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10-04-1999 - Regular '-' ..."., CITY COUNCIL OF EDGEWATER REGULAR MEETING OCTOBER 4, 1999 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER vice Mayor Roberts called the Regular Meeting to order at 7:00 p.m. in the Community Center. ROLL CALL Mayor Randy Allman Councilman James Gornto Councilman Myron Hammond Vice Mayor Gary Roberts Councilwoman Judith Lichter City Attorney Nikki Clayton City Manager Kenneth Hooper City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Excused Present Present Present Present Present Present Present Present INVOCATION. PLEDGE OF ALLEGIANCE There was a silent invocation and pledge of allegiance to the Flag. APPROVAL OF MINUTES There were no minutes to be approved at this time. PRESENTATIONS/PROCLAMATIONS/PLAQUES A. Mavor's Award and Proclamation to Marcella Halstead This item was tabled due to the Mayor being excused from this meeting. B. Introduction of citizens Assistinq Police (CAP) personnel Police Chief Schumaker made a presentation on the CAP program and Officer Kim Rash introduced the members. Vice Mayor Roberts thanked the members of the CAP program for the efforts they have given to the community. Officer Kim Rash showed Council a robot they will be using to help educate children. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY There were no citizen comments at this time. CITY COUNCIL REPORTS Councilman Hammond had nothing at this time. vice Mayor Roberts stated he has received calls about problems with their water bills. He presented an instance where during an eighteen day period it showed no consumption. Over the next 30 days it showed 11,000 gallons. Today he received a call from a retired couple that averages 3,000 gallons per month for several years. Suddenly they get something in the range of 8,000 to 9,000 gallons. He asked if they can do something to look into this. He questioned if there may be a problem with the handheld meter reading equipment. ..... ...,.t Mr. Wadsworth stated some of the meters are remote read. They are all capable of being read manually as well. They also have three meter testers in the department. He is aware of both situations presented by Vice Mayor Roberts. They can't write bills off for no reason because anyone can say they didn't use the water so they have to have some grounds and foundation for that. He has also looked into the retired couple's problem as well. City Manager Hooper stated he has also spoken to the couple. Councilwoman Lichter spoke on this being a busy two weeks. She spoke about calls she received regarding resurfacing, the rain problem and soil washing out. City Manager Hooper informed Councilwoman Lichter if she gets a complaint to contact Liz and she will notify the appropriate department. They keep her informed. He also told her she could contact the department head directly. Councilman Gornto had nothing at this time. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS There were no public hearings, ordinances or resolutions at this time. CONSENT AGENDA A. Reauestina Council declaration of Impact Fee Eliaibility for Water Line Extension proiects B. Reauestina Council approval of Water and Wastewater Renewal and Replacement Fund expenditures for current FY 1999 C. Reauestina Council to waive Code requirement for connection to the city water system for an unmanned equipment buildina Councilman Gornto made a motion to accept the Consent Agenda, second by Councilwoman Lichter. The motion CARRIED 4-0. OTHER BUSINESS A. Reauestina Council adopt the F.O.P.. P.E.A.. and S.P.E.A. Barqainina Aqreements as neaotiated and presented City Manager Hooper made a staff presentation on changes to the three union contracts. There were no citizen comments. Councilman Hammond made a motion to approve all three union contracts, second by Councilwoman Lichter. The motion CARRIED 4- o. B. Request for McKim and Creed Consultina Enaineers to perform Water Treatment Plant Evaluation Report for the city of Edaewater ($23.252) City Manager Hooper made a staff presentation. Councilman Hammond asked about a water report he received in the mail. City Manager Hooper explained there is a mandated requirement that primary drinking water standards have to be tested every so often and publish the results. Charles Seaman, 304 W. Ocean Avenue, asked if this is for drinking water or secondary water. City Manager Hooper informed him it is drinking water. Page -2- Council Regular Meeting October 4, 1999 'W' ...., Mr. Seaman stated they have been told for the last four years that secondary water would be put in soon and was wondering when they would get it. Mr. Wadsworth stated he has never made that statement. We have no plans right now to expand it beyond Florida Shores whatsoever. Ivy Reason, 2924 Travelers Palm Drive, asked why we don't have fluoride in our water. City Manager Hooper spoke about this being brought before Council and they declined to put fluoride in the water. He asked if she would like they could bring this back for this Council to make that decision. Councilwoman Lichter feels the citizens should be asked if they want fluoride in the water possibly in the newsletter. vice Mayor Roberts stated they could put this up for discussion on the next agenda to try and get some feedback from the public. City Manager Hooper asked if they would like to do this as a true Public Hearing and have some input and advertised comments. Vice Mayor Roberts asked City Manager Hooper to put together some facts and figures and provide some general information. City Manager Hooper stated there is funding out there, either grant funding or very low interest rates. He feels it should be done but it becomes a very strong issue that there will be a lot of debate over. Councilman Gornto moved for approval, second by Councilman Hammond. The motion CARRIED 4-0. C. Review of draft Joint Resolution to MPO reqardinq need for additional evacuation routes for Oak Hill and Edqewater City Manager Hooper informed Council he is working on this and has a meeting with the Oak Hill Mayor on