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FY 1962 Audit Report ..- f O'~ AUDIT REPORT OCTOBER 31. 1962 CITY OF EDGEWATER. FLORIDA MAYOR Ao HUSSEY "J ~UNCILMEN ~ CARL Ao SILLER , GEORGE So KENNEDY HENRY Ro PALMATEER STANLEY Ao SENG, SRo ATTORNEY JEFFERSON W 0 CLARK CITY CLERK KATHRYN Bo O'CONNELL ENGINEERS BRILEY, WILD AND ASSOCIATES AUDITORS ROBERTSON & MAY i Prepared by: ROBERTSON & MAY CERTIFIED PUBLIC ACCOUNTANTS SUITE 205-211 211 No RIDGEWOOD AVENUE DAYrONA BEACH, FLORIDA ~ "I, Y!o~timl/ B~ ~~{r ~N~~.o/tltp sdC&a?lkmB SUITE 205-211 211 NORTH RIDGEWOOD AVENUE ~f/QN<P $Qck, ~;k~p January 24, 1963 To the Honorable Mayor, and City Council City of Edgewater, Florida Gentlemen: We have examined the Consolidated Balance Sheet of the City of -, Edsewater. Florida, as of October 31, 1962, and the related statements of income snd surplus for the year then ended. Our examination was made in accordance with generally accepted municipal auditing standards, and accordingly included such tests of the accounting records, and such other auditing procedures as W2 con- sidered necessary in the circumstances. Subject to our comments D made a part of and contained herein, in our opinion the accompanying balance sheets and related statements of surplus and operations, present fairly the financial position of the City of Edgewater, Florida, at October 31, 1962, and the results of its operations for the fiscal year then ended, in conformity with generally , w accepted accounting principles applied on 8 basis consistent with th~ preceding period. We wish to express our appreciation to the officials and employees for their courteous assistance during our examination of the city's books and records. Respectfully submitted, INDEX '. EAGE NUMBER COMMENTSoooooooo..ooo...ooooooooooooooooooooo...ooooeoooooooooo..ogeo.C-l TO C..6 EXHIBIT n A " Consolidated Balance Sheet..o.ooooooo.o.....o..ooo 1 EXHDIT " B " Balance Sheet - General Fund..ooooooooooooo.oooo.o 2 SCHIDULE "B-I" Tax Sale Certificateso.ooo.oooooooooo..ooooo.oooo. 3 ----~ SCHEDULE "B-2" Pixed Assets - General Fund...ooooooooooooo.o..... ~- EXHIBIT "c" Cash Receipts and Disbursements - General Fund 0 0.0 5 - 6 EXHDIT "n" Budget Revenue - General Fund.ooooo.oo.ooo.ooo~o.o 1 BXHIBlT " E " Budget Appropriations - ~neral Fund....oooooooooo 8 - 10 KXHIBlT " F " Consolidated Balance Sheet - All Water Funds - Year ending October 31. 1962.ooooo.oo.ooo.o..~.o 11 ~ EXHIBIT " G " Consolidated Balance Sheet - All Water Funds - Year ending October 31. 1961..0600000000.000..00 12 EXHIBIT " H " BALANCB SHEB!.o.o.ooo...oooo.o........ooooooooo..o 13 Water Revenue Fund Operation. Maintenance and Repair Fund Water Revenue Certificates Principal and Interest Sinking Fund Water Systea Reserve Account . . Depreciation Fund ElHDIT " I " Cash Receipts and Disbursements - Water System Revenue FuDdo.eoevo.oooo...........ooooo. 14 EXHIBIT " J " Cash Receipts and Disbursements - Operation. Maintenance and Repair Fund.o................oo. 15 EXHIBIT " It " Cash Receipts and Disbursements - Water Revenue Certificates Principal and Interest Sinking Fund 16 EXHIBIT "L" Cash Receipts and Disbursements - Water ~ System Reserve Account...............oo......... 17 UBIBIT uH" Cash Receipts and Disbursements - Depreciation PuDd......o..o..ooo.....coo...ooo.o 18 EXHIBIT .. N " Budget Revenue.and Appropriations - Water System Revenue Pund.......oo.........e..o.ooo... 19 EXHIBIT "0" Budget Revenue and Appropriations - Operation. Maintenance and Repair Fund..................... 20 EXHIBIT " P II Budget Revenue and Appropriations - Water Revenue Certificates Principal and Interest Sinking Fund..........oo............o.. 21 EXHIBIT EXHIBIT EXHIBIT EXHIBIT . . ~ " Q " " R " " S " " T It INDEX Budget Revenue and Appropriations . Water Sytem Reserve Account.. ,. . . . . 0 .'. . . . . . . . . . Budget Revenue and Appropriations . Depreciation Fund........o.................... 23 Income and Expense. Water Fund.....o........... Cash Receipts and Disbursements . Community Center Fund......................... ~AA~~*.kkk*~***A~A~*****AkA~~~AA~***~AAAA~AAA~***** fACE NUMBER 22 24 25 ,9CEiMBNTS OCTOBER 3l~ 1962 CITY or EDGmATEil D FLOltIDA CONSOLlDA'fED BALANCE SHEET *A'ASSETS** ~H ON HAND AND IN BANK...........oo.o....o.ooo.oo.ooo..o.oooo.ooo$ 59.513091 Cash on hand was verified by actual counto All bank accounts are in the Bank of New Smyrna. New Smyrna Beach. Florida. and were verified by reconciling the balances shown on the books with balances confirmed by the bank. Collatersl security for deposits in excess of $10.000000 has been pledged by the bank. and have placed in escrow $60.000000 U 0 So Treasury Notes. Series "E" - 1963 due February IS. 19630 INVIS!MiNtSooaooo.oaoooo.....oooooo..........o..oooo.o..oooo.oo..oo~ 26.004.26 Investments in U. S. Treasury Notes and Bonds are as follows: Depreciation Fund - U. S. Treasury Notes Water System Reserve Account - u. S. Treasury Bonds $ 18.000000 8.004.26 Totalo........................ $ 26A00402~ RBCEIVABt!Soo....oo.oo........o......o.o..oeoo...o...o.oo.........oj 7.089042 The tax sales certificates are shown by years and amounts unpaid on Schedule "B-2". Lot cleaning liens in the amount of $10S.05 from prior years are outstanding on the bookso There vas no change in these accounts during the fiscal year. Water consumer's accounts receivable amounting to $1.889020 were checked in detaU and found to be in agreement with the general ledger control. Mortgages receivable in the amount of $461.60 represents balances on two mortgages given to the city by property owners to pay their paving a8sessments. 'PA~R r._l During the fiscal year paving accounts receivable in the amount of $3,213029 were recorded on the bookso Collections on current and prior years paving accounts amounted to $3,668.550 FIDD ASSBTj.o . . ...0.00..00000 It. 0 0,0000000.000.00.0., .00000000000000 0 o~ 64.9.8210.54 The fixed assets represent the capital aBsets of the city 0 A reconciliation of the account is as follows: GENERAL P'UND: Balance per Audit - November 1 t 1961 Add: Police Department equipment Fire Depar~nt equipment Library fixtures Municipal Park and Pier Street Deparblent equipment Street signs Bridge $ 226,342086 $ 77 .58 527067 54045 1,207057 8,073029 2,035.00 4.112003 Total additions......o..oo...o.............. 16.687.59 TOTAL GENERAL PUND......o..oo.o..o.oooo $ 243,030045 WATER FUND: Balance per Audit - November 1. 1961 406.791.09 'lOUL FIXED ASSETS - octOBER 31, 1962.. f 649.821054 ~y or MATBRIALSo..o.o.oooo..ooOO&.o.oo.o..o.oooo.ooo.oo....o$ 2.04703Jl This inventory represents material and supplies of the vater department on hand at the end of the fiscal year. The inventory W8S taken by the city employees and accepted by us without verification. MITER DEPOSITS..e...o.........................................00..0$ 20.00 This deposit was made by the General Fund to the Water Fund to " guarantee payment of water account. ~LIABILITIES & SVRPLUS~ ACCOUNrS PAYABLE '- VNRECOlDED.........o...........oo.ooo.o......o..$ 2.052.12 The city operates on a cash basis and accounts are not set up on the books until approved by the City Council and paido Therefore, they are included in the balance sheet so that the fair financial position of the city will be reflected by this audito PAGE C-2 PAYROLL tAXES PA~LE.ooo.ooooo.ooooo.oooooooo~oooooaoooooooooooo.o~ 529075 This account represents taalil deducted from ~mployee 8 s wages a aud are payable in January, 19630 MIXER DBPOSITSooo.ooooooooo.o.oo..ooo.ooooooooo.ooooooooooooaoo0000$ 9~776o~ Deposits are made by water consumers to guarantee payment of their accounts. During the fi.cal year~ this account increased $3690850 WA~ REVENUE CERXIltCA7ES..o.oooooo...oooooooo..oooo.oooooooooo.oo$ 385.000000 Certificates are dated February 1. 1958 in the denomination of $1.000000 each, numbered consecutively 1 to 400 inclusive 0 The certi- ficstes shall bear interest at the rate of 4 3/4 percent per annum ot' such lesser rate, or rates It as may be fized by supplemental resolution or ordinance adopted at the time of the same and award of the certifi- Cliltes It which interest shall be evidenced by coupons attached to said certificates and shall be payable August I, 1958 It and semi-annually thereafter on February 1 and August 1 of each year, and said revenue certificates shall be scheduled to become due and payable in numerical order on February 1 of the respective )'ears as follows: MAT1JlU'1'Y A!I)URr HATtJItITY AMOUNT 1963 $ 8.000.00 1976 $ 14,000000 1964 8,000.00 1977 15,000000 1965 9.000.00 1978 16,000000 1966 9,000.00 1979 16,000000 1967 10.000.00 1980 17.000000 1968 10.000.00 1981 1811000000 1969 10,000.00 1982 19,000000 G 1970 11,000.00 1983 20,000000 1971 11,000.00 1984 21.000000 1972 12,000.00 1985 22,000000 1973 12,000.00 1986 23,000000 1974 13.000.00 1987 23.000000 1975 14,000.00 1988 24.000,,00 Totalooo.OGOo..o...o....oo..o.oe. 1 385 (1000.....0.0. Provided, however:> that