05-22-2000 - Workshop/Regular
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Council members will hold a Workshop Session at 5:30 p.m.,
prior to the regular meeting to discus the new
Land Development Codes
Voting Order
Councilman Vincenzi
Counci/womCl1 Rhodes
Councilwoman Uchter
Mayor Schmidt
Councilman Brown
AGENDA
CITY COUNCIL OF EDGEW ATER
REGULAR MEETING
May 22, 2000
7:00 p.m.
COMMUNITY CENTER
1. CALL TO ORDER, ROLL CALL, INVOCATION, PLEDGE OF ALLEGIANCE
2. APPROVAL OF MINUTES
A. Regular Meeting of May 8, 2000
3. PRESENT A TIONS/PROCLAMA TIONS/PLAQUES/CERTIFICA TESIDONA TIONS
None at this time.
4. CITIZEN COMMENTS
(This is the time for the public to come forward with any comments they may have. Please
state your name and address, and please limit your comments to five minutes or less.)
5. CITY COUNCIL REPORTS
6. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. 2nd Reading, Ord. No. 2000-0-11, Amend Chapter 11 (Occupational License
Taxes, etc.) Article II (Miscellaneous Taxes and Regulations). Section 11-34
(Reserved) by enacting the Body Art Code of Ordinances.
7. CONSENT AGENDA
Items on the consent agenda are defined as routine in nature that do not warrant detailed
discussion or individual action by the Councit therefore, all items remaining on the consent
agenda shall be approved and adopted by a single motion, second and vote by the City
Council. Items on the consent agenda are not subject to discussion. One of the most basic
rules of a consent agenda is that any member ofthe City Council may remove any item
from the consent agenda simply by verbal request at the City Council meeting.
Removing an item from the consent agenda does not require a motion, second or a vote; it
would simply be a unilateral request of an individual Council member.
A. Purchase Item - Police Department requesting approval to purchase 50 bike helmets
from Bell Sports Discount Bike Helmet Program for a total cost of $349.50, funded
by the Law Enforcement Trust Fund.
8. OTHER BUSINESS
A. Massey Ranch Blvd. and Skyward Drive Water and Wastewater Extensions
staff recommending approval to authorize Quentin L. Hampton to perform
engineering work to support the West Park Avenue corridor Phase II
annexation, and to declare this work impact fee eligible per Sec. 19-46 ofthe
City of Edgewater Code of Ordinances.
B. Air Park Road/Park Avenue Wastewater Improvements - staff recommending
approval to award the bid for wastewater improvements to Progressive
Contractors for $590,688.88.
C. Request for Donation - Edgewater Fire/Rescue Association, Inc. requesting
a $5,000 donation to offset costs of the annual 4th ofJu1yFireworks' Display.
D. Mid-Year Budget Review - for the period October 1999 through Apri12000.
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City Council Agenda
Agenda - May 22, 2000
Page -2-
9. OFFICER REPORTS
A. City Clerk
B. City Attorney
C. City Manager
10. CITIZEN COMMENTS/CORRESPONDENCE
11. ADJOURN.
Notes:
1) Citizen comments relating to any agenda matter may be made at the time the matter is before
Council. Please state your name and address, and please limit you comments to five minutes
or less.
2) All items for inclusion on the June 5, 2000, agenda must be received by the City Manager's
office no later than 4:30 p.m. Tuesday, May 30, 2000.
Pursuant to Chapter 286, FS., if an individual decides to appeal any decision made with respect to any matter considered
at a meeting or hearing, that individual will need a record of the proceedings and will need to insure that a verbatim record
of the proceedings is made.
In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings
should contact City Clerk Susan Wadsworth, 904-424-2407, prior to the meeting.
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E:\agendas\ag052200.reg
AGENDA REQUEST
Date:May 12, 2000
PUBLIC
HEARING 5 -22 -2000 RESOLUTIONS ORDINANCE
`•r OTHER
CONSENT BUSINESS CORRESPONDENCE
ITEM DESCRIPTION:
Ordinance 2000 -0 -11 Amend Chapter 11 (Occupational Licenses Taxes, etc.)
Article II (Miscellaneous taxes and Regulations), Section
11 -34 (Reserved) by enacting the Body Art Code of the Code
of Ordinances.
BACKGROUND:
At the present time, the City of Edgewater has no regulations for body art. Ordinance 2000 -0 -11
authorizes the Volusia County Health Department to be the regulatory agency relating to body art
within Volusia County and the City of Edgewater. The Health Department will be responsible for
regulating all aspects of processing, inspections and various other requirements relating to body art.
This Ordinance will adopt the Volusia County Health Department Body Art Code. The County of
Volusia Environmental Specialist Paul Fell, will be at the meeting for a short presentation and will
be available to answer any questions. Several Volusia County Cities have already entered into the
inter -local agreement with the County and did not adopt the following sections of the Volusia County
Health Department Board Art Code:
Section 13- Temporary and Mobile Vehicle Permit
Section 14- Temporary and Mobile Vehicle Permit Applications
Section 15- Temporary Body Art Establishments
Section 16- Mobile Body Art Vehicles
STAFF RECOMMENDATION:
Staffrecommends that Council consider approval of Ordinance 2000 -0 -11. Staffs also recommends
it would be in the City's best interest to follow suit and not adopt Sections 13 through 16.
ACTION REQUESTED:
Consider adoption of Ordinance 2000 -0-11
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM: YES X NO
DATE: 5 -8 -2000 AGENDA ITEM NO. 6 -C
Respectfully submitted,
/.
Susan J. W sworth,CMC Legal Review
City Clerk ` \C m -
Kenneth R. Hooper ' is-
City Manager
Rev. 2/14/00
E:\ agendarequests \deptrequestfoam.200
ORDINANCE NO. 2000 -0 -11
AN ORDINANCE OF THE CITY COUNCIL OF
EDGEWATER, FLORIDA; TO AMEND CHAPTER 11
No (OCCUPATIONAL LICENSES, TAXES, ETC.), ARTICLE II
(MISCELLANEOUS TAXES AND REGULATIONS),
SECTION 11 -34 (RESERVED) BY ENACTING THE BODY
ART CODE OF THE CODE OF ORDINANCES, CITY OF
EDGEWATER, FLORIDA; PROVIDING FOR CONFLICTING
PROVISIONS, SEVERABILITY AND APPLICABILITY;
PROVIDING FOR CODIFICATION, AN EFFECTIVE DATE
AND FOR ADOPTION.
WHEREAS, the City Council of the City of Edgewater, Florida, has made the following
determinations:
1. Pursuant to Section 2(b), Article VIII, Florida Constitution, and Part I, Chapter 166,
Florida Statutes, the City of Edgewater is authorized to exercise any power for
municipal purposes, except when expressly prohibited by law; and
2. Body piercing, branding, permanent cosmetics, scarification and tattooing are
invasive practices which may increase the risk of increasing Hepatitis B, Hepatitis
C and Acquired Immune Deficiency Syndrom (AIDS), which are all serious and
potentially fatal diseases; and
3. Increased interest has become evident within the Southeast Volusia area in piercing
body parts, tattooing, and other aforementioned practices; and
4. These practices are currently unpermitted and unregulated by the City, which could
result in efforts to conduct them within the city limits; and
5. The City Council desires to protect the health, safety and welfare of the public from
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2000 -0 -11 1
the occurrence or transmission of diseases through such practices by means of
adoption and implementation of this ordinance;
`" e NOW, THEREFORE, BE IT ENACTED by the People of the City of Edgewater, Florida:
PART A. AMEND CHAPTER 11 (OCCUPATIONAL LICENSES, TAXES,
ETC.), ARTICLE II (MISCELLANEOUS TAXES AND
REGULATIONS), BY MODIFYING SECTION 11 -34 FROM
"RESERVED" TO ENACTING THE "BODY ART CODE" OF THE
CODE OF ORDINANCES, CITY OF EDGEWATER, FLORIDA, IN
ITS ENTIRETY.
Chapter 11 (Occupational Licenses, Taxes, Etc.), Article II (Miscellaneous Taxes and
Regulations), Section 11 -34 is amended to read as follows:
Sec. 11 -34. Resvi.'cd Body Art Code.
The City of Edgewater hereby adopts the Volusia County Health Department Body Art Code,
dated November 1998 (hereinafter referred to as the "Body Art Code ") excluding Section 13
(Temporary and Mobile Vehicle Permit), Section 14 (Temporary and Mobile Vehicle Permit
Applications), Section 15 (Temporary Body Art Establishments) and Section 16 (Mobile Body Art
low Vehicles), which is attached hereto and incorporated herein as Exhibit "A ". A copy of said Body
Art Code is on file in the office of the City Clerk. The requirements of the Body Art Code shall
apply in addition to any other requirements of state and local law, including the requirements of the
City Code of Ordinances and the Land Development Regulations of the City. By will of illustration
and not limitation, this ordinance shall be deemed to not have any effect on the requirement to obtain
otherwise applicable site development plans or occupational licenses.
Sec. 11 -34.1. Definitions.
The following, terms and phrases, when used in this chapter, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Hearing Officer means the City Manager or his/her designee.
