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09-06-1995 - Special / }.HE CITY OF EDlCEWATER " POST OFFICE BOX 100-EDGEWATER. FLORIDA 32132-0100 MlI)'or Jack H. Hayman District I Councilman Danny K Hatfield Distnct 2 Councilwoman Louise A. Martin Distnct 3 Councilman Michael D. Hays Distnct 4 CouncilnulII David L Mitchum August 30, 1995 City Manager George B. McMahon Votinq Order: City Attorney Knsta A. Storey Co un c i Ima n Ha t f il@i€lerk Susan J. Wadsworth Councilwoman Martin Councilman Hays Councilman Mitchum Mayor HaYman To All Members of the City Council: I hereby call a Special Meeting of the City Council for Wednesday, September 6, 1995, at 7:00 p.m. in the Community Center for the following: 1. Hold public hearing on proposed millage rate of 7.10107 and Res. 95-R-15 Adopting tentative FY-1995/96 City budget 2. Res. 95-R-16 Authorizing Mayor to sign utility relocation agreement with Florida Department of Transportation 3. City A) B) C) D) Manager's report, discussion and proposals Report on Volusia County wholesale rate for water line serving Southeast Volusia County Proposal for policy regarding wholesale water rates Recommendation to void interlocal agreement between Volusia County and City of Edgewater Recommendation to consider constructing a parallel water line to Southeast Volusia County as related to expansion of customer water services :&y Rj T)I~T : :J! ~Jt I ~ c.Q./-. ~_t~ CITY CLEItK Isk , ,p.-,J! Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to insure that a verbatim record of the proceedings is made. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact City Clerk Susan Wadsworth, 904-424-2407, prior to the meeting. 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O w Q �D �D N 0\ O cn oo N 1 --. O �D W N N .0 O 00 O 0\ W W O 4 J .0 0 N 0\ Q\ 4=. W O 0 - W N VI --] 0 r --. - VD W O 0\ �1 Q\ 0\ 0\ �1 N AGENDA REQUEST C.A. NO.: 95 -99 Date: August 31, 1995 PUBLIC HEARING RESOLUTION 09/06/95 ORDINANCE OTHER CONSENT BUSINESS CORRESPONDENCE ITEM DESCRIPTION /SUBJECT: Resolution No. 95 -R -15 - Adopting Tentative Budget for Fiscal Year 1995 - 1996. BACKGROUND: Pursuant to Section 200.065, Florida Statutes, the City Council is required to hold a public hearing on the tentative budget and millage rate for the fiscal year beginning October 1, 1995. Prior to the conclusion of the hearing, the City Council must adopt a tentative budget and announce the percent, if any, by which the proposed millage rate exceeds the rolled -back rate. Attached is Resolution No. 95 -R -15 which would adopt as the tentative budget the budget discussed during the Council budget work session with debt service adjustment related to Road Improvement Project (See attached recap from the Finance Director). Unless changes are made to the proposed budget during the public hearing, the proposed millage rate for Fiscal Year 1995 - 1996 is 7.10107 mills per $1000 assessed valuation which will exceed the rolled -back rate by 19.73 %. RECOMMENDATION /CONCLUSION: Staff recommends that the City Council consider adoption of Resolution No. 95 -R -15 and announce the proposed millage rate of 7.10107 mills which is a 19.73% increase over the rolled -back rate. FUNDS AVAILABLE: ACCOUNT NUMBER: (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: YES NO X DATE: AGENDA ITEM NO. Respectfully submitted, Concurrence: ij, Kr a A. Storey George/E. McMahon City Attorney City Manager /,, Ferdinand Munoz Finance Director KAS /rmw Attachment Copies to: File Reading RESOLUTION 95 -R -15 A RESOLUTION ADOPTING A TENTATIVE BUDGET FOR THE CITY OF EDGEWATER, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1995, AND ENDING SEPTEMBER 30, 1996; SETTING FORTH REVENUES AND EXPENDITURES FOR THE GENERAL FUND, THE WATER AND WASTEWATER FUND, THE REFUSE COLLECTION FUND, THE STORMWATER MANAGEMENT /MAINTENANCE FUND, AND THE INTERNAL SERVICE /SELF - INSURANCE FUND; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Section 200.065, Florida Statutes, the City Council is required to hold a public hearing and adopt a tentative budget for the fiscal year beginning October 1, 1995, and ending September 30, 1996. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater, Florida: Section 1. The budget as set forth in Exhibit A which is attached hereto and incorporated by reference is hereby adopted as the tentative budget of the City of Edgewater, Florida, for the fiscal year beginning October 1, 1995 and ending September 30, 1996. Section 2. The following monies are anticipated to be collected from the sources of revenue for the General Fund during Fiscal Year 1995 - 1996: GENERAL FUND REVENUE 1995 -1996 Source of Revenue Amount Anticipated Current ad valorem taxes $ 2,495,594 Other revenues 3,746,341 $ 6,241,935 Section 3. From the anticipated sources of revenue for the General Fund set forth above, the following are the estimated General Fund expenditures for Fiscal Year 1995 - 1996: 95 -R -15 1 GENERAL FUND ESTIMATED EXPENDITURES 1995 -1996 Department Amount City Council $ 58,047 City Manager 141,166 Finance 227,266 Legal Counsel 137,821 Community Development 300,505 Economic Development 20,096 Personnel Administration 55.677 City Clerk 162,446 Other Governmental Services 312,200 