The URL can be used to link to this page

FY 1969 Audit Reportt AUDIT REPORT October 31, 1969 CITY OF EDGEWATER, FLORIDA TURNEY & DUPREE 501 N. GRANDVIEW AVENUE DAYTONA BEACH, FLORIDA AUDIT REPORT October 31, 1969 CITY OF EDGEWATER, FLORIDA TURNEY & DUPREE 501 N. GRANDVIEW AVENUE DAYTONA BEACH, FLORIDA 2 ir A U D I T R E P O R T OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA MAYOR William H. Cairnie COUNCILMEN Jacob Lodico David C. Ledbetter General Fugate Calvin R. Dietz CITY ATTORNEY Charles A. Hall CITY CLERK Elsie L. Ward CITY ENGINEERS Briley, Wild & Associates CITY AUDITORS Turney and Dupree r TABLE OF CONTENTS PAGE NO. Auditor's Certificate Combined Balance Sheet - All Funds 1 Schedule of Investments 2 CAPITAL FUND Balance Sheet 3 Analysis of Changes in Fund Balance 4 Reconciliation of Fixed Assets Acquired 5 - 7 GENERAL FUND Balance Sheet g Analysis of Changes in Fund Balance 9 Cash Receipts and Disbursements 10 - 11 Estimated Revenue 12 Budget Appropriations 13 - 15 WATERWORKS AND SEWER SYSTEM FUNDS Combined Balance Sheet - All Waterworks And Sewer System Funds 16 Balance Sheet - Revenue Fund 17 Analysis of Changes in Fund Balance - Revenue Fund 18 Reconciliation of Fixed Assets Acquired 19 Cash Receipts and Disbursements - Revenue Fund 20 Estimated Revenue - Revenue Fund 21 Budget Appropriations - Revenue Fund 21 Balance Sheet - Operation and Maintenance Fund 22 Analysis of Changes in Fund Balance - Operation and Maintenance Fund 22 ir PACE NO. Cash Receipts and Disbursements - Operation and Maintenance Fund 23 - 24 Estimated Revenue - Operation and Maintenance Fund 25 Budget Appropriations - Operation and Maintenance Fund 25 - 26 Balance Sheet - Bond and Interest Sinking Fund 27 Analysis of Changes in Fund Balance - Bond and Interest Sinking Fund 27 Cash Receipts and Disbursements - Bond and Interest Sinking Fund 28 Estimated Revenue - Bond and Interest Sinking Fund 29 Budget Appropriations - Bond and Interest Sinking Fund 29 Balance Sheet - Debt Service Reserve Fund 30 Analysis of Changes in Fund Balance - Debt Service Reserve Fund 30 Cash Receipts and Disbursements - Debt Service Reserve Fund 31 Estimated Revenue - Debt Service Reserve Fund 32 Budget Appropriations - Debt Service Reserve Fund 32 Balance Sheet - Renewal and Replacement Fund 33 Analysis of Changes in Fund Balance - Renewal and Replacement Fund 33 Cash Receipts and Disbursements - Renewal and Replacement Fund 34 Estimated Revenue - Renewal and Replacement Fund 35 Budget Appropriations - Renewal and Replacement Fund 35 Income and Expense Statement 36 - 37 PAGE NO. BONDED DEBT STATISTICS Statement of Revenue Bonded Debt and Interest 38 Schedule of Refunding and Improvement 39 INSURANCE COVERAGE 40 - 41 TURNEY AND DUPREE Certified Public Accountants FIRST FEDERAL BUILDING 501 NORTH GRANDVIEW AVENUE • BOX 5335 JOHN P. TURNEY DAYTONA BEACH, FLORIDA 32020 TELEPHONE G. DARRELL DUPREE (AREA CODE 904) 253 -6501 • MEMBERS AMERICAN INSTITUTE AND FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS January 2, 1970 The Honorable Mayor and City Councilmen City of Edgewater, Florida Gentlemen: We have examined the balance sheets of the various funds of the City of Edgewater, Florida, as of October 31, 1969, and the related statements of revenues, expenditures and fund balances for the year then ended. Our examination was made in accordance with generally accepted auditing standards and accordingly included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. In our opinion, the accompanying balance sheets and related statements of revenues, expenditures and fund balances present fairly the financial position of the City of Edgewater, Florida, at October 31, 1969, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year. Respectfully submitted, 7 A~- QM d jb--t" COMBINED BALANCE SHEET ALL FUNDS OCTOBER 31, 1969 WITH COMPARATIVE FIGURES AT OCTOBER 31, 1968 CITY OF EDGEWATER, FLORIDA A S S E T S OCTOBER 31, 1969 1968 CASH ON HAND AND IN BANKS Cash on Hand $ 732.20 $ 664.25 First National Bank of New Smyrna 22,038.55 25,613.03 Bank of New Smyrna: Revenue Fund 1,277.30 5,333.90 Operation and Maintenance Fund 2,325.00 74.11 Renewal and Replacement Fund 6,680.94 532.89 Debt Service Reserve 760.05 489.99 Bond and Interest Sinking Fund 8,362.69 16,073.70 TOTAL CASH ON HAND AND IN BANKS $ 42,176.73 $ 48,781.87 RECEIVABLES General Fund: Account Receivable - Garbage $ 1,782.40 $ 2,093.50 Tax Sale Certificates - 0 - 791.13 Lot cleaning liens 105.05 105.05 Paving Accounts Receivable 1,769.98 2,128.98 Due from Community Center - 0 - 500.00 Waterworks and Sewer System Fund: Water customers 2,240.73 2,297,32 Sewer accounts 2,309.45 2,406.25 TOTAL RECEIVABLES $ 8,207.61 $ 10,322.23 INVESTMENTS - AT COST $ 167,098.70 $ 119,146.65 FIXED ASSETS Capital Fund $ 612,683.27 $ 557,928.99 Waterworks and Sewer System 2,083.650.14 2,077,796.88 TOTAL FIXED ASSETS $ 2,696,333.41 $ 2,635,725.87 INVENTORY OF MATERIALS - AT COST $ 3,150.10 $ 3,698.26 ' GASOLINE INVENTORY - AT COST $ 1,499.44 $ 1,345.02 METER DEPOSITS $ 20.00 $ 20.00 TOTAL ASSETS $ 2,918,485.99 $ 2,819,039.90 L I A B I L I T I E S AND F U N D B A L A N C E OCTOBER 31, 1969 1968 ACCOUNTS PAYABLE UNRECORDED $ 2,046.02 $ 1,313.28 ESCROW FUNDS - 0 - 717.75 PAYROLL TAXES PAYABLE 1,563.21 1,242.83 SPECIAL LIBRARY ACCOUNT 162.10 - 0 - CONTRACT PAYABLE - FLORIDA EAST COAST RAILWAY - 0 - 2,500.00 PLAYGROUND ACCOUNT 36.11 36.11 RESERVE FOR PAVING COSTS - 0 - 5,441.70 REFUNDABLE LINE EXTENSION DEPOSITS 22,990.83 23,216.77 WATERWORKS AND SEWER SYSTEM REFUNDING AND IMPROVEMENT REVENUE BONDS - SERIES "A" 321,000.00 331,000.00 WATERWORKS AND SEWER SYSTEM REFUNDING AND IMPROVEMENT REVENUE BONDS - SERIES "B" 1,304,000.00 1,319,000.00 METER DEPOSITS 16,320.00 15,360.35 FUND BALANCE 1,250,367.72 1,119,211.11 TOTAL