Permit Officer means a governmental agency designated by agreement with the City, or if no such
agreement exists, a person designated by the City Manager who is responsible for administering and
enforcing the provisions of the Body Art Code, except where otherwise provided in this chapter.
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2000 -0 -11 2
Person means a natural person or other legal entity required by the Body Art Code to obtain any of
the permits described therein.
`u► Sec. 11 -34.2. Permit application, issuance and denial.
Permits and permit renewals shall be applied for as provided in the Body Art Code. The
denial of a permit application by the permitting officer may be appealed as provided in section 11-
34.4 of this chapter. If no appeal is taken from a decision to deny a permit application, the denail
shall be deemed final and conclusive without need for further action.
Sec. 11 -34.3. Provisional orders.
The permitting officer shall have authority to issue a provisional order suspending or
revoking a permit under the conditions set forth in section 19.2 or 19.3 of the Body Art Code.
W The provisional order shall be in writing and shall apprise the person to whom it applies of
the specific violations with which he /she is charged.
The provisional order shall include a compliance date, which shall give a reasonable time to
correct the violation. The compliance date shall in no event be fewer than five (5) days after
the date of the provisional order. The provisional order shall advise that if the violation is
not corrected by the compliance date and appeal is not taken as provided for in this
`"ur►` ordinance, the provisional order shall automatically become a final order.
(3) If the person to whom a provisional order is issued fails to file a timely appeal and fails to
comply with the terms of the provisional order by the compliance date, the provisional order
shall become final and conclusive without need for further action.
Appeals of provisional orders may be made as provided in section 11 -34.4 of this chapter.
Sec. 11 -34.4. Appeals and hearings.
LU Right to Appeal. Any person whose application for permit has been denied shall have the
right to appeal to the Hearing Officer within ten (10) days from the date that the permit
application is denied. Any person upon whom a provisional order has been served shall have
the right to appeal the provisional order to the Hearing Officer within five (5) days from the
date of service of the provisional order. The appeal shall be in writing and shall be deemed
filed when delivered to the office of the City Manager.
La) Contents ofAppeal. The appeal shall set out a copy of the decision or order appealed
from and shall include a statement of the facts relied upon to avoid such order.
(b) Notification of Permit Officer. At the time of filing any appeal, a copy of such appeal
NNW shall be filed by the appellant with the permit officer.
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2000 -0 -11 3
(2) Hearing. The Hearing Officer shall establish a date, time and place for hearing the appeal
and shall serve a written notice on the appellant informing him/her of the hearing. The
Hearing Officer shall also give written notice to the Permit Officer, and such Officer shall
Now be entitled to appear and defend the provisional order.
(3) Decision on Appeal.
The Hearing Officer shall have authority to uphold the provisional order, to extend
the time for compliance with the provisional order, to grant a new hearing date, or to
change, modify or rescind any provisional order.
fkl The Hearing Officer's findings shall be final and conclusive and shall be served on
the appellant as required herein.
Sec. 11 -34.5. Notice.
Notices required by this ordinance shall be effective if personally delivered to the person for
whom the notice is given, or that person's agent or employee. In the absence of the person to whom
a provisional order is issued, and that person's agent or employee, notices shall be deemed effective
when affixed to some structure on the premises. For notices related to permit applications, notice
shall also be deemed effective if sent by certified mail, return receipt requested, addressed to the
person identified in the application for permit, so long as the address used is the address provided
Now in the permit or renewal application, as appropriate.
Sec. 11 -34.6. Penalties.
Any person convicted of violating of provision of this ordinance shall, be punished as
provided in section 1 -8 of the City of Edgewater Code of Ordinances.
PART B. CODIFICATION.
Provision of this ordinance shall be incorporated in the Code of Ordinances of the City of
Edgewater, Florida, and the word "ordinance ", may be changed to "section ", "article ", or other
appropriate word, and the sections of this ordinance may be renumbered or relettered to accomplish
such intention; provided, however, that Parts B through F shall not be codified.
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2000 -0 -11 4
PART C. CONFLICTING PROVISIONS.
Nor' All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance,
are hereby superseded by this ordinance to the extent of such conflict.
PART D. SEVERABILITY AND APPLICABILITY.
If any portion of this ordinance is for any reason held or declared to be unconstitutional,
inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this
ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or
circumstance, such holding shall not affect its applicability to any other person, property, or
circumstance.
PART E. EFFECTIVE DATE.
This ordinance shall take effect upon adoption.
PART F. ADOPTION.
After Motion by Councilman Vincenzi and Second by Councilman Brown, the vote on the
first reading of this ordinance held on May 8, 2000, was as follows:
Mayor Donald A. Schmidt AYE
Councilman James P. Brown AYE
Councilman Dennis A. Vincenzi AYE
Councilwoman Harriet E. Rhodes AYE
Councilwoman Judy Lichter AYE
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2000 -0 -11 5
After Motion by and Second by
* the vote on the second reading of this ordinance was as follows:
Mayor Donald A. Schmidt
Councilman James P. Brown
Councilman Dennis A. Vincenzi
Councilwoman Harriet E. Rhodes
Councilwoman Judy Lichter
PASSED AND DULY ADOPTED this 22n day of May, 2000.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER, FLORIDA
By:
Susan J. Wadsworth Donald A. Schmidt
City Clerk Mayor
Robin L. Matusick
Legal Assistant
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2000 -0 -11 6
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VOLUSIA COUNTY HEALTH DEPARTMENT
BODY ART CODE
Developed in cooperation with the
National Environmental Health Association
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Your :DOH
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Better Health
November 1998
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TABLE OF CONTENTS
SECTION 1. DEFINITIONS 1
limy SECTION 2. PERMIT REQUIRED 3
SECTION 3. BODY ART TECHNICIAN PERMIT REQUIREMENTS 4
SECTION 4. BODY ART ESTABLISHMENT PERMIT REQUIREMENTS 5
SECTION 5. BODY ART ESTABLISILNIENT PREMISES STANDARDS 5
SECTION 6. PROHIBITIONS 6
SECTION 7. BODY ART NOTICE AND REPORTING REQUIREMENTS 7
SECTION 8. CLIENT MEDICAL HISTORY 8
SECTION 9. PERFORMANCE OF BODY ART PROCEDURES 8
SECTION 10. RECORDS 9
SECTION 11. EQUIPMENT, INSTRUMENTS, AND SUPPLIES; SANITATION
Now AND STERILIZATION PROCEDURES 9
SECTION 12. STORAGE AND DISPOSAL OF WASTE 11
SECTION 15. TEMTOIZARy DORY ART ESTAHLISIIM 2iTS 1
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SECTION 17. INSPECTIONS 14
SECTION 18. DEPARTMENT PERSONNEL COMPETANCY REQUIREMENTS 14
SECTION 19. ENFORCEMENT 15
rdECTION 20. FEES 15
SEC.L ION 21. INTERPRETATION AND SEVERABIZ,ITY 15
VOLUSIA COUNTY HEALTH DEPARTMENT
BODY ART 14410, PART 1: GENERAL PROVISIONS
SECTION L DEFLNTTIONS. The following terms used in this code shall be defined as follows:
1.1. ANTISEPTIC means an agent that destroys disea 9e- causing microorganisms on human
skin or mucosa_
1.2. BIOMEDICAL WASTE means any solid or liquid waste which may present a threat of
infection to humans, including nonliquid tissue, body parts, blood, blood products, and
body fluids from humans and other primates; laboratory and veterinary wastes which
contain human disease - causing agents; and discarded sharps. The following are also
included: (a) Used, absorbent materials saturated with blood, blood products, body fluids
or excretions or secretions contaminated with visible blood and absorbent materials
saturated with blood or blood products that have dried; and (b) Non-absorbent, disposable
devices that have been contaminated with blood, but have not been treated by an approved
method.
1.3. BODY ART or BODY ART PROCEDURE means the practice of applying physical
err► body adornment to an individual using such invasive methods as body piercing, tattooing,
cosmetic tattooing, branding, scarification, or similar procedures. This term does not
include ear piercing or any procedure performed by a physician licensed pursuant to
Chapters 458, 459, or 466, Florida Statutes.
1.4. BODY ART ESTABLISHMENT means any temporary or permanent place or premises --
where body art procedures are performed.
1.5. BODY PIERCING means puncturing or penetrating the skin of an individual using a pre -
sterilized single use needle, and inserting pre - sterilized jewelry or other adornment into the
opening, excluding ear piercing as defined herein.
1.6. DEPARTMENT means the Volusia County Health Department.
1.7. DISINFECTION means the destruction of disease - causing microorganisms on inanimate
objects or surfaces, thereby rendering these objects safe for use or handling.
1.8. EAR PIERCING means puncturing the outer perimeter or lobe of the ear using a pre -
sterilized single use stud and clasp ear - piercing system following manufacturer's
instructions.
1.9. EQUIPMENT means all machinery, including fixtures, containers, vessels, tools, devices,
implements, furniture, display and storage areas, sinks and all other apparatus and
appurtenances used in connection with the operation of a body art establishment.