said revenu& certificates numbered 41 to 400. inclusive. from time to t1rae outstanding, shsll bee subject to redemption by said city prior to maturity in whole It or in part in inverse numerical PAGE C-3 order on any interest payment date on or after February l~ 1965p upon terms of psr and accrued interest plus Q redemption premiUm in an amount equal to ona-quart"r of 0il8 percent of the principal amount therCilof for emch year or fraction thereof to elapse between the date fixed for 8uch redeaption and the final maturity date of the respective certlficatee:l but with a maximum redemption premium of an amount equa 1 to 4 psrcen& of such principal amounto Both principal and interest shall be payable at the Main office of the BaDk of New Smyru,a. in the City of New Sayrna Beach. I'loricla. or II at the option of the bolclars of the respective certificates. at the Main office of the Chase Man- battan Bank~ in the City of New York. New York. During the current year. the city retired boncls number 8 through l50 LINE ElrENSION AGREEMBNT DEPOSITSo..oeooooooooooooooo...oo.ooo.o..o$ 1.434 0 18 This account represents deposits made by vater consumers to cover the cost of extending water mains. SPBCIAL LIBRARY ACCOUHTo..........o...oe.o.oooo...o.ooo.oe.oo.oo...S 31.98 This amount represents the unexpended balance of money contributecl by the county in prior years. BOND DIPOSIr..................................................oo...~ 200.0C SURPLUS....o..........o...o............oo...........o....00.0......$ 345.472.41 The surplus represents the excess of the city's assats over the o city's liabilities as shown on the balance sheet. GENERAL COMMENTS BUDGET APPROPRIAftONS AND BUDGBT RlYEHUE mmlmAL FUND The general fund budget rwenue is shown on Exhibit "D". page 1 The results are as follows: Budget Estimate Budget Collections $ 117.378085 116.159..42 Net under collectedooooo.....o..o ! 1.Z19a43 The estimate and the collections smounts include $ll~529085 of appropriated surpluso The budget appropriations are shown in detail on nxhibit JlE" p page 10 The results are as follows: Budget Appropriations Budget Expenditures Net under expended.oooooooooooooo $ WATml REVEHUE POND $ 117,378.85 1156783094 1.59lta21. The water system revenue fund revenue is shown in detail on Exhibit JlN", page 19. The results are as follows: Budset Estimate $ Budget Collections Net over co11ectedo.oo..o.oo.oooo $ 52,118.63 63..558050 The budget appropriations are ShOWl in detail on Exhibit "N'f. page 19 1l..4~087 The result. are as follows: Budget Appropriations Budget Expenditures Net over expended......o.....o.o. $ 52,118.63 55..086.53 ! ~..967..9Q The Income and Expense Statement of the Water Revenue Fund, Exhibit "S", $20,570.17, or net income from operations of $22,008.77. reveals total income from operations of $42,578.94, operating expenses of Utility taxes in the amount of .$20,411009 were deposited in the Water . Revenue Fund in accordance with the Ordinance covering the issuance of the certificates, but are not included in the above income. Increase in water consumers during the current period is as follows: 10-31-61 10-31..62 3/4 inch meters 883 924 1 inch meters 15 17 1 1/2 inch meters 1 1 2 inch m2ters ....! .....! Tot.ls.....o.......o 121 ~ PAr.R c-r; INCREASE 41 2 !td. Insur8nc~ coverage on the Water Fund Plant and Equipment is 8S follows: I<, INSUROO: AGENT: POLICY NO: PEllIOD: COVERAGE: The Homs Insurance Company Taxey Whitaker, N~w Smyrna Beach J Florida 1212 August 18. 1962 to August 18~ 1963 Fire, Lightning, EXCended Covl!rage, VandaliSIll, and Malicious Mischief 0 DESCRIPTION Elevated steel water tank sltuat&d HIs E. Park Avenue, EdgeW5ter" Florida $ AAA vater treatment plant building situated His. E. Park Avenue, Edgewater, Florida Machinery and equipment ~ile contained in the water treatml!nt plant lCK Pump House No. 1 situated approximately two miles west of railroad at Edgewater ~~ll field lCM Pump House No. 2 situated approximately two miles west of railroad at Edgewater well field Machinery and equipment while contained in Pump House No. 1 Machinery and equipment while contained in Pump House No. 2 AMOUNT 26,000000 9,250.00 26,,000.00 400.00 500.00 2,000.00 3,000.00 In accordance with Ordinance 1194, we have prepared a consolidated balance sheet of all water funds as of October 31, 1961, and is shown in the report as Exhibit. "G" . We have also prepared a statement of cash receipts arld disbursements and is shown in the report as Exhibit "T"o of the Community Center Fund which is not a part of the city records, The budget estimate for the General Fund is shown on Exhibit "D". and is shown 1n total only. According to the minutes, the budget estimate was approved for the same amount of the budget appropx1atlonsp but did be made to show this information. not describe the source. We reconmend that all future budget estimates "rl,....._ ,.. ,. tn ~ en l"" ~ ~ ;: > ~ "1:1 ... 