 4 EXHIBIT "A" LEGAL DESCRIPTION The following described real property all lying and being in the County of Volusia and State of Florida. That part of Section 48, Township 18 South, Range 34 East, being part of the Jane Murray Grant, lying Westerly of U. S. Ho. 1 Highway as now laid out. (Note: the "Jane Murray Grant" in its entirety, consists solely of all of Sections 48 and 49 of Township 18 South, Range 34 East, as clarified by Final Decree of the Circuit Court, Seventh Judicial Circuit, Volusia County, Florida, filed December 5, 1916, at Minute Book 9, Page 116). Excepting therefrom, a parcel of land described as follows: Begin at the intersection ofthe West line of U. S. No. 1 Highway and the North line of said Murray Grant; thence along said Murray Grant S 68 Degrees 31' 56" W 1005.8 feet; thence S 22 Degrees 49' 26" E 1732.2 feet; thence N 68 Degrees 31' 56" E 1005.8 feet to the West Right -of -Way of U. S. No. I Highway; thence along said West Right -of -Way N 22 Degrees 49'26" W 1732.3 feet to the Point of Beginning, containing 40 acres more or less. And excepting therefrom, that portion of the South' /2 of the North 52.465 chains of the East 8 chains of Section 48, Township 18 South, Range 34 East lying Westerly of said U. S. No 1 Highway; the %W West line of this exception being clarified by Final Decree of the Circuit Court, Seventh Judicial Circuit, Volusia County, Florida, filed July 25, 1945, at Chancery Order Book 94, Page 516 as opposed to the undefinable West line of that certain metes and bounds description found in that same Final Decree. And excepting therefrom the Florida East Coast Railway, a 100 foot Right -of -Way. And excepting therefrom the Volco Road Right -of -Way as may be claimed by Volusia County, Florida. TOGETHER WITH: U. S. Lot 2, Section 14, Township 18 South, Range 34 East excepting therefrom the East 330 feet of the West 660 feet of the North 660 feet and excepting therefrom the Volco Road Right -of -Way as may be claimed by Volusia County, Florida. TOGETHER WITH: Struck through passages are deleted. Underlined passages are added. 2001 -0 -02 5 U. S. Lots 3 and 4, Section 14, Township 18 South, Range 34 East. NAW Said Parcel containing 449.89 acres, more or less. Struck through passages are deleted. Underlined passages are added. 2001 -0 -02 Ce AGENDA REQUEST Date: March 26, 2001 PUBLIC HEARING RESOLUTIONS ORDINANCE 2001 -0 -03 CONSENT OTHER BUSINES CORRESPONDENCE ITEM DESCRIPTION Ordinance 2001 -0- 03 Amend City Charter Article III (City Council) (Compensation), Section 3.05 of the City Charter. BACKGROUND In November of 1999, the electors of Edgewater voted for certain changes to the Charter. Section 3.05 (Compensation) was not affected and has not been amended since July 1985, when compensation for the Mayor was raised from $3,000.00 to the current $6,000.00 and the City Council was raised from $2,400.00 to $4,800.00 annually. A salary comparison is attached showing the salaries of Cities Mayor and Councilmembers with populations between 10,000- 21,000. These figures are from the Florida League of Cities Cooperative Salary Survey dated February 2000. The survey reflects average of population 14,028, an average salary for Mayor $5,360.72, and an average salary for City Council being $7,015.94. The Charter authorizes the City Council to adjust the annual salary for the Mayor and City Council members by ordinance, but the ordinance shall not become effective until the date of commencement of the term of those members of the City Council elected at the next regular election, provided that such election follows the adoption of the ordinance by at least six (6) months. At the March 19, 2001 City Council meeting it was the consensus ofthe Council to bring Ordinance 2001 -0 -03 back for First Reading with salary for Mayor being $10,000.00 annually and $8,000.00 annually for the City Council and an annual salary adjustment every year for the Mayor and City Council at the same percentage as granted to other city employees. STAFF RECOMMENDATION Staff recommends that Council consider approval of Ordinance 2000 -0 -03 on First Reading. ACTION REOUESTED Motion to approve Ordinance 2001 -0 -03 -First Reading FINANCIAL IMPACT: (FINANCE DIRECTOR) FY Zvo /��oo Z e f (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) /1/o�lE, Rev. 2/14/00 E: \agendarequests\dep trequestform.200 PREVIOUS AGENDA ITEM: YES X NO x 1 %r it M DATE: March 19. 