LIABILITIES AND FUND BALANCE $ 2,918,485.99 $ 2,819,039.90 1 SCHEDULE OF INVESTMENTS GENERAL FUND AND WATER AND SEWER SYSTEM FUNDS OCTOBER 31, 1969 CI TY OF EDGEWATER. FLORIDA SAFE- KEEPING DATE OF DATE OF MATURITY RECEIPT PURCHASE COST MATURITY VALUE NUMBER GENERAL FUND U. S. Treasury Bills 8/28/69 $ 38,525.20 2 -26 -70 $ 40,000.00 #6699 WATER AND SEWER RESERVE FUND U. S. Treasury Bills 8/ 4/69 $ 92,739.89 7 -31 -70 $ 100,000.00 #6104 U. S. Treasury Bills 8/11/69 6,500.06 7 -31 -70 7,000.00 #6389 Total $ 99,239.95 WATER AND SEWER BOND INTEREST AND SINKING FUND U. S. Treasury Bills 8/15/69 $ 13,594.60 1 -22 -70 $ 14,000.00 #6399 U. S. Treasury Bills 9/29/69 15,738.95 12 -22 -69 16 640816 Total $ 29,333.55 TOTAL COMBINED ALL FUNDS $ 167,098.70 2 BALANCE SHEET CAPITAL FUND OCTOBER 31, 1969 WITH COMPARATIVE FIGURES AT OCTOBER 31, 1968 CITY OF EDGEWATER FLORIDA A S S E T S F U N D B A L A N C E FUND BALANCE - October 31 $ 612,683.27 $ 557,928.99 3 OCTOBER 31, 1969 1968 Road machinery $ 70 853.76 $ New City Hall 24,421.35 22,618.19 Furniture and fixtures 9,145.20 8,725.69 City barn building 2,983.85 2,983.85 Maps 80.00 80.00 Real estate 39,371.60 39,371.60 Shell streets 4,170.44 4,170.44 Street paving 230,080.56 195,040.03 Strand road fill 3,797.00 3,797.00 Traffic warning signal 22,906.85 22,906.85 Traffic lights 4,392.55 4,392.55 Police Department equipment 14,997.62 11,822.34 Small tools and miscellaneous equipment 2,022.57 1,995.22 Fire Department equipment 27,970.03 26,152.01 Street signs 3,310.45 3,193.70 Street Department equipment 31,291.46 28,397.26 Library and Chamber of Commerce 7,438.23 6,950.23 Library fixtures 9,093.02 7,704.98 Community House 17,984.82 17,984.82 Community House equipment 7,569.09 7,569.09 Municipal Park and Pier 15,474.05 11,193.83 Picnic area 664.36 664.36 Communications system 2,907.42 1,776.42 Municipal code 5,171.51 5,171.51 Bridge 4,712.03 4,712.03 New Library building 31,820.94 31,820.94 Drainage 18,052.51 14,713.44 TOTAL ASSETS $ 612,683.27 $ 557,928.99 F U N D B A L A N C E FUND BALANCE - October 31 $ 612,683.27 $ 557,928.99 3 i ANALYSIS OF CHANGES IN FUND BALANCE NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CAPITAL FUND CITY OF EDGEWATER FLORIDA OCTOBER 31, 1969 1968 FUND BALANCE - November 1 ADD: Net Increase in Assets FUND BALANCE - October 31 $ 557,928.99 $ 527,928.99 54,754.28 - 0 - $ 612,683.27 $ 527,928.99 • 4 Page 1 of 3 RECONCILIATION OF FIXED ASSETS ACQUIRED CAPITAL FUND NOVEMBER 1, 1968 TO OCTOBER 31 1969 CITY OF EDGEWATER FLORIDA Road machinery: Balance - November 1, 1968 $ 72,020.61 Add: Mower blades 19.90 72,040.51 Deduct: Equipment sold 1,186.75 $ 70,853.76 New City Hall: Balance - November 1, 1968 22,618.19 Add: Air conditioning 1,803.16 24,421.35 Furniture and fixtures: Balance - November 1, 1968 8,725.69 Add: File cabinet $ 31.95 3 Sun shades 191.00 Tape recorder 196.56 419,51 9,145.20 City barn building 2,983.85 Maps 80.00 Real estate 39,371.60 Shell streets 4,170.44 Street paving: Balance - November 1, 1968 195,040.03 Add: Street paving for year 35,040.53 230,080.56 Strand road fill 3,797.00 Traffic warning signals 22,906.85 Traffic lights 4,392.55 Police Department equipment: Balance - November 1, 1968 11,822.34 Add: 12 Gauge shotgun 98.10 2 Cabinets 11.18 Metal locks 140.95 Gun racks 9.42 3 First aid kits 91.08 Mobile unit control, speaker, mike, etc. 614.02 1969 Chevy auto 3,899.93 4,864.68 Deduct: 1967 Ford auto traded 1,689.40 3,175.28 14,997.62 i 5 Page 2 of 3 RECONCILIATION OF FIXED ASSETS ACQUIRED CAPITAL FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER. FLORIDA Small tools and miscellaneous equipment: Balance - November 1, 1968 $ 1,995.22 Add: Heater for city barn $ 20,00 Miscellaneous 7.35 27.35 $ 2,022.57 Fire Department equipment: Balance - November 1, 1968 26,152.01 Add: Lantern & fire extinguisher 40.15 4 Shovels 12.68 Fire rakes & asbestos gloves 49.55 2 Scott Aire pop II & case 688.00 Coats, boots, helmets 316.50 Akron kit & foam nozzle 599.50 Remote desk set 111.64 1,818.02 27,970.03 Street signs: Balance - November 1, 1968 3,193.70 Add: New signs 116.75 3,310.45 Library: Balance - November 1, 1968 6,950.23 Add: Duracrete 488.00 7,438.23 Library fixtures: Balance - November 1, 1968 7,704.98 Add: New books 1,256.54 1 Chair 32.50 1 Fire extinguisher 7.50 Typewriter 91.50 1,388.04 9,093.02 Community House 17,984.82 Community House and equipment 7,569.09 Municipal Park and Pier: Balance - November 1, 1968 11,193.83 Add: Park lights 3,821.40 Dishes 11.52 Water cooler 199.86 Fishing pier 247.44 4,280.22 15,474.05 Picnic area 664.36 6 Page 3 of 3 RECONCILIATION OF FIXED ASSETS ACQUIRED CAPITAL FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA Communication System: Balance - November 1, 1968 $ 1,776.42 Add: New base station $ 756.00 New radio tower 375.00 1,131.00 $ 2,907.42 Municipal code 5,171.51 Bridge 4,712.03 New Library building 31,820.94 Drainage: Balance - November 1, 1968 14,713.44 Add: Improvements for year 3,339.07 18,052.51 Street Department equipment: Balance - November 1, 1968 28,397.26 Add: Tractor and mower 2,484.65 Brevard tractor 153.75 Fanganis 46.25 Skill saw and wrenches 42.44 Tree trimmer 46.60 5 Street markers 30.00 2 White band hats 9.00 Grease gun 50.00 Cutting edge 24.56 Fork 6.95 2,894.20 31,291.46 BALANCE - October 31, 1969 $ 612,683.27 r 7 s BALANCE SHEET GENERAL FUND OCTOBER 31, 1969 WITH COMPARATIVE FIGURES AT OCTOBER 31, 1968 CITY OF EDGEWATER, FLORIDA A S S E T S INVENTORIES - AT COST Gasoline $ OCTOBER 31, 835.67 Diesel fuel 1969 1968 CASH ON HAND AND IN BANK 829.96 177.70 Cash on Hand $ 363.00 $ 404.75 First National Bank of New Smyrna $ 22,038.55 $ 25,613.03 TOTAL CASH ON HAND AND IN BANK $ 22,401.55 $ 26,017.78 INVESTMENTS U. S. Treasury Bills (at cost) $ 38,525.20 $ - 0 - RECEIVABLES