Maintenance 106,933 Engineer 145,939 Law Enforcement 2,141,361 Fire & Rescue 720,707 Building 201,781 Civil Defense 4,000 Public Works 443,897 Library 12,525 Parks & Recreation 662,955 Debt Services & Transfers Out 386,613 $ 6,241,935 Section 4. A copy of more detailed explanation of the revenues and expenditures of the General Fund for Fiscal Year 1995- 1996 is set forth on pages 5 through 39 of Exhibit A. Section 5. The amount of $5,687,611 is anticipated to be collected from the sources of revenue for the Water and Wastewater Fund during Fiscal Year 1995 - 1996. From those anticipated sources of revenue for the Water and Wastewater Fund $5,687,611 is the estimated amount of expenditures for Water and Wastewater Fund for Fiscal Year 1995 - 1996. A more detailed explanation of the revenues and expenditures of the Water and Wastewater Fund is set forth on pages 40 through 50 of the attached Exhibit A. Section 6. The amount of $1,190,985 is anticipated to be collected from sources of revenue for the Refuse Collection Fund during Fiscal Year 1995 - 1996. From those anticipated sources of revenue for the Refuse Collection Fund $1,190,985 is the estimated amount of expenditures for the Refuse Collection Fund for Fiscal Year 1995 - 1996. A more detailed explanation of the revenues and expenditures of the Refuse Collection Fund is set forth on pages 51 through 53 of the attached Exhibit A. 95 -R -15 2 Section 7. The amount of $815,945 is anticipated to be collected from the sources of revenue for the Stormwater Management /Maintenance Fund during Fiscal Year 1995 - 1996. From those anticipated sources of revenue for the Stormwater Management /Maintenance Fund $815,945 is the estimated amount of expenditures for the Stormwater Management /Maintenance Fund for Fiscal Year 1995 - 1996. A more detailed explanation of the revenues and expenditures of the Stormwater Management /Maintenance Fund is set forth on pages 54 through 56 of the attached Exhibit A. Section 8. The amount of $129,000 is anticipated to be collected from the sources of revenue for the Internal Service /Self Insurance Fund during Fiscal Year 1995 - 1996. From those anticipated sources of revenue for the Internal Service /Self Insurance Fund $129,000 is the estimated amount of expenditures for the Internal Service /Self Insurance Fund for Fiscal Year 1995 - 1996. A more detailed explanation of the revenues and expenditures of the Internal Service /Self Insurance Fund is set forth on pages 57 through 59 of the attached Exhibit A. Section 9. All resolutions or parts of resolutions is conflict herewith be and the same are hereby repealed. Section 10. This resolution shall take effect upon adoption. After Motion by and Second by , the vote on this resolution was as follows: Mayor Jack H. Hayman, Sr. XXX Councilman Danny K. Hatfield XXX Councilwoman Louise A. Martin XXX Councilman Mike Hays XXX Councilman David L. Mitchum XXX 95 -R -15 3 PASSED AND DULY ADOPTED this day of September, 1995. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Susan J. Wadsworth Jack H. Hayman, Sr. City Clerk Mayor APPROVED FOR FORM & CORRECTNESS: Rrista A. Storey City Attorney 95 -R -15 4 CITY OF EDGEWATER MEMORANDUM TO: George E. McMahon, City Manager FROM: Ferdinand Munoz, CPA (Del.), Finance Director SUBJECT: FY- 1995/96 Budget Recap DATE: August 31, 1995 Now that the financing for the road improvement project (RIP) is in place we can recap the budget implications for the FY- 1995/96 Budget Year. General Fund As presented 8/14/95 $ 5,890,591 Council adjustments - 35,269 As of 8/15/95 5,855,322 RIP Debt Service 386,613 Tentative as of 8/28/95 $ 6,241,935 Water & Sewer Fund - No adjustments Tentative as of 8/28/95 5,687,611 Refuse Fund - No adjustments Tentative as of 8/28/95 1,190,985 Stormwater Fund As presented 8 /14/95 $ 435,820 (No adjustments) RIP Debt Service -Fees 350,000 RIP Debt Service -G.F. 30,125 Tentative as of 8/28/95 815,945 Self Insurance Fund - No adjustments Tentative as of 8/28/95 229,000 Tentative City Operating Budget FY 1995/96 $14,065,476 FMRECAP96 INTEROFFICE MEMORANDUM ' 0 DATE: August 30, 1995 TO: Mr. George E. McMahon, City Manager FROM: Terry A. Wadsworth, Director of Utilities I SUBJECT: DOT Project #79010 -6550, State Road #5 Utility Relocation Agreement The Florida Department of Transportation is proposing improvements to U.S. #1 from Orange Avenue north to Industrial Park Avenue in the City of New Smyrna Beach. The work involved consists of milling and replacement of asphalt pavement from curb to curb, constructing a concrete sidewalk on the east side from Orange Avenue north to the existing sidewalk, and eliminating the existing parking lanes by converting them to a designated bicycle zone. As with normal paving projects, the City will be responsible for the adjustment of manhole and valve covers to accommodate the new pavement. However, the FDOT has a "clear zone" requirement for bicycle lanes which calls for 4' of horizontal clearance from the vertical face of the curb. This will impact approximately 15 fire hydrants which should be moved back. The City can request the "Clear Zone" be reduced to 18 ", and then only 8 would have to be relocated. The City does have some options in dealing with this project. On August 22, 1995, a utility coordination meeting was held in New Symrna Beach to provide additional information as well as solicit input from all affected parties. Alternatives as they exist are as follows. 