0 ~ IF.2 sa ~ ~ C':l 0 ~ l3 g '=' ~ t:\I ~ ~ en ~ ~ ~ ~ l"" t/.l ~ <:: ~ ~ ... t';% ~ '"d ~ 0:1. en ~ > ~ ~ ~ ~ tn ~ >- 0 .~ ~ ~ I-!I i!; e e ~ l"" ~ n ... \N4 ~ I ~ !:"" ~ ~ t-4 tl\l > 1" ~ tJ:l f-! C':l 5 tI;l ~ ... ~ tn l"" ~ t2:l ~ ~ .... ~ ~ I-!I t-i &iI en """ > tlQ 2: tn t:I en ~ ~ 1:1 c:: CI.l tn c= ~ '"d l"" d en * :+- -0 tlQ"tI -0 ~~ """ '"'"' w ....tI\l t: .p- OD t1l v- ..... V1 \0 N t-I..... .. to .. .. .. .. .-I ~ ~ ,.., .p- o ..... V1 0 \Cl ..... 0 w '"'"' 0 ~ r~ VI : a- N 0 ..... .p- O C\ \0 N 0 0 0 0 0 0 . . . > ~ .f:" 0 \Cl ~ 0 0 ~ ~ .;:-. ..... 0 0) 00 0 0 VI N = BALANCE SHEET OCTOBER 31. 1962 GENERAL FUND CITY OF EDGKWAUR.. FLORIDA **ASSITS** ~H ON HAND AND ~ BANKS: Petty Cash Cash on Band Bank of fiew SayrDa BECBIVABLBS : Tax Sale Certificates - Schedule "B-1" Lot Cleaning Liens Paving Liens Paving Accounts Receivable Mortgages Receivable Transfers - Water Fund FIXBD - SCBlDULI "B-2" $ 10.00 211.49 9.414.99 $ PAGE 2 EXHIBIT " B " 9,636.48 7,326.97 243,030.45 METER DBPOSU 20.00 $ 791.13 105.05 27.27 3,815.17 461.60 2.126.7' TOtAL ASSETS............................................. 1 ~60A013.?0 ** L 1 A B I LIT I B S AND SUR P L U S 'kit ACCOUNTS PAYABLE - UNRECORDED i.OCIAL SECURITY TAX PAYABLE RlTHHOLDING TAX PAYABLE SPECIAL LIBlWlY ACCOUNT BOND DEPOS l'l SURPLUS: Surplus - November I, 1961 Add: 1961 Accounts Payable $ ,Fixed Assets Acquired Paving Accounts Receivable Recorded 1,368.13 16,687.59 3.213029 1,404.02 11,154.37 2,533.86 209.19 Deduct: 1962 Accounts Payable $ Excess of Expenditures . over Revenue Collections on Accounts Receivable Special Library Account $ 251,946.23 21.269.01 $ 273.215.24 15.301.44 $ 1,404.02 122.80 341.30 31.98 200.00 Present surplus.................................... 257~913.80 TotAL LIABILITIES AND SURPLUS............................ ~ 260a013a9~ TAX SALE CERTIFICATES OCTOBJm 31. 1962 CITY OF BOOEWATIR. 1!'LORIDA YJWl - 1925 1926 1927 1928 1929 1930 1931 1932 1933 1934 1935 1936 1937 1938 1943 1944 1945 1946 1947 1949 1950 TO!AL..................o...oo.oo.. ~ PAGE 3 SCHEDULE n B-1 .. AMOlJHT $ 41.57 200007 137.00 77.54 12092 76058 12.44 26.48 133070 2.62 12.37 2074 6.26 4067 17.28 12.64 7.45 1043 1.13 1.31 2.93 79L13 FIXED ASSETS OCTOBBR 31.. 1962 GERBBAL PUJID CITY OF EDGEWATER. FLORIDA. ~1:wf Road Machinery New City Hall lurnlture and Fixtures Maps Real Estate Shell Streets Street Paving Strand Road Fill Traffic Lights Police Department Small Tools Fire Department Street Signs Street Department Equipment Library and Chamber of Couaerce Library Fixtures eo.aunlty Rouee COIIIIIUII.ity House Equipment Municipal Park and Pier Picnic Area Communications System Bridge TOtAL.....o...o........o..~..o PAGE 4 SCIlKDULE It B-2 " AMOUNT $ 38,588.63 21,123.95 7,252.63 80.00 22,141.60 4,110.44 67,676.42 3,797.00 111.55 80480.30 66.96 17,254.51 2.825.97 8,073.29 5,000.00 1,380.03 17,984.82 6,915.53 3,379.01 664.36 1,351.42 4..712.03 , 243.0~0.45 PAGE 5 EXHIBIT II C II ~H RECEIPTS AND DISBURSEMENTS GBN!RAL FUND NOVEMBER 1.. 1961 TO OCTOBER 31.. 1962 CITY OF EDGEWATER" FLORIDA BALANCE AS PER ADDU - November 1 ~ 1961 $ 20,539.85 UCBlPTS : Current taxes Building permits Ilectric permits Plumbing per.it& Business licenses Occupational permits Beer, wine and liquor licensas Fines and forfeitures Miscellaneous Paving Cigarette tax Franchise tax Dog tax Lot cleaning Garbage and trash collection Sidewalk and curb mortgage - Principal - Interest $ 47,825004 " 2,101.00 ...... ") 1,258090 638.00 '" 7 ,251050 ' 410.00 " 1,841.50'\ 4,942000 --.. 549.46 "- 3 ,668.55 " 1,907.08 '\ 13,981.50 "- 122.50' 110.00 "- 11,825.75 " Payroll taxes collected Less: Payroll taxes paid $ 153086 36.93 190.79 '- $ 5,937010 5.725039 211.71 Collections - Accounts receivable Bond - Price 16.50 200.00 Total re~ipts.o.................o.o.o.....o....o.oo.. 105.057078 TotAL TO BE ACCOUNTED POR....o.o.o...........o... $ 125,597.63 j)ISBURSEKBNTS : Department of General Government Department of Streets . Street lights Police Department Fire Department $ 25,053.24~ 47,103.20 5,705.80 \" 18,469.93 "\ 5,324.06 " Library $ 3,310.13 Less: Donation.. 