2001 Respectfully submitted, Susan J. Wadsworth,CMC City Clerk Rev. 2/14/00 E: lagendarequestsldeptrequestfoan .200 AGENDA ITEM NO. 8 -E FY�C {�J cd�r�1 Legal /. Kenneth R. Hooper City Manager ORDINANCE NO. 2001-0-03 AN ORDINANCE OF THE CITY OF EDGEWATER °`► AMENDING ARTICLE III (CITY COUNCIL), SECTION 3.05 (COMPENSATION); OF THE CHARTER OF THE CITY OF EDGEWATER, FLORIDA; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY; PROVIDING FOR CODIFICATION, AN EFFECTIVE DATE AND FOR ADOPTION. WHEREAS, the City Council of the City of Edgewater, Florida, has made the following determinations: 1. On July 1, 1985, the City Council of the City of Edgewater pursuant to Ordinance No. 85 -0 -12 and Home Rule Power as set forth in Chapter 166.021, Florida Statutes, Amended Article I, Section 8, subparagraph 2, to increase the compensation of the Mayor and City Council members. `r' 2. Current salaries for the Mayor and Council members were enacted in 1985, bringing compensation for the Mayor to $6,000.00 and Council to $4,800.00, annually. After a period of sixteen (16) years, the annual compensation should be increased to incorporate the increase in population and expansion of the City which has multiplied the time required for Council members to be more effective in their position. 3. Pursuant to Section 3.05 (Compensation) of the Charter, the City Council is authorized to adjust the annual salary for mayor and council members by ordinances, but the ordinance shall not become effective until the date of commencement of the term of those members of the city council elected at the next regular election, provided that such election follows the Struck thyough passages are deleted. Underlined passages are added. 2001 -0 -03 1 adoption of the ordinance by at least six (6) months. NOW THEREFORE, BE IT ENACTED by the People of the City of Edgewater, Florida: �.► PART A. AMENDMENT OF ARTICLE III (CITY COUNCIL), SECTION 3.05 (COMPENSATION) OF THE CHARTER OF THE CITY OF EDGEWATER, FLORIDA Article III (City Council), Section 3.05 (Compensation) is amended to read as follows: Section 3.05. Compensation. Council members shall receive as compensation the sum of four eight thousand eight hundred dollars 00.06) ($8,000.00) annually, payable monthly. The mayor shall receive as compensation the sum of six ten thousand dollars ($6,,600.00) ($10,000.00) annually, payable monthly. An annual salary adjustment shall be awarded to the mayor and council members at the same percentage as granted to other city employees. The city council is authorized to adjust the %W annual salary for the mayor and council members by ordinance, but the ordinance shall not become effective until the date of commencement of the term of those members of the city council elected at the next regular election, provided that such election follows the adoption of the ordinance by at least six (6) months. PART B. CONFLICTING PROVISIONS. All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. 09 Struck through passages are deleted. Underlined passages are added. 2001 -0 -03 2 PART C. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, , %W inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstances, such holding shall not affect its applicability to any other person, property, or circumstance. PART D. CODIFICATION. Provisions of this ordinance shall be incorporated in the Code of Ordinances of the City of Edgewater, Florida, and the word "ordinance ", may be changed to "section ", "article ", or other appropriate word, and the sections of this ordinance may be renumbered or relettered to accomplish such intention; provided, however, that Parts B through F shall not be codified. PART E. EFFECTIVE DATE. This ordinance shall become effective upon adoption. The compensation provided for herein shall be included in the November 7, 2001 monthly compensation. Struck throtq,+ passages are deleted. Underlined passages are added. 