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06-21-2010 Voting Order Mayor Thomas Councilwoman Rogers Councilwoman Bennington Councilwoman Rhodes Councilman Cooper AGENDA CITY COUNCIL OF EDGEWATER REGULAR MEETING JUNE 21, 2010 6:00 P.M. COUNCIL CHAMBERS We respectfully request that all electronic devices are set for no audible notification. 1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE, INVOCATION 2. APPROVAL OF MINUTES a. Special Meeting - February 23, 2010 (This item was cOlltillued from the May 17, 2010 meetillg) b. Regular Meeting - April 19, 2010 c. Regular Meeting - May 17,2010 3. PRESENT A TIONS/PROCLAMA TIONS/PLAQUES/CERTIFICA TES/DONA TIONS a. Video Growing "Smart" in Volusia 4. CITIZEN COMMENTS This is the time for the public to come forward with any comments they may have. Citizen comments relating to any agenda matter may be made at the time the matter is before Council. Please state your name and address, and please limit your comments to three (3) minutes or less. 5. APPROV AL OR CHANGES/MODIFICA nONS TO THE AGENDA 6. CITY COUNCIL REPORTS 7. CONSENT AGENDA All matters listed under the consent agenda are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion of these items unless discussion is desired by a member of the Council, in which case the Mayor will remove that item from the consent agenda and such item will be considered separately. a. Award the bid for Eastern Shores Water Quality Monitoring to Environmental Consulting Services in an amount not to exceed $43,650 and authorize the City Manager to issue a Purchase Order for the same. b. Award the contract for Environmental Consulting Services to Zev Cohen, ESI and Biological Consulting Services and authorization for the City Manager to execute all associated agreements documents. c. Award the bid for Emergency Green Waste Hauling and Disposal to Ceres Environmental Services, Inc., and authorize the City Manager to execute all associated agreement documents. City Council Agenda June 21, 2010 Page-2- d. Approval of the disposal of Fixed Assets from the property records in the Finance Department. 8. PUBLIC HEARING, ORDINANCES AND RESOLUTIONS a. 2nd Reading - Ordinance No. 2010-0-09; an amendment to the City Charter by Amending Section 1.01 (a). b. 1st Reading - Ordinance No. 2010-0-14; Amending the Future Land Use Map from Low Density Residential with Conservation Overlay to Commercial with Conservation Overlay for 1.8 acres of property located at U.S. Highway No.1 north of Edgewater Lakes Blvd. c. Resolution No. 2010-R-ll; Supporting the rail component of the FEC Corridor Project (in the form of Amtrak Service) from Jacksonville to Miami. d. Resolution No. 2010-R-12; Establishing Policy to temporarily reduce fees for Annexation of non-residential property. e. Resolution No. 2010-R-13; Adopting the Comprehensive Economic Development Strategy (CEDS) Plan for the purpose oflong-range economic growth. f. Indian River Self Storage, LLC requesting conceptual site plan approval for a 38,000:1: square foot expansion of the existing mini-warehouse facility as well as an additional RV parking area located at 3515 U.S. Highway 1. (This item was continued from the May 17, 2010 Council Meeting, item number 8J) 9. BOARD APPOINTMENTS a. Planning and Zoning Board - Councilman Cooper's appointment due to the expired term of Robert McIntosh, who seeks reappointment. b. Planning and Zoning Board - Mayor Thomas' appointment due to the expired term of Jean Kayat, who seeks reappointment. c. Code Compliance Board - Councilwoman Rhodes' appointment due to the expired term of Ed Com, who seeks reappointment. d. Code Compliance Board - Councilman Cooper's appointment due to the expired term of Sherry Lester, who seeks reappointment. e. Code Compliance Board - Mayor Thomas' appointment due to the expired term of Ben Wagner who seeks reappointment. f. Economic Development Board - Councilman Cooper's appointment due to the expired term of William Wetherell, who seeks reappointment. 10. OTHER BUSINESS a. Approval of engineering design services for the 30th Street Sidewalk Project and authorization for the City Manager to execute a work order to Quentin 1. Hampton Associates in the amount of$59,755 for engineering services related to said design. b. Change Order #1 to McMahan Construction in the amount of $64,900 with an additional contract time of 45 days and approval of the work order to Quentin 1. Hampton Associates in the amount of $8,000 for the construction of the New Water Supply Wells. c. Award bid with bid alternate for the replacement of the Aerator and Stairway at the Alan R. Thomas Water Treatment Plant to C&S Technical Resources in the amount of $317,945 and the authorizing the appropriate budget amendment. City Council Agenda City Council Agenda June 21, 2010 Page-3- d. DRAFT Ordinance No. 2010-0-16; Establishing Policy to temporarily reduce impact fees for non-residential properties. e. DRAFT Ordinance No. 2010-0-17; Establishing Policy to temporarily defer applicable Sidewalk, Fire/EMS, Police and Transportation/Road Impact Fees. 10. OFFICER REPORTS a. City Clerk b. City Attorney c. City Manager 11. CITIZEN COMMENTS 12. ADJOURN Note: All items from staff for inclusion on the Julv 19, 2010 agenda must be received by the City Clerk's office no later than 12:00 pm, Julv 8, 2010. Pursuant to Chapter 286, F.s.. if an individual decides to appeal any decision made with respect to any mailer considered at a meeting or hearing. that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide such record. In accordance with the Americans with Disabilities Act. persons needing assistance to participate in any of these proceedings should contact City Clerk Bonnie Wenzel, 104 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2400 x 1101, 5 days prior 10 the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771. 1a. AGENDA REQUEST Date: June 10,2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT OTHER CONSENT June 21. 2010 BUSINESS ITEM DESCRIPTION: Award Bid for Eastern Shores Water Quality Monitoring to Environmental Consulting & Technology, Inc. in an amount not to exceed $43,650. BACKGROUND: The City of Edgewater received a grant for the construction of stormwater improvements in the basin of Eastern Shores Mobile Home Park. This grant was awarded on the conception of pollutant loading reductions to the Indian River Lagoon from the stormwater. In order to demonstrate these reductions, water quality monitoring during storm events is required by the grant. A minimum of seven samples is needed and up to ten samples may be necessary depending upon the actual rainfall events that occur after construction is complete. Bids were solicited and two bids were received. After reviewing the bids, Environmental Consulting & Technology, Inc. submitted a qualified bid at the lowest cost to the City in the amount of $37,350 for the first seven tests and $2,100 for each subsequent test for a maximum amount of $43,650. STAFF RECOMMENDATION: Award the bid for Eastern Shores Water Quality Monitoring to Environmental Consulting & Technology, Inc. in an amount not to exceed $43,650 and authorize the City Manager to execute all associated agreement documents. ACTION REQUESTED: Approval for the award of the bid for Eastern Shores Water Quality Monitoring to Environmental Consulting & Technology, Inc. in an amount not to exceed $43,650 and authorize the City Manager to execute all associated agreement documents. FINANCIAL IMPACT: (Finance Director) $43,650 (449-5555-580.63-10) DGET AMENDMENT IS REQUIRED) YES NO X Jo PREVIOUS AGENDA ITEM: If so, DATE: YES NO X AGENDA ITEM # Respectfully submitted, ~~/~~ Brenda L. Dewees Director of Environmental Services Concurrence: ~~~~ Robin L. Matusick Paralegal Addendum # 1 - Eastern Shores Water Quality Monitoring 10-ES-003 FEE BID FORM Water Quality Monitoring Cost First Seven (7) Events $37.350 Each Additional Event $2,100 Please List Below Method Detection Limits and Method Parameter MDL/Units Method Total Cadmium 0.05/0.5 ug/L 200.8/200.7 Total Chromium 0.5/2.5 ug/L 200.8/200.7 Total Copper 0.93/2.5 ug/L 200.8/200.7 Total Zinc 2.5/10 ug/L 200.8/200.7 N02+No3 0.025 mg/L 353.2 TKN 0.043 mg/L 351.2 }al Ammonia 0.02 mg/L 350.1 vr Total N calculation Total Phosphorus 0.0023 mg/L 365.3 Ortho Phosphate 0.0026 mg/L 365.1 TSS 1 mg/L SM2540D Oil/Grease 1.4 mg/L 1664 Fecal Coliform 1 col/100ml sm9222D it QAPP from Notice to Proceed - 10 Days 809 State Rd. 44 Address Chris Faoerstrom. PE. Office Manaoer Printed Name & Title New Smyrna Beach. FL 32168 City, State, Zip Code Environmental Consultino & Technolooy. Inc. Company 386-427 -0694 Telephone No. iY 20.2010 .....dte 386-427 -0889 Fax No. NON-CCNA (Revision 1/2007) Page 9 of9 +6 Water Quality Monitoring Eastern Shores I City of Edgewater Addendum # 1 - Eastern Shores Water Quality Monitoring 10-ES-003 FEE BID FORM Water Quality Monitoring Cost First Seven (7) Events $ 42.120.00 Each Additional Event $ 2,350 00 Please List Below Method Detection Limits and Method Parameter MOL/Units Method Total Cadmium 0.2 ua/L 200.7 Total Chromium 0.6 ua/L 200.7 Total Copper 1 ua/L 200.7 Total Zinc 5 ua/L 200.7 N02+No3 3 + 2.2 ua/L 300.0 TKN 45 ua/L 351.2 Total Ammonia 9 ua/L 350.1 Or Total N Total Phosphorus 0.9 ua/L 365.1 Ortho Phosphate 1.9 ua/L 365.1 TSS 1 maiL . SM2540 0 Oil/Grease 1.4 maiL 1664 Fecal Coliform N/A SM9222 0 P fro Notice to Proceed 30 Days ~ - 225 East Robinson Street. Suite 300 Address Michael J. Carra er P Southeast Reaion naaer Printed Name & Title VANASSE HANGEN BRUSTLlN. INC. (d/b/a VHB MillerSellen) Company Mav. 24. 2010 Date Orlando. Florida 32801 City, State, Zip Code 407-839-4006 Telephone No. 407-839-4008 Fax No. NON-CCNA (Revision 1/2007) rth AGENDA REQUEST Date: June 10, 2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT OTHER CONSENT June 21. 2010 BUSINESS ITEM DESCRIPTION: A ward of contract for Environmental Consulting Services. BACKGROUND: Currently the City does not have anyone under contract to perform Environmental Consulting Services. These firms would perform a variety of environmental work including, but not limited to, identifying and providing assistance in the relocation of threatened and endangered species, assist with reports and recommendations for wetland mitigation, conduct environmental field monitoring and soil identification, assist with the development of environmental assessments and reviews, provide expertise and expert witness services, develop and review public education programs and assisting in the review and recommendations regarding the City's Brownfields Redevelopment Program. A Request for Proposals was solicited and 14 Proposals were received. A selection committee was chosen by the City Manager and all proposals were reviewed. Based on the diverse nature of the Scope of Work and number of proposals submitted, the committee elected that three of the Proposers should be placed under contract. After careful consideration, the preferred companies are (in no particular order): · Zev Cohen Associates, Inc. · Environmental Services, Inc. · Biological Consulting Services, Inc. STAFF RECOMMENDATION: Award of the contract for Environmental Consulting Services to Zev Cohen, ESI and Biological Consulting Services. ACTION REOUESTED: Approval for the A ward of the contract for Environmental Consulting Services to Zev Cohen, ESI and Biological Consulting Services and authorization for the City Manager to execute all associated agreement documents. FINANCIAL IMP ACT: (Finance Director) None at this time (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO XX John McKinney, Finance Director PREVIOUS AGENDA ITEM: If so, DATE: YES NO XX AGENDA ITEM # Respectfully submitted, ~/ dd/M renda L. Dewees Director of Environmental Services Concurrence: ~~L~ Robin L. Matusick Paralegal ZE..VCOHEN & ASSOCIATES INC Edgewater Ormond Beach. 51. Augustine. Amelia Island 1840 S. Air Park Road Edgewater. FL 32132 Phone: 386-424-8285 Fax: 386-424-8285 www.zevcohen.com May 12, 2010 Ms. Michelle Grenham Accounting Technician City of Edgewater 104 N. Riverside Drive Edgewa~r, FL 32132 RE: Request for Proposal # 10-ES-002, Environmental Consulting Services for City of Edgewater Dear Ms. Grenham and Members of the Evaluation Team: ZCA Edgewater Office - Native Ecosystem Landscaping Zev Cohen & Associates, Inc. (ZCA) is pleased to present the City of Edgewater (City) with this response package pursuant to and in accordance with your Request for Proposal (RFP) # 1 0-ES-002. We have carefully reviewed this RFP, and we have a clear understanding of the needs and purpose of the environmental consulting services the City is requesting. The environmental consulting team presented here and led by ZCA is expertly qualified to meet the City's need for environmental consulting services. ZCA's ~nderlying philosophy is that we not only meet the needs of our clients but exceed those needs as well. Since our inception in 1977, we have built an enviable reputation for technical competence and client service. We are a professional, committed, solution-oriented firm that treats all projects as if they were our own. We are very pleased to offer our services to the City in which our environmental staff primarily reside and work. Our Edgewater Office, located at 1840 South Air Park Road, is less than 3.5 miles from the City's offices. We are eager to work for the City in which many of our staff and sub-consultants live, work, play, and give freely of their time. As several City staff are aware, we continually seek potential funding to assist the City in important projects, and keep up with local issues that affect the City and its residents. As you will see in this proposal, several other public entities have chosen to work with ZCA on a continuing basis, and most are repeat clients due to the philosophy described above. The ZCA staff and sub-consultants assigned to this project are not only expertly qualified in their respective scopes of work described in the City's RFP, but they have a passion for providing services related to the scope. As an example, the Project Manager, Danny Young, serves on the Florida Native Plant Society's Conservation Committee and is the Society's liaison to DEP for all state-owned land management review schedules. Danny has also served on the Endangered Plant Advisory Council, has led numerous FNPS Plant Inventories to assist local County land managers, and has served on several Tree Committee and Economic Development Boards, including within the City of Edgewater. ZCA's Wildlife Biologist, Jody Sisk, is an authorized Gopher Tortoise Agent and has provided input to several public lands in their overall management practices, has served on several state review teams, and has provided consulting solutions relating to endangered species and gopher tortoises in numerous state forests. Many of ZCA's staff and the staff of our sub-consultants volunteer their time to organizations affecting and promoting their respective fields. As the primary consultant, Zev Cohen & Associates, Inc. will provide environmental services, prepare permit applications, document meeting minutes and provide overall project management. ZCA has taken great care in developing a team with talented and reputable sub-consultants. They include: Southeast Soil & Environmental Services, Inc., one of the few Certified Professional Soil Scientists in the state of Florida; Nodarse, Inc., a Minority Business Enterprise with years of providing ground field services and Environmental CIVIL ENGINEERING. TRANSPORTATION. ENVIRONMENTAL LANDSCAPE ARCHITECTURE. PLANNING 'aI'" Persol/"l Sen';Ct', Professiol/al Desigl/ 1 Ms. Michelle Grenham: RFP # 1 Q-ES-002 May 12, 2010 Page 2 of 2 Site Assessments to public municipalities; The Kaiser Consulting Group (located in the City of Edgewater limits) who provide permitting and management for several gopher tortoise recipient banks; Hoover's Quality Tree Service Ltd. Co. (also located in the City of Edgewater limits) who provide expert mechanical services related to gopher tortoise relocations, wetland mitigation projects and land management; Cobb Cole, a local land use attorney firm expertly versed in local, state and federal regulations; and finally Card no TBE, the firm involved in eleven of the fourteen Brownfield grants awarded by the EPA to Florida communities in 2009. The firms and staff presented in this proposal provide an unparalleled combination of local expertise and statewide knowledge. All contractual responsibility to the City of Edgewater for this RFP shall rest solely with Zev Cohen & Associates, Inc. ZCA will provide leadership to coordinate our sub-consultant team efforts as required throughout this contract. This single-source point of contact will reduce the project management efforts of the City of Edgewater's staff, allowing them to continue efficient use of their time. In addition to the environmental consulting services listed in this proposal, ZCA conducts numerous similar consulting services related to a broader spectrum of project management, including engineering, planning, landscape architecture and transportation services. ZCA also provides full support in permitting municipal development projects. If permitting tasks should arise, they can be handled by ZCA, if the City so chooses. The primary staff members who will be engaged in providing environmental consulting service to the City are: ZCA Proiect Manaqer and Authorized Contact Person: Daniel J. Young Email: dyoung@zevcohen.com Cell Phone: 386-212-1952 Office Phone: 386-424-8285 HQ Phone: 386-677-2482 Fax: 386-677-2505 ZCA Certified Gopher Tortoise Aqent and Authorized Contact Person: Jody N. Sisk Email: jsisk@zevcohen.com Cell Phone: 386-316-2553 Office Phone: 386-424-8285 HQ Phone: 386-677-2482 Fax: 386-677-2505 Thank you for your consideration. We feel strongly that the project team presented here which includes three firms located within the City of Edgewater limits will provide the most economical, efficient and accurate services for the City and its constituents. Sincerely, ZEV COHEN & ASSOCIATES, INC. ~~ A~ Daniel J. Young Director of Environmental Services Samuel C. Hamilton, Jr., P.E. Vice President CIVIL ENGINEERING. TRANSPORTATION. ENVIRONMENTAL LANDSCAPE ARCHITECTURE. PLANNING ~ l'aslI/I/I1 Sl'n'icl', I'n~Ji's5im",1 VI'SigH 2 ENVIRONMENTAL SERVICES, INC. 124 N. NOVA ROAD, PMB 129 ORMOND BEACH, FLORIDA 32174 (386) 566-2733 Phone (866) 633-5688 Fax www.environmentalservicesinc.com 11 May 2010 City of Edgewater City Clerk 104 N. Riverside Drive Edgewater, Florida 32132 RE: Request for ProposallO-ES-002 Environmental Consulting Services Dear Evaluation Committee: Thank you for the opportunity to respond to this Request for Proposal #10-ES-002 "Environmental Consulting Services." This letter confirms we can officially comply with all requirements. ESI was founded in Jacksonville in 1986 as a Florida Corporation and comprises a team of professionals dedicated to achieving success for our clients by providing technical solutions and unsurpassed service. ESI offers City of Edgewater the largest, most diverse, and most experienced staff of environmental professionals in the area. The fIrm has superior qualifIcations for the proposed projects that will be generated for this contract. Our senior leaders have worked for this firm throughout Florida for over 22 years providing us with unparalleled knowledge. ESI has experience in on-going service contracts including current contracts with Jacksonville Electric Authority, Suwannee River Water Management District, St. Johns County and Brevard County. Our support staffis matched by few. And with this RFP, we have the ability to perform all services in- house without having to hire sub-consultants. We stand ready to work with City of Oviedo and provide all the support requested to initiate an overall plan. You won't fmd anyone else who can do it better. We hope you will agree. Sincerely yours, ENVIRONMENTAL SERVICES, INC. ~7<JL- VPIDivision Manager of Ecology Authorized Contact: Shannon Julien 124 N. Nova Road, PMB 129 Ormond Beach, Florida 32174 386-566-2733 siulien@esinc.cc FLORIDA GEORGIA NORTH CAROLINA MARYLAND OHIO BIOLOGICAL CONSULTING SERVICES, INC. May 12, 2010 City Clerk City of Edgewater 104 North Riverside Drive Edgewater, Florida 32132 RFP Number: Project Title: 10-ES-002 Environmental Consulting Services for City of Edgewater Biological Consulting Services, Inc. is pleased to provide this letter of interest in response to the above referenced request for proposal to provide environmental consulting services when and as required in conjunction with the City's needs. BCS understands that the services that may be requested by the City may include, but not be limited to the following: a. Identify threatened and/or endangered species and their habitats and species of special concern using guidelines provided by Florida Fish and Wildlife Conservation and/or U.S. Fish and Wildlife Service; b. Provide recommendations, reports and assistance in the relocation of threatened, endangered and/or species of special concern and gopher tortoises using guidelines provided by Florida Fish and Wildlife Conservation and/or U.S. Fish and Wildlife Service and FWC Gopher Tortoise Management Plan guidelines, respectively; c. Provide reports and recommendations for wetland mitigation; d. Conduct, recommend and prepare reports of environmental field monitoring and soil identification; e. Assist with the development and/or implementation of Environmental Assessments and habitat conservation plans for protected species; f. Develop, collect, maintain, and analyze data for the purpose of making management decisions regarding protected species and their habitats; g. Assist in maintaining and administering all federal and state' permits required to manage protected species; h. Provide expertise, including expert witness services, to City departments in the management of protected species; i. Develop and/or review existing or proposed public education programs to ensure they meet the objectives of environmental education; j. Conduct Environmental Assessments, as requested; k. Assist in review and recommendations regarding the City's Brownfields Redevelopment Program. City of Edgewater RFP #1 O-ES-Q02 Environmental Consulting Services 208 Rush Street · New Smyrna Beach, FL 32168 · 386-423-3402 . Email: biocon@bellsouth.net PHllOSOPHY OF BIOLOGICAL CONSULTING SERVICES, INC. Biological Consulting Services, Inc. (BCS) believes that communication between the client, team members and regulatory agencies is vital to the success of every project. Each project begins with coordination of team members, including project engineers, surveyors, architects and contractors, for obtaining site specific information relative to the project and anticipated submittal dates. With a working knowledge of regulatory framework, BCS can identify the regulatory agencies that regulate the specific project scope, such as the Florida Department of Environmental Protection, St. Johns River Water Management District, U.S. Army Corps of Engineers, Florida Fish and Wildlife Conservation Commission, U.S. Fish and Wildlife Service and local agencies at the County and City levels. Once the needs and environmental issues of the project are identified, BCS then assists clients through the environmental permitting process through wetlands and protected species identification, preparation of appropriate applications, environmental report preparation, coordinating with team members and agency representatives for mutually agreeable permitting approaches, and assistance with compliance after permit issuance, such as mitigation area monitoring and wellfield monitoring. The main goal of BCS is to provide sound environmental consulting to its clients with integrity. Authorized Contact Person(s) Joe H. Young III (386) 423-3402 jhybcs@bellsouth.net Catherine Young (386) 423-3402 ccyou ng 85@bellsouth.net The information provided in this response to the request for proposal is current and factual. R~tfUIlY ,\subm~t.t~d, ,-----J LL \ ~~. Joe ~oung III, .S. Prrldent J~Y/CY Enclosl:IFeS----- xc: file City of Edgewater RFP #10-ES-002 Environmental Consulting Services 2 '1c AGENDA REQUEST Date: June 10,2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT OTHER CONSENT June 21. 2010 BUSINESS ITEM DESCRIPTION: Award Bid for Emergency Green Waste Hauling & Disposal to Ceres Environmental Services, Inc. as outlined in the bid response. BACKGROUND: The City of Edgewater has "piggybacked" Volusia County and Brevard County's bids in the past for emergency debris removal in the event of hurricanes, tornadoes or other debris events that have overwhelmed the City's forces. FEMA has vehemently requested that each entity have their own contract in place for such events. In response to that request and to ensure the City will receive all money requested from FEMA in a timely manner in the event of a hurricane or other natural disaster, the City solicited for proposals to have a contract in place before such event. Two bids were received. After reviewing the bids, Ceres Environmental Services, Inc. submitted a qualified bid at the lowest cost to the City. Based on the estimated quantities, total amount of the bid is $1,113,500. However, actual quantities will dictate the amount of the cost to the City when an event occurs. There is no retainer fee and the City will only incur costs if and when the request is made for their services. STAFF RECOMMENDATION: Award the bid for Emergency Green Waste Hauling & Disposal to Ceres Environmental Services, Inc. and authorize the City Manager to execute all associated agreement documents. ACTION REQUESTED: Approval for the award of the bid for Emergency Green Waste Hauling & Disposal to Ceres Environmental Services, Inc. and authorize the City Manager to execute all associated agreement documents. FINANCIAL IMP ACT: (Finance Director) None at this time DGET AMENDMENT IS REQUIRED) YES NO X \ f}1e- PREVIOUS AGENDA ITEM: If so, DATE: YES NO X - AGENDA ITEM # Respectfully submitted, (&-t/~ ,/ ~a~--h -Brenda L. Dewees Director of Environmental Services Concurrence: C3\cb.~Q~I~ Robin L. Matusick Paralegal FEE SCHEDULE The Contractor shall provide all labor, tools, equipment, mobilization, demobilization and other resources required to complete the requirements of the scope of services for the unit prices listed. The unit prices quoted shall apply for the term of the contract and actual cubic yards collected and disposed. . Total price for removal, hauling, and disposal of green waste generated by a major event from the public right-of-way (ROW), streets, and roads or privately owned property as directed to secure the public safety throughout the City of Edgewater, Florida. A. Eligible vegetation and woody storm debris, including stumps and/or residue removal, hauling, and disposal of all debris at a DEP permitted facility. Unit Price 12.30 B. Eligible stumps- larger than 24-inch diameter, removal, hauling, and disposal of all stumps at a DEP permitted facility. Pro.ect Size Estimated Qt . Ma.or Event 5,000 tons Total Estimated Cost Item B Unit Price 21.00 Total $105,000.00 $105,000.00 C. Eligible construction and demolition debris removal, hauling, and disposal of all debris at a DEP permitted facility. Estimated Qt . Ma.or Event 5,000 tons Total Estimated Cost Item B Unit Price $76.00 Total $380,000.00 D. Eligible white goods debris removal, hauling, and disposal of all debris at a DEP permitted facility. (landfill/recycling center) Pro.ect Size Estimated Qt . Ma. or Event 100 tons Total Estimated Cost Item C Unit Price $135.00 Total Estimated Cost Items A, B, C & D: $1,113,500.00 Total $13,500.00 13,500.00 If no proposal amount for either item, please state so by placing "NO PROPOSAL" on the line item. RFP# I O-ES-04 Page 31 of32 Scope of Services presented in the RFP are intended to be a minimum guide rather than restrictive. You must state exceptions to all deviations from the RFP. The City reserves the right to reject any and all proposals, to waive any and all non- substantial irregularities in proposals received whenever such rejection or waiver is in the best interest of the City. A person who is qualified and authorized to enter a proposal for and on behalf of the Respondent must sign this proposal. May 24, 2010 Date Submitted Services, Inc. Cor orate Secretary 6960 Professional Parkway Address Sarasota. FL 34240 . City - State - Zip (800)218-4424 Telephone Number (866)228-5636 Fax Number RFP# 1 O-ES-04 Page 32 of 32 FEE SCHEDULE The Contractor shall provide all labor, tools, equipment, mobilization, demobilization and other resources required to complete the requirements of the scope of services for the unit prices listed. The unit prices quoted shall apply for the term of the contract and actual cubic yards collected and disposed. Total price for removal, hauling, and disposal of green waste generated by a major event from the public right-of-way (ROW), streets, and roads or privately owned property as directed to secure the public safety throughout the City of Edgewater, Florida. A. Eligible vegetation and woody storm debris, including stumps and/or residue removal, hauling, and disposal of all debris at a DEP permitted facility. Unit Price $ 14.98 Total $ 749,000.00 B. Eligible stumps- larger than 24-inch diameter, removal, hauling, and disposal of all stumps at a DEP permitted facility. Project Size I Estimated Qtv. I Unit Price Total Maior Event 1 5,000 tons I $ 50.00 $ 250,000.00 Total Estimated Cost Item B C. Eligible construction and demolition debris removal, hauling, and disposal of all debris at a DEP permitted facility. Proiect Size 1 Estimated Qty. I Unit Price Total Major Event 1 5,000 tons I $ 79.00 $ 395,000.00 Total Estimated Cost Item B D. Eligible white goods debris removal, hauling, and disposal of all debris at a DEP permitted facility. (landfill/recycling center) Unit Price $ 650.00 Total $ 65,000.00 Estimated Qt " Ma"or Event 100 tons Total Estimated Cost Item C Total Estimated Cost Items A, B, C & 0: $ 1,459,000.00 If no proposal amount for either item, please state so by placing "NO PROPOSAL" on the line item. RFP# I O-ES-04 Page 31 of32 Scope of Services presented in the RFP are intended to be a minimum guide rather than restrictive. You must state exceptions to all deviations from the RFP. The City reserves the right to reject any and all proposals, to waive any and all non- substantial irregularities in proposals received whenever such rejection or waiver is in the best interest of the City. A person who is qualified and authorized to enter a proposal for and on behalf of the Respondent must sign this proposal. May 24,2010 Byrd Brothers Emergency Services, LLC Date Submitted Company Name ~~ngMember 5164 Lamm Road Address Wilson, North Carolina 27893 City - State - Zip 252-293-4488 Telephone Number 252-293-4490 Fax Number RFP# IO-ES-04 Page 32 of 32 i1c1 AGENDA REQUEST C.A. #2010- Asset Transfer/Disposal Date: May 27, 2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT CONSENT June 21,2010 OTHER BUSINESS ITEM DESCRIPTION: Request to approve Disposal of Fixed Assets. BACKGROUND: The City has fixed assets that will be auctioned or otherwise disposed of and need to be removed from the property records in the Finance Department. STAFF RECOMMENDATION: Approve the removal of the fixed assets that will be disposed. ACTION REQUESTED: Motion to approve the removal of the fixed assets from the property records in the Finance Department. FINANCIAL IMPACT: There is no financial impact. (Finance Director) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: If so, DATE: YES NO AGENDA ITEM # Concurrence: Robin L. Matusick Paralegal /frace . Barlow I' Acti City Manager .:,(. E .:,(. .:,(. 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(J) (J) (J) (J) (J) (J) (J) (J) (J) (J) (J) (J) (j) (j) (j) (j) (j) (j) (j) (j) (j) (j) (j) (j) a c: u u u u u u u u u u u u CI.l '~ '~ '~ '~ '~ '~ '~ '~ '~ '~ '~ '~ l- E u 1:: (j) (j) (j) (j) (j) (j) (j) (j) (j) (j) (j) (j) ::> C1l (f) (f) (f) (f) (f) (f) (f) (f) (f) (f) (f) (f) <C o..(j) (j) (j) (j) (j) (j) (j) (j) (j) (j) (j) (j) CI.l l- I- l- I- l- I- l- I- l- I- l- I- a CI :J :J :J :J :J :J :J :J :J :J :J :J l- (/) (J) (J) (J) (J) (J) (J) (J) (J) (J) (J) (J) '(j) '(j) '(j) '(j) '(j) '(j) '(j) '(j) '(j) '(j) '(j) '(j) -l -l -l -l -l -l -l -l -l -l -l -l I'- '<t l.() .,...- ..J <C en a a. en -I- CI_ ~(k AGENDA REQUEST Date: June 9, 2010 PUBLIC HEARING X RESOLUTION ORDINANCE 6/21/10 BOARD APPOINTMENT CONSENT OTHER BUSINESS ITEM DESCRIPTION 2nd Reading - Ordinance No. 2010-0-09 An Ordinance amending the City Charter by deleting Section 1.01(a)(I) and providing for revision of the Charter. BACKGROUND The Charter is mandated to be reviewed every five years. In March 2010 the Charter Review Committee reconvened and reviewed the Charter for possible amendments. The Committee held six meetings and discussed their recommendations at length. Any amendments to the City Charter must be approved by City Council to go before the registered voters as a Referendum at a General Election. The City Charter currently provides for a building height restriction of 35-feet, except for Business/Commercial, Public/Semi-Public or Industrial buildings. The proposed amendment will only remove the height restriction, for properties west of U.S. Highway I with such applicable zoning, from the Charter; there are currently no proposed changes to the Land Development Code regarding height restrictions. At first reading City Council proposed to amend the language to limit building heights to 35-feet east of the centerline of US Highway 1, rather than delete the restriction entirely. RECOMMENDA TION The Charter Review Committee recommends approval of Ordinance No. 2010-0-09 and to authorize the City Clerk to transmit to the Supervisor of Elections for inclusion on the ballot. ACTION REQUESTED Motion to approve Ordinance No. 2010-0-09 and to authorize the City Clerk to transmit to the Supervisor of Elections for inclusion on the ballot. FINANCIAL IMPACT: (FINANCE DIRECTOR) PREVIOUS AGENDA ITEM: YES X NO DATE: 4/19/10 5/17/10 AGENDA ITEM NUMBER: 8b 8b Respectfully Submitted By: ~~~b Robin Matusick Paralegal '~li lw,~ Bonnie Wenzel City Clerk ORDINANCE NO. 2010-0-09 AN ORDINANCE OF THE CITY OF EDGEWATER, FLORIDA PROVIDING FOR A PROPOSED AMENDMENT TO SECTION 1.01(a)(1) OF THE CITY CHARTER; PROVIDING FOR REVISION OF THE CHARTER; PROVIDING FOR SUBMISSION TO THE ELECTORS FOR APPROVAL OR DISAPPROVAL OF THE PROPOSED CHARTER AMENDMENT SET FORTH HEREIN; PROVIDING FOR REQUISITE BALLOT LANGUAGE; PROVIDING FOR A REFERENDUM ELECTION; PROVIDING PROCEDURES FOR BALLOTING; PROVIDING FOR NOTICE OF ELECTION; PROVIDING FOR INCLUSION IN THE CHARTER; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTING ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 166.031 (1), Florida Statutes (2009), requires, with certain limited exception, the governing body of a municipality to, by ordinance, submit any proposed amendment to its charter to the electors of the municipality at a general or special election; and WHEREAS, Section 1.01 (a) of the City Charter currently provides for a building height restriction of thirty-five (35) feet, except for Business/Commercial, Public/Semi-Public or Industrial buildings ("Charter Building Height Restriction"); and WHEREAS, the City Council of the City of Edgewater, Florida (the "City Council") desires to submit to its citizens for consideration whether Section 1.01(a)(1) should be amended so that the Charter Building Height Restriction is only applicable to buildings east of the centerline of US Highway 1. CODING: words underlined are additions; words strioken are deletions. NOW, THEREFORE, BE IT ENACTED by the People of the City of Edgewater, Florida: SECTION 1. PROPOSED CHARTER AMENDMENT Section 1.01 of the City Charter shall be amended, upon a vote of a majority of the City of Edgewater electors in favor of such an amendment, to read as follows: Sec. 1.01. General powers. The city shall have all governmental, corporate and proprietary powers to enable it to conduct municipal government, perform municipal functions, and render municipal services, and may exercise any power for municipal purposes except as otherwise provided by law. Struck through passages are deleted. Underlined passages are added. 