6045 3.303.68 ' Advertising Children's Christmas party Travel - Hayor Cot for emergencies 1,000.00 100000 40000 27000 (Continued) Page 1 PAGE 6 EXHIBIT " C " CASH RECEIPTS AND DISBURSEMENTS GENERAL FOND HOVEKBEll 1 ~ 1961 TO OCTOBER 31 ~ 1962 CITY OF EDGEWATft.. FLORIDA DISBUBSEHBNTS:(Contlnued) Police School Safety Patrol Fund Cleaning Plorida Shores ditch~6 Fireworks - Fourth of July Donation - Bleacher Fund Humane Society Survey - Sewer System Recreation Bridge 225.00 497.00 300.00 100.00 420000 800.00 -., 2~780.21 .... 4.712.03 " Total disbursements.......o....o................o..... 115.961015 BALANCE TO BE ACCOUNTED lOR......oo.o............ S 9.636.48 ACCOUH'rKD FOR AS .POLLOWS: Petty Cash Cash on Band Bank of !few Smyrna $ 10.00 211.49 9~414.99 S 9.~36048 (Concluded) P"'OP. 1. PAGE 7 EXHIBIT " D " BUDGET REVENUE GIHBRAL lPUND NOVEMBER 1, 1961 TO ocroBER 31. 1962 CITY OF EDGEWA'tBR.. FLORIDA ACCOUNT BUDGET ESTIMATB REVENUE COLLEctED UNDER COLLECTED Net Revenue Expenditures - Exhibit "E" $ 47,825.04 2t107.00 1,258.90 638.00 7,661.50 1,841.50 4,942.00 549.46 3,859.34 7,907.08 13,981.50 122.50 110.00 11,825.75 11..529~85 .lJJ.7.378.8i $ \16.159.42 $ 1.219.43 $ 116,159.42 11..529085 $ 104,629.57 115 ..783.94 Current taxes Building permits Blectrie permits Pluabing permits Business liceuses Beer, wine and liquor licenses Pines and forfeitures Miscellaneous Paving Cigarette tax Pranchise tax Dog tax Lot cleaning Garbage and trash collections Appropriated surplus 'total Revenue Deduct: Appropriated Surplus NET EXPBNDIT1JlUm IN EXCESS OF REVEHUE........o......... $ 11.154.31 NOTE: Detail of Budget Estimate not shown in Minutes (Continued) Page 1 PAGE 9 BUDGET APPROPRIATIONS EXHIBIT " E ~ GENERAL FUND NOVEMBER 1, 1961 TO OCTOBm 31 ~ 1962 CITY OF EDGEWADR. FLORIDA BUDGET BUDGET UNDER OVER ACCOUNT APPROPRIATIONS EXPBNDITUllES EXPENDED EXPENDED StRER'r DEPARtImNT: (Continued) STRUT PAVUG AND IHPROVIMEHTS: Material 10.200.00 10.220.36 20.36 Survey 700.00 720.00 20000 Miscellaneous 200.00 1.00 199.00 MOSaurtO CON'lJtOL: Salaries 200.00 200.00 Tractor expense 243.94 214.94 29!!00 Misce llalHlous 100.00 100.00 PAlUt IfAINTBl(ANCI: Salaries 500.00 352.24 147076 Material 500.00 400.23 99.77 HiscellaDeous 1,.000000 991.47 8.53 Totalsoo..o.o..o....ooo $ 48..169.54 $ 47.103.20 t 1.568.58 ~ 502.24 STREET LIGHTS L 5.800.00 ~ 5,705.80 9 94.20 POLICE DEPARTMENT: Salary - Chief $ 411800.00 $ 5,127.96 $ $ 327.96 Salary '!" Others 8.450.00 8.484.86 34.86 Gas, oil and repairs 2,550.00 2..590.97 40097 Telephone 200..00 166.53 33.47 Radio service 150.00 137.35 12.65 Supplies 450.00 848.85 398085 Miscellaneous 700.00 68 7.. 83 12.17 Pri80ner fees 350000 348.00 2000 New equipment 1.000.00 77.58 922.42. Totala..oeo...o..oee... $ 18..650..00 $ 18.469.93 ~ 982.71 $ 802.64 lIRE DEPAB.TMEBT: lire hydrants $ 3,550.00 $ 3.487.50 $ 62.050 $ Donations 200000 200.00 Truck expense 350.00 418.;03 68.03 New equipment 1.000000 660.99 339001 Telephone 80.00 77.06 2.94 Lights 12.5.00 131065 6.65 Miscellaneous 250.00 348083 98.83 %otalsooo.o..oeoooooooo ~ 5.555.00 $ 5.324.06 $ 404 .45 *- 173.51 lCont::f."u.-,rl) P.-It" , PAGE 10 BUOOET APPROPRIATIONS EXHIBIT II E ~ GENERAL FUND NOVEMBER l~ 1961 70 ocroBER 31, 1962 CITY OF EDGEWATER II FLORIDA BUDGET BUDGET UNDER OVER ACCOlOO: APPROPRIATIONS EXPENDITURES EXPENDBD EXPENDED LIBRARY: Salaries $ 2.400.00 $ 2,303.00 $ 97.00 $ ,-. i, 1/ " . Books 500.00 400.26 99.74 Hi ace 11aneous 200.00 423.21 223.21 7otsls....oo........... $ 3.100.00 ~ 3.126.47 f 196.74 $ 223.21 ~GBNCIBS AND CONTINGENCIES .a 3,,844.75 ~ 3~509.00 8 335.75 RECREATION .a 2.856.06 $ 2.780.21 t 75.85 BRIDGE $ 4.712.Q,3 J 4.712.03 GRAND TOTALS - GENERAL FUND.... $ 117.378.85 $ 115.783.94 $ 5.897.69 $ 4.302.78 115.783.94 4.302.78 NET UNDER EXPENDED.......o.o... ~ 1.594.9\ 1J~~4.91 . . (Concluded) Page 3 CONSOLIDATED BALANCE SHEET PAGE 11 EXHIBIT II 1! : ALL WATJm l"VNDS OCTOBER 31. 1962 CITY OF EDGEWATER II FLORIDA **ASSITS** CASH ON HA5D AND III BANK: Cash on Hand .Bank of lie", Smvrna - Revenue Fund . Operation. Maintenance and Repair Fund S inking Fund Re8~rve Account Depreciation Fund $ 166.28 $ 24.656.85 451.26 19.573.15 3,955.74 1.074.15 49.711.15 $ 49.877.43 1.889.20 WATER. CONsmmR' S ACCOUNTS RECEIVABLE XNVESTMBNrS: U. S. Treasury Notes U. S. Government Bonds FIXED - EXHIBIT liB" $ 18.000.00 8..004,,26 26,004.26 406,791.09 I!WENTORY or MATIRIAL 2.04 7..31 TOTAL ASSETS.......o.oooo....o.......................... $ 486.6Q9022 ** L I A B I LIT I E S AND SUR P L U S ** ACCOUNTS PAYABLE PAlROLL TAXES PAYABLE HBTD DEPOSITS WATD RBVENUI CERTXnCATES DANSPERS - GENERAL POND LIRE EUBNSION AGREEHINT DEPOSITS SURPLUS: Surplus - November 1. 