1.10. H. &NDSINK means a lavatory equipped with hot and cold running water under pressure
used solely for washing hands, arms or other portions of the body.
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1.11 HOT WATER means water :which attains and maintains a temperature of at least 100° F.
1.12. I STRU TENTS USED FOR BODY ART means hand pieces, needles, needle bars,
and other instruments that can come into contact with a client's body or may be exposed
to bodily fluids during body art procedures.
1.13. LYVASIVE means entry into the body either by incision or insertion of an instrument into
or through the skin or mucosa, or by any other means intended to puncture, break., or
compromise the skin or mucosa.
1.14. JEWELRY means any personal ornament inserted into a newly pierced area, which has
been properly sterilized prior to use.
1.15. LIQUID CHE11[CAL GERMICIDE means a disinfectant or sanitizer registered with
the Environmental Protection Agency, or an approximate 1: 100 dilution of household
chlorine bleach made fresh daily and dispensed from a spray bottle (500 ppm; 1/4 cup/gal...
Now or 2 tablespoons/quart of tap water).
1.16. PERMIT means written approval by the Department to operate a body art establishment
or to perform body art procedures. Permits are issued in accordance with these
regulations and are separate and distinct from any other licensing or permit requirements
of the local government.
1.17. PERSON means an individual, any form of business or social organization, or any other
nongovernmental legal entity including but not limited to a corporation, partnership,
limited liability company, association, trust, or unincorporated organization.
1.18. PHYSICIAN means a person licensed by the state to practice medicine.
1.19. PROCEDURE SURFACE means the skin area adjacent to and including the area where
a body art procedure is applied, any surface of an inanimate object that contacts the
client's unclothed body during a body art procedure, or any associated work area which
may require sanitizing
r 1.20. SANITI7.E or SANTI ZATION PROCEDURE means a process of reducing the
numbers of microorganisms on cleaned surfaces and equipment to a safe level in
accordance with public health standards by a method approved by the Department.
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1.21. SHARPS means objects, capable of puncturing, lacerating, or otherwise penetrating the
skin.
1.22. SHARPS CONTAINER means a rigid, leak and puncture resistant container, designed
primarily for the containment of sharps, clearly labeled with the phrase and international
Now biological hazard symbol.
1.23. SLti GLE USE products or items are those intended by the manufacturer for onetime, one -
person use and disposal after use. Items include but are not limited to cotton swabs or
balls, tissues or paper products, paper or plastic cups, gauze and sanitary coverings,
razors, piercing needles, scalpel blades, stencils, ink cups, and protective gloves.
1.24. STERILIZATION means a very powerful process resulting in destruction of all fortes
of microbial life, including highly resistant bacterial spores.
1.25. TATTOOING means any method of placing ink or other pigment into or under the skin
or mucosa by the aid of needles or any other instruments used to puncture the skin which
results in permanent coloration of the skin or mucosa, including all forms of cosmctic
tattooing.
126. TECHNICL4N or BODY ART TECHNICIAN means a person who performs body art
procedures.
„,, 1.27. UNIVERSAL PRECAUTIONS means a set of guidelines and controls, published by the
Center for Disease Control (CDC) as "guidelines for prevention of transmission of human
immunodeficiency virus and hepatitis B virus to health - care and public- safety workers” in
Morbidity and Mortality Weekly Report ( NIWR), June 23, 1989, Vol. 38, No. S and
as "recommendations for preventing transmission of human immunodeficiency virus and
hepatitis B virus to patients during exposure -prone invasive procedures," in MMWR, July
12, 1991, Vol: 40, No. RR -8. This method of infection control requires the employer and
the employee to assume that all human blood and specified human body fluids are
infectious for HIV, HBV, and other blood pathogens. Precautions include hand washing,
gloving, personal protective equipment, injury prevention, and proper handling and
disposal of needles, other sharp instruments, and blood and body fluid contaminated
products.
SECTION 2. PERMIT REQUIRED
2.1. It shall be unlawful for any person to perform body art procedures without first obtaining
a body art technician permit as provided herein.
2.2. It shall be unlawful for any person to operate a body art establishment without first
low obtaining a body art establishment permit as provided herein. A body art establishment
permit shall not be transferable.
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2.3. It shall be unlawful for any person to perform body art procedures except within a body
art establishment, temporary body art establishment, or mobile body art vehicle for which
a current valid permit has becn issued by the Department.
2.4. It shall be unlawful for any person operating a body art establishment to permit body.art
Nor procedures to be performed by anyone who does not have a current valid body art
technician permit issued by the Department.
2.5. Body art establishment and technician permits must be renewed annitally.
2.6. Perrnittecs shall maintain compliance with all requirements of this code. Permittees chalk
notify the Department within 10 days of any change of information provided in accordance
with sections 3.1, 4.1 and 4.2 of this Code.
SECTION 3. BODY ART TECHNICIAN PERMIT REQUIREMENTS
3.1. Every applicant for a body art technician permit shall submit an application to the
Department providing (1) Name; (2) Date of Birth; (3) Gender, (4) Residence Address;
(5) Mailing Address; (6) Homework phone numbers; (7) Photograph; (8) Place(s) of
employment as a technician; and (9) Training and experience in body art procedures.
3.2. Applicants must be a minimum of eighteen years of age.
3.3. Applicants must demonstrate knowledge of
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(a) anatomy,
(b) skin diseases, disorders, and conditions, including diabetes;
(c) infectious disease control, including waste disposal and hand washing techniques;
(d) sanitization, disinfection, sterilization methods, and operation of equipment; and
(e) knowledge and practice of "Universal Precautions," or later editions, as published by
the Centers for Disease Control.
3.4. All applicants must furnish to the Department proof of completion of the Hepatitis B
vaccination series or written documentation that the applicant declined the series prior to
the issuance of a body art technician permit.
3.5. Applicants must demonstrate proof of satisfactory completion within the past 3 years of
(a) American Red Cross course on Preventing Disease Transmission
(b) OSHA course on Bloodborne Pathogen Training.
Equivalent training provided by professional body art organ17ations or equipment
manufacturers shall be accepted as sufficient to meet this requiremerrt
`o' 3.6. Upon determination that the applicant meets the minimum requirements set forth herein,
the Department shall issue a body art technician permit to the applicant.
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SECTION 4. BODY ART ESTABLISHMENT PERMIT REQUIREMENTS
4.1. Every applicant for a body art establishment permit shall submit an application to the
Department providing: (1) Owner name (if partnership or corporation, include names and
`'osy resident addresses of all partners, officers, directors and the name of its resident agent for
purpose of service); (2) Establishment name; (3) Street address; (4) Mailing address; (5)
Proposed hours of operation; (6) Names of all body art technicians and their exact duties;
(7) Description of all body art procedures to be performed or not performed; (8) An
inventory of all body art equipment to be utilized including names of manufacturers; (9)
Names and addresses of suppliers of body art equipment and supplies utilized; and (10)
Name, local address, and local residence telephone number of the individual who shall be
responsible for operation of the body art establishment.
4.2. A scale drawing and floor plan of the establishment shall be submitted with the
application, and proof of meeting the minimum requirements established herein.
4.3. Upon determination that the minimum requirements for a body art establishment set forth
in this code have been met, the Department shall issue a body art establishment permit to
the applicant.
SECTION 5. BODY ART ESTABLISHMENT PREMISES STANDARDS
i.1. The body art establishment permit sh»ll be posted within the establishment in a prominent
and conspicuous area where it may be readily observed by clients.
5.2. The establishment shall be well - ventilated and sh »ll have an artificial light source
equivalent to at least 20 foot candles at 3 feet above floor level, and at least 100 foot
candles at the level where the body art procedure is performed and where instruments and
sharps are assembled.
5.3. All walls, floors, ceilings, and procedure surfaces shall be light - colored, washable, smooth,
free of open holes or cracks, and cha11 be maintained in good repair and clean condition.
Carpeting is not permitted within the body art procedure area.
5.4. Each technicianworking in the establishment shall have a procedure area with at least 45
square feet of floor space. The technician's permit shall be displayed within his or her
procedure area in a prominent and conspicuous place where it may be readily observed by
clients of the technician.
5.5. Multiple body art stations shall be separated by dividers, curtains, or partitions, at a
minimum.
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5.6. Each establishment shall have at least one procedure area completely screened from public
view for clients requesting privacy.
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All body art procedure areas shall be completely separated by solid partitions or by walls
extending from floor to ceiling from any room used for human habitation or food
preparation, and from any food establishment, hair salon, retail business, or other such
-ivity, which could contaminate work surfaces.
All procedure surfaces, including client chairs and benches, shall be of such construction
as to be easily cleaned and sanitized after each client, with a liquid chemical germicide.
A separate handsink with hot and cold running water, under pressure, preferably equipped
with wrist or foot operated controls, and supplied with liquid soap and disposable paper
towels shall be located within or immediately adjacent to the body art procedure area(s).
One handsink shall serve no more than three operators. In the absence of a separate
equipment washing sink, handsinlcs may be used for initial cleaning of instruments and
equipment prior to sanitization or sterilization procedures. In addition, there shall be a
minimum of one lavatory, excluding any set sinks, and one toilet, for use by clients
and customers in each body art establishment.