1. The City can request the general contractor for the project do all of the necessary adjustments and relocations. We would then be billed for the cost of the work plus 7 -1/2% for engineering and inspection. 2. The City can have the modifications designed by an engineer and then independently bid for construction. This activity would have to be closely coordinated with FDOT representatives. My personal recommendation is to solicit a proposal for design services from Quentin L. Hampton, and if fees can be agreed upon, have them design the improvements. If affordable, I would like to run a new water line on the west side of U.S. #1 from Ocean Avenue to the old shopping plaza where Praise Tabernacle is currently located. The existing line is composed of transite pipe which FDOT is considering requiring cities to abandon or replace within their right of way. The new 8" PVC water line on the east side of U.S. #1 from Park Avenue to Hamilton Street (north City limits) cost the City $138,000 a few years ago. Monies for the proposed work can come out of the Renewal and Replacement Fund so it will not negatively impact the proposed utility O &M budget. Page 2 August 30 1995 I am requesting authorization to execute the Utility Relocation Agreement with FDOT, which is attached for your review and comment. In addition, a City resolution naming an authorized person to execute the agreement is attached. This designee could be you or I, whatever your preference is. These items require action by September 8, 1995, which means the September 6, 1995 Council Meeting would be the logical agenda to include them. If you have any questions or comments regarding this issue, please contact me. TAW /mcm :attachment RESOLUTION 95 -R -16 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT, ON BEHALF OF THE CITY OF EDGEWATER, FLORIDA, WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE RELOCATION, CHANGE OR ADJUSTMENT OF CITY OWNED UTILITY FACILITIES LOCATED ON STATE ROAD 5; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the State of Florida Department of Transportation proposed to construct or reconstruct a part of State Road 5; and WHEREAS, in order for the State of Florida Department of Transportation to further and complete said project, it is necessary that certain utility facilities within the limits of said State Road 5 project be adjusted, changed or relocated; and WHEREAS, the State of Florida Department of Transportation having requested the City of Edgewater, Florida, to execute and deliver to the State of Florida Department of Transportation a Utility Agreement, agreeing to make or cause to be made adjustments, changes or relocations of said utility facilities as set out in said Agreement, and said request having been duly considered; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edgewater, Florida: Section 1. That Jack H. Hayman, Sr., Mayor, be hereby authorized and directed to execute and deliver to the State of Florida Department of Transportation a Utility Agreement for the adjustment, change or relocation of certain utility facilities within the limits of said State Road 5. Section 2. A certified copy of this Resolution be forwarded to the State of Florida Department of Transportation along with the executed Utility Agreement. Section 3. All resolutions or parts of resolutions is conflict herewith be and the same are hereby repealed. Section 4. This resolution shall take effect upon adoption. 95 -R -16 1 After Motion by and Second by , the vote on this resolution was as follows: Mayor Jack H. Hayman, Sr. XXX Councilman Danny K. Hatfield XXX Councilwoman Louise A. Martin XXX Councilman Mike Hays XXX Councilman David L. Mitchum XXX PASSED AND DULY ADOPTED this day of September, 1995. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Susan J. Wadsworth Jack H. Hayman, Sr. City Clerk Mayor APPROVED FOR FORM & CORRECTNESS: Krista A. Storey City Attorney 95 -R -16 2 FORM NO. 710-010-61.R 2/89 Page 1 of 3 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY RELOCATION AGREEMENT (At Municipal Expense) WPI NO. PROJECT NO. STATE ROAD NO. COUNTY PARCEL FAP NO. 5119332 79010 -6550 5 VOLUSIA 1 N.A. THIS AGREEMENT, made and entered into this day of , 199, by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter called the DEPARTMENT, and the CITY OF EDGEWATER, a municipal corporation, hereinafter referred to as the CITY. WITNESSETH: WHEREAS, the DEPARTMENT is constructing, reconstructing or otherwise changing a portion of the State Highway System designated by the DEPARTMENT as Job 79010 -3550, Road No. 5, from Orange Avenue to Industrial Park Avenue, which shall call for the relocation of the CITY'S facilities (owned by the CITY, whether within the corporate limits thereof or not) along, over and /or under said highway, via: Any and all CITY owned or operated water mains, fire hydrants, sanitary sewers, gas mains, fire and police call systems, telephone, electrical, telegraph and TV -cable systems, including