1961 Add: 1961 Accounts Payable Net Income over Expense Adjustment to Inventory $ 648.10 65065 9,776.00 385.000000 2,126.75 1.434018 -.:' :. _'::.-; r.' .V r.... ,.,' ".J. 'I. t.~' ...=.. i "f (' ,., ("l $ 67.460005 $ 235048 19,264.94 598.14 20.098.56 Present surplus.o.o...o.e..o........oo.ooo.o...oo..o..o...ooo 87.558.61 TOTAL LIABILITIES AND SURPLUS.o....oo..oo..........oo... ! 486.609.29 fQliSOJ4:Wl'"TED Blu..Ar.!Cj~ SHElfi' ~ WATER FUNDS OCTOBER 31. 1961 CITY OF EDGEWATER II FLORIDA **ASSETS** CASH ON HAND AND IN ~: Cash on Band Bank of New ~na - aevenue Fund Operation. Maintenance and Repair Fund S inking Fund aeserve Account Depreciation Fund WATER CONSmum'S ACCOUNtS RECEIVABLE DVES'l'MBNTS : U 0 S. Treasury Hote s U. S. Government Bonda $ 14~446080 2.125.22 19.664.12 3~643041 113 .00 nxBD '" IXBIBIT liB" ~ INVIHtORY OF HATBRIAL $ 253020 PAGE 12 EXHIBIT II G fI 39.992055 $ 40,245075 1,799083 **LIABILITIBS AND SUI.PLUS** $ 18.000.00 4.056.59 $ 43.339039 24.356014 $ 67.695.53 235,,48 22.056059 406,791009 1.449017 TotAL ASSETSooo.o.oo.ooo....o......ooooooooooo.o.ooo..oc $ 472_342~43 $ 235048 54000 9,406015 393.000000 2.126.75 60.00 ACCOUNTS PAYABLE - UNRECORDED PA'YROLL TAUS PAYABLE HBTEB. DEPOSITS WATER RBVEN1JB CERTInCATES TRANSI'IRS - GENERAL FUND LINE EXTENSION AGUEMENr DEPOSIT SURPLUS: Surplus - November 1, 1960 Add: 1960 Accounts Payable Old Outstanding Checks Old Meter Deposits Net Income over Expenses $ 52000 16.50 12.25 24.275.39 Deduct: 1961 Accounts Payable Present 8urplus.o.o...&....oooooooo.....ooo.oo........o.o..ooo 67.460005 TOTAL LIABILITIES AND SURPLUS..oooo.ooooo.oooooooooooooo $ 472.342.43 .1\ CJ) tot ~ ~ i ~ r; ~ ~ t-4 [: ~ ~ ... I g;j ;J n .. &' .. .. .:I~ c:sc:s f Q r~ !ii!S ~ a ~. t'4 1.0 ,Q,. III . . lJ:l en ~ U10C::l:lrt~ rt M 1:1 fIl a S t-I 1.0 ~ .... 1'0 1'0 .. Cl)CI)I It ~ ~='" i tI) i ~ 1/D1'1 o . I't Cf.I > o 0 ! G &leD Mfd ~~ n t; HlI:I ~ g ~ tlr:l CiPd 1:1 rt.... 0 .... . ~ ~S""~G tD<en ~ 1:1 fA f~ n ~ ~ ~ ~ .... III It .. C/) .. s ~ OClQ CI:lrt ~ i M IF: 1:1 en l"4 .... .... ~ C/)13o ~ ! ~ .t"" ~f o III > ~ till .... > 1:1 1:1 '< s:s 1'1 ~ Ii B l"4 A ~ ....s. CI:ll3o 13 . : ~ E .... en !ii!Srt C/) I't ~ I t-4 en 11.... t:l 0 ~ g ~ i :3 .... e) c:: 1:1 .. rt= >- > i l=' ~ n ~ lJ) It 0 n ~ = e M en ~ I't \'1.l g. n rI.l ~ 11 0 ~ I:lIIl en ~ III 6 en w tJ ~ .... ~ c:: rt till en en tt C1l ~ S m .... .... .... ~ i 8 1.0 en ~ 0\ .... =:i N CI) If- en tI) '< * ~ C/) CD M n ~ c= ... 0 EI ~ . Cf.l 0 . fd 0 0 . 0 t"f 0 0 0 . d . 0 0 <I> 0 CI) 0 0 . w 0 J . NCO 0 . NN 00 ~ 0 . " .. .. 0 . ~.....Q:)Ci\O, = . . ....U1CO~\O 0 0 OOCi\\04:- . . 000.. 0 . 1J10NVlCO ~I 0 0 0\01\.).....0 0(1). <I) w 01:"- t,.) 00 0 N ..... .... N VI 1.0 0\ N ..... .p- .. .. .. .. .. .. .. 4:- .... 0 ..... ..... ~ CD Ci\.... ~ N 0 ..... \0 co IJIO\ 0\ 0 0\ ..... " \0 0\0\ . 0 0 0 0 . 0 . . .... " 0 0 0 t.) N CON 00 IJI 0 0 \0 ..... 0 VlClO ~ <I) i: rEo ~ .f:'- ~~u Ci\ VI IJI co .... 0 . . i n~ 0\ .... N Vt 0 0\ t:l I:lIIl .... -U> <t) ~~o~ .... .... ~~a~ \C \0 ~~~.... .. ~~:=9 \JI .." ..... -...l t:ltn ~ t,.) t.) . . BB~{ij ..... .... Vt VI G') <I) ,., <I) ~~ ..... =1-1 .... 0') t.) ~= .. .. llI:l \C 0 \C en 0\ ~ \JI >t< 0 VI oen . ~ . ~a 0 N ..... 0 0\ ~ ~ 0(1) <I) ~ a~ .... ~fJ .... r.u \C CD .... ~~ ........ .. .. ....\,0.) 0 0 0 .... 0 ..... = .p- o ~ . . . .... =: ~.. 0 ..... 0 \J1 0 VI Z = PAGE 14 EXHIBIT " 1 " CASH RECEIPTS AND DISBURSEMENTS WATER SYSTKK REVENUE FUND NOVEKBER 1.. 1961 TO OCTOBER 31~ 1962 CITY 011' IDGBWATBlt" FLORIDA BALAlf.CI PEa AUIJI7 - Novembar I, 1961 $ 14,700.00 ItECBIPTS : Accounts Receivable Meter deposits Less: Refunds Connection charg~s Service charges Utility taxes Hydrant rental Miscellaneous Interest on Treasury Notes Line extension deposits $ 1,706.95 15337.10 $ 34,571.48 369.85 3,703.71- 665.00 20,411.09 3,487.50 58.38 568.47 1 &374.18 Total receipts............................................ 65.209.66 TOTAL TO BE ACCOUNTED POll... ~.. 0....... ~'............. $ 79,909.66 DISBURSEMENTS: transfers to Operation and Maintenance Fund transfers to Sinking Fund transfers to Depreciation Fund Transfers to Water System Reserve Account $ 18,500.00 26,386.53 6,000.00 4.200.00 Total disbursements....................................... 