. At least one covered waste receptacle shall be provided in each procedure area and each
toilet room. Receptacles in the procedure area shall be emptied daily. Solid waste shall be
removed from the premises at least weekly. All refuse containers shall be lidded,
cleanable, and sha11 be kept clean.
. `,,,o animals of any kind shall be allowed in a body art establishment, except service animals
used by persons with disabilities (e.g. seeing eye dogs). Fish aquariums may be allowed in
waiting rooms and non - procedural areas.
:. Effective measures shall be taken to prevent the entrance of insects, vermin, and rodents
into the establishment, such as screened openings and automatic closures on doors. No
insects, vermin, and rodents shall be present in any part of the establishment, its
appurtenances, or appertaining premises.
: TION 6. PROHIBITIONS
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No person shall perform or permit the performance of body art procedures upon a person
under 18 years of age without the presence, identification by photo id, and written consent
of the minor's parent or legal guardian. A technician or body art establishment may refuse
to perform a body art procedure on a minor regardless of parental consent.
No technician or body art establishment shall perform or permit the performance of body
art procedures on any person who appears incoherent for any reason, or appears to be
nder the influence of alcohol or drugs.
Nor
No technician or body art establishment shall perform or permit the performance of body
art procedures on any skin or mucosa surface where a rash or any visible infection is
present
6
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6.4. No person affected with boils, infected wounds, opcn sores, abrasions, kcloids, weeping
dermatological lesions, or acute respiratory infection shall work in any area of a body art
establishment in any capacity in which there is a likelihood that the person could
contaminate body art equipment, supplies, instruments, or working surfaces with body
✓ substances or pathogenic organisms.
6.5. Ear piercing systems using studs and clasps shall not be used anywhere on the body other
than the outer perimeter and lobe of the ear.
6.6. No technician or body art establishment shall perform or permit the performance of any
procedures implanting any object(s) under the skin, such as ball bearings, beads, etc.
6.7. Smoking, eating, or drinking is strictly prohibited in the body art procedure area. No
technician shall perform any body art procedure if under the influence of alcohol or drugs.
SECTION 7. BODY ART NOTICE AND REPORTING REQUIREMENTS
7.1. Every person requesting a body art procedure shall be provided with verbal and written
public educational information prior to the start of the procedure, in a form approved by
the Department.
7.2. Every person receiving a body art procedure shall be provided with verbal and written
,okiw instructions for aftercare of the body art procedure site, in a form approved by the
Department. The instructions shall advise the client of propex care for the healing of the
body specific to the procedure performed and to consult a physician at the first sign of
infection or swelling. Th instructions shall include the name, address, and phone number
of the establishment and the printed name of the technician who performed the procedure.
7.3. The written information and aftercare instructions shall be signed and dated by the client
and the technician. The originals shall be retained by the establishment and copies shall be
given to the client.
•
7.4. Every body art establishment shall prominently display the Disclosure Notice which shAll
be provided with each establishment permit issued by the Department, containing the
following information:
(a) Advising the public of the risks and possible consequences of body art services;
(b) the name, address, and phone number of the Volusia County Health Department;
and
(c) the procedure for filing a compliant relating to body art services.
*Ilf .5. Any infection, complication, or disease resulting from a body art procedure which
becomes known to the technician or establishment shall be reported to the Department
7
within 24 hours. The technician and the establishment shall be jointly and severally
responsible for reporting such information.
SECTION 8. CLIENT MEDICAL HISTORY
`"8.1. Prior to performing any body art procedure, in order to properly evaluate the client's
medical condition for receiving a body art procedure, the technician. shall specifically
request from the client verbally and in writing the following information:
(a) History of diabetes;
(b) History of hemophilia (bleeding);
(c) 1-fistory of skin diseases, skin lesions or skin sensitivities to soaps, disinfectants, etc.;
(d) History of allergies or adverse reactions to pigments, dyes, or other skin sensitivities;
(e) History of epilepsy, seizures, fainting or narcolepsy,
(f) Current or recent medications such as anticoagulants, which thin the blood or
interfere with blood clotting; and
(g) Any other information that would aid in evaluating the client's body art healing
expectations.
8.2. Prior to performing any body art procedure, the technician thr4tl obtain a Release Form
signed by the client confirming that the technician obtained or attempted to obtain the
medical history, and listing the information provided.
8.3. The technician may refuse to perform a body art procedure if the client refuses to disclose
the information requested.
SECTION 9. PERFORMANCE OF BODY ART PROCEDURES
9.1. When performing body art procedures, the technician shall maintain a high degree of
personal cleanliness, conform to hygienic practices, wear clean clothes, and his or her skin •
shall be free of rash or infection_
9.2. Before performing a body art procedure, the immediate skin and surrounding skin area
where the body art procedure is to be applied shall be washed with soap and water or an
approved surgical skin preparation, depending on the type of body art to be performed_ If
shaving is necessary, a single use disposable razor shall be used then discarded; or a safety
razor with a single service blade shall be used, the blade discarded, and then the reusable
holder shall be sterilized. After shaving, the skin and surrounding area shall be washed
with soap and water, and the washing pad shall be discarded.
9.3. Immediately before performing body art procedures on an individual, the technician shall
thoroughly wash his or her hands in hot running water with use of liquid soap, then rinse
hands and dry with disposable paper towels. This shall be done as many times as
law
necessary to remove contaminants. After hand washing is completed, the technician shall
don disposable medical gloves.
8
•
9.4. The technician shall wear disposable medical gloves during all procedures. Gloves shall be
discarded after the completion of each procedure on an individual client, and hands washed
prior to donning the net set of gloves. Under no circumstances shall a single pair of gloves
be used on more than one person. The use of disposable medical gloves does not preclude
or substitute for the hand washing procedures described herein.
9.5. 14 prior to or while performing a body art procedure, the technician's glove or gloves are
pierced or torn or become contaminated by contact with any non -clean surface or object, by
contact with a third person, or otherwise, the technician shall immediately discard the
gloves, repeat the hand washing procedure, and put on a fresh pair of gloves to complete
the procedure.
9.6. Any instrument used for body art, which is contaminated during the procedure, shall be
discarded and replaced immediately with a new disposable or sterilized instrument before
the procedure resumes.
SECTION 10. RECORDS
10.1. The body art establishment shall keep a record of all body art procedures performed` The
record shell include the client's name, date of birth_, client's address, date of the procedure,
typo and location of each procedure performed, name of the technician who performed
each procedure, signature of client, and, if the client is a minor, proof of parental or
guardian presence and written consent. Signed copies of the client Release Form and
Now Aftercare forms shall also be maintained by the establishment. All records shall be
available for inspection by the Department upon request.
10.2. Records containing a client's personal medical information shall be considered confidential
by the establishment. The Department shall keep personal medical information
confidential to the extent disclosure is not required under Chapter 119, Florida Statutes,
in the administration and enforcement of this code.
10.3. All records required by this code shall be retained by the establishment for a minimum of 3
years.
SECTION 11. EQUIPMENT, INSTRUMENTS, AND SUPPLIES; SANITATION AND
STERILIZATION PROCEDURES
I1.1. Both sterilized and clean instruments and supplies shall be stored in clean, dry, covered
containers.
11.2. Al instruments used in body art procedures shall remain stored in sterile packages until
just prior to use. Sterile instruments and equipment shall not be used if the package has
been breached or the expiration date has expired, without first repackaging and
resteriliring.
9
11.3. All products used to check the flow of blood or to absorb blood shall be single use and
disposable.
11.4. All products applied to the skin, including body art stencils, shall be single use and
disposable, except that acetate stencils sha11 be allowed for re -use if sanitizatio
procedures are
performed between uses upon approval of the Department. Petroleum
jellies, soaps and other products used in the application of stencils shall 'be dispensed and
applied on the area to be tattooed with sterile gauze or in a manner to prevent
contamination of the original container and its contents. The gauze shall be used only
once and then discarded.
11.5. All inks, dyes, pigments, needles, and instruments used shall be specifically manufactured
for performing body art procedures, and shall be used according to manufacturer's
instructions. The mixing of approved inks o r pigments; p gmeins; or their dilution with
potable water, is acceptable. Immediately before applying a tattoo, the quantity of the dye .
to be used shall be transferred from the dye bottle and placed into single -use or
plastic cups or caps. Upon completion of the tattoo, these single cups or caps and their
contents chat( be discarded.
11.6. Jewelry used in body art procedures shall be made only of the following materials:
surgical implant grade stainless steel; solid 14k or 18k white or yellow gold; niobium;
titanium; platinum; or a dense, low - porosity plastic. All jewelry chap be free of nicks,
scratches, or irregular surfaces, and 01311 be properly sterilized prior to use.
11.7. When assembling instruments used for performing body art ptocedures, the technician shall
wear disposable medical gloves and shall use medically recognized techniques to ensure
that the instruments and gloves are not contaminated.
11.8. Single -use items shall be discarded immediately after each use, and shall not be used on
more than one client for any reason.