Wednesday. It will be placed on the October 18 th agenda. vice Mayor Roberts stated Ed Keenan has been pushing for SR 442 to go west to SR 415 and if there is anything they can do such as strongly worded letters or suggestions to DOT and wherever we can find money and state grants, the quicker the better. City Manager Hooper stated there are letters out that have been drafted by them and the Mayor sent off to the MPO. OFFICER REPORTS City Clerk Wadsworth reminded everyone to vote tomorrow and informed Council of the Special Meeting on October 6th at 5:30 p.m. in the Community Center to certify the election results. City Attorney Clayton stated we let the proposal to Coregis and Risk Management for insurance coverages for the City and she was to bring back the additional premium if any for tail coverage, which means they change from a claims made basis to a per occurrence. We discovered they offer only a three year tail coverage and statute of limitation is four years. She told them to go back and sharpen their pencil because we want four years. She is not ready to bring it forward for Council consideration until the next meeting. Any time there is a claim made against the City, it is covered by the insurer if the occurrence occurred in the year of the coverage. The claim would have to be made in the year you had the insurance if you were on a claims made basis. Per occurrence is by far the most preferable and you have to have that coverage upgraded on all your policies to that point so you don't have the holes you currently have. Page -3- Council Regular Meeting October 4, 1999 ~ ~ vice Mayor Roberts asked if this will have an affect on the figures they looked at. City Attorney Clayton stated there will probably be an upcharge of between $11,000 and $12,000. You will be still be saving $12,000 to $14,000 over the premiums paid last year. City Manager Hooper informed Council the Evaluation and Appraisal Report is complete and has been accepted by the state. The process of updating our Comp Plan will officially start. They will be advertising for consultants to assist with that. City Manager Hooper presented an update on the FIND project. It will be on their agenda for final approval on the third Tuesday in October. The actual start up will be right after that. The permits are in all in hand except one of the Water Management Permits. Any actual construction should be about four to six months away. Councilwoman Lichter asked if FIND has put in for some money for themselves for Phase I that will be considered that day. City Manager Hooper stated FIND doesn't have the grant, FIND approves the project. FIND has funding and gets its money from the state and some from Federal dollars. Councilwoman Lichter asked if we have applied for any money. City Manager Hooper stated we have applied, been approved, and they have funded it. He informed Council what they are waiting for. vice Mayor Roberts asked if that includes the agreement with the Railroad to cross the spur. City Manager Hooper informed him everything is set with the permit application but he doesn't think it is in hand yet. Councilman Gornto spoke about the City being really interested in the industrial park. They could care less when they get this done once they got it approved. City Manager Hooper stated their idea is they bought this as a large site to put spoil on for 90 acres. When they bought the railroad site, the railroad would only sell them 240. city Manager Hooper presented an update on the Lion Fish. He checked with Ponce DeLeon Port Authority and they have issued the contract for salvage operators, they have merged the Marine Patrol with Game and Fish and those folks will issuing the work order. They are scheduled to do that during the month of October. We are number one on the list. City Manager Hooper spoke about sidewalks to the north and south. He spoke about connecting the sidewalk on Riverside Drive with New Smyrna Beach. He spoke about there being a permit required to build a bridge over the Gabordy Canal. That is in application. Property owners have given the city the right to use the property. We worked an agreement with them to replace their hedges and fence in the front. To the south there are three property owners, one has agreed two have not agreed to give the city the property to connect the sidewalk to the south. They are going to meet with them one more time. If that doesn't work, he will bring back requests to condemn the property to make it so they can put the sidewalk in. Either way it is about a 30 day process. The condemnation after it would be a taking for necessity and payment would occur at a later date. Councilwoman Lichter spoke about the sidewalk on Roberts Road near Meadow Lake and continuing the sidewalk to the school but on the other side of the street. She feels this is important for safety and wondered if we made any progress on that. Page -4- Council Regular Meeting October 4, 1999 - .'; City Manager Hooper stated our progress and put it in the budget at this time. opportunity to sit down and look at how yet. has just been to fund it Mr. Corder hasn't had an to make that come about vice Mayor Roberts asked if the general contractor has given a date when they will mobilize heavy equipment and start site work at the recreation complex. City Manager Hooper stated they have turned in all of their insurance documents and their signed contract. We are in the review process but have not finalized it yet. They are ready to go to work as soon as we authorize them. We are waiting on two permits. The hold up is with him right now until he feels comfortable with the permits. Vice Mayor Roberts informed everyone of the groundbreaking held last week for the recreation complex. He thanked everyone involved with the project. GENERAL CITIZEN COMMENTS/CORRESPONDENCE There were no citizen comments at this time. ADJOURNMENT There being no further business to discuss, Councilman Gornto made a motion to adjourn. The meeting adjourned at 7:53 p.m. Minutes submitted by Lisa Bloomer Page -5- Council Regular Meeting October 4, 1999