poles, pole lines and underground facilities thereof, and any other CITY owned or operated utilities; and facilities within such right of way. AND WHEREAS, the plans for the said construction, reconstruction or other changes to be made, as above described, have been reviewed by the DEPARTMENT and the CITY, said above described utility relocation to hereinafter be designated as "Relocation Work," NOW THEREFORE, in consideration of the mutual covenants hereinafter contained, it is agreed by the parties as follows: 1. The CITY agrees to make or cause to be made all arrangements for necessary adjustment or changes of its facilities at CITY'S own expense and in accordance with the provision of Rule 014- 46.01 "Utility Accommodation Manual," Florida Administrative Code, and any supplements or revisions thereof as of the date of this Agreement, which, by reference hereto, are made a part of this Agreement; and the plans, designs and specifications of the DEPARTMENT for the construction or reconstruction of said portions of the State highway System, prior to the advertising for bid on said project. The CITY further agrees to do all of such work with its own forces or by a contractor paid under a contract let by the CITY all under the direction of the DEPARTMENT'S engineer. Form 710 - 010 -61.R 2/89 Page 2 of 3 2. The CITY further agrees that said adjustments, changes or relocation of facilities will be made by the CITY with sufficient promptness so as to cause no delay to the DEPARTMENT or its contractor in the prosecution of such construction or reconstruction work; provided, however, that the CITY shall not be responsible for delays beyond it control; and that such "Relocation Work" will be done under the direction of the DEPARTMENT'S engineer; and the CITY further agrees that in the event the changes, adjustments or relocation of such facilities or utilities are done simultaneously with the construction project, that it will be directly responsible for handling of any legal claims that the contractor may initiate due to delays caused by the CITY'S negligence; and that the CITY will not proceed with the "Relocation Work" with its own forces nor advertise or let a contract for such work until it has received the DEPARTMENT'S written authority to proceed. 3. The CITY further agrees that it will maintain and keep in repair, or cause to be maintained and kept in repair, all of such adjusted, changed or relocated CITY owned or operated facilities or utilities within the right of way of said portion of the State Highway System; and to comply with all provisions of the law, including Rule 014 - 46.01. 4. The DEPARTMENT agrees to furnish the CITY with all necessary highway construction plans that are required by the CITY to facilitate the CITY's "Relocation Work ". 5. The DEPARTMENT further agrees that the CITY may relocate its facilities upon the State's right of way, according to the terms of the standard permit required by the State Statutes for occupancy of public rights -of -way, and all published regulations lawfully adopted by the DEPARTMENT as of the date of this Agreement. 6. It is mutually agreed that the CITY'S plans, maps or sketches showing any such facilities or utilities to be adjusted, changed or relocated are made a part hereof by reference. 7. The CITY covenants and agrees that it will indemnify and hold harmless to the extent provided by Florida Statutes, 768.28, the DEPARTMENT and all of the DEPARTMENT'S officers, agents and employees from any claims, loss, damage, cost, charge or expense arising out of any act, action, neglect or omission by the CITY during the performance of the contract, whether direct or indirect, and whether to any person or property to which DEPARTMENT or said parties may be subject, except that neither CITY nor any of its subcontractors will be liable under this section for damages arising out of injury or damage to person or property directly caused or resulting from the negligence of the DEPARTMENT or any of its officers, agents or employees. 8. The CITY will inform the DEPARTMENT'S appropriate Resident Engineer in writing when they start or resume work on the project. Form No. 710 - 010 -61.R 2 -89 Page 3 of 3 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their duly authorized officers, and their official seals hereto affixed, the day and year first above written. CITY: EDGEWATER, FLORIDA BY: (SEAL) (Title: ATTEST: (Title: STATE OF FLORIDA - DEPARTMENT OF TRANSPORTATION Utility Review: Date BY: District Utility Administrator STATE OF FLORIDA - DEPARTMENT OF TRANSPORTATION Legal Review: Date BY: Attorney - FDOT STATE OF FLORIDA - DEPARTMENT OF TRANSPORTATION BY: (SEAL) Robert H. Cortelyou (Title: District Director of Production) DATE: ATTEST: (Title: ) STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION CITY RESOLUTION UTILITY RELOCATION AGREEMENT WPI NO. PROJECT NO. STATE ROAD NO. COUNTY PARCEL FAP NO. 5119332 79010-6550 5 VOLUSIA 1 N.A. A RESOLUTION AUTHORIZING THE CITY'S (title) TO ENTER INTO AN AGREEMENT, ON BEHALF OF THE CITY of EDGEWATER, FLORIDA, WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE RELOCA- TION, CHANGE OR ADJUSTMENT OF CITY OWNED UTILITY FACILITIES LOCATED ON STATE