2001 -0 -03 3 PART F. ADOPTION. After Motion by and Second by the vote on the first reading of this ordinance held on April 2, 2001, was as follows: AYE NAY Mayor Donald A. Schmidt Councilman James P. Brown Councilman Dennis A. Vincenzi Councilwoman Harriet E. Rhodes Councilwoman Judy Lichter After Motion by and Second by err the vote on the second reading of this ordinance was as follows: AYE NAY Mayor Donald A. Schmidt Councilman James P. Brown Councilman Dennis A. Vincenzi Councilwoman Harriet E. Rhodes Councilwoman Judy Lichter Struck through passages are deleted. Underlined passages are added. 2001 -0 -03 4 PASSED AND DULY ADOPTED this 16` day of April, 2001. , %W ATTEST: Susan J. Wadsworth City Clerk CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA Uz Donald A. Schmidt Mayor Robin L. Matusick Legal Assistant For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Scott A. Cookson, Esquire City Attorney Foley & Lardner Approved by the City Council of the City of Edgewater at a meeting held on this day of 2001 under Agenda Item No. Struck thTough passages are deleted. Underlined passages are added. 2001 -0 -03 5 FLORIDA LEAGUE OF CITIES COOPERATIVE SALARY SURVEY- FEBRUARY 2000 CITIES WITH POPULATIONS BETWEEN 10,000- 21,000 EDGEWATER- POPULATION 18,251 COUNCIL CURRENT SALARY$4,800.00 MAYOR'S CURRENT SALARY$6,000.00 CITY POPULATION COUNCIL MAYOR AVENTURA 20,000 $3,500.00 $4,000.00 BARTOW 17,000 $4,200.00 $4,200.00 " BELLA GLADE 17,968 $6,760.00 $8,112.00 CALLAWAY 14,474 $8,200.00 $10,000.00 COCOA 17,724 $6,000.00 $6,000.00 COCOA BEACH 12,769 $4,800.00 $4,800.00 CRESTVIEW 13,546 $5,040.00 $15,000.00 DEBARY 12,800 $4,800.00 $6,000.00 DELAND 18,200 $4,800.00 $6,600.00 EUSTIS 13,098 $5,400.00 $6,400.00 FERNANDINA BEACH 10,684 $12,000.00 $12,000.00 GULFPORT 12,000 $4,800.00 $6,000.00 HAINES CITY 13,326 $2,700.00 $3,300.00 LADY LAKE 13,500 $2,700.00 $3,600.00 LAKE MARY 10,222 $5,820.00 $7,020.00 LAKE WALES 10,158 $3,600.00 $3,600.00 LIGHTHOUSE POINT 11,500 $1,800.00 $10,400.00 LONG WOOD 14,000 $4,800.00 $4,800.00 LYNN HAVEN 11,353 $4,812.00 $6,012.00 MAITLAND 10,056 $3,000.00 $4,500.00 MARCO ISLAND 9,444 $6,000.00 $9.000.00 NEW SMYRNA BEACH 18,327 $7,125.00 $9,500.00 OCOEE 19,261 $4,000.00 $4,500.00 OLDSMAR 10,200 $4,800.00 $7,200.00 PALATKA 10,874 $9,840.00 $11,280.00 PALM SPRINGS 10,297 $5,400.00 $7,600.00 PARKLAND 14,900 $2,400.00 $2,400.00 ROYAL PALM BEACH 19,383 $9,846.00 $9.846.00 SOUTH DAYTONA 12,910 $4,800.00 $6,000.00 ST. AUGUSTINE 12,481 $7,000.00 $12,000.00'• ST CLOUD 17,198 $7,200.00 $8,640.00 VENICE 19,232 $3,600.00 $4,200.00 AVERAGE 14,027 1 $5-360.72 $7,015.94 AGENDA REQUEST Date: March 26, 2001 *4W PUBLIC HEARING RESOLUTION ORDINANCE X CONSENT OTHER BUSINESS CORRESPONDENCE ITEM DESCRIPTION: Ordinance 2001 -0 -05 amending the City Budget for the Fiscal Year Ended September 30, 2001. BACKGROUND: At the beginning of fiscal year 2000 -2001, the City withheld approval of various budget requests subject to completion of outstanding infrastructure projects /improvements. These improvements included the Edgewater Family YMCA, paving of Dale Street for development of FIND project Phase II, and water and sewer extensions on Airpark Road. Since these capital projects are completed and are within the predetermined schedule and budget, the City is able to now approve budget amendments for items needed in the course of City business. STAFF RECOMMENDATION: Staff recommends approval of Ordinance #2001 -0 -05 to amend the budget for fiscal year ending September 30, 2001. ACTION REQUESTED: Motion to approve Ordinance 2001 -0 -05. FINANCIAL IMPACT: (FINANCE DIRECTOR) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: DATE: Respectfully submitted, Finance Director YES NO X AGENDA ITEM NO. Concurre e: Kenneth R. Hooper City Manager MEMORANDUM TO: Mayor and City Council THROUGH: Kenneth R. Hooper, City Manager FROM: Michele L. Goins, Finance Director DATE: March 23, 2001 RE: Mid -year budget review 1 %r The City Manager and I have developed a mid -year review of the FY2000 -2001 Budget. We conducted a review and analysis of the FY 2000/01 revenue projections and concluded that revenues for all funds (general and enterprise funds) are consistent with year -to -date receivables and projections for the remainder of the fiscal year. Based on our review and analysis, no midyear amendment is required for the revenue of FY2000 /01. A review and analysis of the appropriated expenditures for FY2000 /01 indicate minor