2010-0-09 Page 1 of7 (a)(1) In order to further protect the public health, safety, general welfare, and aesthetics, no new building height, east of the centerline of US Highway 1, shall exceed 35 feet, nor shall any existing building, east of the centerline of US Highway 1, be altered to cause it to exceed a building height of 35 feet. (2) The building height restrictions contained in Section 1.01(a)(1) shall not apply to Business/Commercial, Public/Semi-Public or Industrial buildings, including, but not limited to, retail stores, fire and police stations, hospitals and manufacturing facilities. The 35-foot height restriction shall apply to residential buildings such as condominiums. (b) Building height means the vertical distance from the elevation of the crown of the road of the nearest adjacent roadway at the center of the front of the building to the highest point of the coping of a flat roof, the deck line of a mansard roof, or the mean height level between eaves and ridge for hip, gable and gambrel roofs. (c) The height limits do not apply to spires, belfries, cupolas, flagpoles, antennas, water tanks, fire towers, cooling towers, ventilators, chimneys, radio and television towers, elevator hoistways, not intended for human occupancy. (d) Buildings in existence or with approved construction permits or adopted Planned Unit Developments on or before the effective date of this amendment, may be completed, repaired or rebuilt to a height not to exceed the previously existing height, within the same building footprint, subject to any other applicable state, federal or local laws. The height limits are not intended to restrict or otherwise adversely affect a property owner's vested rights under constitutional, statutory or common law. If it is determined by a court of competent jurisdiction that a landowner has vested rights, the landowner can elect to proceed with development under the Land Development Code in effect on the date of the adoption of this amendment. (e) Those parts of any ordinances in conflict with this section are hereby repealed. This section becomes effective upon adoption. This amendment shall become effective immediately upon approval by the electors. SECTION 2. FORM OF BALLOT RELATED TO SECTION 1 The form of ballot for the Charter amendment provided for in Section 1 of this Ordinance shall be, as follows: "Amending City Charter as to Building Height Restrictions. The City Charter currently provides for a building height restriction of thirty-five (35) feet, except for Business/Commercial, Public/Semi-Public or Industrial buildings. This Charter amendment limits the applicability of the City Charter Struelc through passages are deleted. Underlined passages are added. 2010-0-09 Page 2 of7 building height restriction of thirty-five (35) feet to buildings east of the centerline of US Highway 1. Shall the above-described Charter amendment be adopted? Yes - For Amendment No - Against Amendment" SECTION 3. REFERENDUM ELECTION A referendum election is hereby called and scheduled at the time of the next regularly schedule general election, November 2,2010, to determine whether the ballot question appearing in Section 2 hereof shall be approved by a majority of the votes cast in such election in which qualified electors residing in the City shall participate. Such referendum election shall be held and conducted in the manner prescribed by law. The places for voting in such referendum election shall be such locations as are established for all City elections. All duly qualified electors of the City of Edgewater shall be entitled to participate in said election. SECTION 4. NOTICE OF REFERENDUM ELECTION Notice of said election shall be published in accordance with Section 100.342, Florida Statutes, in a newspaper of general circulation within the City at least thirty (30) days prior to said election, the first publication to be in the fifth (5th) week prior to the election, and the second publication to be in the third (3rd) week prior to the election, and shall be substantially in the form set forth in Section 2 of this Ordinance or as otherwise lawfully provided. Copies of this Ordinance shall be made available for public inspection during regular business hours at the City Hall. SECTION 5. COORDINATION WITH SUPERVISOR OF ELECTIONS AND DUTIES The City Clerk, with necessary assistance from the Supervisor of Elections for V olusia County, is hereby authorized to take all appropriate actions necessary to carry into effect and accomplish the electoral provisions of this Ordinance. The City Clerk is authorized to arrange for early voting as authorized by law. SECTION 6. VOTER REGISTRATION BOOKS The Supervisor of Elections for V olusia County is hereby authorized and requested to furnish to the inspectors and clerks at each place where the votes are to be cast in such City Charter referendum, applicable portions of the registration books or certified copies thereof showing the names of the qualified electors residing in the City of Edgewater. Struek through passages are deleted. Underlined passages are added. 2010-0-09 Page30f7 SECTION 7. INCLUSION IN THE CHARTER It is the intention of the City Council, and it is hereby ordained that the provisions of Sections 1 of this Ordinance shall become and be made a part of the Charter of the City of Edgewater, Florida, as to any Charter amendment measure approved by a majority of voters voting on such measure in such election; that the sections of this Ordinance may be renumbered or relettered to accomplish such intentions; that the word "Ordinance" may be changed to "Section" or other appropriate word. SECTION 8. EFFECTIVE DATE This Ordinance shall take effect immediately upon its adoption. The proposed City Charter Amendment described in Section 1, above, shall only be effective if a majority of the qualified electors of the City of Edgewater voting at the general election vote for its adoption and shall be considered adopted and effective upon certification of the election results as provided herein. SECTION 9. CONFLICTING ORDINANCES All ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 10. SEVERABILITY If any section, sentence, clause or phrase of this Ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, that holding in no way affects the remaining portions of this Ordinance. Struck through passages are deleted. Underlined passages are added. 2010-0-09 Page 4 of7 SECTION 11. ADOPTION After Motion to approve by Councilman Cooper and Second by Councilwoman Bennington, the vote on the first reading of this ordinance held on April 19, 2010, was as follows: AYE NAY Mayor Mike Thomas x Councilman Debra J. Rogers x Councilwoman Gigi Bennington x Councilwoman Harriet B. Rhodes ABSENT Councilman Ted Cooper x Another Motion was made by Councilman Cooper with second by Councilwoman Bennington to modify 35' height in effect west of US Highway #1 (centerline of US #1) with votes as follows: AYE NAY Mayor Mike Thomas x Councilman Debra J. Rogers x Councilwoman Gigi Bennington x Councilwoman Harriet B. Rhodes ABSENT Councilman Ted Cooper x Struck through passages are deleted. Underlined passages are added. 2010-0-09 Page 5 of7 This Ordinance was considered for an additional first reading during the May 17, 2010 Council meeting due to the modifications previously approved by Council. After Motion to approve by Councilwoman Rogers and Second by Councilwoman Rhodes, the vote on the additional first reading of this ordinance held on May 17, 2010 was as follows: AYE NAY Mayor Mike Thomas x Councilman Debra J. Rogers x Councilwoman Gigi Bennington x Councilwoman Harriet B. Rhodes x Councilman Ted Cooper ABSENT During the public hearing (2nd reading) held on June 21, 2010, a Motion to approve was made by with second by , the vote on this public hearing was as following: AYE NAY Mayor Mike Thomas Councilman Debra J. Rogers Councilwoman Gigi Bennington Councilwoman Harriet B. Rhodes Councilman Ted Cooper Strode throHgh passages are deleted. Underlined passages are added. 2010-0-09 Page 6 of7 PASSED AND DULY ADOPTED this 21st day ofJune, 2010. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Bonnie Wenzel City Clerk Mike Thomas Mayor Robin L. Matusick Paralegal For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Carolyn S, Ansay, Esquire City Attorney Doran, Sims, Wolfe, Ansay, Kundid & Birch Approved by the City Council of the City of Edgewater at a meeting held on this 21 st day of June, 2010 under Agenda Item No. 8_, Struelc thrEll:Igh passages are deleted. Underlined passages are added. 20 I 0-0-09 Page70f7 gb AGENDA REQUEST C.A. #CPA-1002 Date: June 10. 2010 PUBLIC HEARING June 21. 2010 RESOLUTION ORDINANCE June 21. 2010 BOARD APPO INTMENT CONSENT OTHER BUSINESS ITEM DESCRIPTION: 1st Reading Ordinance No. 2010-0-14 Sea Edge Partners, LLC requesting an amendment to the Comprehensive Plan Future Land Use Map to include 1.8 acres of property located on U.S. Highway 1 north of Edgewater Lakes Boulevard as Commercial with Conservation Overlay OWNER: Sea Edge Partners, LLC APPLICANT / AGENT: Robert Gazzoli PROPOSED USE: Future Commercial LOCATION: West of US 1 north of Edgewater Lakes Blvd. AREA: 1.8 acres CURRENT LAND USE: Vacant FLUM DESIGNATION: Low Density Residential with Conservation Overlay ZONING DISTRICT: RPUD (Residential Planned Unit Development) VOTING DISTRICT: 4 Current Land Use FLUM DesiJ!nation ZoninJ! District Nortlt Vacant/Undeveloped Commercial with B-3 Highway Commercial Conservation Overlay East Vacant/Undeveloped Commercial with B-3 (Highway Commercial) Conservation Overlay Soutlt Common Area Low Density Residential RPUD (Residential Planned with Conservation Overlay Unit Development) West Common Area Low Density Residential RPUD (Residential Planned with Conservation Overlay Unit Development) Background: The property is located west of U.S. Highway I and north of Edgewater Lakes Boulevard. The subject parcel is part of the Edgewater Lakes Residential Planned Unit Development (RPUD) which was originally approved by City Council on 09/06/0 I and modified with Council approval on 02/19/04 and 12/08/08. At their regular meeting of June 9,2010, the Planning and Zoning Board voted 5 to 0 to send a favorable recommendation to City Council for the amendment to the Comprehensive Plan Future Land Use Map to include 1.8 acres as Commercial with Conservation Overlay for property located on U.S. Highway I north of Edgewater Lakes Blvd. Land Use Compatibility: The proposed Commercial Future Land Use is compatible with the majority of commercial uses along US Highway I. Adequate Public Facilities: This site has access to U.S. Highway 1. City water and sewer services are available. Comprehensive Plan Consistency: Low Densitv Residential-n.1 to 5 units oer !!fOSS acre) This residential category is typically a suburban area dominated by detached single-family homes on quarter-acre lots. This is the predominant land use within the City. Commercial The commercial land use category consists of a variety of retail and office uses; such as, medical facilities, shopping centers, restaurants, automobile service facilities and similar uses. Typical neighborhood and highway service areas are allowed to build up to a maximum floor area ratio (F AR) of 0.30. Tourist commercial areas can build up to a maximum 0.50 FAR. The majority of commercial development within the City of Edgewater is located along US I in a strip pattern. The area contains restaurants, convenience goods stores and neighborhood centers. Another corridor of commercial development which has emerged is adjacent to the FEC Railroad within the Florida Shores Subdivision. Conservation Overlav The Conservation Overlay area shown on the Future Land Use Map (FLUM) is intended to protect areas that may potentially contain protected wildlife habitat areas, hydric soils/wetlands, mangrove swamps, estuarine marsh ecotone, freshwater marshes, special vegetative communities. Included within the Conservation Overlay definition are areas within a public water well radius of 500 feet, within the 100-year floodplain, and other areas subject to environmental or topographic constraints. The area designated as Conservation Overlay on the FLUM is not intended to prevent development, but rather identify sensitive areas that need to be reviewed carefully during the review process to determine whether development should be permitted or if some form of mitigation may be necessary. If the areas are determined not to be sensitive, then the underlying land use development density and/or intensity will be applicable. Other Matters: STAFF RECOMMENDATION: Staff recommends approval of Ordinance 20 I 0-0-14; an amendment to the Comprehensive Plan Future Land Use Map to include 1.8 acres of property located on U.S. Highway I north of Edgewater Lakes Blvd. as Commercial with Conservation Overlay. ACTION REQUESTED: Motion to approve Ordinance 20 I 0-0-14. FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: If so, DATE: YES NO X AGENDA ITEM # Resp ctfully su Concurrence: Darr n Lear Development Services Director ~~~~"'-') Robin L. Matusick Paralegal rIm ORDINANCE NO. 2010-0-14 AN ORDINANCE OF THE CITY OF EDGEW ATER AMENDING THE COMPREHENSIVE PLAN ORDINANCE NO. 2003-0-04 AS AMENDED, BY AMENDING THE OFFICIAL FUTURE LAND USE MAP FROM LOW DENSITY RESIDENTIAL WITH CONSERV ATION OVERLAY TO COMMERCIAL WITH CONSERVATION OVERLAY FOR 1.8 ACRES OF PROPERTY LOCATED AT U.S. HIGHWAY NO.1 NORTH OF EDGEWATER LAKES BL VD., EDGEW A TER, FLORIDA; PROVIDING FOR FINDINGS OF CONSISTENCY; AMENDING THE FUTURE LAND USE MAP; PROVIDING FOR FILING WITH THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS, THE VOL USIA GROWTH MANAGEMENT COMMISSION, THE REGIONAL PLANNING COUNCIL, AND ANY OTHER UNIT OF LOCAL GOVERNMENT OR GOVERNMENTAL AGENCY THAT HAS REQUESTED A COPY OF THE PLAN AMENDMENT; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY AND PROVIDING AN EFFECTIVE DATE. Whereas, the City Council of the City of Edgewater, Florida, has made the following determinations: 1. Robert Gazzoli on behalf of SeaEdge Partners, LLC has applied as owner for an Amendment to the Comprehensive Plan Future Land Use Map for property located at U. S. Highway No. 1 north of Edgewater Lakes Blvd., within Volusia County, Florida. Subject property contains approximately 1.8 2: acres more or less. 2. In an effort to be consistent with the City of Edgewater Comprehensive Plan, the owner/applicant is requesting a Comprehensive Plan Amendment for the subject property. The requested Amendment would change the Future Land Use Map designation from Low Density Residential with Conservation Overlay to Commercial with Conservation Overlay for the property described herein. 1 Strike through passages are deleted. Underlined passages are added. #2010-0-14 3. On June 9, 2010, the Planning and Zoning Board, sitting as the City's Local Planning Agency considered the change in the Future Land Use Map designation and by a vote of _ to - _, recommended that the City Council approve the request. 4. The Legal Department notified by mail the owners of the property and all property owners who own real property directly affected by the proposed action within 300 feet of the subject property regarding the pending Amendment and the public hearing scheduled for June 21,2010 and August 16,2010. 5. On June 21, 2010, the City Council considered on first reading the proposed change in the Future Land Use Map designation with the advertisement on June 10,2010. 6. Pursuant to Section 163.3187(1)(c), Florida Statutes, on August 16, 2010, the City Council held a public hearing to consider the change in the Future Land Use Map designation after publishing notice of such hearing in the Observer on Thursday, August 5, 20 I O. NOW, THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF EDGEW A TER , FLORIDA: PART A. AMENDMENT - CHANGE IN FUTURE LAND USE MAP DESIGNATION. That Article I, Section 21-04 of the City of Edgewater's Land Development Code, as amended and supplemented, said Article adopting the Comprehensive Plan of the City of Edgewater, Florida regulating and restricting the use of lands located within the City of Edgewater, Florida, be, and the same is hereby, amended by this plan map amendment to: Amend the Official Future Land Use Map to include property as Commercial with Conservation Overlay for property described in the legal description contained in Exhibit "A" and further located on the map as reflected in Exhibit "B" (which are attached hereto and incorporated herein). 