ROAD 5. WHEREAS, the State of Florida Department of Transportation proposed to construct or reconstruct a part of State Road 5; and WHEREAS, in order for the State of Florida Department of Transportation to further and complete said project, it is necessary that certain utility facilities within the limits of said State Road 5 project be adjusted, changed or relocated; and WHEREAS, the State of Florida Department of Transportation having requested the City of Edgewater, Florida, to execute and deliver to the State of Florida Department of Transportation a Utility Agreement, agreeing to make or cause to be made adjustments, changes or relocations of said utility facilities as set out in said Agreement, and said request having been duly considered; NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF EDGEWATER, FLORIDA: That (name) . (title) be hereby authorized and directed to execute and deliver to the State of Florida Department of Transportation a Utility Agreement for the adjustment, change or relocation of certain utility facilities within the limits of said State Road 5. A certified copy of this Resolution be forwarded to the State of Florida Department of Transportation along with the executed Utility Agreement. ON MOTION of Council Member , seconded by Commission Member , the above resolution was introduced and passed by the City of Edgewater, Commission at a meeting held on the day of , 199_. Mayor - Vice Mayor ATTEST: City Clerk :../.',;;V„)44V'''?, County of VoCusia :.„. i g .4 %-::: .y. ¶r "''." ,C,' COUNTY MANAGER O F VoLUS��' THOMAS C. KELLY ADMINISTRATION CENTER 123 WEST INDIANA AVENUE • DeLAND, FLORIDA 32720-4612 TELEPHONE: (904) 736 -5920 • (904) 257 • (904) 423-3860 FREDPYE C. MOORE August 31, 1995 DiSTR :Ci .? PATRICIA NORTHEY ?4' O5rR;CTs Mr. George E. McMahon PAT PAttERSON City Manager cdsTRICT I ;`' F City of Edgewater LYNNE PLASKETT P. 0. Box 100 ="TF Edgewater, Florida 32132 -0100 R. STANLEY ROSEVEAR 0!57-R!CT4 Subject: Wholesale Water Rates ARIL GIORNO - - 2 - ( * ,.� L �' AT !A ?GF Dear Mr. McMahon: a� ROBERT E. TUTTLR . :- LARGE In response to your letter of August 29, I am concerned LAWRENCE W, ARRINGTON that the City of. Edgewater is prepared to cease a COUNTY MAN% GLR negotiation process which we believe is coming to closure. County staff in communication with Edgewater utility staff on the morning of August 29, had asked for a meeting this week to include your rate consultant. This was not convenient for your staff and we were prepared to wait until next week. The County has taken the time to gather information from Edgewater, review it with our rate consultant and reach an understanding regarding the basis for your proposed rate. Our earlier suggestion regarding a rate around $4.00 was based on very preliminary information that outlined your revenue needs but did not include budget information to more clearly define what costs would serve as the basis for a wholesale rate. Upon closer examination we found that Edgewater had included certain expenses that in whole or part should not be part of the rate burden for a wholesale customer. Staff discussed some of these with you at a meeting held on August 11. Our current position is that an acceptable wholesale rate should offer Edgewater full recapture of operating costs not related to retail service, a reasonable recapture of financing costs for the plant and surcharges consistent with shared expenses for line extension. Please review the attachment to this letter. Three options are presented for consideration. Page 1 of 3 Pages .,dtvty Al Andied On /AarycbdPgT✓ Y.US • Mr. George McMahon Page 2 Wholesale Water Rates County customers currently served by RO plants stand to benefit significantly by a City /County wholesale agreement. The rate comparison offered in your last letter illustrates this comparison. Though this is an impetus for the County to reach an agreement, it is not the basis for determining a fair wholesale rate. Our customers should not bear more than reasonable costs for the product they receive even if the proposed rate offers a relative improvement. They would effectively be subsidizing City customers which I do not believe is the intent or function of a wholesale rate agreement. Please consider the attached proposal as the County's continued effort to reach a cooperative and mutually beneficial agreement for water supply. Our offer for a meeting at your convenience with our respective rate consultants remains open. Si : rely, • Lawrenci W. Arrington County anager LWA /MAC /ef Attachment cc: Mary Anne Connors Terry Henry Larry Hayduk • McMahon.LWA P. ©4 Option A Wholesale O &M 0.85 Debt Service (billable gal.) 1.88 2.73 * Full debt service coverage eliminates surcharge and impact fee. Option B Avg. cost / 1000 gal 3.04 E'wtr # -Debt service 1.98 =Avg O &M / 1000 gal 1.06 +Wholesale debt (capacity basis) 0.59 +Surcharge 0.93 E'wtr # +Impact fee surcharge 0.38 E'wtr # 2.96 Option C Avg. cost (w /County flow) 2.70 -Debt service (w /County flow) 1.88 =Avg O&M / 1000 gal. 0 +Wholesale debt service 0 .5 9 =Avg wholesale cost 1.41 +Surcharge 0.93 +Impact fee 0 2.72 r ~ THE CITY OF EDGEWATER POST OFFICE BOX ma EDGEWATER, FLORIDA 32132-0100 Mayor Jack