Accounts Receivable - Garbage $ 1,782.40 $ 2,093.50 Tax Sale Certificates - 0 - 791.13 Lot Cleaning Liens 105.05 105.05 Paving Accounts Receivable 1,769.98 2,128.98 Due from Community Center - 0 - 500.00 TOTAL RECEIVABLES $ 3,657.43 $ 5,618.66 INVENTORIES - AT COST Gasoline $ 644.88 $ 835.67 Diesel fuel 24.60 331.65 Supplies 829.96 177.70 TOTAL INVENTORIES $ 1,499.44 $ 1,345.02 METER DEPOSITS $ 20,00 $ 20.00 TOTAL ASSETS $ 66,103.62 $ 33,001.46 L I A B I L I T I E S AND FUND B ALAN C E a TOTAL LIABILITIES AND FUND BALANCE $ 66,103.62 $ 33,001.46 8 OCTOBER 31, 1969 1968 ACCOUNTS PAYABLE - UNRECORDED $ 1,089.35 $ 722.09 CONTRACT PAYABLE - FLORIDA EAST COAST RAILROAD - 0 - 2,500.00 ESCROW FUNDS - 0 - 717.75 RESERVE FOR PAVING COSTS - 0 - 5,441.70 PAYROLL TAXES PAYABLE 1,247.80 954.61 SPECIAL LIBRARY ACCOUNT 162.10 - 0 - PLAYGROUND ACCOUNT 36.11 36.11 FUND BALANCE 63,568.26 22,629.20 TOTAL LIABILITIES AND FUND BALANCE $ 66,103.62 $ 33,001.46 8 ANALYSIS OF CHANGES IN FUND BALANCE GENERAL FUND OCTOBER 31, 1969 CITY OF EDGEWATER FLORIDA BALANCE - November 1, 1968 $ 22,629.20 ADD: Payments on Contract $ 2,500.00 Increase in Supplies Inventory 329.77 Escrow Accounts 717.75 Reserve for Paving Costs 5,147.95 Excess of Revenues Over Expenditures 35,256.41 Void Old Outstanding Checks 78.78 44,030.66 66,659,86 DEDUCT: Paving Assessments Collected 281.50 Write Off of Paving Accounts Receivable 77.50 Write Off of Tax Sale Certificates 791.13 Decrease in Garbage Accounts Receivable 311.10 Decrease in Gasoline Inventory 763.11 Reverse Transfer to Community Center 500.00 Accounts Payable Adjustment 367.26 3,091.60 FUND BALANCE - October 31, 1969 $ 63,568.26 0' 1 I Page 1 of 2 CASH RECEIPTS AND DISBURSEMENTS GENERAL FUND NOVEMBER 1. 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA BALANCE PER AUDIT - November 1, 1968 RECEIPTS U. S. Treasury Bills Sold Paving Collections Special Library Donations Payroll Taxes Collected Payroll Taxes Paid Sale of Equipment Community Center Collections Current Taxes Building Permits Electric Licenses & Permits Plumbing Permits Miscellaneous Permits Business Licenses Beer, Wine & Liquor Licenses Fines and Forfeitures Lot Cleaning Collections Lot Cleaning Expense Reimbursement of Social Security Taxes by Water & Sewer Funds Cigaret Tax Miscellaneous Income: Office & Storage Rent Accident Reports Penalties Xerox Copies Dog Tags Interest on Paving Telephone Commissions Equipment Rental Interest on Treasury Bills Miscellaneous Voided lkt Taxes Garbage & Trash Collections TOTAL RECEIPTS TOTAL TO BE ACCOUNTED FOR $ 14,491.49 14,198.30 55.50 13.30 2,400.00 63.00 88.00 4.50 166.00 12.80 50.43 740.00 1,310.26 272.10 $ 26,017.78 $ 38,689.74 281.50 162.10 293.19 1,186.75 1,130.60 84,742.80 1,298.30 899.20 474.50 166.50 8,405.20 1,718.75 35,507.00 42.20 1,155.75 22,128.88 5,107.09 78.78 12,437.27 34,812.05 250,718.15 $ 276,735.93 10 Page 2 of 2 CASH RECEIPTS AND DISBURSEMENTS GENERAL FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 First National Bank of New Smyrna $ 22,038.55 Cash on Hand 353.00 Library Petty Cash Fund 10.00 $ 254,334.38 $ _ 22 401.55 $ 22,401.55 11 CITY OF EDGEWATER FLORIDA DISBURSEMENTS Supplies Purchased $ 322.49 Railroad Crossing at Ocean Avenue 2,500.00 Gasoline Purchased $ 5,290.41 Gasoline Used 4,761.16 529.25 Street Paving Expense 293,75 General Government 41,294.91 Garbage and Trash Departments 30,966.72 Street Department 22,816.33 Street Paving and Improvements 405.13 Pest Control 1,200.00 Park Maintenance 2,298.98 Street Lights 8,842.41 Police Department 34,551.17 Fire Department 9,023.50 Emergencies and Contingencies 6,112.56 Library 7,719.29 Recreation 1,301.95 Community Center 2,226.50 Drainage 4,978.48 Diesel Fuel Purchased 253.38 Diesel Fuel Used 517.36 (263.98) U. S. Treasury Bills Purchases 77,214.94 TOTAL DISBURSEMENTS BALANCE TO BE ACCOUNTED FOR ACCOUNTED FOR AS FOLLOWS y ESTIMATED REVENUES GENERAL FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA ORIGINAL ORDINANCE AMENDED ESTIMATE NO. 625 ESTIMATE Taxes $ 85,000.00 $ .00 $ 85,000.00 Building Permits 1,200.00 .00 1,200.00 Electrical Permits 400.00 Plumbing Permits 300.00 Business Licenses 9,000.00 Beer, Wine & 24,382.00 * Liquor Licenses 1,900.00 Fines & Forfeitures 11,000.00 Miscellaneous 1,000.00 Cigaret Tax 15,000.00 Community Center 1,000.00 Franchise Rebate 11,000.00 Garbage & Trash 11,000.00 Collections 31,000.00 Office Rent 2,400.00 Surplus Funds 2,000.00 Paving Assessments - Lot Cleaning - Collections -Net - .00 400.00 .00 300.00 .00 9,000.00 UNCOLLECTED COLLECTED OVERCOLLECTED $ 84,742.80 $ 257.20 1,298.30 98.30 ,e 899.20 499.20 641.00 341.00 8,405.20 594.80 .00 1,900.00 1,718.75 181.25 .00 11,000.00 35,382.00 24,382.00 * .00 1,000.00 5,049.59 4,049.59 * .00 15,000.00 22,128.88 7,128.88 ;: .00 1,000.00 1,130.60 130.60 %; .00 11,000.00 12,437.27 1,437.27 * .00 31,000.00 34,812.05 3,812.05 * .00 2,400.00 2,400.00 - 13,000.00 15,000.00 15,000.00 - - - 281.50 281.50 * - - 42.20 42.20 * TOTALS $ 172,200.00 $ 13,000.00 $ 185,200.00 $ 226,369.34 $ 41,169.34 TOTAL COLLECTIONS $ 226,369.34 LESS: SURPLUS FUNDS NET COLLECTIONS NET COLLECTIONS TOTAL EXPENDITURES EXCESS OF COLLECTIONS OVER EXPENDITURES 15,000.00 $ 211,369.34 $ 211,369.34 176,112.93 $ 35,256.41 12 ROAD MAINTENANCE Salaries $ 16,000.00 BUDGET APPROPRIATIONS GENERAL FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER FLORIDA $ 17,000.00 Page 1 of 3 Truck & Tractor ORIGINAL ORDINANCE AMENDED UNEXPENDED 4,000.00 ESTIMATE NO, 637 APPROPRIATION EXPENDED OVEREXPENDED GENERAL GOVERNMENT 2,700.00 3,000.00 2,914.10 85.90 Miscellaneous 1,000.00 500.00 1,500.00 Mayor, Judge & 236.89 TOTAL $ 21,,300.00 $ 3,200.00 $ 24.500.00 $ 22,816.33 $ 1,683.67 Council $ 2,800.00 $ - $ 2,800.00 $ 2,700.00 $ City Clerk 2,600.00 - 2,600.00 2,400.00 200.00 Office