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06-18-2007 - Joint Workshop w/Planning & Zoning Board .. CITY COUNCIL OF EDGEWATER JOINT WORKSHOP WITH PLANNING & ZONING BOARD JUNE 18, 2007 6:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER Vice Mayor Vincenzi called the workshop to order at 6:06 p.m. in the Community Center. ROLL CALL Mayor Michael Thomas Councilwoman Debra Rogers Councilman Dennis Vincenzi / Councilwoman Harriet Rhodes Councilwoman Judith Lichter City Manager Jon Williams Edwin Vopelak Charlene Zeese William Miller David Ross Pat Card John Weiss David Leonard Development Services Director Darren Lear Planning Technician Bonnie Wenzel INVOCATION, PLEDGE OF ALLEGIANCE Absent Present Present Absent Present Present Present Present Present Present Present Present Present Present Present There was a silent invocation and pledge of allegiance to the Flag. MEETING PURPOSE The purpose of the meeting was to discuss the upcoming Evaluation and Appraisal Report (EAR) for the Comprehensive Plan as required by the Florida Department of Community Affairs. Vice Mayor Vincenzi turned the meeting over to Mr. Lear to do a presentation. Page 1 of 4 Council Workshop June 18,2007 Mr. Lear thanked everyone for coming to the workshop to discuss the EAR. He stated this was required to be done every seven years by State Statute, to monitor and evaluate how we have accomplished our goals within the Comprehensive Plan. He stated that Janet Shira from B&H consultants was present and she would be assisting the City with this process. Mr. Lear then turned the meeting over to Ms. Shira for a presentation. Ms. Shira discussed the EAR process and Comprehensive Planning. She then did a powerPoint presentation (attached) on the EAR process and the timeframe for completion. Ms. Shira discussed the changes made by the Legislation pertaining to the EAR. Councilwoman Lichter stated she served on a Planning and Zoning Board up north that was not just advisory. She does not want a conflict and she wants this work. The Planning and Zoning Board has a tremendous job but the Council has a responsibility to really listen to them and understand the whys. Traditionally the Planning and Zoning Board has not gone into the financial aspect of things. That's been the City Council's business but now this is a new dimension to their work and she really doesn't envy them. She thinks they have a tremendous job to do. How does the legislative body fit into the process or how? Where does our role take place? Ms. Shira stated in the schedule there are work sessions at the Planning & Zoning level and when they get to the point where they have something to bring back, they will bring it to Council for their approval or direction, input and final vote. The Council is where the buck stops, not the Planning and Zoning Board. If you look at the schedule they have three meetings, two in July and one in August at which point they will finalize, after taking public input and talking amongst themselves and with staff, what they consider the major issues. At the Council meeting on August 20th, they will make a presentation to the Council to get approval on those major issues. They will have August 20th to hear about them and then on September 17th they will have a joint meeting to discuss them to maybe make changes. Then the Council will make their final decision on September 17th after that joint meeting with them and provide direction back to them. These are the major issues to take into the scoping meeting. This is their workgroup. They'll be bringing those things back before the Council and then they will expect Council to vote on them after a couple meetings of discussion and will put that into it. Page 2 of 4 Council Workshop June 18,2007 Mr. Card stated the meeting dates appear to be regular meeting dates. He asked if they expect to have Other Business on those dates also. Mr. Lear stated there would be Other Business also but they will look other dates. Mr. Card stated this would be long process but a necessary one. Mr. Lear stated it was very involved and thanked everyone for attending the workshop to discuss this. City Manager Williams pointed out to everyone that he provided a memo to review, identifying a basic four-step process to develop a Strategic Plan, not to conflict with the EAR, hopefully to work in conjunction with. He has talked in the past about creating a vision statement and brought forward a suggestion to Council during a goal update and identified a basic four-step process. This is just a format to get juices flowing, including a draft vision statement. He would like everyone to review this and provide feedback. Councilwoman Rogers stated it was mentioned that this would be limited in that they will begin with three meetings before it is presented back to Council, is what is considered to be important to the City of Edgewater. This was discussed at the Strategic Session, and she would like that summarized and provided to the Planning and Zoning Board to use as a possible starting point. City Manager Williams agreed they would do that. He also pointed out that the Planning and Zoning Board has had some vision workshops and he thinks they've done a wonderful job taking the initiative. Councilwoman Lichter stated that a vision is a dream. We are in unusual times with the tax situation and sometimes dreams cannot be accomplished. She asked who was checking Tallahassee's Comprehensive plan? Ms. Shira stated that the State does have a plan, but it is basically that our plan has to be consistent with theirs, not the other way around. Councilwoman Lichter asked if there would be audience participation. Vice Mayor Vincenzi stated typically not for a workshop and that they would hold off on that. This is good because they finally get a chance to really sit down and think things through. This is something they have to do and come to agreements and common visions soon. Page 3 of4 Council Workshop June 18, 2007 Councilwoman Rogers stated the first meeting on the 11th was in the morning as the usual Planning and Zoning Board meetings and she wondered if any of the meetings would be held in the evening. Mr. Lear stated the first meeting is the regular meeting for the Planning and Zoning Board and that some will be in the morning and afternoon. Mr. Card stated the Planning and Zoning Board meetings are in the evening. Mr. Lear stated that they talked about moving some of the meetings away from the regular Board meetings. Vice Mayor Vincenzi stated he only sees one conflict and that is a vacation scheduled for the first presentation to City Council. If this can worked around, that's great. If not he will just have to miss it. ADJOURNMENT There being no further business to discuss, the meeting adjourned at 6:45 p.m. Minutes respectfully submitted by: Bonnie Wenzel, Planning Technician Page 4 of 4 Council Workshop June 18,2007