H. Hayman District 1 Councilman Danny K. Hatfield City Manager George E. McMahon District 2 Councilwoman Louise A. Martin City Attorney Krista A. Storey District 3 Councilman Michael D. Hays August 29, 19 9 5 City Clerk Susan J. Wadsworth District 4 Councilman David L. Mitchum VIA FAX TRANSMITTAL Mr. Larry Arrington Volusia County Manager 123 West Indiana Avenue DeLand, FL 32720 -4612 Subject: Wholesale Water Rates Dear Larry: . Last week we had discussed the wholesale rate of the City's sale of water to the County. To date, I have not received any response from you or anyone else from the County. Therefore, at this time I wish to advise you that because of the extremely long delay in obtaining an appropriate agreement with the County for the water rates, and a severe loss of revenue which would have been generated by serving the County water, I have no other choice but to recommend to our City Council that the City of Edgewater will charge the County our normal retail rate plus the maximum surcharge allowed under Florida Statutes, which is 50 %. Additionally, I will be requesting that the City insist on full impact fees paid by every connection to the water supply from the City. Our normal customer charge for this service is $1,000 per connection. This will be added to the rate which I indicated above. I am also considering asking the City Council to void the interlocal agreement between the County and the City and essentially run a parallel water supply line to Oak Hill and the southerly boundary of Volusia County with intention to serve any and all customers who wish to connect to the City's water supply line. The reason for this is simply that we must recover the cost of our water supply line which we constructed in good faith with the County this past January. I recognize that this is considerably different than the rate which Dick Kelton had indicated the County would be willing to consider last June ($4.00 -$4.25 per 1,000). After long and tedious discussion with County staff over this matter for the past several months, and the severe loss of revenue due to the procrastination of the County in coming to a reasonable conclusion for rates, I feel I have no other choice but to conclude this in a businesslike manner which will serve the best interests of the residents of our City. QTY MANAGER'S OFFICE 104 NORTH RIVERSIDE DRIVE (904)424 -2404 FAX - (904)424 -2109 SUNCOM- 383.2404 Wholesale Water Rates August 29, 1995 - Page two As you recall, in the June 30, 1995 letter from Dick Kelton to the City, he indicated that the range of $4.00 -$4.25 per 1,000 would be an acceptable range. As I indicated to you in my previous telephone call last week, we were willing to charge the County $4.20 per 1,000 and not charge the full impact fee as a one -time charge for new customers. This apparently has not been resolved with the County and I have heard nothing further from you. As a matter of professional courtesy, I am writing this letter to inform you that I will proceed with the recommendation outlined in this letter to my City Council this week and I will urge them to establish a policy in concurrence with this recommendation. Unfortunately, Larry, I have to regretfully proceed with a logical conclusion in a timely manner to avoid a further loss of income and to settle this matter once and for all. For your information, Larry, and you are possibly aware of this, the attachment shows the current rates charged by the County for water customers in the area that will be served by the City's wholesale water. As you can easily see, this is substantially more than the cost that the City has proposed at $4.20 per 1,000. I trust that in the best interest of the residents in the unincorporated area of the County you can see that the City's water rates would be more economical than the current rates of the County. You may call my office if you wish and I will discuss this further with you, however, if I hear nothing further by this Friday (September 1), I will proceed with the recommendations outlined in this letter to our City Council. Hopefully, in the future we can establish an improved business relationship between the County and the City and act in a timely manner on serious matters such as this. Please contact me if you have any questions. Sincerely, George E. McMahon City Manager GEM:lsk Attachment cc: Mayor and City Council of Edgewater Volusia County Council Chairman and Members Terry A. Wadsworth, Edgewater Utilities Director UTILITIES CHARGES South Waterfront Park* minimum charge $ 9.69 (0 usage) per 1,000 gals. $ 7.40 (up to 12,000) charge for 4,000 gallons $39.29 *This information was provided by the Volusia County Utility Billing Department on August 28, 1995. Terra Mar Village** minimum charge $26.43 (includes water and sewer service - 0 usage) per 1,000 gals. $ 9.62 (water only - additional charge for sewer) charge for 4,000 gallons $64.91 (there is an additional charge for sewer usage) * *This information was provided by Terra Mar on August 28, 1995. City of Edgewater proposed rate per 1,000 gallons $ 4.20 charge for 4,000 gals. as proposed $16.80 0 usia ,v) C o o Op V oLU COUNTY MANAGER 123 WEST INDIANA AVENUE • DeLAND, FLORIDA 32720 -4612 June 30, 