adjustments are necessary. As you recall, we adopted a continuation budget subject to completion of the gymnasium, water and sewer extensions to Airpark Road and the paving of Dale Street for development of the FIND project phase II. All capital projects have been completed and are within the schedule and budgeted expenditures. Based on the completion of the identified capital projects within the appropriated budget, the City is in a position to expand the FY2000 /2001 budget to accommodate the capital items withheld subject to completion of the infrastructure projects. The following expenditures are recommended for City Council approval: General Fund Personnel : MIS Technician (Finance) (approx. $50,000 /yr.) $ 25,000 Captain (Fire Dept.) (approx. $50,000 /yr.) $ 25,000 Maintenance Worker (Public Works) (approx. $31,000 /yr.) $ 15,000 Expenditures: Donation to the Edgewater Fireworks display $ 6,000 Meadow Lake Sidewalk $ 5,900 72" slope mower for Parks and Recreations $ 25,000 54" John Deere mower for Parks and Recreation $ 6,650 Two portable radios for Parks and Recreation $ 2,260 Tractor and finish mower for Public Works $ 23,000 Slope mower for Public Works $ 25,000 Generator for Gym $100,000 Total for General Fund: $258 Water and Sewer Enterprise Fund 1,100 Ultrasonic Flow Meters Personnel: Trainee (Water Dept.) (approx. $27,500/yr.) $ 13,750 Expenditures: Three computers (two for upgrade of SCADA system and one for Director of Env. Services) $ 8,500 Motion Control Sheave $ 2,389 RAS Pumps (3) $ 18,750 John Deere mower $ 1,631 Trash pump for Sludge Truck $ 3,500 Effluent pH meter $ 1,100 Ultrasonic Flow Meters $ 6,985 Increase in Improvements due to expansion of water lines $ 24,000 GMC Sonoma to replace Truck #930 $ 10,410 % Ton Pickup Truck with towing package to replace van $ 16,590 Increase to Repair and Maintenance for sliplining sewer lines located in S.R. 442 Right of Way prior to proposed widening $ 46,305 Total for Water and Sewer Fund $153 Refuse Fund Copier $ 8,000 Semi - Tractor $ 75,000 Clam Truck $ 80,000 *ftwl Total for Refuse Fund $ 163 , 000 Stormwater Fund Lease /purchase for backhoe $ 15,000 Side Mower (boom type) $ 53,000 Total for Stormwater 68 000 In summary, revenue projections for FY2000 /2001 of all funds are within acceptable ranges. Departmental expenditures are within acceptable ranges for each fund and require NO interfimd transfers. A computer summary of all revenues, expenditures and fund balances is available within the Finance Department for Council's review. ORDINANCE NO. 2001 -0 -05 AN ORDINANCE OF THE CITY OF EDGEWATER, VOLUSIA COUNTY, FLORIDA, RELATING TO THE CITY BUDGET; AMENDING THE CITY BUDGET ADOPTED BY ORDINANCE NO. 2000 -0 -20 FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001 BY AMENDING CERTAIN EXPENDITURE ITEMS; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY; PROVIDING FOR AN EFFECTIVE DATE AND ADOPTION. WHEREAS, the City Council of the City of Edgewater, Florida, has made the following determinations: 1. At the beginning of the fiscal year, the City withheld approval of various capital items subject to completion of outstanding infrastructure projects /improvements; and 2. The City has reviewed the revenues and expenditures for the fiscal year beginning October 1, 2000 and ending September 30, 2001; and 3. It is necessary to amend certain items of expenditures of the Budget as established v by Ordinance No. 2000 -0 -20; and 4. All applicable legal requirements pertaining to public notices and hearings have been satisfied within specified deadlines and prior to final adoption of this Ordinance. NOW, THEREFORE, BE IT ENACTED by the City Council of the City of Edgewater, Florida as follows: SECTION 1. The City Council of the City of Edgewater has the authority to adopt this Ordinance pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes. SECTION 2. The City of Edgewater Budget for the fiscal year beginning October 1, 2000 and ending September 30, 2001, as adopted by Ordinance No. 2000 -0 -20, is hereby amended as Struck through passages are deleted. Underlined passages are added. 