11.9. Reusable cloth items shall be mechanically washed with detergent and dried after each use.
11.10. Every body art establishment shall have a
sterile supplies and single -use disposable instruments and p oductss�u� only
shall be located away from procedure areas and areas frequented by the public.
11.11. The following process shall be followed after each use for all non - single use, non -
disposable instruments used for body art:
(a) The instrument shall be cleaned by scrubbing with an appropriate soap or
Now disinfectant solution and hot water, or by following the manufacturer's cleaning
instructions, to remove blood and tissue residue.
(b) The instrument cha11 be placed in an ultrasonic unit, which shall be operated in
accordance with manufacturer's instructions.
10
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(c) The instrument shall be packed individually in a peel -pack containing either a
sterilizer indicator or internal temperature indicator, and sterilized.
(d) Peel - packs shall be dated with an expiration date not to exceed 6 months.
11.12. Sterilizers shall be used, cleaned, and maintained according to manufacturer's instructions.
v,,,► A copy of the manufactures recommended procedures for the operation of the
sterilization unit shall be available for inspection by the Department.
11.13. Each body art establishment shall demonstrate by monthly spore destruction tests that the
sterilizer used is capable of attaining sterilization. The tests shall be verified through an
independent laboratory. Test records shall be retained for a period of 3 years, and shall
be made available to the Department upon request. The establishment permit shall not be
issued or renewed until documentation of the sterilizer's ability to destroy spores is
received by the Department.
SECTION 12. STORAGE AND DISPOSAL OF WASTE
12.1. Storage of biomedical waste on -site shall not exceed the period specified by the
Department, or more than 30 days.
12.2. Sharps shall be disposed of in approved sharps containers.
12.3. All products used to check the flow of blood or to absorb blood shall be disposed of
Now
immediately after use in appropriate covered containers., unless the disposal product meets
the definition of biomedical waste.
12.4. Non - biomedical waste which does not release liquid blood or body fluids when
compressed, or does not release dried blood or body fluids when handled, shall be placed
in a covered receptacle and disposed of through normal, approved disposal methods.
12.5. Biomedical waste which may release liquid blood or body fluids when compressed, or
which may release dried blood or body fluids when handled, shall be placed in an approved
"red" bag marked • with the International biohazard symbol, and disposed of by, a
biomedical waste transporter registered by the Florida Department of Health.
Noy
11
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PART III: ADM VISTR4TION
` ,,,'TION 17. INSPECTIONS
17.1. The Department may conduct inspections as often as necessary throughout the year to
ensure compliance with this code.
17.2. It is Unlawful for any person to interfere with the Department of its representatives in the
performance of their duties. A representative of the Department shR11 properly identify
him or herself before entering a body art establishment to make an inspection.
17.3. Following an inspection, a co
per lowin The D copy of the inspection report shall be furnished to the
Department shall retain the original of all inspection reports.
;ECTION 18. DEPARTMENT PERSONNEL, COMpETANCY REQUIRE -MINTS
8.1. Department personnel performing environmental health/sanitary evaluations or complaint
investigations of body art establishments or technicians shall meet the same requirements
as specified for technicians in Section 3.3 of this Code prior to assuming responsibilities.
Imar
1 4
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SECTION 19. ENFORCEMENT
19.1. If a permittee is in violation of any provision of this code, the Department shA11 notify the
permittee in writing of the violation and provide instructions for specific steps to correct
Noir
such violations within a reasonable period of time not to exceed 30 days.
19.2. If the Department has reasonable cause to suspect that a communicable disease is or may
be transmitted by a technician's use of unapproved or malfunctioning equipment, or
unsanitary or unsafe conditions which may adversely impact the health of the public, the
Department shall immediately notify the permittee and the local government jurisdiction,
and may do any or all of the following:
(a) Issue an order excluding any or all technicians from the permitted body art
establishment who are responsible, or reasonably appear responsible, for the
transmission of a communicable disease until the Department determines there is no
further risk to public health.
(b) Issue an order to immediately suspend the permit of the establishment until the
Department determines there is no further risk to the public health. Such an order
shall state the cause for the action.
19.3. Permits issued pursuant to this code may be denied, suspended or revoked for failure of
the permittee to comply with all requirements of this code, in accordance with procedures
established by the local government jurisdiction.
'o..SECTION 20. FEES
20.1. The Department shall collect reasonable fees in connection with the administration of this
code.
SECTION 21. JNTERPRETATION AND SEVERABILTTY .
21.1. In the interpretation of this code, the singular may be read as the plural, the masculine
gender as the feminine or neuter, and the present tense as the past or future, where the
context so dictates.
212. In the event any particular clause or section of this code is declared invalid or
unconstitutional by any court of competent jurisdiction, the remaining portions shall
remain in ftil1 force and effect. Toward that end, the provisions of these regulations are
declared to be severable.
law
1 s
1.R.
AGENDA REQUEST
DATE: May 10,2000
PUBLIC
HEARING RESOLUTIONS ORDINANCE
OTHER
CONSENT X BUSINESS CORRESPONDENCE
ITEM DESCRIPTION:
The Community Policing Officers respectfully request permission to provide bike
helmets to families who cannot afford the cost of a new helmet.
BACKGROUND:
We have received approximately forty (40) requests for such assistance from families
who qualify. Request permission to purchase 50 helmets from Bell Sports Discount Bike
Helmet Program. The transportation cost assumed by Bell Sports.
STAFF RECOMMNEDATION:
Above purchase of 50 bike helmets for ages 5 -8 @ $6.99 each for a total cost of
$349.50
ACTION REQUESTED:
Request permission to purchase the above 50 bike helmets from the Law Enforcement
Trust Fund
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED) No
PREVIOUS AGENDA ITEM: YES NO x
DATE: AGENDA ITEM NO.
Respectfully submitted,
1 / `
Department Director Legal Review
w 414
Kenneth R. Ho per
City Manager
Rev.2/14/00
E: \ agendarequests \deptreguestform.200
AGENDA REQUEST
Date: 5/8/00
PUBLIC
HEARING RESOLUTIONS ORDINANCE
*ow
OTHER
CONSENT BUSINESS XX CORRESPONDENCE
ITEM DESCRIPTION: Massey Ranch Boulevard and Skyway Drive Water and Wastewater
Extensions — Proposal for Engineering Services (In support of Phase II of
West Park Avenue Area Annexations)
BACKGROUND: The Phase I Air Park/West Park Avenue annexation engineering services
for water and wastewater services were authorized by the City Council to
be performed by Quentin L. Hampton Associates, Inc. The proposed
improvements for the Phase II annexation area are directly related and
must be coordinated to ensure successful system operation.
STAFF RECOMMENDATION: Based on their satisfactory performance to date on the Phase I
design and permitting, and their extensive knowledge of the Phase
II annexation area, staff is recommending Quentin L. Hampton to
perform the engineering work delineated in the attached proposal
at a cost of $48,712.00.
ACTION REQUESTED: I respectfully recommend the Edgewater City Council authorize
Quentin L. Hampton to perform the engineering work detailed
herein to support the West Park Avenue corridor Phase II
annexation, and to declare this work impact fee eligible per Sec. 19-
46 of the City of Edgewater Code of Ordinances.
FINANCIAL IMPACT: (FINANCE DIRECTOR) $48,712.00
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED)
PREVIOUS AGENDA ITEM: YES NO
DATE: AGENDA ITEM NO.
Respectfully submitted,
Department`IDirector Legal Review
Kenneth . Hooper
City Manager
RICHARD W. FERNANDEZ, P.E. TELEPHONE
MARK A. HAMPTON, P.E.
BRAD T. BLAIS, P.E. Quentin L. Hampton Associates, Inc. 904/761 -6810 FAX # 904/761 -3977
Consulting Engineers
P.O. DRAWER 290247
PORT ORANGE, FLORIDA 32129 -0247
April 28, 2000
Terry Wadsworth
Utilities Director
City of Edgewater
P.O. Box 100
Edgewater, FL 31132 -0100
REVISED
MASSEY RANCH BOULEVARD AND SKYWAY DRIVE
WATER AND WASTEWATER EXTENSIONS
PROPOSAL FOR ENGINEERING SERVICES
Dear Mr. Wadsworth:
We appreciate the opportunity to offer this proposal for the above referenced project. If selected we will
deliver the design of and construction administration for efficient and effective water distribution and
wastewater collection systems for the City of Edgewater. Quentin L. Hampton Associates, Inc. (QLH) is
well qualified to provide the City with these services. Our firm has completed many of these types of
projects over the last several years.
'fir We are currently nearing the end of design of the Air Park Road wastewater collection system improvements
in which the Skyway Drive facilities would connect to. The potential Skyway Drive gravity sewer was
planned for during the Air Park design and the use of our services for this "extension" is a logical choice.
We have also attended a few of the meetings with the area property owners in which the annexation of their
properties were discussed. Their concerns regarding potential utility installations were noted. Therefore,
we are very familiar with the project area and needs.