1995 TELEPHONE: (904) 736 -5920 • (904) 257 -6011 • (904) 423 -3860 FREDDYE C. MOORE CHAIRMAN Jack H. Hayman, Sr., Mayor DISTRICT 3 City of Edgewater P. O. Box 100 <• _ —7- PATRICIA NORTHEY Edgewater, Florida 32132 -0100 VICE - CHAIRMAN DISTRICTS RE: Wholesale Water Rate / !S� PAT PATTERSON DISTRICT 1 Dear Mayor Hayman: LYNNE PLASKETT DISTRICT2 It is my understanding that the City of Edgewater's proposed wholesale water rate to Volusia County in the ; 5 Service Area is $4.95 per 1000 gallons. The R. STANLEY ROSEVEAR wholesale rate is comprised of "Agee (31_ components: DISTRICT 4 ; • PHIL GIORNO $3.68 base,rate : AT LARGE 89Q capital recovery suitfle'r9e. ¢th .he southern area water line construction . ROBERT E. TUTTLE 38C capital recovery surcharge on plant and AT LARGE other line improvements Total Rate $4.95 ° ' •''' - RICHARD M. KELTON ACTING COUNTY MANAGER The County would be billed rate; $4.95 per 1000 gallons, for all water passing through the bulk wholesale master meter.located along US -1, near the Boston Whaler manufacturing facility. - • { The County would not pay a iriontlily availability charge or fee for this proposed bulk wholesale water service. The County would not pay a connection or impact fee to the city for existing or future customers within its utility service area who receive water from this wholesale interconnection. Based on the above information, County staff has reviewed the proposed rate structure and supporting information and advised me that the rate appears to be too high. Our thoughts on each component of the proposed rate are outlined below: 1. Base rate - $3.68 per 1000 gallons - Please review your financial information to ensure that this number is based solely on those costs associated with raw water withdrawal, water treatment, and distribution of water to the Southern Service area on a per unit basis. • it Page 1 of 2 Pages 4crnss Primed On Recycled Pepe, June 30, 1995 Mayor Jack H. Hayman 2. Surcharge for line construction to Southern Service area - 89C per 1000 gallons - Staff feels that it will be paying more than its fair share on the overall construction cost of this line. Normally, a 12" diameter line under normal conditions can safely support approximately 1700 equivalent residential units. This line is proposed to serve both customers in the City and County service area. The County's current customer base in the Southeast service area is centered at Indian Harbor (237 units) and South Waterfront Park (313 units). Terra Mar Village is supplied water and sewer service by a private utility. The County has no agreement in place to provide water to this project. Including all the above plus factoring in proposed growth, the maximum number of County's service ERU's would be below 800. Based on this, we feel that the County's portion of this surcharge should be reduced to approximately 50% or less using potential system demand as the determining factor for this charge. 3. Surcharge for other improvements - 38C per 1000 gallons - This portion of the proposed wholesale rate is based on costs for improvements constructed in prior years. Some were constructed as long as 15 years. If the County is to pay a surcharge based on these costs, it should be paying for the depreciated portion, not the total project cost. All construction costs should be the current depreciated values of these improvements, then determine the useful life of them. The depreciated balance should then be used to determine the theoretical debt service to be recovered. Staff feels that a bulk wholesale rate per 1000 gallons of water should be in the range of $4.00 to a maximum of $4.25. The County requests that the City review its financial information related to this proposed wholesale rate, factoring in the County's thoughts, and develop a revised number. We look forward to working with you and the City on this important issue. If additional information is required or clarification needed on this matter, please contact me at area code 904/943 -7027. Very truly yours, i Richard M. Kelton Acting County Manager RMK /LH/S/95043 cc: Mary Anne Connors, Acting Assistant County Manager for Development and Operations Terence M. Henry, Public Works Director Doug Gross, Acting Finance Director Larry Hayduk, Utility Engineer Al Roe, Utility Operations Manager Page 2 of 2 Pages THE CITY OF EDGEWATER POST OFFICE BOX 100, EDGEWATER, FLORIDA 32132 -0100 Mayor Jack H. Hayman District 1 Councilman Danny K Hatfield City Manager George E. McMahon District 2 Councilwoman Louise A. Martin City Attorney Knsta A. Storey District 3 Councilman Michael D. Hays September 5 1995 City Clerk Susan J. Wadsworth District 4 Councilman David L. Mitchum VIA FAX TRANSMITTAL Mr. Larry Arrington Volusia County Manager 123 West Indiana Avenue DeLand, FL 32720 -4612 Subject: Wholesale Water Rates Dear Larry: I received your letter of August 31, 1995, responding to my letter of August 29, and wish to respond at this time, advising you of the direction I plan on going. Your letter of August 31 indicated that County customers currently served by your R.O. plants stand to benefit significantly by a City- County wholesale agreement. The rate comparison offered in my previous letter