Employees 6,700.00 - 6,700.00 6,485.58 214.42 Attorney 3,250.00 500.00 3,750.00 3,708.92 41.08 Elections 500.00 - 500.00 126.00 374.00 Office Expense 3,000.00 1,500.00 4,500.00 4,291.40 208.60 Miscellaneous 3,000.00 (200.00) 2,800.00 2,617.14 182.86 Auditing 1,000.00 400.00 1,400.00 1,365.00 35.00 Insurance 4,000.00 1,650.00 5,650.00 5,601.90 48.10 Building Inspector 1,500.00 650.00 2 2,107.51 42.49 City Hall Upkeep 2,000.00 450.00 2,450.00 2,394.00 56.00 Social Security 5,000.00 600.00 5,600.00 5,564.41 35.59 Municipal Code 100.00 - 100.00 - 100.00 Health Insurance 2,000.00 - 2,000.00 1,933.05 66.95 TOTAL $ 37,450.00 $ 5,550.00 $ 43,000.00 $ 41,294 $ 1,705.09 GARBAGE DEPARTMENT Salaries $ 22,000.00 $ 6,000.00 $ 28,000.00 $ 27,546.56 $ 453.44 Repairs - Truck Expense 3,000.00 300.00 3,300.00 2,330.37 969.63 Miscellaneous 500.00 - 500.00 134.46 365.54 Dump Maintenance 900.00 50.00 950.00 927.05 22.95 New Equipment 2,500.00 (2,000.00) 500.00 28.28 471.72 Sinking Fund 100.00 - 100.00 - 100.00 TOTAL $ 29,000.00 $ 4,350.00 $ 33,350.00 $ 30,966.72 $ 2,383.28 ROAD MAINTENANCE Salaries $ 16,000.00 $ 1,000.00 $ 17,000.00 $ 16,107.06 $ 892.94 Truck & Tractor Expense 4,000.00 (1,000.00) 3,000.00 2,532.06 467.94 New Equipment 300.00 2,700.00 3,000.00 2,914.10 85.90 Miscellaneous 1,000.00 500.00 1,500.00 1,263.11 236.89 TOTAL $ 21,,300.00 $ 3,200.00 $ 24.500.00 $ 22,816.33 $ 1,683.67 13 Page 2 of 3 BUDGET APPROPRIATIONS GENERAL FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER. FLORIDA FIRE DEPARTMENT Salaries ORIGINAL ORDINANCE AMENDED $ 200.00 $ - UNEXPENDED 250.00 ESTIMATE NO. 637 APPROPRIATION EXPENDED OVEREXPENDED 700.00 STREET PAVING AND 1,825.00 1,818.02 6.98 Telephone 350.00 (240.00) 110.00 105.92 4.08 IMPROVEMENTS $ 1,000.00 $ (400.00 $ 600.00 $ 405.13 $ 194.87 319.00 HUMANE SOCIETY $ 1,200.00 $ - $ 1,200.00 $ 1,200.00 $ - 25.00 PARK MAINTENANCE 25.00 TOTAL $ 2,650.00 $ 1,350.00 $ 4,000.00 $ 3,886.00 $ 114.00 AND RECREATION Salaries $ 2,000.00 $ - $ 2,000.00 $ 1,874.40 $ 125.60 Materials and Maintenance 1,000.00 (900.00) 100.00 74.68 25.32 New Equipment 1,000.00 (900,00) 100.00 - 100.00 Miscellaneous 3,000.00 (1,300.00) 1,700.00 1,651.85 48.15 Sinking Fund 10C.00 - 100.00 - 100.00 TOTAL $ 7,100.00 $ (3,100.00 ) $ 4,000.00 $ 3,600.93 $ 399.07 STREET LIGHTS $ 8,500.00 $ 500.00 $ 9,000.00 $ 8,842.41 $ 157.59 POLICE DEPARTMENT Salaries $ 24,450.00 $ (750.00) $ 23,700.00 $ 23,656.67 $ 43.33 Car Expense 3,450.00 1,450.00 4,900.00 4,861.54 38.46 Telephone 700.00 100.00 800.00 658.70 141.30 Radio Service 700.00 (300.00) 400.00 296.07 103.93 Supplies 1,000.00 (350.00) 650.00 605.18 44.82 Miscellaneous 300.00 50.00 350.00 310.63 39.37 Prisoner Fees 600.00 450.00 1,050.00 1,027.50 22.50 New Equipment 2,500.00 550.00 3,050.00 3,009.88 40.12 Sinking Fund 100.00 - 100.00 - 100.00 TOTAL $ 33,800.00 $ 1,200.00 $ 35,000.00 $ 34,426.17 $ 573.83 FIRE DEPARTMENT Salaries $ 200.00 $ - $ 200.00 $ 200.00 $ - Truck Expense 250.00 (85.00) 165.00 162.56 2.44 New Equipment 700.00 1,125.00 1,825.00 1,818.02 6.98 Telephone 350.00 (240.00) 110.00 105.92 4.08 Electric 150.00 - 150.00 125.55 24.45 Insurance 400.00 (75.00) 325.00 319.00 6.00 Miscellaneous 500.00 700.00 1,200.00 1,154.95 45.05 Sinking Fund 100.00 (75.00 25.00 - 25.00 TOTAL $ 2,650.00 $ 1,350.00 $ 4,000.00 $ 3,886.00 $ 114.00 14 Page 3 of 3 • BUDGET APPROPRIATIONS GENERAL FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA ORIGINAL ORDINANCE AMENDED UNEXPENDED ESTIMATE N0, 637 ESTIMATE EXPENDED OVEREXPENDED FIRE HYDRANTS $ 5,000.00 $ 150.00 $ 5,150.00 $ 5,137.50 $ 12.50 EMERGENCIES AND CONTINGENCIES $ 15,000.00 $ _(6,000.00 ) $ 9,000.00 $ 8,612.56 $ 387.44 LIK10 Salaries $ 3,300.00 $ 605.00 $ 3,905.00 $ 3,935.17 $ 30.17 Books 1,314.00 721.00 2,035.00 2,033.71 1.29 Miscellaneous 686.00 (61,00) 625.00 621.15 3.85 Utilities 1,200.00 (200.00) 1,000.00 997.76 2.24 New Equipment 100.00 35.00 135.00 131.50 3.50 TOTAL $ 6,600.00 $ 1,100.00 $ 7,700.00 $ 7,719.29 $ 19.29 COMMUNITY CENTER Salaries $ 960.00 $ 190.00 $ 1,150.00 $ 1,119.20 $ 30.80 Utilities 420.00 180.00 600.00 574.10 25.90 New Equipment 200.00 25.00 225.00 211.38 13.62 Sinking Fund 100.00 - 100.00 - 100.00 Miscellaneous 320.00 5.00 325.00 321.82 3.18 TOTAL $ 2,000.00 $ 400.00 $ 2,400.00 $ 2,226.50 $ 173.50 DRAINAGE Salaries $ 4,000.00 $ - $ 4,000.00 $ 3,368.90 $ 631.10 Supplies 3,200.00 (1,600.00) 1,600.00 1,519.58 80.42 New Equipment 100.00 - 100.00 - 100.00 Miscellaneous 7,000.00 (6,700.00 300.00 90.00 210.00 TOTAL $ 14,300.00 $ (8,300.00 ) $ 6,000.00 $ 4,978.48 $ 1,021.52 CAPITAL OUTLAY $ 100.00 $ - $ 100.00 $ - $ 100.00 CIVIL DEFENSE $ 100.00 $ - $ 100.00 $ - $ 100.00 ADMINISTRATOR $ 100.00 $ - $ 100.00 $ - $ 100.00 GRAND TOTALS $ 185,200.00 $ ---0 - $ 185,200.00 $ 176,112.93 $ 9,087.07 %I Increased from $2,000.00 to $15,000.00 by Ordinance No. 625. 15 BALANCE SHEET • ALL WATERWORKS AND SEWER SYSTEM FUNDS OCTOBER 31, 1969 WITH COMPARATIVE FIGURES AT OCTOBER 31, 1968 CITY OF ED GEWATER FLORIDA A S S E T S OCTOBER 31, 1969 1968 CASH ON HAND AND IN BANK Cash on Hand Bank of New Smyrna: Revenue Fund Operation and Maintenance Fund Renewal and Replacement Fund Debt Service Reserve Bond and Interest Sinking Fund $ 369.20 1,277.30 2,325.00 6,680.94 760.05 8,362.69 $ 259.50 5,333.90 74.11 532.89 489.99 16,073.70 TOTAL CASH ON HAND AND IN BANK ACCOUNTS RECEIVABLE Water Customers Sewer Customers TOTAL RECEIVABLES INVESTMENTS U. S. Treasury Bills: Bond Interest and Sinking Fund Debt Service Reserve TOTAL INVESTMENTS FIXED ASSETS INVENTORY OF MATERIAL - AT COST $ 19,775.18 $ 2,240.73 2,309.45 $ 4,550.18 $ 29,333.55 99,239.95 $ 128,573.50 $ 2,083,650.14 $ 3,150.10 $ 22,764.09 $ 2,297.32 2,406.25 $ _ 4,703.57 $ 19,636.64 99,510.01 $ 119,146.65 $ 2,077,796.88 $ 3,698.26 TOTAL ASSETS $ 2,239,6�99.10 $ 2,228,109.45 L I A