2 Strike through passages are deleted. Underlined passages are added. #2010-0-14 PARTB. FINDINGS OF CONSISTENCY. The City Council specifically determines that the approved change in the Future Land Use Map designation is internally consistent with the policies and objectives contained in the Edgewater Comprehensive Plan, specifically Policy 1.6.4: Land uses that may generate high traffic counts shall be encouraged to locate adjacent to arterial roads and mass transit systems. PART C. AMENDMENT OF THE FUTURE LAND USE MAP. The Development Services Director is hereby authorized and directed to amend the Future Land Use Map of the Future Land Use Element of the Edgewater Comprehensive Plan to reflect the change in the Future Land Use designation for the property described herein. PARTD. FILING WITH THE DEPARTMENT OF COMMUNITY AFFAIRS. Pursuant to Section 163.3187(1)( c )2, Florida Statutes (2009), the Development Services Director is hereby directed to report this action to the state land planning agency as required therein. PARTE. CONFLICTING PROVISIONS. All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. PART F. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, property, or circumstance. 3 Strike through passages are deleted. Underlined passages are added. #2010-0-14 PART G. EFFECTIVE DATE. That this ordinance shall become effective upon its final adoption. PART H. ADOPTION. After Motion to approve by with Second by , the vote on the first reading of this ordinance held on June 21, 2010, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Debra J. Rogers Councilwoman Gigi Bennington Councilwoman Harriet B. Rhodes Councilman Ted Cooper After Motion to approve by with Second by , the vote on the second reading/public hearing of this ordinance held on August 16,2010, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Debra J. Rogers Councilwoman Gigi Bennington Councilwoman Harriet B. Rhodes Councilman Ted Cooper 4 Strike through passages are deleted. Underlined passages are added. #2010-0-14 PASSED AND DULY ADOPTED this 16th day of August, 2010. ATTEST: FLORIDA Bonnie Wenzel City Clerk For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Carolyn S. Ansay, Esquire City Attorney Doran, Sims,Wolfe, Ansay, Kundid & Birch Strike through passages are deleted. Underlined passages are added. #2010-0-14 CITY COUNCIL OF THE CITY OF EDGEWATER, By: Mike Thomas Mayor Robin L. Matusick Paralegal Approved by the City Council of the City of Edgewater at a meeting held on this 16th day of August, 2010 under Agenda Item No. 8_, 5 EXHIBIT "A" LEGAL DESCRIPTION The following described real property all lying and being in the County of V olusia and State of Florida. A parcel of land lying in Jane Murray Grant, also known as Section 48 & 49, Township 18 South, Range 34 East, Tallahassee Meridian, now known and recorded as Future Commercial Parcel 3, Edgewater Lakes Phase lA, a subdivision as recorded in Map Book 54, Page 48 of the Public Records of V olusia County being described as follows: Beginning at the Northwest comer of said future commercial Parcel 3, Edgewater Lakes Phase lA, bear N 68039'28" E along the North line of future commercial Parcel 3, a distance of 204.83' to the East line of Parcel 3, said line also being the West right of way of U.S. Highway 1, thence S 22056'52" E, along said West right of way line a distance of 159.47' to a point of intersection in the West right of way line and the South line of Section 48, Township 18 South, Range 34 East, thence S 68038'49" W along the West right of way line a distance of 16.99' to a point of intersection in the West right of way line, thence S 22057' 30" E, along said East line of Parcel 3 and the West right of way line, a distance of 226.76' to the South line of future commercial Parcel 3, thence S 67002'29" W, along the South line a distance of 196.20' to the West line of Parcel 3, thence S 21 045'02" E along the West line of Parcel 3, a distance of 401.63' to the Point of Beginning of this description. Containing 1.8 ::t acres more or less. 6 Strike through passages are deleted. Underlined passages are added. #2010-0-14 U -1 -1 '---"" ~; ;.-.-, - ,... 1) .- c R ,... 0 ~ :t 1> t:l :/) .:!!.. "'0 ..0 . w..l ::J _ c.tl ~ 0 ~ ~ ./'" ~ A 0/ / ~ /' ......., ~~~ -:;.,/' \' ,/' - ~ --- -"'~ \ ,/ (./' ......-"'/'- /-'" ~.,...-:;:::/'~\ ,,/_//~"""'l ~,// ,) 1./ // /~/ \1' ...........-:: ""'\. \ (\-i\ / ~,~,,-"- ,(/i' \ ..> )...>::v':>J ~ .,/ .... \ \ \,\./';:::'-'\\ ~ //15-;JcYAISS\\ \s. ~-=1 ~~/ f1Q\~1~ ~J /~ ~/~\ ....-/j ~../ .?-/ /)\,.r /<;,,""-J / -' ,. ' ~ ~/ . // <:::']\ / / -' <'/'l \ /' // -- ~< ~,~, \ .-"i'\\ 1 i .~ - \\ )/,<"'-\y- "-. \' <.F' ,/ ,-;:;.-:;:;:.:~, .,// -- .------ I i i I I I ------ ~ \ \ / ~ --- ~.. ~~~f~~ ~ ~ r:; .. Ii' i.:'o~ ~ 5- 3Qcn<=r: ::l til III Q ~ o!!!.3 "":::l Cll ~.~ -. 5 ." ~""-a::l c: (") ~~~ E';;i!: ~ !!!. (;. .., a '< ~. ~ <.. F a. ~~. n ~ m ::l - ~ .... a. ~ ~ a~ ~ITIJ 3' c:: Q ~ p:~~ ng~i.bi III '. li o~~[l :a.., ~...~ o~ ~ - 11i _.!; ~ ~ os i1 ~ ~ ~. _. i::'./ij' << g - ... ~........ n 91 III "" < i a: ~ ;:;:! .f g' ~ [J'" r ~ ~ ~ ~~ _.::a- -.11I a g G: S?(')r.l 9l_ 3:!l~~5'~ o~. 3"":::l m ro ."" -. is 'T1 ::J '00:; . ::l (") !!!. ~ ~ i:: .;t r.l 17 """ ;:;: Al !e. ~ ~ S; '< ~1t (;0 ~f. o~r;, :1- p:_~ e. '< 5.CQ Ir:I:J ~ c: ~ nn-Sh~ III ~!!. Q ~ ~ -. ~ i :: ~ ~::l~!O~ l>> .., ~ :!. ~ ~ ::l " ~ i1 ~ r.l !!!.!!!. e./ij' << g -. -1 ~ .+. o ~_. <: III "- m -'1 ~ fI6'!'o Pi' S' ... "C :::; ~ CZc, AGENDA REQUEST Date: June 9, 2010 PUBLIC HEARING X RESOLUTION 6/21/10 ORDINANCE BOARD APPOINTMENT CONSENT OTHER BUSINESS ITEM DESCRIPTION Resolution No. 2010-R-11 A Resolution supporting the intercity rail component of the FEC Corridor Project (in the form of Amtrak Service) from Jacksonville to Miami. BACKGROUND Local governments, regional planning councils, FDOT, Rail America (owners of the FEC railway) and Amtrak have been working on a $268 million project to bring passenger rail service to 326 miles of railway between Jacksonville and Miami. Eight new stations are being proposed, including one in Daytona Beach, with two trains running northbound and southbound daily. The project is expected to create 2,100 direct and indirect jobs at service initiation in 2012 and 6,300 jobs through 2025. The project will also reduce traffic along 1-95, as well as reduce carbon emissions and dependency on foreign oil. RECOMMENDATION Staff recommends approval of Resolution No. 2010-R-11 ACTION REQUESTED Motion to approve Resolution No. 2010-R-II FINANCIAL IMP ACT: (FINANCE DIRECTOR) PREVIOUS AGENDA ITEM: YES NO X DATE: AGENDA ITEM NUMBER: Respectfully Submitted By: ~~kJ Robin Matusick Paralegal ~\}, ~^'--' Q.() Bonnie wenzel] City Clerk RESOLUTION NO. 2010-R-ll A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEW ATER, FLORIDA SUPPORTING THE INTERCITY RAIL COMPONENT OF THE FEC CORRIDOR PROJECT (IN THE FORM OF AMTRAK SERVICE) FROM JACKSONVILLE TO MIAMI; REQUESTING ASSISTANCE OF GOVERNOR CRIST AND THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR PRIORITIZING THE PROJECT; DIRECTING THE CITY CLERK TO TRANSMIT TO VARIOUS GOVERNMENTAL AGENCIES; PROVIDING FOR CONFLICTING PROVISIONS, AN EFFECTIVE DATE AND ADOPTION. WHEREAS, the City of Edgewater, Florida has made the following determinations: WHEREAS, the FEC corridor was historically operated as a passenger rail line along Florida's east coast, traversing or providing rail connections to urban areas like the City of Edgewater; and WHEREAS, Florida's east coast historically developed around train stations along the FEC railroad; WHEREAS, local governments and the private sector along Florida's east coast are currently implementing programs to redevelop historic downtowns built around train stations; and WHEREAS, improved mobility IS highly desired In the City of Edgewater and throughout the State of Florida; and WHEREAS, transit, including rail transit, is a key component of improved mobility, especially between cities and throughout Florida's east coast; and WHEREAS, the 2006 Florida Rail Plan identifies passenger transit along the FEC corridor as a potential "Coastal Route" for new passenger rail service in the State of Florida as part of Florida's statewide transportation network; and 2010-R-ll 1 WHEREAS, Amtrak is well suited to provide passenger rail service along Florida's east coast; and WHEREAS, the reintroduction of Amtrak serVIce along Florida's east coast would provide near-term jobs and economic stimulus for Florida's residents and businesses; and WHEREAS, the Federal Government is seeking appropriate projects for inclusion in the Federal economic stimulus package to provide immediate and near-term job opportunities for project; and WHEREAS, the Intercity FEC Corridor Project (Jacksonville/Miami) is an appropriate project for inclusion by the State of Florida in the American Recovery and Reinvestment Plan; and WHEREAS, former work by Amtrak and FDOT includes plans for the improvements necessary to initiate Amtrak service on the FEC corridor. NOW, THEREFORE, be it resolved by the City Council of the City of Edgewater, Florida: Section 1. The City of Edgewater strongly supports the Intercity FEC Corridor Project and the reintroduction of passenger transit on the FEC Rail Corridor, specifically in the form of Amtrak (from Jacksonville to Miami). Section 2. The City of Edgewater requests the assistance of Governor Crist and FDOT Secretary Kopelousos to prioritize the Amtrak/FEC Corridor Project (from Jacksonville to Miami) as part of the Federal economic stimulus package for the State of Florida and as part of the Florida's statewide transportation network. Section 3. City Council hereby directs the City Clerk to transmit a certified copy of this Resolution to Governor Crist, FDOT Secretary Kopelousos and Volusia County Chair Bruno. 201O-R-l1 2 Section 4. City Council hereby directs the City Clerk to make available a petition for citizens to sign in support of this initiative. Section S. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 6. This resolution shall take effect upon adoption. After Motion to approve by with Second by , the vote on this resolution held on June 21,2010, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Debra J. Rogers Councilwoman Gigi Bennington Councilwoman Harriet B. Rhodes Councilman Ted Cooper PASSED AND DULY ADOPTED this 21st day of June, 2010. ATTEST: CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Bonnie Wenzel City Clerk Mike Thomas Mayor Robin L. Matusick Paralegal For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Carolyn S. Ansay, Esquire City Attorney Doran, Sims,Wolfe, Ansay, Kundid & Birch Approved by the City Council of the City of Edgewater at a meeting held on this 21st day of June, 2010 under Agenda Item No. 8_. 201O-R-ll 3 AMTRAK/FEC CORRIDOR IN FLORIDA FEDERAL STIMULUS PROJECT Florida's local governments, regional planning councils, FDOT, Rail America (owners of the FEC railway) and Amtrak have been working together on a $268 Million ARRA application/proposal to reintroduce passenger service, via Amtrak, on 326 miles of FEC railway between Jacksonville and Miami. Florida needs your help to make this a reality. Provided below is a project map and summary outlining the importance and statewide support for the project. Florida's needs your help to be successful in securing stimulus money for this strategic project and investment in Florida's future. ~\-.. AMTRAK )' FEC CORRIDOR PROJECT 'Z ~ ...... ~ ~. q. r. ~ UO,,",o - ~~ti'1 ""'IT'" sr.;e>>lo'OXI - _ AITllTll< StnIi<8 Oft 'tC Q)I #.Jfj ~ ~ FLORIDA ECONOMIC STIMULUS - HIGH-SPEED / INTER-CITY PASSENGER RAIL PROGRAM (through FRA) AMTRAK/FEC CORRIDOR PROJECT (Submitted by FLORIDA DOT & Amtrak - 1012/2009) Economic Develooment Imoacts · The project will implement redevelopment plans, increase "stay-cations" (vacations within Florida for Floridians), increase local spending capture, and provide immediate construction jobs along the entire east coast of Florida · Near-term job creation and economic stimulus for Florida's workforce, businesses, and national and international tourism · Project is expected to create 2, I 00 direct and indirect jobs through service initiation (2012) and 6,300 jobs through 2025 Florida's Greener Future · The Amtrak project is part of Florida's statewide transit network which will improve mobility, reduce carbon emissions, and reduce dependence on foreign oil · Immediate traffic reliever for 1-95 · Immediate reduction in GHG emissions and VMT in Florida Politics of the Proiect · This will be the first-time passengers have ridden on FEC rails since 1968 · This is a high profile, "green" project with loads of citizen support · This entire rail project gets built for about $750,000 per mile as opposed to most passenger rail projects which come in at the $5 - 10 Million per mile range - this project is a bargain as far as rail goes · Project "ribbon-cutting" opportunities present themselves at each ofthe new stations · Amtrak's inaugural passenger train run on the FEC will become a significant media event · Project will be completed October 2012 - just in time for the November 2012 elections ~ FLORIDA ECONOMIC STIMULUS - HIGH-SPEED / INTER-CITY PASSENGER RAIL PROGRAM (through FRA) AMTRAK/FEC CORRIDOR PROJECT (Submitted by FLORIDA DOT & Amtrak) Jclj.ewate'C. [j 0/1 cfloa'C.J.. to 'C.~to'C.e 'p~~en,e'C. ~e'C.vlce to tlte FEe [me! The Honorable Charlie Crist, Governor The Honorable Bill Nelson, United States Senator The Honorable George Lemieux, United States Senate The Honorable Suzanne Kosmas, United States House of Representatives, District 24 The Honorable Evelyn Lynn, District 7 The Honorable Dorothy Hukill, District 28 Dear Elected Officials Serving Volusia County, I am writinq to urqe you to continue to seek $268 million dollars in federal stimulus fundinq to restore passenqer rail service. via Amtrak. on the 326 miles of FEC railwav between Jacksonville and Miami. As a stakeholder in the Daytona BeachlVolusia County area, I fully support the efforts of our Sister Cities along the FEC Line - Saint Augustine, Daytona Beach, Titusville, Cocoa/Port Canaveral, Melbourne, Vero Beach, Fort Pierce and Stuart - to build new stations and to capitalize on the employment, redevelopment and tourism opportunities that will be created with the restoration of passenqer service to 11 Florida Counties and 8.3 million Floridians. The Amtrak Project, known as the "Intercity Rail Component of the FEC Corridor Project", is not only a taxpaver value at $750,000.00 per mile, as compared to most passenger rail projects costing 5-10 million dollars per mile, but will provide an essential component of Florida's statewide transit network for improved mobility. reduced carbon emissions and dependence on foreiqn oil. When the FEC passenger rail service is restored, Amtrak estimates 250,000 riders in the initial year of operation. In addition to creating tremendous exposure for local businesses, that ridership will provide opportunities for inter-city employment and mobility for citizens unable to travel for reasons of age or disability. Restorinq passenqer service on the FEC Line not only makes 'economic sense' for todav. but is a rare and hiqhlv siqnificant opportunitv to utilize our fabled Railroad Heritaqe as a tool to return economic prosperitv to Twentv-First Centurv Florida. Sincerely, Signature Printed Name Registered Voter Yes ( ) No ( ) 8d AGENDA REQUEST C.A. #2010-051 Date: June 9,2010 PUBLIC HEARING 06/21/2010 RESOLUTION 06/21/2010 ORDINANCE BOARD APPOINTMENT ITEM DESCRIPTION: CONSENT OTHER BUSINESS Resolution #2010-R-12- Establishing Policy to temporarily reduce fees for Annexation of Non- Residential Property BACKGROUND: November 16, 2009 City Council adopted Resolution #2009-R-27 which incorporated various fees/costs, surcharges and administrative costs/fees relating to the Code of Ordinances and Land Development Code. It an attempt to diversify the tax base within the City of Edgewater the City desires to annex additional non-residentially zoned properties into the incorporated city boundaries. To encourage additional annexation on non-residential properties, this Resolution will institute a temporary policy to allow for the reduction in fees for annexation, comprehensive plan map amendment and zoning map amendments for non-residential zoned properties. STAFF RECOMMENDATION: Staff recommends that the City Council approve Resolution #2010-R-12 which would establish the Policy to temporarily reduce fees for annexation of non-residential properties. ACTION REQUESTED: Motion to approve Resolution #2010-R-12 which establishes a Policy that would temporarily reduce fees for annexation of non-residential properties. FINANCIAL IMP ACT: (Finance Director) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: Ifso, DATE: N/A YES NO X - AGENDA ITEM # Respectfully submitted, Concurrence: ~~J~~k) Robin L. Matusick Paralegal RESOLUTION NO. 2010-R-12 A RESOLUTION OF THE CITY OF EDGEW ATER, FLORIDA; ESTABLISHING POLICY FOR THE CITY COUNCIL TO REDUCE APPLICATION FEES FOR THE ANNEXATION OF NON-RESIDENTIAL ZONED PROPERTY; PROVIDING FOR CONFLICTING PROVISIONS, AN EFFECTIVE DATE, ADOPTION AND EXPIRATION DATE. WHEREAS, Article VIlis. 