The attached Scope of Services describes in detail the services which we understand is required and intend
to provide for this project. It has been revised per our April 27,2000 phone conversation. The Fee Proposal
is also attached and is in conformance with the payment schedule in our continuing services agreement
which was executed March 15, 1999. For continuity, the Final Design and Bidding Phases are included in
the same fee, but the Construction Phase services are separate per your typical request. An Opinion of
Probable Construction Cost is also attached.
We look forward to the opportunity to serve the City of Edgewater on this project. If you have any questions
or require further information, please contact me.
Sincer-
1 NTIN . HAMP ON ASSOCIATES, INC.
Nur
Davi. A. King, P.E.
Project Manager
DAK:km
Enclosures: Scope of Services
Fee Proposal
cc: Edgewater file
Mark Hampton, P.E., Vice President, Quentin L. Hampton Associates, Inc.
REVISED
SCOPE OF SERVICES AND FEE PROPOSAL
MASSEY RANCH BOULEVARD AND SKYWAY DRIVE
WATER AND WASTEWATER EXTENSIONS
CITY OF EDGEWATER
General - This Scope of Services and Fee Proposal is in conformance with the Continuing Services
* lo"' Agreement between the City of Edgewater (City) and Quentin L. Hampton Associates, Inc (QLH) that was
executed on March 15, 1999.
TASK 1 - PRELIMINARY DESIGN PHASE (MASSEY UNDEVELOPED PROPERTY)
Basis of Design: QLH will proceed with the preliminary design of a sanitary sewer lift station to be located
within the Massey undeveloped property as discussed at our March 13, 2000 meeting. The proposed lift
station is intended to serve the planned development of that property and discharge into the existing gravity
sewer located on Willow Oak Drive or 12 Street. The preliminary design will be based on the description
of the proposed development and the City's standard lift station design. Quality control will be completed
by the Peer Engineer in the form of design review and consultation.
Project Limits: The project area will include the proposed development area south of Flying M Court and
east of the airport runway as discussed at the March 13 meeting.
Coordination: QLHA will coordinate all work with the City and John Massey as needed.
Permitting: No permits will be applied for under this task.
Now
Deliverables: QLH will supply eight (8) copies of the preliminary design report to the City. The report will
include the preliminary site selection, design and cost estimate for the lift station and force main.
TASK 2A - FINAL DESIGN PHASE ( MASSEY RANCH BOULEVARD)
Basis of Design : As discussed at our March 13, 2000 meeting, QLH will proceed with the final design
of a 12" diameter water main along Massey Ranch Boulevard (and Flying M Court) which will run between
the existing 12" water main on the north side of Park Avenue and the existing water main on Willow Oak
Drive or 12 Street. Quality control will be completed by the Peer Engineer in the form of design review
and consultation.
Project Limits: The area of work will be Massey Ranch Boulevard from Park Avenue to Flying M Court
and along Flying M Court and along the visual extension of Massey Ranch Boulevard to Willow Oak Drive
or 12` Street.
Coordination: Upon notice to proceed, QLHA will coordinate a kickoff meeting with City staff. QLHA
%, will deliver four copies each of the 90% and 100% plans /specifications to the City for review and then
coordinate meetings with City staff to discuss each review, as necessary. QLHA will coordinate all activities
by our subconsultants.
Permitting: QLH will apply for a Water System Construction Permit from Volusia County at the 90%
complete phase. An allowance is shown for the permit application fee. QLH will also apply for a Volusia
County use permit for work at Park Avenue and Air Park Road.
Additional Services: A $2,000 allowance has been included for survey work involving the description of
any required easements or right -of -way searches.
TASK 2B - FINAL DESIGN PHASE (SKYWAY DRIVE)
Basis of Design : As discussed at our March 13, 2000 meeting, QLH will proceed with the final design
of a water main and gravity sewer main along Skyway Drive. The water main will connect to the existing
12" water main on the north side of Park Avenue and the existing water main on Air Park Road. The main
` will be 12" in diameter and will include fire hydrants. The gravity sewer will be 8" in diameter and will
provide service to all lots along the east side of Skyway and a stubout to the south. Quality control will be
completed by the Peer Engineer in the form of design review and consultation.
Project Limits: The area of work will be Skyway Drive from Park Avenue to Airport entrance off of Air
Park Road and along this entrance to Air Park Road.
Coordination: Upon notice to proceed, QLH will coordinate a kickoff meeting with City staff. QLH will
deliver four copies each of the 90% and 100% plans /specifications to the City for review and then coordinate
meetings with City staff to discuss each review, as necessary. QLH will coordinate all activities by our
subconsultants.
Permitting: QLH will apply for a FDEP Wastewater Collection System Construction Permit and two Water
System Construction Permits from Volusia County at the 90% complete phase. QLH will also apply for a
Volusia County use permit for work at Park Avenue. An allowance is shown for the permit application fees.
Additional Services: An allowance has been included for survey work involving the description of any
'taw required easements or right -of -way searches.
TASK 3 - BIDDING PHASE (MASSEY RANCH BOULEVARD AND SKYWAY DRIVE)
Contract Documents: QLH will prepare complete contract documents including construction plans; general
and technical specifications; and bidding/contract documents (per City standard documents). Up to four
copies of such documents will be provided to the City. QLH will also prepare a revised opinion of probable
construction cost along with this work.
Advertisement: QLH will assist the City in the advertisement for bids. QLH will distribute copies of the
project documents to bidders, answer questions from bidders, issue addendums as necessary, attend pre -bid
conference and attend the bid opening.
Bid Evaluation: QLH will evaluate all submitted bids for accuracy /completeness and prepare a bid
tabulation. The qualifications of the low bidder(s) will be evaluated. This work also includes the evaluation
of any alternate bid work or materials. QLH will deliver the bid tabulation and a Recommendation of Award
letter to the City.
TASK 3 - CONSTRUCTION PHASE
Contract Administration: QLH will provide project management with the coordination of the project
construction, assembly of conformed contract documents, coordination of a preconstruction conference,
review /approval of shop drawings, attendance at project coordination meetings, review /processing of
contractor's monthly pay requests, respond to contractor's questions, etc. The Project Manager, David King,
will continue to complete /manage this work during this phase. Quality control will be completed by the Peer
Engineer in the form of work product review and consultation.
Resident Project Inspection: QLH will supply one fully qualified resident project inspector for full time
inspection for the duration of the project. The Inspector will observe the construction activities, verify
conformance with contract documents, review /observe all required tests, maintain a detailed log including
red -lined construction drawings, field verify all work quantities, collect /forward citizen complaints, and field
direct the contractor as necessary. Quality control will be completed by our Inspection Department Manager
and the Project Manager in the form of field visits and work product review.
Project Closeout: QLH will complete /collect all of the required closeout paperwork including warranties,
as- builts surveys, operations and maintenance manuals, certifications, and permit agency approvals. QLH
will also annotate and amend the contractor supplied as- builts with additional information collected by the
Resident Project Inspector during the project.
Schedule: It is assumed that the construction period shall be four (4) months with a minimum of four (4)
hours /day of the full time resident project inspector. The construction contract period is assumed to be six
(6) months.
Cost: QLH will complete tasks 1, 2a, 2b, 3, and 4 for the lump sum of $48,712.00
w
ESTIMATED CONSTRUCTION COST
MASSEY RANCH BOULEVARD AND SKYWAY DRIVE
WATER AND WASTEWATER EXTENSIONS
CITY OF EDGEWATER
%r
Item Estimated Estimated Extended
# Item Unit Quantity Unit Cost Cost
1 12" Diameter Water Main L.F. 4,800 $30 $144,000
2. 6" Diameter Water Main L.F. 2,000 $18 $36,000
3. 8" Diameter Gravity Sewer L.F 1,500 $35 $52,500
4. Gravity Sewer Manholes Each 5 $2,500 $12,500
5. Tie -ins Each 5 $2,000 $10,000
6. 8 "/6" Valves (in -line & stubouts) Each 6 $1,000 $6,000
7. Sewer Service Laterals Each 6 $300 $1,800
8. Water Services Each 30 $300 $9,000
9. Fire Hydrants Each 7 $2,000 $14,000
`''"r' 10. Jack & Bore L.F. 180 $200 $36,000
Subtotal - - - $321,800
Contingency - - 20% $64,360
Total - - - $386,160
Estimate Notes:
(1) If routing requires the crossing of County roadways, costs for jack and bores may need to be added.
(2) This estimate does not include land acquisition, wetland mitigation, etc.
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� ter NE
I licI
tom w. FERHAtW. P.E — B TELEP
r I p� A. rIAR ON. PE Quentin L, Hampton Associates, I nc. FAx 1 BD4lle1-3877
p T. Rll.US. PE. Quentin Engineers
P.O. PRA WR 290247
' � ' `` PORT ORANGE, FLORIDA 32128 -0247
�i'ai t May g, 2000
Terry Wadsworth
Director of Environmental Services
City of Edgewater
P.O. Box 100
Edgewater, FL 32132 -0100
MASSEY RANCH BOULEVARD AND SKYWAY DRIVE
WATER AND WASTEWATER EXTENSIONS
Dear Mr. Wadsworth:
It is in the opinion of Quentin L. Hampton Associates, Inc. that the above referenced project is
indeed eligible for funding by the City of Edgewater Impact Fee Trust Funds for the expansion of
'sire the primary wastewater and water systems.
