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03-15-1999 - Regular ..... ..., .... CITY COUNCIL OF EDGEWATER REGULAR MEETING MARCH 15, 1999 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER Mayor Allman called the Regular Meeting to order at 7:00 p.m. in the Community Center. ROLL CALL Mayor Randy Allman Councilman James Gornto Councilman Myron Hammond Councilman Gary Roberts Councilwoman Judith Lichter City Attorney Nikki Clayton City Manager Kenneth Hooper City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Present Present Present Present Excused Present Present Present Present INVOCATION. PLEDGE OF ALLEGIANCE There was a silent invocation and pledge of allegiance to the Flag. APPROVAL OF MINUTES A. Reqular Meetinq of March 1. 1999 Councilman Hammond made a motion to approve the March 1, 1999 minutes, second by Councilman Roberts. The motion CARRIED 4-0. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY There were no citizen comments at this time. CITY COUNCIL REPORTS Mayor Allman spoke about the adult men's baseball league. Councilman Gornto had nothing at this time. Councilman Hammond had nothing at this time. Councilman Roberts stated we are waiting to get beautification on u.S. #1 and we are waiting for DOT to give us a permit to start working on the islands in the north end of the City. He feels they have an opportunity to beautify the Fire station on u.S. #1. He would like for the Fire Department to coordinate with Parks and Recreation to put a landscape plan together. He stated it would cost approximately $4,500. He also spoke about doing some rehab work to the sign that is in the front of the Fire station. PUBLIC HEARINGS. ORDINANCES AND RESOLUTIONS A. Res. No. 99-R-01 - City Council recommendinq 'Alternative 2: Transportation system Manaqement and Multi-Modal Emphasis' for the US 1 Transportation Study Mayor Allman opened the public hearing and read Res. No. 99- R-Ol. City Manager Hooper made a staff presentation. 'Y ..", \ Ms. Plaskett informed Council they discussed at their last meeting the possibility of looking at Turgot Avenue. Mr. Keenan informed council he attended the last meeting of the MPO and he was asked what the City wanted. The only thing he knows of presently is a light possibly at Ocean Avenue. Mayor Allman closed the public hearing. Councilman Gornto moved for approval, second by Councilman Hammond. The motion CARRIED 4-0. CONSENT AGENDA A. Audit Services Aqreement - Staff recommendinq authorization of a one-year continuation of the current aqreement with Ernst & Younq for external audit services ($52.000) City Manager Hooper made a staff presentation. Councilman Gornto asked about if they were to change auditors for them to come in and issue an unqualified opinion next year, they would have to audit that year plus two years prior. city Manager Hooper spoke about the difficulty of the Y2K problem. B. Continuinq Enqineerinq Services - Staff recommendinq approval of continuinq services aqreements with BoYle Enqineerinq Corporation. Honeycutt & Associates. Inc. and Ouentin L. Hampton Associates. Inc. City Manager Hooper informed Council his firm, part ownership officer, is a sub-consultant to that. Councilman Gornto made a motion to approve the Consent Agenda, second by Councilman Hammond. The motion CARRIED 4- o. OTHER BUSINESS A. Presentation of Audit Report - Mike Pattillo. Ernst & Young. to present City's annual financial report for fiscal year endinq September 30. 1998 Mike Pattillo, Ernst & Young, presented the annual financial report of the city. Mr. Pattillo answered questions from Council. City Manager Hooper asked Mr. Pattillo to comment on the management letter, which he did at this time. There was a brief discussion regarding the audit report. B. Conceptual Review of Mixed Planned Unit Development - Staff recommendinq approval of a Mixed Planned unit Development (MPUD) 'concept' Planning Development Director Lynne Plaskett made a staff presentation. Staff recommends approval. Ms. Plaskett stated right now they are after a concept approval. Councilman Roberts spoke about why he feels this is a good idea and feels they ought to pursue this. Page -2- Council Regular Meeting March 15, 1999 'w" ,.., city Manager Hooper explained this is what the new land development code is geared toward doing more and more of. Councilman Roberts spoke about planning the same basic concept as Ormond Beach and Port Orange for the entrance and exit for 1-95. Ms. Plaskett mentioned this being a plan that benefits everyone. Councilman Gornto made a motion to approve the concept, second by Councilman Roberts. The motion CARRIED 4-0. city Manager Hooper informed Council of an additional item regarding the computer programming and hardware/software that we currently have for the Fire and Police. He spoke about the major problems C.E.T. has had with retrieving data and the Internet that they provide also being down. The recommendation from staff is to notice them and sever that contract relationship with them and also at the same time to expand our existing contract with H.T.E., Inc. Mayor Allman asked if there is any chance of retrieving any of the money paid to C.E.T. city Manager Hooper stated our letter to them is not to retrieve