2(b) of the State Constitution states municipalities shall have the governmental powers to enable them to conduct municipal government, perform municipal functions and render municipal services, and may exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, the City Council adopted Resolution No: 2009-R-27 on November 16, 2009 which incorporated various fees/costs, surcharges and administrative costs/fees relating to the Code of Ordinances, Land Development Code and various administrative costs/fees; and WHEREAS, the City Council has determined that it is necessary to take action in order to diversify the tax base in the City of Edgewater; and WHEREAS, the City Council desires to diversify the tax base by annexing additional non-residential zoned properties into the incorporated city boundaries of the City of Edgewater; and WHEREAS, the City Council desires to institute a temporary policy to allow for the reduction in the Annexation, Comprehensive Plan Map Amendment, Zoning Map Amendment, Conditional Use and Site Plan review fees for non-residential zoned properties desiring to be annexed into the City of Edgewater; and NOW, THEREFORE, BE IT RESOLVED by the People of the City of Edgewater, Florida: Section 1. This prOVISIOn applies to the annexation of non-residential zoned properties into the corporate city boundaries of the City of Edgewater. Section 2. Eligible properties shall have the sum total of the Annexation, Comprehensive Plan Map Amendment, Zoning Map Amendment, Conditional Use and Site Plan review fee reduced in an amount equal to one (1) year of estimated city ad valorem taxes. The estimation shall be determined by applying the present taxable value to the present adopted city millage rate. Section 3. repealed. All resolutions or parts of resolutions III conflict herewith are hereby Section 4. This resolution shall become effective immediately upon adoption and shall expire on September 30,2010. 2010-R-12 1 Section 5. The expiration of this resolution may be extended in periods not to exceed one (1) year by the City Council provided the City Council approves the extension prior to its expiration. After Motion to approve by this resolution on June 21,2010, was as follows: Mayor Mike Thomas Councilwoman Debra J. Rogers Councilwoman Gigi Bennington Councilwoman Harriet B. Rhodes Councilman Ted Cooper with Second by , the vote on AYE NAY PASSED AND DULY ADOPTED this 21st day ofJune, 2010. ATTEST: Bonnie Wenzel City Clerk For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Carolyn S. Ansay, Esquire City Attorney Doran, Sims,Wolfe, Ansay, Kundid & Birch 2010-R-12 CITY COUNCIL OF THE CITY OF EDGEW A TER, FLORIDA By: Mike Thomas Mayor Robin L. Matusick Paralegal Approved by the City Council of the City of Edgewater at a meeting held on this 21 st day of June, 2010 under Agenda Item No. 8_. 2 AGENDA REQUEST c.A. #2010-054 Date: June 21, 2010 PUBLIC HEARING 06/21/2010 RESOLUTION 06/21/2010 ORDINANCE BOARD APPOINTMENT ITEM DESCRIPTION: CONSENT OTHER BUSINESS Resolution #201 O-R-13 - Adopting the Comprehensive Economic Development Strategy (CEDS) Plan for the purpose of long-range economic growth BACKGROUND: On September 28, 2009, City Council adopted Resolution #2009-R-26 which identified City Council as the Planning Organization for the creation of a Comprehensive Economic Development Strategy (CEDS) with the purpose to identify current economic conditions, identify human and economic assets in and set future goals and objectives necessary to solve economic problems by bringing future wealth and prosperity to the City of Edgewater. Resolution #2010-R-13 contains the Strategy Committee's Strategic Plan outlining the competitive assessment and need for various types of economic growth and development for an attractive and sustainable economic future. The Plan also includes long range economic development goals and a short term (five year) action plan. STAFF RECOMMENDATION: Staff recommends that the City Council approve Resolution #2010-R-13 which accepts the Comprehensive Economic Development Strategic Plan for the City of Edgewater dated May 2010. ACTION REQUESTED: Motion to approve Resolution #201O-R-13 accepting the Comprehensive Economic Development Strategic Plan dated May 2010. FINANCIAL IMPACT: (Finance Director) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: Ifso, DATE: N/A YES NO X - AGENDA ITEM # Respectfully submitted, Concurrence: ~,~-~ ' '---/ ~~-.-/~ I ~_~~ Robin L. Matusick Paralegal RESOLUTION NO. 2010-R-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA; ADOPTING THE COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY (CEDS) PLAN FOR THE PURPOSE OF LONG- RANGE ECONOMIC GROWTH PLANNING AND IN AN ATTEMPT TO DIVERSIFY AND STRENGTHEN LOCAL ECONOMIES; REPEALING RESOLUTIONS IN CONFLICT HEREWITH; AND EST ABLISHING AN EFFECTIVE DATE. WHEREAS, on September 28th of 2009, the City Council of the City of Edgewater adopted Resolution No: 2009-R-26 that identified the City Council as the Planning Organization for the creation of a Comprehensive Economic Development Strategy (CEDS), and WHEREAS, the purpose of the CEDS is to identify current economic conditions, identify human and economic assets in and set future goals and objectives necessary to solve economic problems by bringing future wealth and prosperity to the City of Edgewater; and WHEREAS, the City Council established and appointed, through the Resolution, a Strategy Committee to include participation from various citizen boards, staff, residents and business owners alike, and WHEREAS, the Strategy Committee is presenting the Strategic Plan that outlines the competitive assessment and the need for various types of economic growth and development for an attractive and sustainable economic future, and WHEREAS, the Strategic Plan also includes long-range economic development goals and a short-term five-year action plan. NOW, THEREFORE, be it resolved by the City Council of the City of Edgewater, Florida: Section 1. The City of Edgewater hereby accepts and adopts the Comprehensive Economic Development Strategic Plan for the City of Edgewater, dated May 2010. #2010-R-13 1 Section 2. Direct the City Clerk to transmit a copy of the Comprehensive Economic Development Strategic Plan for the City of Edgewater, dated May 20 I 0 to the U.S. Department of Commerce Economic Development Administration, East Central Florida Regional Planning Council and the V olusia County Department of Economic Development. Section 3. Direct the City Clerk to make an electronic copy of the Comprehensive Economic Development Strategic Plan for the City of Edgewater, dated May 2010 available on the City of Edgewater web site. Section 4. Action Plan. Section 5. Direct the City Manager to prepare an annual report for the City Council giving status on the initiatives identified within the Plan. Section 6. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 7. This resolution shall take effect upon adoption. Direct the City Manager to initiate actions listed within the Five-Year After Motion by vote on this resolution was as follows: with Second by , the AYE NAY Mayor Michael Thomas Councilwoman Debra J. Rogers Councilwoman Gigi Bennington Councilwoman Harriet E. Rhodes Councilman Ted Cooper #2010-R-13 2 PASSED AND DULY ADOPTED this 21st day of June, 2010. ATTEST: Bonnie Wenzel City Clerk For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Carolyn S. Ansay, Esquire City Attorney Doran, Sims,Wo1fe, Ansay, Kundid & Birch #2010-R-13 CITY COUNCIL OF THE CITY OF EDGEW ATER, FLORIDA By: Mike Thomas Mayor Robin L. Matusick Paralegal Approved by the City Council of the City of Edgewater at a meeting held on this 21st day of June, 2010 under Agenda Item No. 8_, 3 PUBLIC HEARING May 17. 2010 BOARD APPOINTMENT AGENDA REQUEST C.A. #SP-l 004 Date: May 6. 2010 RESOLUTION CONSENT ~J ORDINANCE OTHER BUSINESS ITEM DESCRIPTION: Indian River Self Storage, LLC requesting conceptual site plan approval for a 38,000:f: SF expansion of the existing mini-warehouse facility as well as an additional RV parking area located at 3515 U.S. Highway I. BACKGROUND: OWNER: Indian River Self Storage, LLC APPLICANT/AGENT: Howard Hewitt REQUESTED ACTION: PROPOSED USE: expansion of an existing mini-warehouse facility LOCATION: 3515 U.S. Highway I AREA: 9. 13:f: acres CURRENT LAND USE: mini-warehouse FLUM DESIGNATION: Volusia County Commercial and Urban Low Intensity ZONING DISTRICT: Volusia County BPUDW (Business Planned Unit Development) VOTING DISTRICT: 4 SURROUNDING AREA: North Current Land Use Vacant/Undeveloped East Vacant/Undeveloped South Vacant/Undeveloped West Single Family Residential FLUM Desi nation Volusia County Commercial and Urban Low Intensit Volusia County Urban Low Intensit Commercial with Conservation Overlay and Low Density Residential with Conservation Overla Volusia County Urban Low Intensit Zonin District Volusia County BPUD and R-3W (Urban Sin le-Famil Residential Volusia County R-3W (Urban Sin le-Famil Residential B-3 - Highway Commercial and R-I - Single Family Residential Volusia County A-3 (Transitional A riculture) Background: The property is located west of U.S. Highway 1 and south of Packwood Rd. The applicant is seeking annexation as well as an amendment to the City's Future Land Use and Zoning Maps to include this 9.13:1: acre parcel. They are proposing a 38,000:1: SF expansion of the existing mini-warehouse facility as well as an additional RV parking area. This item was tabled at the May 17, 2010 City Council hearing, pending Planning and Zoning Board approval of the associated Conditional Use permit. At their regular meeting held on June 9, 2010, the Planning and Zoning Board approved the Conditional Use permit for this project. Land Use Compatibility: The proposed Commercial Future Land Use is compatible with the majority of commercial uses along US Highway 1. Adequate Public Facilities: This site has access to U.S. Highway 1. City water and sewer services are available. Other Matters: The applicant is concurrently seeking annexation as well as an amendment to the Future Land Use Map and the Official Zoning Map to include this 9.13 :I: acre parcel. An environmental impact study and Site Plan Review must be completed and approved by City staff prior to development of this property. STAFF RECOMMENDATION: Staff recommends site plan approval for a commercial development (expansion of an existing mini- warehouse facility with additional RV parking area) with a building footprint of approximately 38,000 square feet on 9.13:1: acres ofland located at 3515 U.S. Highway 1, based on the condition that prior to the issuance of a Development Order all comments from the Technical Review Committee are satisfactorily addressed. ACTION REQUESTED Motion to approve the site plan for approximately 38,000 square feet on 9.13:1: acres of land located at 3515 U.S. Highway 1, based on the condition that prior to the issuance of a Development Order all comments from the Technical Review Committee are satisfactorily addressed. FINANCIAL IMPACT: (Finance Director) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) PREVIOUS AGENDA ITEM: If so, DATE: May 17,2010 YES X NO YES X NO AGENDA ITEM # 8J Concurrence: ~~) Robin L. Matusick Paralegal ~ ~c;/ tTracey ~arlow City Malt~er -+ P 43 0- P t:: 0: 'S: 0 ii:i v :c B ::l C() o i (2~~ f (~ /' , ~----- ~-- ~ ___~J----/) J---- \ / _---------- L--'/ \ L------ rY- "- " ...:........."./ ----::,1 ./.-~ -,......-- . ~ -- ",,:.-.,,:, / ---' /~. .:/-'/ .....'/ -~ --.~ _ ::'-::R~':'~'''::.::=':==:::=:''-____._ ____... :..~_ ._._ 1\." o~ ! ~ 1 tOt " I I 0 Ii ii i I fii ! llilll! 1I1~ iil!llll;n I I ~ Z Gl ~ ~. .. :. ---- .. c ;::0 ::;.... oll' "TIO ~O; Ci5ffi ...- ::!o S~ ~~ mllJ ~~ c; ocn zm ~~ ~ .... o ~ ~ m o : " ;;~ ;; I . ~!~ .. !~ '. ~I (Xl N o 1+ m X en -I Z G) o m < m r o -0 s:: m Z -I 0> W OJ -0 ::u o -0 o en m o o m < m r o -0 s:: m z -I [.,..J'-17,,,,,!,oor: ~l Ir Ie: '-1"7 C \ r1 ~ r z;.::;> II 't/, ? 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""" Exhibit A ,'\gcnt's File Reference No. 20847 A portion of the South 300 feet of the North 960 feet, East of U.S. Highway No.1, of the lane Murray Grant in Sections 48 and 49, Township 18 South, Range 34 East,Volusia County, Florida, being more partiCularly described as follows: Commence at an intersection of the Easterly right of way of U.S. Highway No.1 with the Northerly line of the Jane MUlTay Grant aforesaid; thence S 22 degrees 50'41" E 660.35 feet along said Easterly right ofwny to the North line of the South 300 feet of the N0I1h 960 feet of the .lane MUITay Grant aforesaid and the Point of l3eginning; thence N 69 degrees 00'00" E along said North line for a distance of 1452.81 teet: thence departing said North line S 22 degrees 50'41" E, 300.02 feet to the South line of the South 300 feet of the North 960 feet East of U.S. Highway No.1 of the lane Murray Grant in Sections 48 and 49, Township 18 South, Range34 East; thence S 69 degrees 00'08" W 1452.81 feet to the Easterly right of way oflI.S. I:Iighway No.1; thence N 22 degrees 50'41" W 299.96 feet to the Point of Beginning. EXCEPTING THEREFROM the lands conveyed by Deed in O. R. Book 4664, Page 4694. Public Records of Vol usia COlll1ty, Florida. Subject to and Together with a p'erp'~t~a.1'non-~x<.;lusive easement for.ingress and egress over the following described property situate inVolusia County, FIOl;da. A 25 foot wide easement for ingress and egress in the Jane Murray Grant, Section 48 and 49, Township 18 South, Range 34 East, Volusia County, Florida: Commence at an intersection of the Easterly rightofway,ofU.S. Highway No.1 with the Northerly line of the lane. Murray Grant aforesaid; .thence S 22 degr~~s ~o.'.4l" E 660.35 feet along said Easterly right of way to the North line of the South 300 feet of.lhe North 960 feet of the Jane Murray Grant aforesaid; thence N 69 degrees 90'00" E along said North line for a distance of 811.80 feet to a point on a curve, concave Northeasterly, having a radius of 319.85 feet, a central angle of 10 degrees 0.8'43", radial line bearing N 06 degrees 42'49'; E, and the Point of Beg inning; thence Southeasterly' along said curve 56.64 feet to the Po~nt of Tangency; thence N 86 degrees 34'03" E, 248.36 feet , to the Point of Curvature ofa curve concave Northerly, having a radius of233.97 feet, a central angle of 57 degrees 06'36", radiaHine bearing N 03 degrees 25'53" W; thence Easterly along said curve 233.22 feet to a Poin't O:fR~~erse Curvature of a curve concave Southeasterly, having a radius of269.82 feet, a central angl,e,bf25 degrees 52'16", radial line bearing S,60 degree's 32'38" E; thence Northerly alongs~id curve 121.83 feet to an intersection with the North line of the SOllth 300 feet of the North 960:feet 'of the lane MUITay Grant aforesaid; thence South 69 degrees 00'00" W, 71.07 feet ai'ong said North line to a point on acurve concave Southeasterly, having a radius of294.82 feet, a central angle of 12 degrees 19'30", a radial line bearing S 48 degrees 13 '08" E; thence Southwesterly along said curve 63.42 feet to a Point of Reverse Curvature of a curve concave Nott~yi:-~y, having a radius of 208.97 feet, a central angle of 57 degrees 06'45, a radiallinebeaiing,N 60 degrees 32'38" W; thence Westerly along said curve 208.30 feet to a Point of Tangency; thence S 86 degrees 33'35" W, 241.51 feet to an in~ersection with the North line of the South'30b feet of the North 960 feet oftbe Jane Murray Grant aforesaid; thence S 69 degrees 00'00" W, 66.27 feet along said North line to the Point of Beginning. Page 1 of 1 qa AGENDA REQUEST RPT-RM2013 Date: June 10,2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT June 2 L 2010 CONSENT OTHER BUSINESS ITEM DESCRIPTION: Planning and Zoning Board reappointment. BACKGROUND: At the May 12, 2010 Planning and Zoning Board meeting, the Board discussed the reappointment of Robert Mcintosh whose term expired on April 5, 2010 and has requested reappointment. STAFF RECOMMENDATION: The Planning and Zoning Board voted to recommend the reappointment of Robert Mcintosh to a three-year term, expiring on April 5, 2013. ACTION REQUESTED: Motion to reappoint Robert Mcintosh to the Planning and Zoning Board to a three-year term, expiring on April 5, 2013. FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: YES NOX If so, DATE: AGENDA ITEM # Respectfully submitted, Concurrence: 11I1)1.Mf-tu~tA- Tabitha Russell Planning & Zoning Board Coordinator ~~~~~ Robin L. Matusick Paralegal ~~~ 1Pcey arlow City anager rlm City Council City of Edgewater PO Box 100 Edgewater, FL 32132 Apli112,2010 Dear Mayor and Members, City Council: At this time I would like to thank the Council for allowing me to participate on the PlarUling and Zoning Board. The time spent associated with its members and as a member of the PlalUling and Zoning Board has been an enlightening experience to say the least. I thoroughly enjoy serving the citizens of this city and look forward to continue to serve. The length of my telm has expired. I am seeking reappointment for another tenTI of service to the Planning and Zoning Board. Councilwoman Rhodes appointed me to my previous term. Again, I look forward to serving the Council and the community. Respectfully, ~r~{A;1,~) ROBERT E. Me INTOSH JR. U qb AGENDA REQUEST RPT-JK2013 Date: June 10,2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT June 21,2010 OTHER BUSINESS CONSENT ITEM DESCRIPTION: Planning and Zoning Board reappointment. BACKGROUND: At the May 12, 2010 Planning and Zoning Board meeting, the Board discussed the reappointment of Jean Kayat whose term expired on May 21, 2010 and has requested reappointment. STAFF RECOMMENDATION: The Planning and Zoning Board voted to recommend the reappointment of Jean Kayat to a three- year term, expiring on May 21, 2013. ACTION REQUESTED: Motion to reappoint Jean Kayat to the Planning and Zoning Board to a three-year term, expiring on May 21, 2013. FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: YES NOX If so, DATE: AGENDA ITEM # Respectfully submitted, Concurrence: -ttJJ1t~~ Tabitha Russell Planning & Zoning Board Coordinator ~~r) Robin L. Matusick Paralegal rim ~~~ lty anager -- \ Tabitha Russell From: Sent: To: Cc: Subject: Jean Kayat Uean_kayat@yahoo.com] Tuesday, May 04,201012:46 PM Tabitha Russell Jean Kayat Planning and zoning re-appointment Tabitha, I am writing to you today to inform you that I would like to be re-appointed to the Planning and Zoning Board. Sincerely, Jean Kayat 1 qc AGENDA REQUEST RPT-EC2013 Date: June 10,2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT June 21. 