55.086.53 BALANCE 10 BE ACCOUNrBD FOR.......................... $ 24.823.13 ACCOUNTED FOR AS . FOLLOWS: Cash on Hand Bank of Hew Smyrna $ 166.28 24.656.85 $ 24.823o~'/ ~ I PAGE 15 EXHIBIT II J " CASH RECEIPTS AND DISBURSEMENTS OPERATION. NA1lfliN.ANCB AND REPAIR FUND NOVEKBBR 1. 1961 70 OCtOBER 31. 1962 CITY OJ' BDGEWATBR. PLORIDl BALANCE PER AUDIT - November l~ 1961 UCBIPtS : Transfer from Revenue Fund Miscellaneous Income Payroll taxes collected Less: Taxes paid $ 18.500.00 384.56 $ 806.26 794.61 11.65 $ 2.125.22 18.896.21" TOtAL TO BE ACCOUNtED FOR................................. $ 21.021.43 DISBURSBMBNTS: Salaries and wages Social security tax expense Power Chemicals Supplies Truck expense Repairs and replacements Telephone Printing and office supplies Professional services Miscellaneous expense Insurance Total disbursements.................................. 20.570.17 $ 8.845.27 269.41 2.180.46 508.01 4.849.87 381.17 1.097.35 259.07 191.13 300.00 1.509.06 179.37 ACCOUNTED F<a AS I'OLLOWS: BALANCE TO BE ACCOUNTED ~.................o.........o... $ 451.26 Bank of New Sayrna ~ 45l..26 PAGE 16 EXHIBIT ilK" CASH RECEIPTS AND DISBURSmmNTS HA'l'm lUS\f9U~ CImnnCATES PRmCIPAL AND INTEREST SINUNG FUND NOVEMBER 1.. 1961 '1'0 OCTOBER 31. 1962 CITY OF EDGBWATBR. FLORIDA BALANCE PER AUDIT - November 1. 1961 $ 19.664012 UCEIP'rS : Transfers from Revenue Fund 26.386a53 TO!AL TO BE ACCOUNTBD FOa.a.o..aa.o.o.oo.ooo.a.oo.oo..oo.o $ 46,050065 DISBURSEImR'lS: Interest Bonds retired $ 18,477 a50 8.000.00 Total disbursementsaa....a.aaaooao..ooa.oa..o........ 26.477.50 BALANCE TO BE ACCOUNrID POR........oooooooooaaoa......a... $ ~9_S73.1~ ACCOUN'lED Pal AS FOLLOWS: Bank of New Smyrna $ 19_57~..1~ PAGE 17 EXHIBIt II L It CASH RECEIPTS .AND DISBURSEMENTS WATER SYStEM RESERVE ACCOUNT NOVEMBER 1 D 1961 70 OCTOBER 31. 1962 CITY OF BDGEWATER. FLORI~ BALANCE PER AUDIT - November 1. 1961 $ 3.643.41 RECEIPTS: Transfers from Revenue Fund Interest on Investments $ 4.200.00 60.00 Total receiptso....o...o.........o.ooooo..o.G..oo.eo.ooo.o 4.260.00 TO~ TO BE ACCOUNTED POR...........................o $ 7.903.41 DISBURSBMENTS : U. S. Goverumeu.t Douds 3.947.67 BALANCE TO BE ACCOUNTED POR......o................... $ 3ft955a~4 ACCOUNTBD FOR AS FOLLOWS: Bank of New Smyrna S 3.955.74 PAGE 18 BXHIBIT II M ct CASH RECEIPTS AND DISBURSEMENTS DEPUCIATION FUHD NOVEMBEIt 1.. 1961 TO OCTOBER 31,. 1962 CITY OF EDGBWATER!t FLORIDA BALANCE PIR. AWIT - November 1. 1961 $ 113000 RECBIP'1'S: Transfer from Revenue Fund Reimbursement of repairs and replacements $ 6.000.00 4..992.10 Total r.ceipts....o....................................... 10.992.10 TotAL TO BB ACCOUNTED PaR............................ $ 11.105.10 DISBURSIMIHTS: Capital improvements 10.030.95 BALANCB TO BE ACCOUN'rKD FOR.......................... $ 1~074.1~ ACCOON'lBD F<Il AS FOLLOWS: Bank of Hev Smyrna $ 1.074.ll BUDGET REVIOOJE PAGE 19 EXHIBIT " N II tlATER REVENUE FUND NOVlDmER 1, 1961 TO OCTOBER 31. 1962 CITY OF EDGEWATER.. PLOlUDA EUDGE'l' REVENUE UNDER OVER ES'rIHATE COLLECTED COLLECTED COLLECTED Water sales $ 25,000.00 $ 34,664.35 $ $ 9,664.35 Connection charges 2,500.00 3,703.71 1,203.71 Service charges 100.00 665.00 35.00 Hydrant rental 3,500.00 3.487.50 12.50 Utility taxes 20,000.00 20,411.09 411.09 Mlsce l1aneous 418.63 626.85 208.22 Totals....~~~.ooo.o.o..o. $ 52 ..118063 $ 63,558.50 t 47.50 $ 11,487.37 52,118.63 47050 NIT OVER COLLBCrED~o~......o..o..oo~~....oo~o ~ 11.439.87 $ 11.439.8J BUDGET APPROPRIATIONS WATBIl SYSTEM lUNBNUB FUND NOVEHBD. 1. 1961 TO OCTOBER 31. 1962 CITY or EDGKWA7ER D FLORIDA BUDGE'l' BUOOET UNDBR APPROPRIATIONS EXPImDITURIS EXPENDED OVER EXPINDID $ 865.50 909.03 1.193.37 J L967.90 Operation, Maintenance and Repair Fund . $ 17,634.50 $ 18,500.00 Principal and Interest Sinking Fund 25,477 .50 26,386.53 Reserve Account 4,200.00 4,200.00 Depreciation Fund 4.806.63 6.000.00 Totals........o......oo.. t 52,118.63 $ 55,086.53 52.118.63 NET OVER EXPENDED.....oo..................... ! 2A~67.90 $ 2~967A90 BUDGET REVENUE PAGE 20 EXHIBIT .. 0 " OPERATION .HAINTENANCE AND REPAIR FUND NOVEMBER 1. 1961 TO OCTOBER 31. 1962 CITY OF KDGEWATER., FLORIDA BUDGET ESTIMATE REVENUE COLLECTED UNDER OVER COLLECTED COLLECTED Transfer from. Revenue Fund $ 17.634&22 $ t8.500R~ $ 865.50 BUDGET APPROPRIATIONS OPERATION. MAINTDANCE AND REPAIR FUND NOVEMBER 1. 1961 TO OCTOBER. 31.. 