B I L I T I E S AND FUND B A L A N C E OCTOBER 31, 1969 1968 ACCOUNTS PAYABLE - UNRECORDED $ 956.67 $ 591.19 PAYROLL TAXES PAYABLE 315.41 288.22 REFUNDABLE LINE EXTENSION DEPOSITS 22,990.83 23,216.77 METER DEPOSITS 16,320.00 15,360.35 WATER AND SEWER SYSTEM REFUNDING AND IMPROVEMENT REVENUE BONDS - SERIES "A" 321,000.00 331,000.00 WATER AND SEWER SYSTEM REFUNDING AND IMPROVEMENT REVENUE BONDS - SERIES "B" 1,304,000.00 FUND BALANCE TOTAL LIABILITIES AND FUND BALANCE 574,116.19 1,319,000.00 538,652.92 $ 2,239,699.10 $ 2,228,109.45 16 BALANCE SHEET WATERWORKS AND SEWER SYSTEM REVENUE FUND OCTOBER 31, 1969 WITH COMPARATIVE FIGURES AT OCTOBER 31, 1968 CITY OF EDGEWATER, FLORIDA A S S E T S OCTOBER 31, 1969 1968 CASH ON HAND AND IN BANK Cash on Hand Bank of New Smyrna $ 369.20 1,277.30 $ 1,646.50 $ 259.50 5,333.90 $ 5,593.40 WATER CUSTOMERS' ACCOUNTS RECEIVABLE SEWER ACCOUNTS RECEIVABLE FIXED Land Sewer System Water Plant and Distribution System Sewer Distribution System - Silver Ridge Line Extensions Improvements to Water Plant Water Tank # 2 Equipment Lawn Mower Bookkeeping Machine Generator 1965 International Harvester Truck Communications 3,000 Gallon Storage Tank - 1/3 Cost Used Addressograph Machine 1967 Ford Truck and Body INVENTORY OF MATERIALS - AT COST $ 2,240.73 $ 2,309.45 $ 12,000.00 1,436,819.77 380,094.80 16,520.00 147,444.95 55,685.24 20,473.86 886.22 125.00 5,090.00 2,080.00 2,586.00 538.50 155.00 851.80 2,299.00 $ 2,083,650.14 $ 3,150.10 $ 2,297.32 $ 2,406.25 $ 12,000.00 1,436,819.77 380,094.80 16,520.00 142,833.60 54,443.33 20,473.86 886.22 125.00 5,090.00 2,080.00 2,586.00 538.50 155.00 851.80 2,299.00 $ 2,077,796.88 $ 3,698.26 TOTAL ASSETS $ _ 2,092,996.92 $ 2,091,792.11 L I A B I L I T I E S AND FUND B A L A N C E METER DEPOSITS WATERWORKS AND SEWER SYSTEM REFUNDING AND IMPROVEMENT REVENUE BONDS - SERIES "A" OCTOBER 31, 1969 1968 $ 16,320.00 $ 15,360.35 321,000.00 WATERWORKS AND SEWER SYSTEM REFUNDING AND IMPROVEMENT REVENUE BONDS - SERIES "B" 1,304,000.00 REFUNDABLE LINE EXTENSION DEPOSITS FUND BALANCE TOTAL LIABILITIES AND FUND BALANCE 22,990.83 428,686.09 $ 2,092,996,92 331,000.00 1,319,000.00 23,216,77 403,214.99 $ 2,091,792.11 17 ANALYSIS OF CHANGES IN FUND BALANCE WATERWORKS AND SEWER SYSTEM REVENUE FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER FLORIDA FUND BALANCE - November 1, 1968 $ 403,214.99 ADD: Series "A" Bonds Redeemed $ 10,000000 Series "B" Bonds Redeemed 15,000.00 Water Line Extensions 4,611.35 Sewer System Improvements 1,241.91 Expired Refundable Line Extension Deposits 58.02 30,911.28 $ 434,126.27 DEDUCT: Refundable Line Extensions - Water $ 345.75 Inventory Adjustment 548.16 Excess of Expenditures over Revenue 4,546.27 5,440.18 FUND BALANCE - October 31, 1969 $ 428,686.09 RECONCILIATION OF FIXED ASSETS ACQUIRED WATER AND SEWER FUNDS NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA LANCE - November 1, 1968 ADD: Water Line Extensions $ 4,611.35 Sewer System Improvements 1,241.91 BALANCE - October 31, 1969 $ 2,077,796.88 5,853.26 $ 2,083,650.14 19 CASH RECEIPTS AND DISBURSEMENTS WATER AND SEWER SYSTEM REVENUE FUND NOVEMBER 1, 1968 TO OCTOBER 31 1969 CITY OF EDGEWATER. FLORIDA BALANCE PER AUDIT - November 1, 1968 $ 5,593.40 RECEIPTS Accounts Receivable - Water $ 53,654.89 - Sewer 50,238.80 $ 103,893.69 Meter Deposits Less: Refunds Connection Charges Service Charges Utility Taxes Hydrant Rental Miscellaneous Income - Water Interest from Investments Sewer Connection Charges Refund on Chemicals TOTAL RECEIPTS TOTAL TO BE ACCOUNTED FOR 4,092.50 3,083.40 1,009.10 1,740.00 1,783.15 32,321.51 5,137.50 220.96 6,482.37 900.00 24.42 DISBURSEMENTS Refundable Line Extension Deposits: Amount refunded $ 513.67 Less: Collection 345.75 Transfers to Operation and Maintenance Fund Transfers to Sinking Fund Transfers to Renewal and Replacement Fund TOTAL DISBURSEMENTS BALANCE TO BE ACCOUNTED FOR ACCOUNTED FOR AS FOLLOWS: Cash on Hand Bank of New Smyrna $ 167.92 52,000.08 93,291.60 12,000.00 153,512.70 $ 159,106.10 157,459.60 $ 1,646.50 $ 369.20 1 $ 1,646.50 20 ESTIMATED REVENUE WATERWORKS AND SEWER SYSTEM REVENUE FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER FLORIDA BUDGET APPROPRIATION NOVEMBER 1 1968 TO OCTOBER 31 1969 APPROPRIATED Operation and Maintenance Fund Bond and Interest Sinking Fund Renewal and Replacement Fund Bad Debts - Water and Sewer TOTALS $ 52,000.00 93,291.57 508.43 - 0 - EXPENDED $ 52,000.08 93,291.60 12,000.00 63.65 $ 145,800.00 $ _157 L 355-33 UNEXPENDED OVEREXPENDED $ .08 * .03 * 11,491.57 63.65 %. $ 11,555.33 * 21 UNDERCOLLECTED ESTIMATED COLLECTED OVERCOLLECTED Water Sales $ 53,600.00 $ 53,627.95 $ 27.95 %; Connection Charges - Water 1,000.00 1,740.00 740.00 * Service Charges 1,500.00 1,783.15 283.15 Hydrant Rental 5,700.00 5,137.50 562.50 Miscellaneous Income - Water 200.00 270.41 70.41 %; Sewer Service Charges 49,000.00 50,176.00 1,176.00 Connection Charges - Sewer 300.00 900.00 600.00 Miscellaneous Income - Sewer 50.00 24.42 25.58 Utility Taxes 38,500.00 32,321.51 6,178.49 Interest from Investments 5,950.00 6,482.37 532.37 Line Extension Income - 0 - 345.75 345.75 TOTALS $ 155,800.00 $ 152,809.06 $ 2,990.94 BUDGET APPROPRIATION NOVEMBER 1 1968 TO OCTOBER 31 1969 APPROPRIATED Operation and Maintenance Fund Bond and Interest Sinking Fund Renewal and Replacement Fund Bad Debts - Water and Sewer TOTALS $ 52,000.00 93,291.57 508.43 - 0 - EXPENDED $ 52,000.08 93,291.60 12,000.00 63.65 $ 145,800.00 $ _157 L 355-33 UNEXPENDED OVEREXPENDED $ .08 * .03 * 11,491.57 63.65 %. $ 11,555.33 * 21 BALANCE SHEET WATERWORKS AND SEWER OPERATION AND MAINTENANCE FUND OCTOBER 31, 1969 WITH COMPARATIVE FIGURES AT OCTOBER 31, 1968 CITY OF EDGEWATER. FLORIDA A S S E T S OCTOBER 31, 1969 1968 CASH IN BANK Bank of New Smyrna $ 2,325.00 TOTAL ASSETS $ 2,325.00 LIABILITIES