2010 CONSENT OTHER BUSINESS ITEM DESCRIPTION: Code Compliance Board reappointment. BACKGROUND: At the May 13,2010 Code Compliance Board meeting, the Board discussed the reappointment of Ed Com whose term expires on June 18, 20 I 0 and has requested reappointment. STAFF RECOMMENDATION: The Code Compliance Board voted to recommend the reappointment of Ed Com to a three-year term, expiring on June 18,2013. ACTION REQUESTED: Motion to reappoint Ed Com to the Code Compliance Board to a three-year term, expiring on June 18,2013. FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: YES NOX If so, DATE: AGENDA ITEM # Respectfully submitted, Concurrence: .~l1.1vtL(tl~L- Tabitha Russell Planning & Zoning Board Coordinator ~~"'v;kJ Robin L. Matusick Paralegal rim Ed Corn 920 S. Riverside Dr. Edgewater, FL 32132 April 12, 2010 City of Edgewater Commissioners Edgewater, FL 32132 Commissioners, I have served on the Citizen Code Enforcement Board since October, 2002. During that time I have learned a lot and, hopefully, been an asset to the board and a productive board member. That being said, on June 10,2010 my current term is up and I would like to continue for another term. Sincerely, ~~ Ed Com --" ....- CITY OF EDGEWATER RECEIVED JUL 06 2009 o APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMITTEESTYCL~n!( Name AL..B;:; R. T . C;. R I (nSLi2y Address:.< 0, I q LE. T/?t' E De Home Phone =3 \~l-'<}2.4 --I 0/ ~ lc Occupation C € t2. r, f'l -:..-)) CU \:' Are YOu a registered voter? Y F '" Voting Pi~trict lZD G-~? Are you a resident of Edgewater? {~S How long? 4- vR.'\ --q m"D ,)J~iH ~' Is your principle place of employment in Edgewater? .-1/ 0 If yes, how long /1/ / A ,1)riefly state your interest in serving <m a City P9ard 9r committee: AS A. C I (I cG A/ 0 E I) G E iv .4. T f c< 1:.. w'<\V)' To I3fi /\62....- 0 ~ 1 r's .~ o,;v,H State your experience/qualifications C € ,z II f=' I E: D j}L,<\.\J.5 t;.)( N /)\ I l\/ t:. K Cl:)1.T, f cD (' LII LOi',",' &- ./\../ :.'.~C n.,(j?j CEtR.. . I = ED CO 'J)E' Ed)PH:: -:-Nlt.,'A/ r of.f',c~Jt;lt/oT;4,ey ... " ... Are you employed by the City?.Iv 0 Do you hold public office .;U t) At the present time, do ,You serve on any other Boards or committees? .,v I) If so, list each: /l/ I A Have you served on any boards or committees? A..Io If so, list each: A// A o BOARD AND COMMITTEE MEMBERS MAYBE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR PLEASE INDICATE THE BOARDS OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER ANIMAL CONTROL BOARD ; CITIZEN CODE ENFORCEMENT BOARD 2... CONSTRUCTION REGULATION BOARD ECONONUCDEVELOPNffiNTBOARD FIREFIGHTERS PENSION BOARD GENERAL EMPLOYEES PENSION BOARD LIBRARY BOARD RECREATION & CULTURAL SERVICES PLANNING & ZONING BOARD POLICE PENSION BOARD VETERANS PARK AVD. Co.MMITTEE Sign,,,,,.~* 11L~ [i_Dot. G /3 0 lZ-0" f OFFICE USE ONLY Board Date of appointment Term o ,~" u Q Q APPLICA TION FOR APPOINTMENT TO CITY BOARDS AND COMMITTEES Name SdWt.~"d L\~e("" Address ;).S15 Sdvc, ?oJ,,,,,,,,, VI' ' Home Phone 1-( ~2 .,. (,(.:; '-1 ~ Business Phone ee \ \ Occupation l~~~ \(-~d. 'te..c....c. v.. e.\ Are you a registered voter? "Ie:.S Voting District Are you a resident of Edgewater? ''IE 5 How long? Is your principle place of employment in Edgewater? N i\ If yes, how long Briefly state your interest in serving on a City board or committee: Ho..ve +lW\~ V\6"" +0 Se"ve. :L"3:3 - s-g 3 :-3 9D3 .;LQ yeCLI( S State your experience/qualifications .' '~e~'\~e. =? t~\j~'CG'~\v"^e~\-c..\. . ec~e u...V\JJ ).0. .. - C\.S (\. "es.\L.\e~ '\ . '\ .a. \ I Ii\ IJJ ',^cw:r ~c ~\::Cl.C +0 a...\.\ w,,^-c \ ~V~ c.\..v-O. ~c\.s~ '~~......~"^. Are you employed by the City? No Do you hold public office Nc At the present time, do you serve on any other Boards or committees? N 0 If so, list each: Have you served on any boards or committees? N L' If so, list each: .to I 30 ' e.o...'C'S c.-..V\.~ a"" C ~~'\ BOARD AND COMMITTEE MEMBERS MAY BE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR PLEASE INDICATE THE BOARDS OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER 3 ANIMAL CONTROL BOARD I CITIZEN CODE ENFORCEMENT BOARD CONSTRUCTION REGULATION BOARD ECONOMIC DEVELOPMENT BOARD FIREFIGHTERS PENSION BOARD ~ GENERAL EMPLOYEES PENSION BOARD LIBRARY BOARD RECREATION & CULTURAL SERVICES PLANNING & ZONING BOARD POLICE PENSION BOARD VETERANS PARK A VD. COMMITTEE Si~hrre ~:rI dL " Date ~~/./; 9 . OFFICE USE ONLY Board Date of appointment Tenn CJTY OF EDGEWATER RECEIVED JUL 01 2009 errv CLERK ,~~ Q APPLlCA TION FOR APPOINTMENT TO CITY BOARDS AND COMMITTEES Name Address Home Phone Duginc~ 'hone Occupation e ~ ~ Are you a registered voter? V oting District J'- V J It (/ Are you a resident of Edgewater? v'e S How 10l~ ~ ~~~....i Is your principle place of employment in Edgewater? boA If yes, how long Briefly state your interest in ~ on a City board or committee: 3G"E J:h (j) State your experience/qualifications 55 t!" ,tJ#-/9c1 f j) Are you employed by the City?-AItL Do you hold public office AI () At the present time, do you serve on any other Boards or committees? 1tI 0 If so, list each: Have you served on any boards or committees? ~/ 0 If so, list each: BOARD AND COMMITTEE MEMBERS MAYBE REQUIRED TO FILE WITH THE STATE, o FINANCIAL DISCLOSURE FORMS EACH YEAR PLEASE INDICATE THE BOARDS OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER A~ALCONTROLBOARD X CITIZEN CODE ENFORCEMENT BOARD , - CONSTRUCTION REGULATION BOARD ECONOMIC DEVELOPMENT BOARD FIREFIGHTERS PENSION BOARD GENERAL EMPLOYEES PENSION BOARD LIBRARY BOARD RECREATION & CULTURAL SERVICES PLANNING & ZONING BOARD POLICE PENSION BOARD VETERANS PARK A YD. COMMITTEE Signature Date b-~'- r19 / OFFICE USE ONLY CITY OF EDGEWATEH RECEIVED Board Date of appointment Term jUN 0 d LOfB o CiTY CLERK o o o Hl~(~EIVE1): .JUL 1'1 2009 APPLICA TION FOR APPOINTMENT TO CITY BOARDS AND COMMIrtEE1sY I\ilANAGE11 Name {Ir:.Jl\-F1n-C ']).p I./Viq rO Address .3 130 'T(\ yl......!!..../ }. .~j -""')),-, ij',C. Home Phone 4:J-J. () I d :.-) Business Phone Occupation {2.~ --n' c"-'- d Are you a registered voter? \,/ ~. 5 V oting District Are you a resident of Edgewater? "I f' . ~. How long? Is your principle place of employment in Edgewater? n I {}-.._, If yes, how long II J u....-- Briefly state your interest in serv)ng on a City board or committee: l-hJ \~ I \ V Q. d f n c;.k I -tnt' CJ I '-I eCl Y.!' - 1-/{1 \J'-{i Of ('I U I n <: I , ../ /1 I CL.- , /'n-kr'f'..rJ /" '/-he Ci /y State your experience/qualifications e r I ("\{" G:.:cle. 21"\ ,(D" C.l?f.\ e ~,,'-;6ca v-('j J""\ (/ 0, b.-e ,- ,_ Are you employed by the City?--D.Q. Do you hold public office (') D At the present time, do you serve on any other Boards or committees? ~ c 5 If so, list each: r ('; II c:; Pz.(\.r f 0.", PiCc,. ....-J Have you served on any boards or committees? ~ e 5 If so, list each: (' l"'c)...Q f 'VI ~(' '':v_ \1"\...") .".......-1 I f")('\ ('\ v-cI BOARD AND COMMITTEE MEMBERS MAYBE REQUIRED TO FILE WITH THE STATE, FINANCIAL DISCLOSURE FORMS EACH YEAR PLEASE INDICATE THE BOARDS OR COMMITTEES YOU WOULD LIKE TO SERVE ON AND RANK THEM ACCORDING TO CHOICE BY NUMBER ANIMAL CONTROL BOARD CITIZEN CODE ENFORCEMENT BOARD CONSTRUCTION REGULATION BOARD ECONOMIC DEVELOPMENT BOARD FIREFIGHTERS PENSION BOARD GENERAL EMPLOYEES PENSION BOARD LIBRARY BOARD RECREATION & CULTURAL SERVICES PLANNING & ZONING BOARD POLICE PENSION BOARD VETERANS PARK A VD. COMMITTEE ( 1(-7)09 E USE ONLY Board Date of appointment Term qd AGENDA REQUEST RPT-SL2013 Date: June 10, 2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT June 21. 2010 CONSENT OTHER BUSINESS ITEM DESCRIPTION: Code Compliance Board reappointment. BACKGROUND: At the May 13,2010 Code Compliance Board meeting, the Board discussed the reappointment of Sherry Lester whose term expired on May 21, 2010 and has requested reappointment. STAFF RECOMMENDATION: The Code Compliance Board voted to recommend the reappointment of Sherry Lester to a three- year term, expiring on May 21, 2013. ACTION REQUESTED: Motion to reappoint Sherry Lester to the Code Compliance Board to a three-year term, expiring on May 21,2013. FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: YES NOX If so, DATE: AGENDA ITEM # Respectfully submitted, Concurrence: -fpn M~t%L- Tabitha Russell Planning & Zoning Board Coordinator ~~~b Robin 1. Matusick Paralegal rim From:Acent Anerica 386 423 552; 04/1312010 08:06 #545 P.001/001 Sherry Lester 2230 Needle Palm Drive Edgcwater, Florida 32141 386-423-3035 April 14. 2010 To: Edgewater City Council City Df Ecigewater Edgewater. Florida 32132 4ttention: Tabitha Russell Dear Gouncil Members: I understand my appointment with the citizens code enfDrcement board expires May 21. 2010. i have only been 011 the board since Jul'y of last year but have very much enjoyed the experiencE and hope to continue working with the other bllard members \0 help rectify some of the challenges of our city. Plesse accept this letter as my request to be appointed for another term. Sir:cerely. ~. .::...-;<., .. ) "'" - . ~-:::r'.:!--~;..>....__. (--.. -----.. --------.. Sherry L lester qe AGENDA REQUEST RPT-BW2013 Date: June 10,2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT June 21, 2010 CONSENT OTHER BUSINESS ITEM DESCRIPTION: Code Compliance Board reappointment. BACKGROUND: At the May 13,2010 Code Compliance Board meeting, the Board discussed the reappointment of Ben Wagner whose term expired on May 21,2010 and has requested reappointment. ST AFF RECOMMENDATION: The Code Compliance Board voted to recommend the reappointment of Ben Wagner to a three- year term, expiring on May 21, 2013. ACTION REQUESTED: Motion to reappoint Ben Wagner to the Code Compliance Board to a three-year term, expiring on May 21,2013. FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: YES NOX If so, DATE: AGENDA ITEM # Respectfully submitted, Concurrence: -ta>>t MLAt~~'-- Tabitha Russell Planning & Zoning Board Coordinator ~~~~ Robin L. Matusick Paralegal rlm 4-14-2010 Mayor and City Council, City Of Edgewater Ben Wagner Vice Chairman, Code Compliance Board Request for Re-Appointment My present term on the Code Compliance Board expires on May 21, 2010. I have served on this board for 3 terms and would certainly like to continue. I have never missed a meeting and have enjoyed serving on the board. The members of the board have recommended my re-appointment and I hope you will appoint me to another term. Ben Wagner qF AGENDA REQUEST EDB-APT-WW Date: June 3, 2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT June 21, 2010 CONSENT OTHER BUSINESS ITEM DESCRIPTION: Request for appointment to the Economic Development Board to fill one (1) expiring term. BACKGROUND: Mr. William Wetherell whose term is expiring on June 7, 2010, is seeking reappointment. STAFF RECOMMENDATION: At their regular meeting held on June 2, 2010, the Economic Development Board voted unanimously to send the recommendation to reappoint Mr. Wetherell for an additional 3-year term on the Economic Development Board. ACTION REQUESTED: Motion to reappoint Mr. William Wetherell for a 3-year term on the Economic Development Board. FINANCIAL IMPACT:(Finance Director) N/A (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: YES NOX If so, DATE: AGENDA ITEM # :~' Patricia Drosten Economic Development Board Coordinator Concurrence: ~~~~ Robin L. Matusick Paralegal P Drosten From: Sent: To: Subject: Bill Wetherell [WetherB@daytonastate.edu] Monday, May 24,20107:45 AM P Drosten Appointment to EDB Board Pat, This email is to confirm that I wish to be reappointed to the EDB Board for the City of Edgewater. Thanks to the City Commission for their consideration. Bill Wetherell 1 len AGENDA REQUEST Date: June 8, 2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT OTHER BUSINESS J CONSENT ITEM DESCRIPTION: Engineering design services for the 30th Street Sidewalk Project. APPLICANT/AGENT: City of Edgewater REQUESTED ACTION: Approve authorization for the City Manager to execute a work order to Quentin L. Hampton Associates in the amount of $59,755 for engineering services related to the design of the 30th Street Sidewalk. BACKGROUND: On April 19, 2010, City Council approved a Local Agenc~ Program (LAP) Agreement for Project Number FPN # 427627-1-38-01, the design of the 30t Street Sidewalk Project, to fund design of a sidewalk on the north side of 30th Street from Silver Palm Drive to Whistle Stop Park. The total length of the project is approximately 6,550 feet. The design of the project is funded in FOOT's Work program with Advanced Construction STP funds. The City's local matching responsibility is twenty-five percent (25%) for the design. ST AFF RECOMMENDATION: Staff recommends approving engineering design services for the 30th Street Sidewalk Project. ACTION REQUESTED: Motion to approve the engineering design services for the 30th Street Sidewalk Project and authorize the City Manager to execute a work order to Quentin L. Hampton Associates in the amount of$59,755 for engineering services related to said design. FINANCIAL IMP ACT:(Finance Director) The funds are currently available within the City's Road Impact Fee Fund (Sidewalk Fees). (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES X NO PREVIOUS AGENDA ITEM: YES_ NO X Ifso, DATE: AGENDA ITEM # Concurrence: ~. ~. ~ Robin L. Matusick Paralegal P.O. # WORK ORDER NO. 2007-18 AGREEMENT FOR ENGINEERING SERVICES PROJECT: QUENTIN L. HAMPTON ASSOCIATES, INC. 30TH STREET SIDEWALK PROJECT (SILVER PALM DRIVE TO WHISTLE STOP PARK) CITY: Edgewater, Florida DESIGN PROFESSIONAL: Quentin L. Hampton Associates, Inc. Execution of Work Order Number 2007-18 by the City, shall serve as authorization for Engineer to provide professional services for the above project. RESPONSIBILITY OF THE ENGINEER: Engineer shall provide said professional services pursuant to this Work Order, to perform the professional services as listed in the attached Proposal (attached and incorporated herein as Exhibit "A"). TIME FOR COMPLETION: The professional services authorized by this Work Order shall not exceed an overall period of thirty (30) days. COMPENSATION: Fees for services are at a not-to-exceed amount of fifty-nine thousand seven hundred fifty-five and 00/100 dollars ($59,755.00). Each invoice shall also be accompanied by a written concurrence from the Director of Developmental Services. (Agreement/Quentin Hampton- WorkOrder#2007-18) CITY OF EDGEW ATER, FLORIDA Dated: By: Tracey T. Barlow City Manager WITNESSES: QUENTIN L. HAMPTON ASSOCIATES,INC. By: Brad T. Blais Presiden t Dated: (Agreement/Quentin Hampton- W orkOrder#2007-18) '.f . .... l. " .~ .' .. . . . -' " . ,:' :;'.' .~....,.< '. '>;/, ., :,:~:~: .<' ,'" :;~":,.'. ';"'::TEL~b~~;~a6):i~1;OO10' "-:~< ~ '. ':QU~tiI1 1.; HaJJlpton,&s6clates;lnc. '- :. :....: . ".. .' :'FAX:(386H61-3977. .q.' . .'. . ,'. ;"~. '. 'Consulting !Jngtn~eTs-. ' . .:. .'':' '." . . ',' <' .' ~MAIl:. ql~@qIha.CQm ,: -,' .: :: P.O. DRAWER 290247. ...:. .. . " . l .;." '.., PORT9RANGE.FlbRIDA32~29-02.47' .... . . '_ \,. '. ,_, .' :. (.'. ":":'.'::':: .... -:"' .:. . . '\ . '.' ~. .,....... . . ......~.. 'f:" '. : MARKA~.HAMPt.ON, P.E.- :. . .'., 'BRADT..BLAlS~P:E.~". ;..... DAVIDA.KING,p.e: '., ........ . ANDREW M,. GIANNINI. P.E..' '. ..... ..........,. . '. ' . . ..-.. .", . ,. '. .... ;....;: .' , ~ ~'. i" '. '- . '. ')1jne~1;.i9'~o.'.. '.' 1 ~ .' '. "'.' '. ,.... .:'. .: . ','~ , ' .J: .': ....; ,.'.. :... . :' . .' '.~.'. . ..' ~ I . '" ~. ..... ~:; ". . . . ". .' ".' ..' ."...1 .'./ 'D.arrenLear ..:': . CitY.of ~dgewate'r ,.' "'.'" . . . : P;O~Box.l0o.':.". . '. .' '. . .Edgewat~r;FL 3i03.2 . ". .:.,'......: :. . .'~. ':, . : ., :' .. .... ~ " -:',' :.;' ..... . .;.' - -, . '. . .', ,. . .,', . .' :,. . . '\.' ,.'. 'j" '. .... .' . ..' ". ' '. ','. .... . . . . . ,'. :: ,.... . ~.' :.;' ,.: .'RE:..:~ITYQ.JlEDGllWJ.lTER:'_""::"....<: . ,,:....;,;,. /:':~:,.".,... .... . .... :'30THSTREETSIDEWAtk.::'.':" ...... . '..:'i> > ,'. '. .>.....;~.:.:,:.(~ItVER.PAt~.D.RI.VE:T,9.~~I~'fL~.S!~r..p~./:':<:'.' '. '.:." ......, ""'. '. . ""-:;.." . ~. .,. ',...;.' '. .... , ..:' '. ". ..... >....' " \ ..' " '. ....' .' '. :: ~ . '.\ ,":be~rMr;Lea:r, ">'.,' ~/ ' : . .,~ ...:...:.....: . , .. ". ' '.' '. . "" . .' '.' '. . . ',. :' .:-:'. :,':-: . . ..": ............ ....l. :.... ,.." '., :" .,......:...... ..,..... '.... "~~:,,,,~>.....,,"".> :..... " .:~..>..'.'... .....;:: ....:,....... -..:......~ :......... .Per' your requ~s:t,:. ~~... a~e ;.p~ovidlrig- you....tlils.: :Scope.o(..~S~rYi~es.~ ah~ '.: fe,~:~:l~rQPpsar.for' mts'4'" ~ ";,' .:. '\ , .~'. ", .' ~:: .projett. '.-T~~ SCOI)(~' of.:wbrk'incli"des;the~ work we',b~1ieve' i.s,.necessary"pa~ed. brio our:. .:.... . discussions witll"you-arid.our uhderstariding'bf.t#e.Rroject~'QLl:I.i~ fami'liar.With th~ proJe~' .' " '. . 'an~:~he prpi>os~d .fu~~hig sou~ce~ We h~v~' r~c,~ntly'wor~ed,()n,ove~':~ip'~~di:ffe~~nq~Z:Qj~~. ", . ,wl1i.chin1{olve~ .M~O/FDQT L,\P. funding.via. eI'1hancep1en~:.ot'stir~l1ilu's. fundmg. ....We are. :.. .' . .:.' .' .', ,." very fa'niiliar.~ith'FDOT"s I,Ap requi~ements.'. . : .:. ./,';~ ' . '.. "':',;' ..., _'.' .' .::., . "Pl~ase to~~ct~;;r~~ce!f ;o~;'~aJ"i,nY4ueS;o~i~\.:. ,.' .' ." ". ....... .... .' " . .'.1' ..': .' " . ..., '. ',.'-.Siricer~IY,.::' .... ....~.;.. .. .' _.' ."".. 'I.,' .....' '. .... ............. (dcf.r M_..r~~..NASSO~LA~ES.INC.:. .... . .........~%J-.,..., \..........:..:. '.' . DavidA.Ki~~\ ...., .... .... ':'.~dd;';;;~tGlanl1i~l.iE:>',,' . ....Viceeresid~nt ., <.'