2001 -0 -05 follows: (1) Increase of appropriations to the General Fund and to the Water and Enterprise Funds as follows: GENERAL FUND ESTIMATED ADDITIONAL EXPENDITURES 2000 -2001 Finance Department $ 409,114 MIS Technician Position (approx. $50,000 annually) 25,000 Fire Department $i,582,33f Captain Position (approx. $50,000 annually) 25,000 Public Works $ 827,336 Maintenance Worker Position (approx. $31,000 annually) 31,000 Tractor & Finish Mower 23,000 Slope Mower 25,000 Parks & Recreation $1,682;812 Meadow Lake Sidewalk 5,900 Slope Mower 25,000 54" John Deere Mower 6,650 2 Portable Radios 2,260 Generator for Gymnasium 100,000 Other Governmental Services $ 368,872 Donation for Fireworks 6,000 Total Additional Expenditures: WATER & SEWER ENTERPRISE FUND 2000 -2001 Water Utility Water Plant Trainee Position (approx. $27,500 Sewer Field Struck through passages are deleted. Underlined passages are added. 2001 -0 -05 $ 2,257,f42 13,750 $4,027,5 f 3 $ 689,049 Total Additional Expenditures: $ 434,114 $ 1,607,331 $ 890,330 $ 1,822,622 $ 574,872 $ 258,810 $ 2,279,392 $ 4,108,173 $ 740,049 $ 153,910 2 STORMWATER MANAGEMENT/MAINTENANCE FUND 2000 -2001 Stormwater $ 87 $ 946,835 REFUSE COLLECTION FUND 2000 -2001 Refuse $ 1,308 , 423 3 $ 1,471,423 SECTION 3. Appropriations There are expressly appropriated out of anticipated revenues all funds and monies necessary to meet the supplemental; appropriations stipulated by and in said amended final budget. SECTION 4. Severability If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION 5. Effective Date This Ordinance shall become effective immediately upon passage and adoption. SECTION 6. Adoption After Motion by and Second by the vote on the first reading of this ordinance held on April 2, 2001, was as follows: AYE NAY Mayor Donald A. Schmidt Councilman James P. Brown Councilman Dennis A. Vincenzi Councilwoman Harriet E. Rhodes Councilwoman Judy Lichter passages are deleted. Underlined passages are added. 2001 -0-05 3 After Motion by as follows: and Second by the vote on the second reading of this ordinance was AYE NAY Mayor Donald A. Schmidt Councilman James P. Brown Councilman Dennis A. Vincenzi Councilwoman Harriet E. Rhodes Councilwoman Judy Lichter PASSED AND DULY ADOPTED this 16` day of April, 2001. ATTEST: Susan J. Wadsworth City Clerk CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Donald A. Schmidt Mayor Robin L. Matusick Legal Assistant For the use and reliance only by the City of Approved by the City Council of the City of *Irr Edgewater, Florida. Approved as to form and Edgewater at a meeting held on this legality by: Scott A. Cookson, Esquire day of 2001 under City Attorney Agenda Item No. Foley & Lardner passages are deleted. Underlined passages are added. 2001 -0 -05 4 r AGENDA REQUEST Date: 3/28/01 PUBLIC HEARING X RESOLUTION ORDINANCE OTHER CONSENT BUSINESS CORRESPONDENCE ITEM DESCRIPTION: Community Development Block Grant (CDBG) allocation for FY 200112002 and five -year projection period update. BACKGROUND: CDBG funds are federal dollars awarded to counties and cities from the Department of Housing and Urban Development (HUD). The grant funds can only be used in "target" areas designated by Volusia County based on Census data for low - moderate income households. Each year the City of Edgewater is asked to prepare an annual plan worksheet describing a proposed activity for the next fiscal year as well as a five -year budget projection. The Department of Housing and Urban Development allocation to the County has been changed. The City's portion is $105,716.00. The City must submit it's annual plan worksheet for FY 2001/2002 and the update of the Five -Year CDBG Budget Projections by April 27, 2001. STAFF RECOMMENDATION: it Staff is recommending that no changes be made to the current five -year plan, which reflects capital improvements (infrastructure) for a portion of the FIND Project area. County staff and HUD has approved funding for Phase H of the F.LN.D. project. The attached budget is for your review and approval. ACTION REQUESTED: Approval of the proposed CDBG one (1) year and five (5) year activity expenditures. FINANCIAL IMPACT: (FINANCE DIRECTOR) PREVIOUS AGENDA ITEM: YES NO X Respectfully Submitted By: Lynne Plaskett Planning Director City Manager Legal Assistant � W W � a 3 zaw O� O � � O W Q� N O a N W N r.. N N C' �O 00 M v z i�. N Q1 H cd a t° ° n. c� 0 a o � U U O O a3 � U i N o y U � Ln 0 o En 0. od O �. as Cd 00 U ° Cd v? CIS :5 ° N � U O N �� a O Q. o En .s; cd N u Cl. 4r 00 4 $- 03 O O cd p N 'Cd Cd �. bU� y vVi U N ~ t 03 U N .O Cd o o o Q ? cl ob ° o UOJ �v 3 CduU 4. c c o� v� ; x o cd to ., Q w � -o U •.. Ts �, a� a� p Q U Ln cd ,, • u, -- �. Cw a► U°° U G H cd 00 O w Q.. d u� U a u U ►� j 00 00 000 V) 00 100 V) A W [, ! 