AND FUND BALANCE LIABILITIES Payroll Taxes Payable $ 314.10 Accounts Payable - Unrecorded 956.67 TOTAL LIABILITIES $ 1,270.77 FUND BALANCE 1,054.23 TOTAL LIABILITIES AND FUND BALANCE $ 2,325.00 $ 74.11 $ 74.11 $ 288.22 591.19 $ 879.41 (805.30 $ 74.11 ANALYSIS OF CHANGES IN FUND BALANCE NOVEMBER 1, 1968 TO OCTOBER 31, 1969 FUND BALANCE - November 1, 1968 $ (805.30) ADD: Transfers from Revenue Fund 52,000.08 $ 51,194,78 DEDUCT: Operating Expenses: Water Department $ 26,414.10 Sewer Department 23,360.97 Accounts Payable Adjustment 365.48 50,140.55 FUND BALANCE - October 31, 1969 $ 1,054.23 22 Page 1 of 2 CASH RECEIPTS AND DISBURSEMENTS WATER AND SEWER SYSTEM OPERATION AND MAINTENANCE FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER. FLORIDA BALANCE PER AUDIT - November 1, 1968 $ 74.11 RECEIPTS Transfers from Revenue Fund $ 52,000.08 Payroll Taxes Collected $ 3,775.39 Payroll Taxes Paid 3,749.51 25.88 TOTAL RECEIPTS TOTAL TO BE ACCOUNTED FOR DISBURSEMENTS Water Department: Salaries and Wages Social Security Expense Power Chemicals Supplies Truck Expense Repairs and Replacements Telephone Hospitalization Printing, Office Supplies, Postage Professional Services Miscellaneous Equipment Rental Insurance Office and Storage Rental 52,025.96 $ 52,100.07 $ 12,769.16" 599.42^ 2,962.51 1,991.57 142.79 755.49 921.24-" 265.54 582.60 323.00 682.50 1,835.00 2.50 1,380.78 1,200.00 $ 26,414.10 Sewer Department: Salaries and Wages Social Security Expense Electric Chemicals Supplies Truck Expense Repairs and Replacements Telephone Printing, Office Supplies, Postage 11,647.10 544.99 2,541.70 2,064.81 217.02 289.65 1,567.09 56.11 302.50 23 Page 2 of 2 CASH RECEIPTS AND DISBURSEMENTS WATER AND SEWER SYSTEM OPERATION AND MAINTENANCE FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 Bank of New Smyrna $ 1,050.38 420.00 682.50 777.12 1,200.00 $ 23,360.97 $ 49,775.07 $ 2,325.00 $ 2,325.00 24 CITY OF EDGEWATER FLORIDA Sewer Department (Continued) Miscellaneous Machinery Rental Professional Services Insurance Office and Storage Rental TOTAL DISBURSEMENTS BALANCE TO BE ACCOUNTED FOR ACCOUNTED FOR AS FOLLOWS: Page 1 of 2 ESTIMATED REVENUE WATERWORKS AND SEWER SYSTEM OPERATION AND MAINTENANCE FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA UNCERCOLLECTED ESTIMATED COLLECTED OVERCOLLECTED Transfer from Revenue Fund $ 52,000.00 $ 52 ,_000.08 $ .08 BUDGET APPROPRIATIONS NOVEMBER 1, 1968 TO OCTOBER 31, 1969 WATER DEPARTMENT Salaries and Wages Social Security Expense Electric Power Chemicals Supplies Truck Expense Repairs and Replacements Telephone Hospitalization Printing, Office Supplies, Postage Professional Services Miscellaneous Expense Equipment Rental Insurance Tank Maintenance Office and Storage Rental TOTALS - WATER DEPARTMENT 300.00 500.00 1,000.00 500.00 1,400.00 800.00 1,200.00 323.00 682.50 1,835.00 2.50 1,380.78 - 0 - 1,200.00 23.00 %; 182.50 * 835.00 * 497.50 19.22 800.00 - 0 - $ 26,200.00 $ 26,414.10 $ 214.10 25 UNEXPENDED APPROPRIATED EXPENDED OVEREXPENDED $ 12,000.00 $ 12,769.16 $ 769.16 600.00 599.42 .58 3,300.00 2,962.51 337.49 2,100.00 1,991.57 108.43 300.00 142.79 157.21 550.00 755.49 205.49 1,400.00 921.24 478.76 250.00 265.54 15.54 %; - 0 - 582.60 582.60 :4 300.00 500.00 1,000.00 500.00 1,400.00 800.00 1,200.00 323.00 682.50 1,835.00 2.50 1,380.78 - 0 - 1,200.00 23.00 %; 182.50 * 835.00 * 497.50 19.22 800.00 - 0 - $ 26,200.00 $ 26,414.10 $ 214.10 25 Page 2 of 2 I BUDGET APPROPRIATIONS - Continued NOVEMBER 1, 1968 TO OCTOBER 31, 1969 SEWER DEPARTMENT Salaries and Wages Social Security Expense Electric Power Chemicals Supplies Truck Expense Repairs and Replacements Telephone Printing, Office Supplies, Postage Miscellaneous Expense Equipment Rental Professional Services Insurance Office and Storage Rental TOTALS - SEWER DEPARTMENT TOTALS - WATER AND SEWER DEPARTMENTS APPROPRIATED EXPENDED $ 12,000.00 600.00 2,800.00 4,000.00 150.00 250.00 1,900.00 100.00 $ 11,647.10 544.99 2,541.70 2,064.81 217.02 289.65 1,567.09 56.11 300.00 600.00 400.00 500.00 1,000.00 1,200.00 $ 25,800.00 $ 52,000.00 302.50 1,050.38 420.00 682.50 777.12 1,200.00 $ 23,360.97 c A a - 7 - 7 s n - 7 UNEXPENDED OVEREXPENDED $ 352.90 55.01 258.30 1,935.19 67.02 * 39.65 %; 332.91 43.89 2.50 450.38 %; 20.00 182.50 * 222.88 - 0 - $ 2,439.03 $ 2,224.93 • BALANCE SHEET WATERWORKS AND SEWER SYSTEM BOND AND INTEREST SINKING FUND OCTOBER 31, 1969 WITH COMPARATIVE FIGURES AT OCTOBER 31, 1968 CITY OF EDGEWA FLORIDA A S S E T S CASH IN BANK Bank of New Smyrna OCTOBER 31, 1969 1968 $ 8,362.69 $ 16,073.70 INVESTMENTS 636.64 U S. Treasury Bills 29,333.55 19, TOTAL ASSETS $ 37,696.24 $ 35,710.34 LIABILITIES AND FUND BALANCE LIABILITIES $ - 0 - $ FUND BALANCE TOTAL LIABILITIES AND FUND BALANCE 37,696.24 $ 37,696.2.4 35,710.34 $ 35,710.34 DEDUCT: Interest on Bonds Bonds Retired Interest on Investments Transferred to Revenue Fund FUND BALANCE - October 31, 1969 $ 66,305.70 25,000.00 417.84 91,723.54 $ 37,696.24 27 ANALYSIS OF CHANGES IN FUND BALANCE NOVEMBER 1 1968 TO OCTOBER 31 1969 FUND BALANCE - November 1, 1968 $ 35,710.34 ADD: Transfer from Revenue Fund $ 93,291.60 Interest on Investments - Current Year 417.84 93,709.44 $ 129,419.78 DEDUCT: Interest on Bonds Bonds Retired Interest on Investments Transferred to Revenue Fund FUND BALANCE - October 31, 1969 $ 66,305.70 25,000.00 417.84 91,723.54 $ 37,696.24 27 CASH RECEIPTS AND DISBURSEMENTS WATER AND SEWER SYSTEM BOND AND INTEREST SINKING FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA BALANCE PER AUDIT - November 1, 1968 RECEIPTS Transfers from Revenue Fund Interest on U. S. Treasury Bills $ 75,729.99 66,033.08 $ 93,291.60 417.84 $ 16,073.70 TOTAL RECEIPTS TOTAL TO BE ACCOUNTED FOR DISBURSEMENTS Transfers to Revenue Funds - Interest on U. S. Treasury Bills Bonds Retired Interest on Bonds