.'. <:',.'..... :Pr9je~tE~gine~r.' . '.... ; .... ..... .::.:. '-' .'. .' '.. , . . ~.' '. ..' ". . " . .', '. 'j' . :.: .'. .... ,.'...' . ,:. '. ~ : .'.\ . . .'. ..- ., . ;.' . ...... . .:",:DAK/ArvtG:ef ',', " '..... , ' ~. .' . Enclosure: .:. . '. .... '. . '.. - . ':, '~\;'.' ';\, . . ....... .....' " .,,"'" .'. ~ . :c.c:'.QLH'fi'l.earrai. .:. \ . " '.. . . ,.' . .... .~. . .'," , ~ '. .... '," '. '. .... .... '.'.. ,..... .; " ". \. ,.' : ,. .' '..". ~ ". ," . .' .... ., .0... .. :...... " '.'., , ; ~ \. , . '. ~. ,'.. '.' \ . ;. . . . ~W81 Propo~1 ei': . : '.. ,~: .... ..... ...... ,'. . .',:.- .... :,.1'" ..... ....'. !'. SCOPE OF SERVICES AND FEE PROPOSAL 30TH STREET SIDEWALK (SILVER PALM DRIVE TO WHISTLE STOP PARK) FINAL DESIGN AND PERMITTING CITY OF EDGEWATER June 4, 2010 General - This Scope of Services and Fee Proposal is in conformance with the Continuing Services Agreement between the City of Edgewater (CITY) and Quentin L. Hampton Associates, Inc. (QLH). The basis for design shall be the Sidewalk Feasibility Study by HNTB, dated 8/22/07. Approximately 6,550 feet of sidewalk is proposed. Scope of Work - QLH will perform the following work activities and will provide the respective deliverables: Survey - QLH will utilize Geodetic Services Inc. to provide a project specific route survey. See attached proposal. QLH will solicit existing utility information from the various utility companies via "desktop" or "level 1 H mark-ups. QLH will provide additional field reconnaissance to collect other information required for the design. Design - QLH will prepare complete design documents including construction plans and technical specifications. Submittals will be made to the City at the 60%, 90% and Final design phases for review/comment by the City. Construction cost estimates will also be provided at these phases. The design shall comply with City, FOOT, FEC and ADA regulations. An allowance has been included for specialty transportation, geotechnical or electrical design that may be required for the FEC crossing and signal installation. Permitting - QLH will make application to the following agencies for the listed permits: · SJRWMD - ERP Exemption via 40C-42.0225 . FEC - Pedestrian facility crossing and signal installation QLH will assemble the permit application packages and submit such to the agencies. City is responsible for any/all permit application fees. QLH will respond to all reasonable Requests for Additional Information (RAls) from the agencies. If additional permits are required, QLH reserves the right to adjust this scope of services and fee proposal. Exclusions - The following work activities are not included in this scope of work: . Bidding · Construction Phase Service · Funding Assistance · Biological Services EW81 Proposal el Proposed Fees - QLH will complete the work for a fee of $59,755 based on the following breakdown: Survey and Field Reconnaissance (1) Design (2) Permitting Printing Allowance Lump Sum Lump Sum Lump Sum Allowance TOTAL $15,985 $37,180 $ 5,840 $ 750 $59,755 (Allowances to be billed at actual cost) (1) Includes $12,870 allowance for survey by Geodetic Services Inc. (2) Includes $10,000 allowance for specialty transportation/geotechnical/electrical subconsultant for FEC signal design. Prepared By: QUENTIN L. HAMPTON ASSOCIATES, INC. -Consulting Engineers- June 7, 2010 EW81 Proposal el ,At GEO ~SERVICE$ Global Positioning, Aerial Mapping, And Transportation Surveying 3 June 2010 Mr. David King, PE Quentin L. Hampton Associates, Inc. P.O. Drawer 290247 Port Orange, FL 32129-0247 Re: 30th Street Sidewalk - Edgewater, FL Dear David: It is my pleasure to provide you with this proposal for your consideration. We understand we will provide an on the ground survey to include all improvements visible from field inspection as well as apparent right of way lines, underground utilities, and trees over 6ft diameter. We will also provide elevation data for cross sections at 50 foot intervals along with survey control and a baseline for use for future construction. The survey limits will extend along the north side of the street from the centerline to 10 feet north of the northerly right of way, beginning at the west side of Silver Palm Drive and continue easterly to 100 feet beyond the Florida East Coast Railroad. Scope: We will contact Sunshine One Call to determine the underground utilities located within the survey area and request each owner to mark their utilities. Once marked in the field, we will locate the marked utility lines and plot them on separate layers in Autocad drawing formal All of our work will be performed pursuant to Quentin L. Hampton Associates' "Scope of Work" of which we have made a part of this proposal. Schedule and Fee: We will t)ave this project completed within 30 days of your notice to proceed. Our fee will be based on a lump sum price of $12,870.00. Accounts are due at the completion of our final report Geodetic Services, Inc. reserves the right to charge 1.5 % interest per month on the unpaid balance of accounts due over thirty (30) days. Acceptance: If you are in agreement with this proposal, please sign a copy of this proposal and return it to me as our authority to proceed. As usual, we appreciate the opportunity to work for you and Quentin L. Hampton Associates. Sincerely, GeodeUc Services, Inc. ~. '4~~ Date: E. Thomas Conley, LS Accepted By: Geodetic Services South, Inc. 101 Anchor Drive Ponce Inlet, Florida 32127 (386)763-1233 gpsandu@gte.net (e-mail) lop AGENDA REQUEST Date: June 10,2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT OTHER BUSINESS June 21, 2010 CONSENT ITEM DESCRIPTION: Change Order #1 to the Contract with McMahan Construction and Quentin L. Hampton Associates for the construction of Four New Water Supply Wells. BACKGROUND: On December 14, 2009, City Council awarded a bid to McMahan Construction for the development of four new water supply wells and authorized a Work Order to Quentin L. Hampton Associates for the contract administration, geological sub-consulting and inspection services associated with the construction. Design capacities and permitted CUP capacity of the new wells were based on other wells at this site. Unfortunately, the well yield is not what the other wells have achieved. In order to gain full advantage of the extensive infrastructure and permitted capacity, a supplemental well development technique known as 'air bursting' is proposed. The information in the Change Order describes the costs and procedures in more detail. Suffice to say, it is a relatively cost effective way to achieve higher yield from low yield wells. The alternative is to accept lower yield wells, and permit additional wells under a future CUP application. This approach is not recommended. The Contractor has prepared a change order proposal to perform this work and the project geologist, Gary Eichler, P.G., has prepared a fee estimate for supervising the effort. Mr. Eichler's fees will be passed thru QLH's professional services contract at no markup. The work can be funded through allowances within the existing SRF loan. The total face amount of the loan will remain below the original estimate and will not increase debt service schedules beyond the original projections previously approved by the City Council. STAFF RECOMMENDATION: Approval of Change Order #1 to McMahan Construction in the amount of $64,900 with an additional contract time of 45 days. Approval of Change Order # 1 to Work Order #2007-13 for Quentin L. Hampton Associates reflecting an increase in the amount of$8,000.00 for geotechnical services. ACTION REQUESTED: 1. Approval of Change Order #1 to McMahan Construction's contract in the amount of $64,900 with an additional contract time of 45 days and authorize the Mayor and City Manager to execute the document. 2. Approval of Change Order #1 to Work Order #2007-13 for Quentin L. Hampton Associates reflecting an increase in the amount of $8,000.00 for geotechnical services.. FINANCIAL IMPACT: (Finance Director) $72,900 (444-5555-580.64-10) DGET AMENDMENT IS REQUIRED) YES NO X \ Jo PREVIOUS AGENDA ITEM: If so, DATE: YES NO X - AGENDA ITEM # Respectfully submitted, s&t1AY'd:? / ~JUt~ Brenda L. Dewees Director of Environmental Services Concurrence: ~~~~ Robin L. Matusick Paralegal CHANGE ORDER FORM Project: City of Edge water New Water Supply Wells SRF No. DW64050 CHANGE ORDER NO.1 DATE OF ISSUANCE: 6/21/10 CONTRACTOR: McMahan Construction Company. Inc. EFFECTIVE DATE: ENGINEER: Ouentin L. HamotonAssoc..lnc. OWNER'S CONTRACT NO.: SRF No. DW64050 The following changes are hereby made to the Contract Documents: CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $899,950.00 Substantial Completion: 11/11110 Ready for final payment: 12111110 days or dates Net changes from previous Change Orders Net change from previous Change Orders 0 $ 0.00 Days Contract Price prior to this Change Order Contract Times prior to this Change Order ..- .-.... , , " . .. , ,Substantial Completion: 11/11/10 . , ' , -.. .- ..",. . ," .. ' .... $ 899.950.00 Ready for final payment: 12111110 daYS or dates Net Increase (decrease) of. this :Change Order Net Increase (decrease) of this Change Order' $ 64.900.00 45 DaYS Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: 12126/10 $ 964.850.00 Ready for final payment: 1/26/11 days or dales I change order I~kal.doc CHANGES ORDERED: 1. GENERAL This change order is necessary to revise the scope of work, contract price , and/or contract time. The General Conditions, Supplementary Conditions, Specifications and all parts of the Project Manual listed in Article 1, Definitions, of the General Conditions apply to and govern all work under this change order. The change in price and/or delivery date described, is considered to be fair and reasonable and has been mutually agreed upon in full agreement and fmal settlement of all claims arising out of the modification including all claims for delays and disruptions resulting from, caused by, or incident to such modifications and change orders. II. REQUIRED CHANGES: CONTRACT PRICE: $64,900 net change to the contract price. : ~ l. An additional 45 days are added to the contract '~uiat1on. ':" ::':' CO~TRACT TIME: " m. JtJSTIFICATION/DESCRIPTION: CONTRACT PRICE: This change order represents a 'not to exceed' $64,900 net increase to the original contract price. This increase is required to increase well yield " using aquifer stimulation techniques. If the design yield from wells #17-20 is to be' achieved, a pneumatic fracturing of the limestone' fonnation around the wells is required. At this time yield from the wells is creating excessive drawdowns. The geology encountered during drilling of wells #17-20 is different than the existing wells on the site. Design capacities and permitted CUP capacity is based upon the other wells at this site. Given the substantial investment for supporting infrastructure, it is prudent to maximize the yield of proposed wells. The proposed air bursting technique is a cost effective means of increasing yield. The-air bursting technology sends pneumatic waves afdifferent levels withinthe:wdl through the surrounding limestone. Once the air burst is complete, the wells Win have ' to'be Cleaned out arid pump tested again. All ofthis work will be completed under the " drilling subcontractor Hausinger with oversight by the General Contractor. The well will remain under the perfonnance warranty provided with the project's contract. Air bUrsting of each well will be authorized independently, starting with well 18. If satisfactory results are obtained, the remaining wells will be air burst. ' If unsatisfactory results are obtained at well #18 the pumps will be specified to withdrawal lower water quantity based on a sustainable drawdown. Adequate contingency funds were included in the current SRF loan to pay for Change , Order #1. The revised contract amount, $964,850 remains under the original $1.3 mill~on construction cost estimate, Loan estimates and projected debt service schedules will remain unaffected by the proposed change order. change order,U'.a1.doc . " ' CONTRACT TIME: This change order includes a time extension of 45 days. Time extension is due to well pump delivery times being delayed for the final well yield determination. IV . PAYMENT: Additional costs associated with this change order were paid for by allowances built !n,to the contract. . V. A!>PROV AL AND CHANGE AuTHORIZATION: Acknowledgments: The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order; and, It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. RECOMMENDED BY: '..:. ACCEPTED BY: By' McMahan Construction Company. Inc. (Contractor) (Authorized Signature) (Date) APPROVED BY: The City of Edge water Owner) By: . ".. .' . ..' (Authorized Signature) (Date) (Authorized Signature) (Date) Michael Thomas. Mayor: Tracev Barlow. City Manager change order IJcaI.doc ' Detailed Costs for Change Order #1 UNIT ITEM DESCRIPTION QTY UNIT COST TOTAL Hausinger & Associates, Inc. 1 Air Blast Development of Open Hole 4 EA $7,500 $30,000 2 Set Up Drill Rig to Clean Out Open Hole 4 EA $2,000 $8,000 3 Drill Out Debris Created by Air Blast 24 HR $250 $6,000 4 Set Up Test Pump 4 EA $1,500 $6,000 5 Pumping Time for Development & Step Testing 40 HR $200 $8,000 Hausinger & Associates Total $58,000 McMahan Construction Company .1 Overhead and Profit for Sub Contractor Work (5%) $2,900 2 Additional Site Work and Equipment 4 EA $1,000 $4,000 McMahan Construction Co. Total $6,900 TOTAL COST CHANGE ORDER #1 $64,900 l.l.li}j McMahan Constrtlction Co.; Inc. ROBERT KELLOGG. President #CGCOJ0240 JOHN JUSTU~. JR., Exec. Vice President #CGC059437 and CUC057309 PAUL LARSON Vice President May 24,2010 LYNNE RABORN Secretary- Treasurer Quentin L. Hampton & Associates, Inc. Attn: Mr. Kevin A. Lee, E. I. P.O. Box 290247 Port Orange, FL 32129-0247 Re: Edgewater New Supply Wells Air Blast Development of Production Wells Dear Mr. Lee: McMahan Construction Co., Inc. is pleased to submit this propOsal for air blasting and associated work for new production wells 17, 18~ 19, and 20. Please take into consideration that when you air blast the wells that there is additional work required due to shattering the surrounding strata as the air blasting takes place at three different levels within the well which causes debris to falVflow into the well. All of the work required is itemized on the attached proposal from Hausinger and Associates. According to the specifications we are permitted to add an additional five percent (5%) to his costs. In addition to this cost McMahan Construction is permitted to charge for general conditions for the additional time required to complete this work We also want to call to you attention that an additional thirty (30) days will be required to perform this work. If you have any questions please call me. Sincerely, McMahan Construction Co., IDe. t2L~ Paul Larson Vice President attachment qlhS2410 Mailing Address: P. O. Box 223, DeLand, FL 32721-0223 · Street Address: 123 E. Indiana Avenue, DeLand, FL 32724 Phone: 3861734-1071 Fax: 3861738.2692 FAX TRANSMITTAL FROM JEFF HAUSINGER @ HAUSINGER & ASSOCIATES, INC. PO BOX 559 PARRISH, FL 34219 PH 941-721-7667 FX 941-721-8878 TO: McMahan Construction FX: 386-738-2692 PH: 386-734-1071 ATTN: DATE: PAGES: Paul Larson 06-8-10 1 RE: City of Edgewater Air-Blast Development of Production Wells Below is the quotation you requested. You need to include an extension of Contract Time of 30 Calendar Days. UNIT ITEM DESCRIPTION QTY. UNIT COST TOTAL NO. $7,500. Air Blast Development of Open Hole 4 EA 00 $30.000.00 $2,000. 2 Set Up Drill Rig to Clean Out 4 EA 00 $8,000.00 3 Drill Out Debris Created by Air Blast 24 HR $250.00 $6,000.00 $1,500. 4 Set Up Test Pump 4 EA 00 $6,000.00 Pumping Time for Development & Step 5 Testing 40 HR $200.00 $8,000.00 Total Lines 1-8 $58,000.00 P.O. #7170 CHANGE ORDER NO. 1 WORK ORDER NO. 2007-13 (also known as #2009-13) AGREEMENT FOR ENGINEERING SERVICES QUENTIN L. HAMPTON ASSOCIATES, INC. PROJECT: ALAN R. THOMAS WATER PLANT - WELL FIELD (WATER SUPPLY WELLS) TECHNICAL SERVICES DURING CONSTRUCTION CITY: Edgewater, Florida DESIGN PROFESSIONAL: Quentin L. Hampton Associates, Inc. Execution of Change Order Number 1 by the City, shall serve as authorization for Engineer to provide professional services for the above project. RESPONSIBILITY OF THE ENGINEER: Engineer shall provide said professional services pursuant to this Change Order, to perform the professional services as listed in Work Order #2007-13 (aka #2009-13) and the attached Proposal from the Geotechnical Consultant dated June 11, 2010 (attached and incorporated herein as Exhibit AA@). TIME FOR COMPLETION: The professional services authorized by this Work Order shall not exceed an overall period of sixteen (16) months. COMPENSATION: The fee for these services are at a not-to-exceed amount of one hundred thirty seven one hundred forty-five thousand one hundred sixty-three and 00/100 dollars ($+3-7 145,163.00). These fees include a twenty five thirty-three thousand and no/l 00 dollars ($~ 33,000.00) allowance for the Geological Consultant during construction. Each invoice shall also be accompanied by a written (Agreement/Quentin Hampton- W orkOrder#2007-13-ChangeOrder# I) concurrence from the Director of Environmental Services. This Change Order results in an $8.000.00 crease in the allowance for the Geological Consultant which changes the overall cost of $145.163.00 to Quentin Hampton. CITY OF EDGEW A TER, FLORIDA Dated: By: Tracey T. Barlow City Manager WITNESSES: QUENTIN L. HAMPTON ASSOCIATES, INC. By: Brad Blais, P.E. President Dated: ***NOTE - The Work Order number is #2007-13 pursuant to the date of the Agreement for Professional Services, however during the Council meeting, the motion was to approve Work Order#2009-13. Therefore, we are stating that it is also known as #2009-13. (Agreement/Quentin Hampton- W orkOrder#2007-13-ChangeOrder# I) EXHIBIT "A" .