0 V1 00 N 00 N 00 N 00 N A N 6,q �I � i I W a 0 F tn x 0 �D O �O �O �o C) r o 0 Vi 0 vi 0 a w C) �o \0 �o v o o o c �6 r r r r N r O_ O_ O _O fA 66 _O 69 609 w t7 0 �O 6 0 N .•. to V'� � V'� a r o 0 0 0 Q of Zq w C) o 69 --� --� •-'� fR N I� O_ Co O_ O_ Q O b9 fH 649 9% W y9 00 o .o r - 1 r 0 0 a r o 0 0 0 Q 0� 0 . U d G7 N; a a ° x o O O Q pW, � L aUxaaH O O ? a x Z V Cj O E La A O U U AGENDA REQUEST Date: March 20, 2001 `W PUBLIC HEARING RESOLUTION ORDINANCE CONSENT X OTHER BUSINESS CORRESPONDENCE ITEM DESCRIPTION: Joint auction with the City of New Smyrna Beach and possibly Daytona Beach Shores. BACKGROUND: In the past, the City of Edgewater has held its auctions on site at the Public Works Complex. This year, the City of New Smyrna Beach has approached the City of Edgewater and asked if the City would be interested in participating in a joint auction of surplus goods. The joint auction would be held at the City of New Smyrna Beach's Public Works Yard sometime in May, 2001. The advantages of a joint auction include sharing the cost of the commission of the auctioneers, as well as any advertising costs, etc. Fisher's Auctioneers (located in Edgewater) have been asked to administer the auction. Another advantage of a joint auction is that it will usually attract a larger crowd to the auction. The items that will be requested approval to auction this year will come under a future agenda item. STAFF RECOMMENDATION: Staff recommends approval of participating in the joint auction. ACTION REQUESTED: Motion for City Manager to enter into a contract with Fisher's Auctioneers for a joint auction with the City of New Smyrna Beach and possibly Daytona Beach Shores. FINANCIAL IMPACT: (FINANCE DIRECTOR) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: DATE: Respectfully submitted, Michele L. Goins, CPA Finance Director YES NO X AGENDA ITEM NO. Concurre ce: e eth R. Hooper City Manager AGENDA REQUEST Date: 3/26/01 PUBLIC HEARING RESOLUTIONS ORDINANCE OTHER CONSENT XX BUSINESS CORRESPONDENCE ITEM DESCRIPTION Request to "Piggy- Back" City of Orlando Bid for Sanitary Sewer Lining BACKGROUND The Department of Environmental Services wants to "slip line" all the City's sewer mains under State Road 442 prior to the widening project on the road scheduled to begin in early 2002. This sewer work will prevent collapsing lines and related , project delays arising from sewer line failure. STAFF RECOMMENDATION Staff recommends piggy- backing on the City of Orlando bid for sanitary sewer lining with Griner's Pipeline Services at a cost of $31.00 per foot, for a total cost of $115,816.34. Monies are budgeted in the Wastewater Department budget under Repair & Maintenance, and are eligible for funding from the Renewal and Replacement Fund. ACTION REQUESTED A motion by the City Council to enter into contract with Griner's Pipeline Services for Sanitary Sewer Lining by "piggy- backing" the City of Orlando bid at a cost of $31.00 per foot and a total project cost not to exceed $115,816.34. FINANCIAL IMPACT: (FINANCE DIRECTOR) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO X DATE: AGENDA ITEM NO. Respectfully submitted, Departme'ik Director Legal Review Kenne R. Hooper City Manager tar 23 01 03:28p r � City of Edgewater 104 N. Riversdale Drive Edgewater, Florida 32132 Griner's Pipeline Services Attn: Brenda Johnson Deputy Director of Environmental Services RE: City of Edgewater Sanitary Sewer Line Rehabilitation Dear Ms. Johnson, Please find below the locations, footages and prices for the above referenced job. Please note that these prices are based on the City of Orlando – Annual Agreement for Sanitary Sewer Line Contract. If you have any questions or require further information, please do not hesitate to contact me. i kanager p.2 An Company www.adsenv. com 21902 State Road 46 • Mount flora, Florida 32757 -9300 • (352) 383 -1222 • FAX (352) 363 -6607 Manhole Linear Diameter Unit , Price Total Amount U stream Downstream Footage ag 8" $31.0 $8,215.0 442 Ala manda North &S outh 265.0 8f� 31. 