U. S. Treasury Bills Purchased U. S. Treasury Bills Redeemed TOTAL DISBURSEMENTS BALANCE TO BE ACCOUNTED FOR ACCOUNTED FOR AS FOLLOWS Bank of New Smyrna $ 417.84 25,000.00 66,305.70 9,696.91 93,,709.44 $ 109,783.14 101,420.45 $ 8,362.69 $ 8,362.69 W ESTIMATED REVENUE WATERWORKS AND SEWER SYSTEM BOND AND INTEREST SINKING FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1968 CITY OF EDGEWATER, FLORIDA UNDERCOLLECTED ESTIMATED COLLECTED OVERCOLLECTED Transfer from Revenue Fund $ 93,291.57 $ 93,291.60 $ .03 * Interest from U. S. Treasury Bills - 0 - 417.84 417.84 * TOTALS $ 93,291.57 $ 93,709.44 $ 417.87 BUDGET APPROPRIATIONS NOVEMB _1, 1968 TO OCTOBER 31, 1969 UNEXPENDED APPROPRIATED EXPENDED OVEREXPENDED Interest $ 68,291.57 $ 66,305.70 $ 1,985.87 Bonds Retired Interest Transferred to Revenue Fund TOTALS 25,000.00 25,000.00 - 0 - - 0 - 417.84 417.84 $ 93,291.57 $ 91,723.54 $ 1,568.03 RM BALANCE SHEET WATERWORKS AND SEWER SYSTEM DEBT SERVICE RESERVE OCTOBER 31, 1969 WITH COMPARATIVE FIGURES AT OCTOBER 31, 1968 CITY OF EDGEWATER, FLORIDA A S S E T S OCTOBER 31, 1969 1968 CASH IN BANK Bank of New Smyrna INVESTMENTS U. S. Treasury Bills TOTAL ASSETS LIABILITIES FUND BALANCE $ 760.05 $ 489.99 99,239.95 99,510.01 fi inn nnn nn c inn nnn nn LIABILITIES AND FUND BALANCE $ - 0 - $ - 0 - TOTAL LIABILITIES AND FUND BALANCE 100,000.00 $ 100,000.00 ANALYSIS OF CHANGES IN FUND BALANCE NOVEMBER 1, 1968 TO OCTOBER 31, 1969 100,000.00 A inn nnn nn FUND BALANCE - November 1, 1968 $ 100,000.00 ADD: Interest from Investments - Current Year 5,489.99 $ 105,489.99 DEDUCT: Interest from Investments Transferred to Revenue Fund 5,489.99 FUND BALANCE - October 31, 1969 $ 100,000.00 30 CASH RECEIPTS AND DISBURSEMENTS WATER AND SEWER SY STEM DEBT SERVICE RESERVE NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER FLORIDA BALANCE PER AUDIT - November 1, 1968 $ 489.99 RECEIPTS Interest on Investments $ 5,489.99 U. S. Treasury Bills - Redeemed $ 99,510.01 U. S. Treasury Bills - Purchased 99,239.95 270.06 TOTAL RECEIPTS 5,760.05 TOTAL TO BE ACCOUNTED FOR $ 6,250.04 DISBURSEMENTS Transfer to Revenue Fund - Interest on Investments 5,489.99 BALANCE TO BE ACCOUNTED FOR $ 760.05 ACCOUNTED FOR AS FOLLOWS Bank of New Smyrna $ 760.05 Ch 31 ESTIMATED REVENUE WATERWORKS AND SEWER SYSTEM DEBT SERVICE RESERVE NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA UNDERCOLLECTED ESTIMATED COLLECTED OVERCOLLECTED Interest from U. S. Treasury Bills $ 5,950.00 $ 489.99 $ 460.01 BUDGET APPROPRIATIONS NOVEMBER 1, 1968 TO OCTOBER 31, 1969 UNEXPENDED APPROPRIATED EXPENDED OVEREXPENDED %Y Interest Transferred to Revenue Fund $ 5,950.00 $ _5,489.99 $ 460.01 32 BALANCE SHEET WATERWORKS AND SEWER SYSTEM RENEWAL AND REPLACEMENT FUND OCTOBER 31, 1969 WITH COMPARATIVE FIGURES AT OCTOBER 31, 1968 CITY OF EDGEWATER, FLORIDA A S S E T S OCTOBER 31, 1969 1968 CASH IN BANK Bank of New Smyrna TOTAL ASSETS $ 6,680.94 $ 6,680.94 $ 532.89 $ 532.89 L I A B I L I T I E S AND FUND B A L A N C E LIABILITIES Payroll Taxes Payable $ 1.31 FUND BALANCE 6,679.63 TOTAL LIABILITIES AND FUND BALANCE $ 6,680.94 ANALYSIS OF CHANGES IN FUND BALANCE NOVEMBER 1. 1968 TO OCTOBER 31, 1969 $ - 0 - 532.89 $ 532.89 FUND BALANCE - November 1, 1968 $ 532.89 ADD: Transfers from Revenue Fund 12,000.00 $ 12,532.89 DEDUCT: Capital Improvements 5,853.26 FUND BALANCE - October 31, 1969 $ 6,679.63 33 CASH RECEIPTS AND DISBURSEMENTS WATER AND SEWER SYSTEM RENEWAL AND REPLACEMENT FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA BALANCE PER AUDIT - November 1, 1968 $ 532.89 RECEIPTS Transfers from Revenue Fund $ 12,000.00 Payroll Taxes Collected $ 12.12 Payroll Taxes Paid 10.81 1.31 TOTAL RECEIPTS 12,001.31 TOTAL TO BE ACCOUNTED FOR $ 12,534.20 DISBURSEMENTS Water Department: Wages $ 231.70 Social Security Expense 10.81 Materials 2,798.03 Repairs and Replacements 1,280.81 Miscellaneous Expense 290.00 $ 4,611.35 Sewer Department: Wages 11.55 Social Security Expense .53 Repairs and Replacements 1,202.33 Miscellaneous Expense 27.50 1,241.91 TOTAL DISBURSEMENTS 5,853.26 BALANCE TO BE ACCOUNTED FOR $ 6,680.94 ACCOUNTED FOR AS FOLLOWS Bank of New Smyrna $ 6,680.94 34 ESTIMATED REVENUE WATERWORKS AND SEWER SYSTEM RENEWAL AND REPLACEMENT FUND NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA UNDERCOLLECTED ESTIMATED COLLECTED OVERCOLLECTED %< Transfer from Revenue Fund $ 508.43 $ 12,000.00 $ 11,491.57 BUDGET APPROPRIATIONS NOVEMBER 1, 1968 TO OCTOBER 31, 1969 UNEXPENDED APPROPRIATED EXPENDED OVEREXPENDED Capital Improvements $ 508.43 $ 5,853.26 $ 5,344.83 * 35 Page 1 of 2 INCOME AND EXPENSE STATEMENT WATERWORKS AND SEWER SYSTEM FUNDS NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA INCOME Water Sales $ 53,627.95 Connection Charges 1,740.00- - Service Charges 1,783.15 Hydrant Rental 5,137.50 Miscellaneous Income - Water 270.41 Sewer Charges 50,176.00 Sewer Connection Charges 900.00— Miscellaneous Income - Sewer 24.42 OPERATING INCOME EXPENSE Water Department: Salaries and Wages $ 12,769.16 Social Security Expense 599.42 Power - Electric 2,962.51 Chemicals 1,991.57 Supplies 142.79 Truck Expense 755.49 Repairs and Replacements 921.24 Telephone 265.54 Hospitalization 582.60 Printing, Office Supplies, Postage 323.00 Professional Services 682.50 Miscellaneous Expense 1,835.00 Equipment Rental 2.50 Insurance 1,380.78 Office and Storage Rental 1,200.00 Bad Debts 29.65 $ 26,443.75 Sewer Department: Salaries and Wages $ 11 647.10 Social Security Expense 544.99 Power - Electric 2,541.70 Chemicals 2,064.81 Supplies 217.02 Truck Expense 289.65 Repairs and Replacements 1,567.09 $ 113,659.43 36 Page 2 of 2 INCOME AND EXPENSE STATEMENT WATERWORKS AND SEWER SYSTEM FUNDS NOVEMBER 1, 1968 TO OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA Sewer Department (Continued): Telephone $ 56.11 Printing, Office Supplies, Postage 302,50 Miscellaneous Expense 1,050,38 Equipment Rental 420,00 Professional Services 682.50 Insurance 777.12 Office and Storage Rental 1,200.00 Bad Debts 34.00 $ 23,394.97 TOTAL EXPENSES $ 49,838.72 NET INCOME FROM OPERATIONS $ 63,820.71 OTHER INCOME AND EXPENSE Utility Taxes $ 32 321.51 Interest from U. S. Treasury Bills 6,482.37 Line Extension Income 345.75 NET OTHER INCOME TOTAL INCOME DEDUCT OTHER EXPENSE: Interest on Waterworks and Sewer System Bonds NET INCOME OVER EXPENSE . 