the money as much as to retrieve the cost of the time that we have incurred to do some of the work manually. We want to officially notice them that we are terminating that contract and at the same time, he is requesting authority to sign a contract with H.T.E. through this month to be able to provide the police and the fire. City Manager Hooper informed Council they are seeking approval to notice C.E.T. and to enter into a contract with H.T.E. Councilman Roberts asked if C.E.T. has recognized the fact that they have not kept up their terms of the contract or is there going to be a legal problem breaking this contract. city Manager Hooper commented on C.E.T. making promises to come out and service it within a given period of time and that has not happened. We have had staff go to their office and try to help them help us. That hasn't worked. We have sent them a written notice that said they had 48 hours to get us back on line to be able to retrieve data and that did not work. C.E.T. has also sold their online capabilities to Atlantic Net, which also requires city approval and that was not obtained. Councilman Roberts asked if they should go out for public bid before they enter into an agreement with H.T.E. City Manager Hooper explained the research they have done by looking at other options. Councilman Roberts made a motion to sever ties with C.E.T., second by Councilman Hammond. Councilman Gornto stated his brother is the legal counsel for H.T.E. and may be an officer, he's not sure. He asked to take the position that he not vote on this. The motion CARRIED 3-0. City Attorney Clayton explained the original transaction with H.T.E. was always anticipated to provide expansion capability in the hardware and software. This is in a sense additional services under a contract that has already been competed. Page -3- Council Regular Meeting March 15, 1999 ... ....., councilman Roberts made a motion to pursue a contract agreement with H.T.E., second by Councilman Hammond. The motion CARRIED 3-0. OFFICER REPORTS City Clerk Wadsworth had nothing at this time. City Attorney Clayton had nothing at this time. City Manager 1) Update on disabilitv insurance auotes City Manager Hooper explained this would appear on the agenda for April 5th. We also have now in-house the bill that was just signed concerning pension plans. He does not think it will have any impact whatsoever on what they are doing. Personnel Director Debby Sigler made a presentation on the disability insurance quotes. Councilman Hammond asked what would happen if the Council was voted out, would the employees lose this benefit. Ms. Sigler informed him it is guaranteed for three years. After that, it would have to come back to Council for approval. City Manager Hooper explained every contract the City has comes back before Council sooner or later. Councilman Hammond asked about it being a longer contract, such as five or ten years. City Manager Hooper spoke of locking in on insurance rates for that long being a problem. City Attorney Clayton explained no Council can bind a future Council on things other than, for example bond issues, and even then future Council's can make some changes. The principle to bind future Council's to decisions you make today, unfortunately is not something that is part of the governmental practice. Ms. Sigler spoke of how long the City has had Guardian insurance. City Manager Hooper informed Council the first reading of the ordinance for the Pension Board would be discussed at the April 5th meeting. City Manager Hooper spoke about a letter to John Mica regarding the YMCA. He requested authorization to send this letter to Mr. Mica saying the city is very interested in using additional funds to add to our funds and it can also be added this could be used as an emergency shelter. He asked for a motion for the Mayor to be authorized to sign and send such letter. Councilman Roberts asked if we could get a shot at the grant money whether the YMCA becomes a part of our operation or not. City Manager Hooper informed him that is correct. Councilman Gornto moved for approval of the letter, second by Councilman Roberts. The motion CARRIED 4-0. City Manager Hooper asked for authorization for the Mayor to sign a letter to the M.P.O. regarding extending SR 442 to SR 415 so this can be placed on their priority list. Page -4- Council Regular Meeting March 15, 1999 'w' ...., Councilman Roberts moved for approval, second by Councilman Gornto. The motion CARRIED 4-0. City Manager Hooper stated staff has sent a letter to the County concerning the potential of providing wholesale bulk rate water and sewer services. GENERAL CITIZEN COMMENTS/CORRESPONDENCE Ed Keenan, 1905 pine Tree Drive, the M.P.O. is delighted to see Mr. Hooper has taken the first legal step to extending SR 442 to SR 415. He spoke of this being an escape route in an emergency situation. He spoke about development between 1-95 and SR 415. Mayor Allman thanked Mr. Keenan for the work he has done. Mr. Keenan complimented the Council. ADJOURNMENT There being no further business to discuss, Councilman Roberts made a motion to adjourn. The meeting adjourned at 8:09 p.m. Minutes submitted by: Lisa Kruckmeyer Page -5- Council Regular Meeting March 15, 1999