0,3 14 . 00 $ 3l 4 Cocoa North & South 4940 - $ ,020 OG amanda Ban n on 44 32 $31.0 9,703.00 India user on 442 313.0 286.0 — 8" $31.0 $8 ,866.00 uni er Ku mquat on 442 650.0 8" $31. $20, 150.00 442 India Nort & South 8" $31 .00 $2 44 Jumper . North & So uth 656.0 752.0 8" $31.00 _ $23.312.00 4442 Kumquat North & South si1S,816.34 Totals 3,736.0 - - If you have any questions or require further information, please do not hesitate to contact me. i kanager p.2 An Company www.adsenv. com 21902 State Road 46 • Mount flora, Florida 32757 -9300 • (352) 383 -1222 • FAX (352) 363 -6607 06 01 J8:36a 1%. January 2, 2001 City of Edgewater PO Box 100 104 N. Riversdale Drive Edgewater, Florida 32132 Attn: Mr. Bobbyl. iramore Dear Mr. Laramore: Griner's Pipeline Services p.2 Griner's Pipeline Services an ADS Corporation Company is pieased 10 o&er to the City of Edgewater a contract for Sanitary Sewer Lining via piggyback a=genert through our existing contract with the City of Orlando. -All terms and conditions •r ith the Orlando Contract shall remain in force. If you have any questions or require further ir_formatio ,;;lease do act hesitate to contact me. Since- -rely, GRIM ER'S PIPELINE SERVICES M. Robert Garrison J General Manager Accepted by: Name & Titre Date: IMEMM An Company w4w.adsen;. com 21902 State Road 46 • Mount Dora, Florida 32757 -93:0 • (352) 383 -1222 • FAX (352) 383 -6607 r 1TY OF ()WLAND V September 6, 2000 M. Robert Garrison General Manager Griner's Pipeline Services, An ADS Corporation Company 21902 State Road 46 Mount Dora, FL 32757 -9300 SUBJECT: Extension of Annual Agreement BI99 -1310 for Sanitary Sewer Lining, Manhole Rehabilitation AmendmentNumbea (1) Dear.Mr. Griner: The subject Agreement will expire on October 14, 2000. In accordance with the terms and conditions of subject Agreement, the Agreement may, by mutual assent of the parties, be extended for an additional twelve (12) month period. The City has evaluated your performance during the past year and decided to extend the Agreement, subject to approval by City Council, for an additional year effective November 10, 2000, at the existing pricing, terms and conditions. Please indicate your approval of this offer by having an officer of your firm execute the acceptance portion below and return the original of this letter to Edwin W. Weidner, at the address noted below by September 18, 2000. Upon execution below by your firm's authorized representative, this Amendment will be your official notice that the contract has been extended for one (1) year and no additional documentation will be required. Thank you for your immediate attention to this matter. Sincerely, Jo Mead, C.P.M. erector of Purchasing & Materials Management JM/EW W /rb ACCEPTANCE By: Official Signature Gene Manager ^ _ Title September 14, 2000 Date OFFICE OF PU RCHASING AND MATERIALS MANAGEMENT v J CrrY HALL • 400 SOUTH ORANGE AVEINUE • P.O. BOX 4990. ORLANDO, FLORIDA 32802 -4990 PHONE (407) 246 -2291 - FAX (407) 246 -2869 • http: / /www.cl.orlando.fl.us C - :7 • a 4C-C : cn nn �6n oart Annual Agreement for Sanitary Sewer Lining and Manhole INVITATION TO BID # B199 -1310 Rehabilitation INVITATION TO BID %W You are invited to Bid on the following: Annual Agreement for Sanitary Sewer Line, Manhole Rehabilitation and Root Control Item Unit No. Quantity Unit Description Price Total 19. FT 8 in. pipe, for job sizes from 1 ft. to 1,000 ft. $ 32.00 $ 20. FT 8 in. P i P e, for job sizes from 1,001 ft. or more. $ 31.00 21. FT 10 in. pipe, for job sizes from 1 ft. to 1,000 ft. $ 36.00 $ 22. FT 10 in. pipe, for job sizes from 1,001 ft. or more. $ 34.50 $ 23. FT 12 in. pipe, for job sizes from 1 ft. to 1,000 ft. $ 46.00 $ 24. FT 12 in. pipe, for job sizes from 1,001 ft. or more. $ 44.50 $ 25. FT 18 in. pipe, for job sizes from 1 ft. to 1,000 ft. $ No Bid $ 26. FT 18 in. pipe, for job sizes from 1,001 ft or more.. $ No Bid $ Group III The Purchase and Installation of Polyethylene Pipe Lining 27. FT 4 in. pipe, for job sizes from 1 ft. to 1,000 ft. $ No Bid $ 28. FT 4 in. pipe, for job sizes from 1,001 ft. or more. $No B' $ 29. FT 6 in. pipe, for job sizes from 1 ft. to 1,000 ft. $ No Bid $ 30. FT 6 in. pipe, for job sizes