illustrates this economic comparison and benefits, as you are aware. Although this may not be the impetus for the County to reach an agreement with the City or the basis of determining the fair wholesale rate, I wish to make it eminently clear to you that the City of Edgewater has studied this matter long and hard. We have discussed this on numerous occasions with your staff and while Dick Kelton's letter of June 20 may not have been based on complete information or data desired by the County, it nevertheless was the basis that the City of Edgewater-proceeded to arrive at the $4.20 per thousand gallon rate. Previously we had discussed $4.95 per thousand gallons of water as a wholesale rate, but after discussing this further with Dick Kelton, it was recognized that a lower rate would be more equitable. Therefore, when we discussed this with our rate study consultant, Quentin- Hampton, they carefully reviewed every explicit reason and data for the compilation of our rate. As recently as last Friday, I again discussed the rate of $4.20 per thousand with our consulting engineers and they confirmed that this rate was not only equitable but was perhaps a little low for what they would expect to be a fair wholesale rate. We have paid substantial money for the rate consultant's study and he did in fact have access to not only current but the past four years historical data and components for arriving at those rates. You also indicated in your most recent letter that County customers should not • bear more than reasonable cost for the water they receive even if the proposed rate offers a relative improvement. I would suggest to you that it does indeed offer a significant improvement for water that currently is served by the County and the rates to serve this water. You also stated that effectively the County residents would be subsidizing City customers which you did not believe to be the intent or function of the wholesale rate agreement. I wholeheartedly agree with you and might suggest this same philosophical premise applies to City of Edgewater residents and they should not be subsidizing County customers either. CITY MANAGER'S OFFICE 104 NORTH RIVERSIDE DRIVE (904)424 -2404 FAX - (504)424.2409 SUNCOM -383 -2404 Wholesale Water Rates September 5, 1995 - Page two The proposed rate of $4.20 per thousand gallons includes the distributed costs of the traditional impact fee of $1,000 per connection, which would not be applied, assuming a rate of $4.20 per thousand is charged. The options to this rate appear to be very simple to me and they will be the foundation of my recommendations to the City of Edgewater elected officials. These options are: A. The City terminate the interlocal agreement with the County and sell water only on a contracted basis of $4.20 per thousand on an adjusted rate to reflect the exclusion of the distributed impact fees within the rate. The base figure, therefore, would reflect the water rate plus $1,000 per connection for every customer added to the customer base. B. The City proceed to offer water to the County on the basis of the current State Statutes which allow the City to charge its normal retail rate and up to 50% surcharge, as well as the additional $1,000 per customer impact fee. C. The City proceed to construct a parallel water line to the boundaries of Brevard County and prepare to serve any and all customers interested in purchasing City water on the basis of the maximum statutory rates allowed. In conclusion, Larry, I respect your interest in attempting to resolve these issues, however, I feel the County had more than ample time to conclude this matter and arrive at an equitable wholesale water rate many months ago. In my opinion, the rate issue should have been resolved prior to entering into an interlocal agreement and if it could not be resolved at that time, I do not believe an interlocal agreement would ever serve the best interests of either the County or City. As you well recognize, governments today must operate in the manner that most businesses operate, securing the return on their investment that is appropriate. If you wish to compare and focus on the issues of water rates, I urge you to compare the City of Cocoa Beach service contracts with surrounding cities, including Titusville. Their capacity and rate charge far exceed anyone's imagination or vision of equity in this area. Certainly, I am always open to discuss this matter with you or any of the key members of your staff who are authorized to bring the County's business to conclusion with the City at your earliest time possible. I will not, and I reiterate, I will not, recommend any rate lower than $4.20 per thousand gallons which has previously been proposed to you. I fully believe that we can market water throughout Volusia County, and possibly Titusville, for an appropriate rate that will provide excellent service and a fair return on investment of Edgewater's residents, regardless of the County's desire to finalize a contract. Respectfully, Georg E. McMahon GEM:lsk City Manager Attachment cc: Mayor and City Council of Edgewater Volusia County Council Chairman and Members Terry A. Wadsworth, Edgewater Utilities Director Quentin Hampton Associates