Per Section 19-45, impact fee funds can be used only for the expansion of the primary water or sewer
system. The majority ofthe proposed water and wastewater facilities are expansions of the primary
systems and therefore, eligible for impact fee funding.
Please contact our office if you have any questions.
• Sincerely,
QUENTIN L. HAMPTON ASSOCIATES, INC.
David A. King, P.
Project Manager
DAK:km
cc: Mark A. Hampton, P.E., Vice President, Qucntin L. Hampton Associates, Inc.
C'My Unu0.4 O,,e.p,.naMrDO(_l'Wa{etrHaVory ..ii.onb „wc., ra •6 tin) 4 .r ai.e s.f.Oe .p i
AGENDA REQUEST
Date: 5/12/00
PUBLIC
HEARING RESOLUTIONS ORDINANCE
OTHER
CONSENT BUSINESS X CORRESPONDENCE
ITEM DESCRIPTION: Recommendation for Award of Bid — Air Park Road/Park Avenue
Wastewater Improvements
BACKGROUND: On Wednesday, May 10, 2000, bids were opened for the Air Park
Road/Park Avenue Wastewater Improvements. This project and
declaration of impact fee eligibility was approved by the City Council at
their regular meeting of November 15, 1999.
STAFF RECOMMENDATION: The City received five (5) bids for this project. After review and
tabulation of the bids by City staff and Quentin L. Hampton, our
consulting engineer for the project, we recommend the low bidder,
Progressive Contractors of Daytona Beach, Florida be awarded
the bid at a cost of $590,688.88.
ACTION REQUESTED: I respectfully request the Edgewater City Council approve the staff
'`"tar recommendation to award the bid for the Air Park Road/Park Avenue
Wastewater Improvements to Progressive Contractors for the amount of
$590,688.88.
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED) Yes
PREVIOUS AGENDA ITEM: YES NO XX
DATE: AGENDA ITEM NO.
Respectfully submitted,
/P\
Department • or Legal Review
/ a /
"tire �
K -a, R. Hooper
City Manager
C:\MyDociments \Te Files\AgidaRequest
RICHARD W. FERNANUEZ, P.E. TELEPH )NI:
MARK A. HAMPTON. P.E. 904/71314181(1
BRAD T. BUNS, P.E. Quentin L. Hampton Associates, Inc. FAX N PO4 /701 •: +er.
DAVID A. KING, PE. Consulting Engineers
P.O. DRAWER 290247
Now
PORT ORANGE, FLORIDA 32120.0247
May 11, 2000
Terry Wadsworth
Public Works Director
City of Edgewater
P.O. Box 100
Edgewater, FL 32032
AIRPARK ROAD /PARK AVENUE WASTEWATER IMPROVEMENTS
CITY OF EDGEWATER, FLORIDA
Dear Mr. Wadsworth:
Attached is the certified bid tabulation for the above referenced protect. Progressive Contractors
of Daytona Beach is the low bidder. .
*ow We have evaluated Progressive's bid, including comparing their bid unit costs to the others and
reviewing their listed experience, references and subcontractors. We see no reason to not award
to Progressive Contractors and, therefore, recommend the award of the bid to Progressive
Contractors in the amount of $590,688.88. Please note that this is a corrected price due to
mathematical errors by the bidder (see attached).
The low bid price is "in Tine" with previous cost estimates that were prepared for this project.
Please contact our office if you have any questions.
Sincerely,
QU . HAMPTON ASSOCIATES, INC.
GW -- 1 .
David A. King, P.E.
Project Manager
DAK:mt
Enclosure
cc: Julie Christine, Purchasing Coordinator
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• AGENDA REQUEST
Date: May 09, 2000
PUBLIC
HEARING RESOLUTIONS ORDINANCE
Nitir
OTHER
CONSENT BUSINESS May 22, 2000 CORRESPONDENCE
ITEM DESCRIPTION: The Edgewater Fire/Rescue Association, Inc. would like the City
Council to consider a request for a donation of $5,000 to help offset the cost of the Annual 4 of
July Fireworks' Display.
BACKGROUND: The Fire/Rescue Association devotes its time, energy and financial earnings
to sponsor the Annual 4 of July Fireworks' Display. It provides a time for our community to
come together and celebrate the holiday as well as promoting a sense of good will. It also
receives a considerable amount of positive publicity for our growing City. The Fire/Rescue
Association would like the Council to consider donating $5,000 to help offset the cost of these
annual fireworks, display.
STAFF RECOMMENDATION: Recommend City Council approve a donation of $5,000 to
the Edgewater Fire/Rescue Association, Inc. to help offset the costs of the annual 4 of July
Fireworks' Display.
Now
FINANCIAL IMPACT: (FINANCE DIRECTOR)
(SPECIFY IF BUDGET AMENDMENT IS REQUIRED) Yes
PREVIOUS AGENDA ITEM: YES NO XX
DATE: N/A AGENDA ITEM NO. N/A
Respect y submitted,
Carmel Shearer Legal Review
Association President
Ke et '. Hoo - r
'`r City Manager
•
4 ,00E 1 4 T
THE CITY OF EDGEWATF,R
POST OFFICE BOX 100 - EDGEWATER, FLORIDA 32132 -0100
S S o�
pI T4 L . 1T +
Mayor Donald A. Schmidt City Manager Kenneth Hooper
District 1 Councilman James P. Brown City Attorney Mkki Clayton
District 2 Councilman Dennis A. Vincenzi City Clerk Susan J. Wadsworth
411.00District 3 Councilwoman Harriet E. Rhodes
District 4 Councilwoman Judith R. Lichter 'a ", '
May 22, 2000
Mayor James Vandergrift
City of New Smyrna Beach
210 Sams Avenue
New Smyrna Beach, Florida 32168 -9985
Dear Mayor Vandergrift:
This letter is being sent with the dual purpose of informing you of the upcoming July 4
fireworks display in the City of Edgewater, and to request your assistance in sponsoring this
event.
This event has been organized for a number of years by the Edgewater Fire/Rescue Association
who has worked diligently to raise the money to put on the show. The City of Edgewater has
low provided financial assistance in the past and is doing so again this year in the amount of $5,000.
The Fire/Rescue Association is estimating that the cost of the display this year will be
approximately $15,000.
Since this is the only major fireworks display in Southeast Volusia County, and is attended and
enjoyed by many of the residents of New Smyrna Beach, we are asking that you consider
assisting in the financial support of this popular event. I believe that the good will that would be
generated by such a display of intergovernmental cooperation would set a positive tone for
addressing future matters of mutual interest.
On behalf of the City Council, I appreciate your consideration of this matter. If you have any
questions concerning this request, please do not hesitate to contact Ken Hooper, City Manager, at
424 -2404.
Sincerely,
Donald A. Schmidt
.., Yi Mayor
Cc: City Council
Edgewater Fire/Rescue Association
Edgewater Fire Chief
104 NORTH RIVERSIDE DRIVE
FAX - (904)424 -2409 SUNCOM 383 -2407
CITY CLERK - (904)424 -2407
THE CITY OF EDGE, WATER
/0 - POST OFFICE BOX 100 - EDGEWATER, FLORIDA 32132 -0100
I i4 LIt
Mayor Donald A. Schmidt City Manager Kenneth Hooper
District 1 Councilman James P. Brown City Attorney Nkki Clayton
District 2 Councilman Dennis A. Vincenzi City Clerk Susan J. Wadsworth
District 3 Councilwoman Harriet E. Rhodes
District 4 Councilwoman Judith R. Lichter tix
May 22, 2000
Mrs. Margaret Roberts
Southeast Volusia
Chamber of Commerce
115 Canal Street
New Smyrna Beach, Florida 32169
Dear Mrs. Roberts:
I am writing this letter on behalf of the City Council of the City of Edgewater to ask the
Chamber to consider assisting in the sponsorship of the Annual Independence Day fireworks
display.
'`.► This effort is the only major fireworks display show in Southeast Volusia County, and is
attended by residents of the New Smyrna Beach/Edgewater /Oak Hill area. However it has
historically been funded solely through the efforts of the Edgewater Fire/Rescue Association
with assistance from the City of Edgewater. The City of Edgewater has agreed to help fund this
effort again this year in the amount of $5,000. The Fire/Rescue Association has estimated that
the total cost of the fireworks display this year will be $15,000.
The City is asking the Chamber to consider providing financial assistance in sponsoring this
popular community event. If you have any questions concerning this request, please do not
hesitate to contact Ken Hooper, City Manager, at 424 - 2404.
Thank you for your cooperation.
Sincerely, -
\lits
Donald A. Schmidt 'l pos,
'rrr Mayor
Cc: City Council
Edgewater Fire/Rescue Association
Edgewater Fire Chief
104 NORTH RIVERSIDE DRIVE
FAX - (904)424 -2409 SUNCOM 383 -2407
CITY CLERK - (904)424 -2407
EDGEyATER FIRE /RESCUE ASSOCIATION, INC.