1962 CITY OF EDGEWATER. FLORIDA BUDGET BUDGET APPROPRIATIONS EXPENDITtJRBS UNDER EXPENDED OVER EXPENDED Salaries and wages $ 8.600000 $ 8.845.27 $ 245027 Payroll taxes 250.00 269.41 19041 Power 2.000.00 2.180&46 180.46 Chemicals 500.00 508.01 8.01 Supplies and material 3.500.00 4.849&87 1.349.87 Truck expense 300.00 381017 81.17 Repairs and replacements 1.000.00 1.097.35 97.35 Telephone 200.00 259.07 59007 Printing and office supplies 100.00 191013 91.13 Professional services 300000 300.00 Miscellaneous 709.50 1.509006 799.56 Insurance 175.00 179.37 4.37 Totels.ooeoo.ooeoeo..o..o S 17.634.50 ~ 20.~70.lZ $ 2.935.67 PAGE 21 EXHIBIT " P " BUDGET REVENUE WATER REVENUE CERTIFICATES PRINCIPAL AND INTEREST SINKING FUND NOVEMBER 1. 1961 TO OCTOBER 31,. 1962 CITY OF EDGEWATER,. FLORIDA BUDGET ESTIMATE REVENUE COLLEctED UNDER COLLECTED OVER COLLECTED Transfer from Revenue Fund L 25 .471 ~ ~ 26.386.23. $ 909.03 BUDGET APPROPRIATIONS WATER REVENUE CERnnCATES PRINCIPAL AND IN'lEREST SINUNG FUND NOV!KBEll 1. 1961 TO OCTOBER 31. 1962 CIn OF EDGIWATBR. n.oRIDl BUDGET BUDGET UNDER APPROPRIATIONS EXPENDITURES EXPENDED OVER EXPENDED Interest $ 18,477050 $ 18.477050 7.000000 8.000000 $ Bonds retired 1.000000 Tota1soooo0000000000.0... $ 2S~477.50 ~ 26.47~050 ~ 1.. 000 ~.oo BUDGET REVENUE WATER SYS7EK RESERVE ACCOUNT NOVEMBER 1. 1961 TO OCTOBER 31. 1962 CITY OF BDGEWATD. e FLORIDA BUDGET ESTIMATE RlWENUE UNDER COLLECTED COLLECTED PAGE 22 EXHIBIT " Q " OVER COLLECTED Transfer from Revenue Fun.d $ 4.200.00 $ 4.200000 BUDGET APPROPRIATIONS WATER SYSTEH RBSDVI ACCOUNT NOVEMBER 1. 1961 TO ocroBIR 31. 1962 CITY OF BDGEWATER. lLOR1DI\ BUDGET BUDGET APPROPRIATIONS EXPENDITURES UNDER. COLLECTED UPENDED Uo So Government Bonds $ 4.200.00 $ 3.947.67 ~ 252.33 BUDGET REVENUE DEPRECIATION FUND NOVEMBER 1m 1961 to OCTOBER 31. 1962 CITY OF BDGEWATER.. ll'LORIDA BUDGEt ESTIMATE RBVENU! COLLBCTED UNDER COLLiCl'!D PAGE 23 EXHIBIT " R II OVER COLLECTED Transfer from Revenue Fund .! 1+ ~8Q6, 63. a 6 "p.Q.O.. 00 BUDGET APPROPRIATIONS DIPIlBCIATION FUND NOVEKBBR 1.. 1961 TO OCTOBER 31. 1962 CITY OF BDGIWATER.. FLORIDA BUDGET SUDGET APPROPRIATIONS EXPENDITURES UNDER EXPBNDED $ 1.193.37 OYER EXPENDED Capital improvament8 ! . 4.8Q6.63 $ 5.038.~ $ 232.22 INCOME AND EXPENSE WATER FUND NOVEMBER 1. 1961 TO OCTOBER 3l~ 1962 CITY OF EDGIWATIR It FLORIDA. INCOME : Water sales Connection charges Service charges Hydrant rental Klsce1laneous income $ 34,664.35 3,703.71 665.00 3,487.50 58.38 Total IDc0m80000GO..............OO...OO...O.O.OO...O...... EXPENSE: Salaries and wages Payroll taxes Power Chemicals Supplies Truck expense Repairs and replacements Telephone Printing and office supplies Professional services Insurance Bngineering services Service contracts Safety equipment Miscellaneous $ 8,845.27 269.41 2,180.46 508.01 4.849.87 381.17 1,097.35 259..07 191.13 300.00 179.37 259.59 594.60 437.50 217 .37 Total expenseo..o.oo...........o..........o..o....o..oo... NET INCOHE FROK OPBRAXIONS.......o.................o.. anum IHCOMB AND EXPJNSES: Utility taxes Interest on D.. S. Treasury Notes Less: Interest paid $ 667.50 99.03 Total other income......................... >>educt: Interest on Revenue Certificates $ 20,411.09 568.47 $ 20,979.56 18.477.50 HIf aI'BEJl DCOll!... 0 . . . 0 . . . . . 0 0 0 0; . . . . 0 . 0 . . 0 . 0 0 . . . . . . . NET INCOMB.....o.......oOOQoo...oo...o..o...o......oo.oo.oo..0000..0 PAGE 24 EXHIBIT " S " $ 42.578.94 20..570..17 $ 22.008.77 2.502.06 $ 24~510.83 CASH RECEIPTS AND DISBURSEMENTS - - ~ commNITY CENTER FUND NOVEMBER l~ 1961 TO OCTOBER 31, 1962 CITY OF ImGEWATER ft FLORIDA BALANCE PER AUDIT - November 1, 1961 RECElP'1'S : Rents Games. etc. Re funded service charges $ 445.43 2b624.00 2.88 Total receiptso....ooooo.oo..ooo.o...o....o....oo..oeo TOTAL TO BE ACCOUNtED FOR..o.........o..o...o.o.. DISBURSEMENTS: Electricity Flowers Office supplies Haterial - Ball Park Water Custodian Bank service charges Supplies Children's Christmas Payroll taxes Beating Repairs Dishes, etc. Bulletin Board Humane Society Record changer Floor tile Sand jars Water heater Fire Department Hicrophones Mirror Christmas lights $ 108.51 5.15 095 227.81 46.75 930.20 2.99 154.25 10.00 59.40 148.20 107.11 254.54 25.00 25.00 35.00 203.70 23.95 85.00 50.00 123010 22.00 50.00 Total disbursements................................... BALANCE TO BE ACCOUNtED FOR...........o.......... ACCOUN'lED fOR AS FOLLOWS: Cash on Hand Bank of New Smyrna $ 5.43 1.032.25 PAGE 25 EXHIBIT II T II $ 663098 3..072.31 $ 3,736.29 2.698.61 $ L037.68 t LQ37.68