from 1,001 ft. or more. $ No Bid $ 31. FT 8 in. pipe, for job sizes from ' 1 ft. to 1,000 ft. $ No Bid $ 32. FT 8 in. pipe, for job sizes from 1,001 ft. or more. $ No Bid $ 33. FT 10 in. pipe, for job sizes from 1 ft. to 1,000 ft. $ No Bid $ 34. FT 10 in. pipe, for job sizes from 1,001 ft. or more. $ No Bid $ Total Bid (this page) 1. FOB Point Delivered Only 2. Terms of Payment (e.g. Net 30) 22 10 days; net 30 day 3. The City shall receive shipment or project completion notice within 45 days from the date Vendor receives Official Purchase Order or Notice to Proceed. Recheck your q prior to submission. Bids may no be changed after being opened Office of Purchasing and Materials Management Page: 12 `t .C, AGENDA REQUEST Date: Sept. 14, 2000 1%W PUBLIC HEARING RESOLUTION OTHER CONSENT X BUSINESS _ ITEM DESCRIPTION: r.. Planning and Zoning Board member's term renewal. BACKGROUND: ORDINANCE CORRESPONDENCE In September 2000, Mrs. Charlene Zeese, 519 Portside Lane, Edgewater, Florida 32141 was appointed to fill the remainder of the term vacated by the passing of Mr. Carl Zeese. This term recently expired. BOARD RECOMMENDATION: At their March 14, 2001 meeting, the Planning and Zoning Board voted unanimously to recommend Mrs. Zeese be approved for another term of 3 years. Mrs. Zeese agreed to remain on the Board if approved. ACTION REQUESTED: Motion to appoint Mrs. Charlene Zeese to another 3 -year term on the Planning and Zoning Board. FINANCIAL IMPACT: (FINANCE DIRECTOR) PREVIOUS AGENDA ITEM: Respectfully Submitted By: 1 %r Patricia M. Drosten Board Coordinator YES NO X AGENDA REQUEST CM: 2001 -022 Date: March 26, 2001 PUBLIC HEARING RESOLUTIONS ORDINANCE OTHER CONSENT BUSINESS April 2, 2001 CORRESPONDENCE ITEM DESCRIPTION Selection of Engineering Consultant for Construction Engineering Inspection (CEI) and Phase II design of the FIND Industrial Park. BACKGROUND The City of Edgewater and FIND have issued a Notice of Intent of Award to Starbase Development Company Inc. of Mims, Florida. The construction contract amount is approximately $2.9 million. The construction period is twelve (12) months. A detailed inspection, testing and certification of completion is required for implementation of this infrastructure project. FIND is reimbursing the City for CEI services for Phase I and the City has received a grant for Phase II design, permitting, bidding, award and construction phase services. STAFF RECOMMENDATION Thirteen (13) engineering firms obtained the City's request for proposals. The selection committee (Terry Wadsworth, Brenda Johnson, Julie Christine, Michele Goins and Ken Hooper) interviewed Quinton Hampton Associates and Commander, Gierok and Associates and recommends that the City Manager be authorized initiate contract negotiations with Commander, Gierok and Associates. ACTION REOUESTED Motion for City Manager to negotiate a contract for engineering services with Commander, Gierok and Associates for construction phase services of the FIND Industrial Park and design phase services of Phase II of the FIND Industrial Park. FINANCIAL IMPACT: (FINANCE DIRECTOR) Contract will return for Council approval. (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) Estimate $120,000 for CEI services, $280,000 is grant amount for Phase II. PREVIOUS AGENDA ITEM: YES NO DATE: *.► Respectfully submitted, AGENDA ITEM NO. Kenneth R. Hooper City Manager G V4 , 14 Ile F:\agendarequestsTiindprojecty- 26.301 AGENDA REQUEST Date: March 26, 2001 PUBLIC HEARING RESOLUTIONS ORDINANCE OTHER CONSENT BUSINESS x CORRESPONDENCE ITEM DESCRIPTION: YMCA Signage BACKGROUND: Section 4(I.). of the Agreement between the City of Edgewater and the YMCA states the signage to be placed in the facility must be approved by City Council. The YMCA wishes to place a sign (see attached) on the wall next to the counter. STAFF RECOMMENDATION: Staff recommends that City Council approve placing the sign on the wall as shown on the plans provided. ACTION REQUESTED: City Council approve the placement of the sign as detailed and shown on the plans. FINANCIAL IMPACT: (FINANCE DIRECTOR) SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: DATE: Respectfully submitted, C partment Director YES NO X AGENDA ITEM NO. 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