P.O.Box 1027 Edgewater, FL 32132 (904) 409 -3333
PRESENTS
The Fifth Annual Fireworks Golf Tournament
Date: June 24, 2000
Time: 8:O0AMShotgun Start, Best Ball
Where: Turnbull Bay Golf Course
Price: $40.00 Per Person or $160.00 Per Team
Make Checks Payable to E.F.R.A.
Event Includes:
• Lunch & Beverage
• One Free Beverage On The Course
• Door Prizes
• Longest Drive (Male & Female)
• Closest To The Pin (Male & Female)
• Two Free Greens Fees
To register for the tournament please fill out the form below and return
with payment to either:
Edgewater Fire/Rescue D ept. Or Turnbull Bay Golf Course
1605 S. Ridgewood Ave. 2600 Turnbull Estates Dr.
Edgewater, FL New Smyrna Beach, FL
904- 424 -2445 904- 427 -8727
TEAM NAME Phone Number
Player #1
Player #2
Player #3
Player #4
Office Use: Paid Cash Check # ,# ,# ,#
For More Information Call: (904) 409 -3333.
W WW.CITYOFED GEWATER.COM
Edgewater Fire/Rescue Association, Inc.
In Brief/ Club Happenings
For Immediate Release and Re- release
From: Edgewater Fire/Rescue Association
Date: April 4, 2000
Re: Fifth Annual Fireworks Golf Tournament
Golf Tournament To Benefit Annual Fireworks Display
The Edgewater Fire/Rescue Association is sponsoring its fifth annual four -
man scramble golf tournament, 8 AM June 24 at Turnbull Bay Golf Course
to help fund its annual fireworks display.
The Cost is $40 per person, which includes cart, green fees, a great goody
bag, lunch, awards, door prizes and a beverage on the course.
Any person or business interested in sponsoring a hole at the cost of $50 or
donating a door prize should contact EFRA at 409 -3333 or George Barlow at
423 -1320.
Applications for golf and additional information is available at:
Edgewater Fire/Rescue or Turnbull Bay Golf Course
1605 So. Ridgewood Ave. 2600 Turnbull Estates Drive
Edgewater, FL 32132 New Smyrna Beach, FL
904 - 424 -2445 904 - 427 -8727
WWW.CITYOFEDGEWATER.COM
Edgewater Fire/Rescue Association, Inc.
In Brief/ Club Happenings / FYI
For Immediate Release and Re- release
From: Edgewater Fire /Rescue Association
Date: 3 -3 -00
Re: Fourth of July Annual Fireworks Display
Plans are under way for a professional fireworks display over the
Indian River on the Fourth of July. The Edgewater Fire /Rescue
Association, the annual host of the display, is going ahead with
plans for an evening of music and fun along Riverside Drive in the
City of Edgewater. Weather conditions, as well as local and state
emergency ordinances will dictate if the show will take place on the
Forth of July or moved to October for Fire Prevention Week.
Fundraisers planed for fireworks are the Fifth Annual Fireworks
Golf Tournament at Turnbull Bay Golf Course on June 24 and a
Fireworks Boot Drive at the corner of 442 and Ridgewood Avenue
on June 3 The Association also hopes that surrounding
municipalities will also contribute to this year's display. To
contribute or for additional information please contact Edgewater
Fire /Rescue Association at 409 -3333.
THAN YO
INTER - OFFICE MEMORANDUM
EDGEWATER, FLORIDA
TO: Mayor and City Council
FROM: Ken Hooper, City Manage •
C.M. NO: 2000 -039
DATE: May 16, 2000
SUBJECT: Mid -Year Budget Review
Enclosed are budget print -outs (FY 99/00) for the period October 1999 through April 2000 depicting
revenue accounts for each fund and expenditures by department. As indicated in Michele's memo,
the FY99 /00 mid -year budget review is so close to projected revenue and expenses that no mid -year
Nair
budgetary adjustments are considered.
We have the following comments to bring to your attention concerning the FY 99/00 budget.
REVENUES
Property taxes received are $2.26 million, which is 95% of the annual projected receipts.
Building permits and development activities exceed projections by approximately 50 %.
Water and sewer actual revenues are consistent with revenue projections.
Stormwater actual revenues are consistent with revenue projections.
Solid waste actual revenues are consistent with revenue projections.
EXPENDITURES
City Council promotional activities have a balance of $561.00.
,, Parks & Recreation: YMCA/gymnasium complex is approximately 60% complete, expenses
are consistent with budget appropriation. YMCA has been invoiced for $55,000 for their
share of contractor change orders.
Mid -Year Budget Review
May 16, 2000
Page 2
Large capital improvement projects that are in the planning /design phase include:
(1) Water and sewer improvements - Air Park Road/Park Avenue Phase I, $590,000
" (bids opened May 10, 2000).
(2) Dale Street - paving, water and sewer improvements, $600,000 (bids to be opened
May 22, 2000).
(3) Water and sewer improvements - Air Park Road/Park Avenue Phase II, (Massey
annexation), $450,000 (design authorization of City Council agenda May 22, 2000).
(4) South medians (US 1) beautification design complete, permits submitted May 2000.
(5) Skateboard Park permits submitted May 2000, construction scheduled July 2000.
(6) Comprehensive Plan update initiated, scheduled for review by City Council January
2001.
(7) Land Development Code update in final stages of review, public hearings scheduled
June 2000.
All current revenues and expenditures through April 30, 2000, are consistent with the appropriated
FY 99/00 budget. The area of City government that is in need of immediate improvement is staffing
for three (3) functions. Code Enforcement is in need of an administrative position to provide
support for the two (2) code enforcement officers. The position would provide coordination of the
code enforcement process (notice of violation, hearing advertisement, case tracking, lien recording,
case files) and allow more field time for the officers to provide inspections and seek code
+ 'oso' compliance. The second function needing improvement is administrative support for the Planning
Department. Currently, there is a director and two (2) planning technicians and the department
needs secretarial /administrative support. The planning work load is increasing with the update of
the comprehensive plan, updating of all City mapping, developing a geographic information system
(GIS), increased annexation activity and the long -term economic development of the City. The third
function is a full -time grant writer /coordinator. The City has been successful with grants for the
gymnasium, Police Department, Fire Department, ball fields and reclaimed water, but many other
opportunities exist. I have advertised for consultant assistance for grant writing but received only
four (4) responses and the cost is more that the cost of hiring a City staff member to track, apply and
administer federal, state, local, private and other grant opportunities.
In summary, the FY 99/00 budget is consistent with the projected revenues and expenditures but the
need for three (3) additional positions has been identified. The need for the positions has been
justified by the department directors and I believe the use of the positions will be cost effective.
Action Requested: Approval to add three (3) positions to the City's staffing:
-1 Grant writer /administration to be under the supervision of the Finance Director (grade 18)
-1 Secretary to be under the supervision of the Police Chief (grade 13)
' -1 Secretary to be under the supervision of the Planning Director (grade 13)
2000 -039
F: \memosVnid- yearbudgetreview
SL's , .�'
_ %ow MEMORANDUM
F
TO: Mayor and Council 11(
VIA: Kenneth R. Hooper, City Manager ,
FROM: Michele L. Goins, CPA
Finance Director
DATE: May 12, 2000
RE: FY2000 Annual Budget
Mayor and Council,
Attached is a printout by department of the City of Edgewater's current status of revenues
and expenditures. The purpose of the printouts is to update you with the current status of
the City's finances and how they compare to the budgeted amounts. As of the end of
April, the revenues and expenditures should be at approximately 58 %. As you can see,
the majority of the departments are right on target with their expenditures to date.
Therefore, at this time I am not recommending a mid -year budget amendment. Should
any unforeseen changes occur, we may recommend a budget amendment at a later time.
On naint r it a 1
CITY aril ® TER
tili POST OFFICE BOX ►► r ;1cj _ 'i ;TER, FLORIDA 32132 4; ea®
(904) 424-2 L� . 3 . ► 4) 424 -2431 ' !. .
LAWRENC 4. CHUMAKER Oki
CHIEF OF POLICE .
TO: Kenneth R. Hooper, City Manger
FROM: Lawrence F, Schumaker, Chief of Police
DATE: May 22,2000
SUBJECT: DETECTIVE SERGEANT BENNETT ATTENDING F.B.I. ACADEMY
FROM JUNE 26 TO SEPTEMBER 8,2000
I am pleased to have this opportunity to announce that Sergeant Bennett has
been extended an invitation to attend the 202 Session of the F.B.I. National
Academy.
The importance of professional preparation for the practice of law enforcement
cannot be overly stressed. Training is truly indispensable to good law
enforcement.
Officers attending the F.B.I. National Academy are offered on a cost -free basis a
comprehensive and balanced 11 -week program of advanced professional
instruction. Throughout this, particular emphasis is placed on leadership
development.
Sergeant Bennett is the third member of this department to be selected to
attend the National Academy. Lieutenant McEver graduated in a class if 161 and
Sergeant Teitelbaum in a class of 180 law enforcement from around the world.
LFS /pt