39,149.63 $ 102,970.34 66,305.70 $ 36,664.64 37 • STATEMENT OF REVENUE BONDED DEBT AND INTEREST OCTOBER 31, 1969 CITY OF EDGEWATER FLORIDA AMOUNT AVAILABLE AND TO BE PROVIDED FOR PAYMENT OF REVENUE BONDS AND INTEREST Amount Available - Sinking Fund $ 37,696.24 - Reserve Fund 100,000.00 $ 137,696.24 To Be Provided in Future Years - Bonds 1,487,303.76 TOTAL $ 1,625,000,00 To Be Provided in Future Years - Interest 1,148,093.40 TOTAL AVAILABLE AND TO BE PROVIDED $ 2,773,093.40 REVENUE BONDS AND INTEREST PAYABLE IN FUTURE YEARS 1964 Refunding and Revenue Bonds - Series "A" Series "B" TOTAL BONDS PAYABLE INTEREST PAYABLE IN FUTURE YEARS - Series "A" Series "B" TOTAL INTEREST PAYABLE TOTAL BONDS AND INTEREST PAYABLE IN FUTURE YEARS $ 321,000.00 1,304,000.00 $ 1,625,000.00 $ 165,561.25 982,532.15 1,148,093.40 $ 2,773,093.40 W.* SERIES "B" TOTAL TOTAL TOTAL TOTAL PRINCIPAL INTEREST INTEREST PRINCIPAL PAYMENT $ 17,000.00 19,000.00 20,000.00 20,000.00 21,000.00 22,000.00 23,000.00 24,000.00 24,000.00 26,000.00 27,000.00 28,000.00 29,000.00 30,000.00 31,000.00 32,000.00 33,000.00 36,000.00 37,000.00 60,000.00 62,000.00 65,000.00 67,000.00 70,000.00 73,000.00 76,000.00 79,000.00 82,000.00 86,000.00 85,000.00 $ 1,304,000.00 $ 50,200.71 49,503.22 48,747.60 47,972.60 47,178.23 46,364.49 45,473.24 44,562.62 43,632.62 42,663.88 41,637.01 40,571.39 39,467.02 38,323.90 37,142.03 35,921.41 34,662.04 33,325.18 31,910.81 30,031.55 27,667.81 25,207.20 22,649.71 19,995.35 17,224.74 14,337.88 11,334.77 8,215.41 4,960.43 1,647.30 $ 982,532.15 $ 65,186.96 63,966.97 62,665.10 61,320.10 59,931.98 58,476.99 56,920.74 55,321.37 53,655.12 51,926.38 50,115.76 48,218.89 46,235.77 44,166.40 42,010.78 39,768.91 37,440.79 35,011.43 32,480.81 30,031.55 27,667.81 25,207.20 22,649.71 19,995.35 17,224.74 14,337.88 11,334.77 8,215.41 4,960.43 1,647.30 $ 1,148,093.40 $ 28,000.00 30,000.00 32,000,00 32,000.00 34,000.00 36,000.00 37,000.00 39,000.00 40,000.00 42,000.00 44,000.00 46,000.00 48,000.00 50,000.00 52,000.00 54,000.00 56,000.00 59,000.00 61,000.00 60,000.00 62,000.00 65,000.00 67,000.00 70,000.00 73,000.00 76,000.00 79,000.00 82,000.00 86,000.00 85,000.00 $ 1,625,000.00 $ 93,186.96 93,966.97 94,665.10 93,320.10 93,931.98 94,476.99 93,920.74 94,321.37 93,655.12 93,926.38 94,115.76 94,218.89 94,235.77 94,166.40 94,010.78 93,768.91 93,440.79 94,011.43 93,480.81 90,031.55 89,667.81 90,207.20 89,649.71 89,995.35 90,224.74 90,337.88 90,334.77 90,215.41 90,960.43 86,647.30 $ 2,773,093.40 39 Page 1 of 2 - a INSURANCE COVERAGE OCTOBER 31, 1969 CITY OF EDGEWATER FLORIDA REQUIRED UNDER ORDINANCE #400 SECTION K (3) Requirement: Auto Liability Insurance Limits - $50 /100,000 Bodily Injury; $10,000 Property Damage Policy in Force: CAL - 42351 Insurance Company of North America Agent: J. E. Tumblin Agency New Smyrna Beach, Florida Period: 12 -19 -68 to 12 -19 -69 Limits: $100/300,000 Bodily Injury; $25,000 Property Damage SECTION K (1) (2) (1) Requirement: Fire and Extended Coverage on Insurable Portions of the Water and Sewer Project (2) Requirement: Public Liability Insurance Limits: $50,100,000 Bodily Injury: $10,000 Property Damage Policy in Force: Package Policy #AGP - 1 -74 -54 Insurance Company of North America Agent: J. E. Tumblin Agency New Smyrna Beach, Florida Period: 12 -19 -68 to 12 -19 -71 (1) Property Covered - Water System: Blanket Policy - 90% Coinsurance -$100 Deductible 1. Elevated Steel Water Tank Situated N/S E. Park Avenue, Edgewater 2. Elevated Steel Water Tank at W/S Kumquat Tree Drive 3. AAA Water Treatment Plant Building Situated N/S E. Park Avenue, Edgewater 4. Machinery and Equipment While Contained in Item # 3 5. IGM Pump House # 2 Situated Approximately 2 miles W of R. R. at Edgewater Well Field ri 40 I lb Page 2 of 2 INSURANCE COVERAGE OCTOBER 31, 1969 CITY OF EDGEWATER, FLORIDA SECTION K (1) (2L Continued 6. ICM Pump House # 1 Situated Approximately 2 miles W of R. R. at Edgewater Well Field 7. Machinery and Equipment While Contained in Item # 5 8. Machinery and Equipment While Contained in Item # 6 Property Covered - Sewer System: 1. AAA Concrete and Steel Sewage Treatment Plant Situated W end of Ocean Avenue 2. Pumping Station # 3, Situated East End of Riverview Avenue 3. Pumping Station # 4, Situated Oakridge and Drainage Canal 4. Pumping Station # 6, Situated 16th and Evergreen Street 5. Pumping Station # 7, Situated W End of Joyce Street 6. Lift (pumping) Station # 1, Situated Indian River Boulevard and Riverside 7. Lift (pumping) Station # 2, Situated Merrimac and Riverside 8. Lift (pumping) Station # 5, Situated West Pine Bluff Street 9. Lift (pumping) Station # 9, Situated at Silver Ridge 10. Steel and Concrete K/A Pumping Station # 8 at Kumquat Tree Drive and 18th Street Property Covered - General Fund: 1. Shuffle Board at N. E. Corner of Riverside Drive and Park Avenue 2. AAA City Hall Building - at 106 N. Riverside Drive 3. C. B. - Community House at N. W. Corner of Park Avenue and Riverside Drive 4. C. B. - Library at 141 East Park Avenue 5. C. B. - Equipment Storage Building at Tool House at Mango Drive 6. C. B - Utility and Storage for Water Department at 113 East Park Avenue F] (2) Liability Limits: $100/300,000 Personal Injury: $25,000 Property Damage for Each Occurrence with $100,000 Aggregate Operations