~gg~, Inc. Corporate Office 19505 N.W 184th Terrace High Springs, FL 32643 Office: 386.462.0059 Cell: 561.248.6778 Email: geichler@ix.netcom.com Water Resource Consultants June 11,2010 Mr. Kevin Lee, P.E. Project Engineer Quentin L. Hampton & Associates, Inc. P.O. Box 290247 Port Orange, Florida 32129-0247 Re: Proposal for Additional Hydrogeological Services Production Well Enhancement by AirBurst Technique City of Edgewater, Edgewater, Florida Dear Mr. Lee: Connect Consulting, Inc. (CCI) is pleased to submit our proposal and cost estimate to Quentin L. Hampton & Associates, Inc. (QLH) for additional hydrogeological services related to oversight of the proposed AirBurst work proposed by Hausinger and Associates, Inc (HAl). This work is proposed by HAl through McMahan Construction Company for the on-going wellfield expansion project at the City of Edgewater's (City) Water Treatment Plant in an effort to improve the specific capacity of the new production wells currently being constructed. Scope of Work The scope of work included in this proposal cover efforts related to providing the following services to QLH and the City: 1. CCI will provide field oversight during key phases of the AirBurst process and post-AirBurst testing. This includes during AirBurst activities, well development, and post-AirBurst step-drawdown testing. This task includes assisting QLH with bid document review, attending strategy/update meetings, modification of specifications, and bid support. Schedule CCI will be on site for the key phases of the AirBurst work and testing. The well construction is currently on going. The strategy/design meetings with QLH, the City, and the SJRWMD will be as needed. The well completion report will be submitted to QLH within 60 days after completion of the field work. South Florida Office' 26 N. W 12m Street. Delray Beach, Florida 33444 . 561-330-8081 EXHIBIT IIAII "~g~~, Inc. W.fr, Resourcr Consu".nts Cost of Services CCI will perform the scope of work proposed herein on a lump sum, percent complete basis in accordance with Table 1. Table 1- Cost Summary Task Units Rate Total Additional On-Site Oversiaht Services 4 Wells $2,000.00 $8,000.00 Total: $8,000.00 Notes/Assumptions 1. CCI will be on site for critical phase of well construction and testing. This includes during AirBurst activities, well development, and post-AirBurst step-drawdown testing. 2. CCI estimates an additional -8 days of on-site oversight. If additional on site time is required above the estimate, labor costs will be billed at hourly rates of $100/hour for David Robertson and $125/hour for Gary Eichler. Expenses associated with additional time on site will be billed at cost with no markup. We look forward to working with you on this project. If you have any questions, please do not hesitate to contact either of the undersigned. Sincerely, CONNECT CONSULTING, INC. :Dcwid S. ~on David S. Robertson, P.G. Senior Hydrogeologist C}wuJ E. Ck/ileJt Gary E. Eichler, P.G. Principal Hydrogeologist 2 South Florida Office' 26 N. W 1 in Street. Delray Beach, Florida 33444 . 561-330-8081 ,.," . .' ",' ';.. ". '" ',".. ',. { , . '~M,,' :', :-. 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"'~" ;. .:. ,;" .' .' . -.' :....;" :.... . . .' ~. . ...... lOG AGENDA REQUEST Date: June 10,2010 PUBLIC HEARING RESOLUTION ORDINANCE BOARD APPOINTMENT CONSENT OTHER BUSINESS June 21. 2010 ITEM DESCRIPTION: Bid award for the Aerator & Stairway Replacement at the Water Treatment Plant in the amount of$317,945 to C&S Technical Resources. BACKGROUND: Bids were received for the replacement of the Aerator and Stairway at the Alan R. Thomas Water Treatment Plant. Four bids were received and C&S Technical Resources submitted a qualified bid at the lowest cost to the City in the amount of $317,945. The Water Treatment Plant was constructed in 1993. Since that time, the Aerator and the Stairway leading to the Aerator has not been replaced. Newer technology has emerged since that time and the new aerator proposed will be more efficient and require less maintenance of the Operators than the current one. The stairway supports have become corroded and are in need of replacement. The bid alternate is for a recirculation pump in the lime sludge tank in order to circulate the lime in the tank to operate more efficiently. There was $150,000 budgeted for this project in the Water & Sewer Renewal & Replacement Fund. The remaining $167,945 will be allocated as follows: $132,258 from undesignated projects and $35,687 from prior year carry forward. STAFF RECOMMENDATION: Award bid with the bid alternate to C&S Technical Resources in the amount of $317,945. The City's engineering consultant, Quentin L. Hampton Associates, Inc. recommends award of the project to C&S Technical Resources as well. ACTION REOUESTED: 1. Approval for the award of the bid with the bid alternate for the Aerator and Stairway Replacement at the Water Treatment Plant to C&S Technical Resources in the amount of $317,945 and authorize the City Manager to execute all associated agreement documents. 2. Approve the budget amendment moving $132,258 from undesignated projects and allocating $35,687 from prior year's carry forward to this project. -X-NO_ PREVIOUS AGENDA ITEM: If so, DATE: YES NO ~ AGENDA ITEM # Respectfully submitted, ~/n~ /~/&<7 Brenda L. Dewees Director of Environmental Services Concurrence: ~"r! ' Robin L. Matusick ~ Parale at ."":' . . ,~~~ciN.p.i'" "',." . 'BRADT . BLAIS P.Eo' .,.... .. .'. ." . '.; . ;::. ~.~~g~~;~(p~~:' , '. .' '. .' '. .' - ~": . . .... ". ." '.:. ..... '. ':: . ~::: .;..' :;-'':-.'<; ... ", ! . .... ....... ,"". .... ...:'.niELP.~6tJe:I386)7Gl~;i<i:".' ".' Qpent:1D L Hampton ~~t~. ~c.. . . " : <.' .' ": '. FAX: (388) 76j-3ll71.;,'.". . ~ .':. . .~o~~~~~~~~~~~..'.... ": -,....:: "E~!~~a~,iia~':' '.,: , ... PORTORANGE..!,~pRIDA 321~47. .' . . . .' I ':- .~ - ' , ;:. .. ". .... " .",:.-.,. June 9, 2010 ;'.'; ;. :', ~ ':" ...... '/ .... .,' . . . .'-. . ".:. . . 'City of.l;dgewatE:t :::' .' : '. ATTN:Brenda'DeWeeS" , ,'. '. ~..O.Bo~jOO ".: ........ . Edgewa~~r."F~ ."32q3?' :....:., '.. . . ~ .... . 'j"'" ~-.:., .' :: .,. .'.~ ..' '.. ~E: 'CltY.'~f Edg'~WatEn ':".. :'.' = '., . '. '. :,AERAlION AND STAIRWAY REPLACEMENT '. AT T!iE..WAT!=.R'T~EArMf:~T~LANT.: ::".: ' 'Bid# -10~ES.:'()05 " " ". .". '" ..'::..'..... .,; ...: .'. :' ~. .' . : '1 .' '-..' .... .' .\ ....,... '.'. . ;D~ar..~.~~n.da.;..... ':..,... ,,', .;:>...... '.: ,'., . .:\,: .... :'Bids' ~ere '~~ceived. forth~' refe;eri~d' project'ori.' Thursda~JunEs 3. '201 O,:Gfth~.4 . bids'" . .'. 'rec~ived..'C& S Technical ResourCes Inc. sUQinitte'd the lowest'base bid,:in the amount. :'. "'.' .'. of $286,945.00 'plus' bid 'alternate of $~1iOOO' fo~'a' total :bid. amount of 317,94.5.. ''All.. . of the 'requlred -inforrnation, was s'ubmitted with 'the' bid:' The "pre"ious 'eip'e'riEmce Iis't and '. . ,: references indicate th~rc"& S T,echr1ic8i'ReS.ou'rces..ln6;~~'qualifiea td peiform,the .work " . . and has.succeSsfull{eompleted.sii'nilar'p,rojecfsin thepasf; . :.:. .' .:":. :..:'. .')" .' .', '.' ..r. ", '.. .". :;'~:'.~ \. ..:...... ..:;\.....:.:.:.....~\ ....~....._,... .'.~...;......~..'.s. -;.'.-.......'.:..._..., .:'.'", '_' r .' :. TIle 'attach~,d. certified :~id: tabulatiori~etails.tti~unit pnce.eXtelJsions.a~dJo~ls :for:,all. .', ": bldssubmi.tte.~;:~:' ~~ucli, 'we :iecolTJirie~d:'awa~".6fthis~;prQjecl.to:. C;:~. S;Tec,~nical.: ". . Resources; Inc...for $317,945.00; If..you have .addit!orial questions, do' not hesitate. to:,. '. . calL: . '. .'. :. '. . . .: ".' .'., .. .' '.. .,' ,-. ." r.. d,'.:. . ." . '.. :.':" 'ASSOCIATE~;JNC;".;.' '::::':, ...... . '. ~: . '.' 'i'. .t .' '.''::;. .' : ~, . : .. '.. . . ,..... . .' ~. .-. '. ~ .. . . 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W N d (It ~ .e>- ~ (l1 01 0 en (l1 C) 0 0 0 0 C) b1 b b b b b ~ C) 0 C) 0 0 0 0 0 0 0 0 0 0 0 r- C) 0 0 0 0 0 0 0 0 0 0 0 0 O"lU lUC/l~ C/l C/l ~ II) c: CD c-3O" :..-5 ~ '< 0:_ ~ ::S.9 ::I. l~ ~ =lU -.- - ::r 'iii' iii- a III :r lC ~~ !1 '< c- . 3 0 III 0 -..... ::r(il ~a ~S' ~g- ;~ ~o <)" ..... ::J (/J 0 3:: ~i CD 0- O"a: '<tJ> !2:(il 8:g CD -- Cil ($ - c- o_ ~; CD "'0 .....-0 3= lU ~ '<0" (')(0 ::r- o c: o ::J (I);:::::;: CD-o o ~. lU g :E tJ> III :E a. CD O"a a: s: Dl III !:!. o o .. -0 o ill = o ~ o RO en ~ CD n ::r ~ ci" !!!. o 1> ~ o o ~ III ~ c: n .. (i" ~ ::J P s: n s: Dl =- Dl ~ (") o ~ C/l .. ., c n .. o' ~ ~ ~ ,... >::l \J ~O ~ ~Z ~ >~ ~~~O l;I:ll;l~rn OZ~~ =O~~ 8;"'>~ ~~~~ >l;I:l > =~ >< ?~~~ ~ "tl"tl ~ ~~ z ~Q ~ z ~ lod AGENDA REQUEST C.A. #2010-052 Date: June 9, 2010 PUBLIC HEARING BOARD APPOINTMENT ITEM DESCRIPTION: CONSENT ORDINANCE OTHER BUSINESS 06/21/2010 RESOLUTION Ordinance #2010-0-16 - Establishing Policy to temporarily reduce impact fees for non-residential properties BACKGROUND: City Council has adopted Ordinance #2001-0-01, #2003-0-15 and #2004-0-39 which facilitated the appropriate of funds necessary to meet future demands for continued similar level of service relating to Fire/EMS, Sidewalks, Police and Transportation/Roadway. It is necessary to stimulate growth in non-residential areas in an attempt to create additional jobs within the City of Edgewater. In an attempt to enhance economic development and non-residential development that will create additional jobs, the Ordinance would institute a temporary policy to allow for the adjustments to the assessment and collection of all non-residential development that will create additional full-time equivalent jobs. The reduction of the impact fees for non-residential development will be considered based on the number of full-time equivalent jobs that are created. The applicant would be required to maintain the jobs for a period on I-year. STAFF RECOMMENDATION: Staff recommends that the City Council approve Ordinance #2010-0-16 which would establish the Policy to temporarily reduce impact fees in order to stimulate non-residential growth. ACTION REQUESTED: Motion to approve Ordinance #2010-0-16 which establishes a Policy that would temporarily reduce impact fees. FINANCIAL IMP ACT: (Finance Director) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: Ifso, DATE: N/A YES AGENDA ITEM # NO X Respectfully submitted, Concurrence: ~ -/-49 /fracey yBarlow ---- Cit~nager ~~~J.~ Robin L. Matusick Paralegal ORDINANCE NO. 2010-0-16 AN ORDINANCE OF THE CITY OF EDGEWATER ESTABLISHING POLICY TO TEMPORARILY REDUCE APPLICABLE SIDEWALK, FIRE/EMS, POLICE AND TRANSPORTATION/ROAD IMPACT FEES BASED ON JOBS CREATED; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY AND PROVIDING AN EFFECTIVE DATE/TERMINATION DATE. WHEREAS, Article VIlIs. 2(b) of the State Constitution states municipalities shall have the governmental powers to enable them to conduct municipal government, perform municipal functions and render municipal services, and may exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, the City Council adopted Ordinance No: 2004-0-39 on December 6, 2004 to facilitate the appropriation of funds necessary to meet future demands for the continued similar level of service for Transportation/Roadway; and WHEREAS, the City Council adopted Ordinance No: 2003-0-15 on January 5, 2004 to facilitate the appropriation of funds necessary to meet future demands for the continued similar level of service for Sidewalks; and WHEREAS, the City Council adopted Ordinance No: 2001-0-01 on March 19,2001 to facilitate the appropriation of funds necessary to meet future demands for the continued similar level of service for Fire/Ems; and WHEREAS, the City Council adopted Ordinance No: 2003-0-15 on January 5,2004 to facilitate the appropriation of funds necessary to meet future demands for the continued similar level of service for Police; and WHEREAS, the City Council has determined that it is necessary to take action in order to stimulate the non-residential growth that will create additional jobs in the City of Edgewater; and WHEREAS, the. City Council desires to enhance economic development by reducing impact fees for non-residential development and non-residential redevelopment that will encourage the creation of additional jobs; and WHEREAS, the City Council desires to institute a temporary policy to allow for the adjustments to the assessment and collection of all non-residential impact fees in order to stimulate the non-residential growth in the City of Edgewater; and I Strike through passages are deleted. Underlined passages are added. #2010-0-16 NOW, THEREFORE, BE IT ENACTED by the People of the City of Edgewater, Florida: PART A. EST ABLISHING POLICY TO TEMPORARILY ALLOW FOR ADJUSTMENTS TO THE ASSESSMENT AND COLLECTION OF ALL NON-RESIDENTIAL IMP ACT FEES AS SET FORTH BELOW: Section 1. All new development and redevelopment of non-residential properties that will create additional Full Time Equivalent (FTE) jobs will be eligible for a reduction from the referenced impact fees. A Full Time Equivalent (FTE) job is considered to be jobs offered at 32- hours or greater in a one week period. Section 2. The reduction will be equivalent to $2,000 for each FTE job created and cannot exceed the sum total of the referenced impact fees. The reduction will be equally divided among the applicable referenced impact fees. Section 3. FTE created jobs receiving the impact fee reduction must be retained for a 12 month period. Section 4. Applicants must execute an agreement with the City of Edgewater describing the jobs created and agree to reimburse the credited impact fee reduction if the jobs are released within the 12 month period. Section 5. Applicants must agree to supply any documentation requested in order to justify and/or confirm the maintenance of the FTE jobs. Referenced documentation may be requested at any time throughout th~ agreement period. Section 6. Applicants will be responsible for any disclosure of tax requirement affiliated with the reduction of impact fees affiliated with the creation of the FTE jobs. Section 7. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 8. This resolution shall become effective immediately upon adoption and shall expire on September 30, 2010. Section 9. The expiration of this resolution may be extended in periods not to exceed one (1) year periods by the City Council provided the City Council approves the extension prior to its expiration. PART B. CONFLICTING PROVISIONS. All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. 2 Strike through passages are deleted. Underlined passages are added. #2010-0-16 PART C. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, property, or circumstance. PARTD. EFFECTIVE DATErrERMINATION DATE. That this ordinance shall become effective upon its final adoption and shall terminate on September 30,2010. PART E. ADOPTION. After Motion to approve by with Second by the vote on the first reading of this ordinance held on July 19, 2010, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Debra J. Rogers Councilwoman Gigi Bennington Councilwoman Harriet B. Rhodes Councilman Ted Cooper 3 Strike through passages are deleted. Underlined passages are added. #2010-0-16 After Motion to approve by with Second by the vote on the second reading/public hearing of this ordinance held on August 16,2010, was as follows: Mayor Mike Thomas Councilwoman Debra J. Rogers Councilwoman Gigi Bennington Councilwoman Harriet B. Rhodes Councilman Ted Cooper AYE NAY PASSED AND DULY ADOPTED this 16th day of August, 2010. ATTEST: Bonnie Wenzel City Clerk For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Carolyn S. Ansay, Esquire City Attorney Doran, Sims,Wolfe, Ansay, Kundid & Birch Strike through passages are deleted. Underlined passages are added. #2010-0-16 CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: Mike Thomas Mayor Robin L. Matusick Paralegal Approved by the City Council of the City of Edgewater at a meeting held on this 16th day of August, 2010 under Agenda Item No. 8_. 4 IDe AGENDA REQUEST C.A. #2010-053 Date: June 9, 2010 PUBLIC HEARING BOARD APPOINTMENT ITEM DESCRIPTION: RESOLUTION ORDINANCE OTHER BUSINESS CONSENT 06/21/2010 Ordinance #2010-0-17 - Establishing Policy to temporarily defer applicable Sidewalk, Fire/EMS, Police and TransportationIRoad Impact Fees BACKGROUND: City Council has adopted Ordinance #2001-0-01, #2003-0-15 and #2004-0-39 which facilitated the appropriate of funds necessary to meet future demands for continued similar level of service relating to Fire/EMS, Sidewalks, Police and TransportationIRoadway. It is necessary to take action in order to stimulate non-residential growth that will diversify the tax base in the City of Edgewater. In an attempt to enhance economic development, the City wishes to institute a temporary policy to allow deferring payment of the referenced impact fees for non-residential development and non-residential development or expansion that is required to pay the referenced fees which would allow adjustments to the collection of all non-residential impact fees in order to stimulate the non-residential growth within Edgewater. The purpose of the deferral is to encourage additional businesses by allowing them time to establish their business and generate a revenue. STAFF RECOMMENDATION: Staff recommends that the City Council approve Ordinance #2010-0-17 which would establish the Policy to temporarily defer the collection on non-residential impact fees in order to stimulate the growth. ACTION REQUESTED: Motion to approve Ordinance #2010-0-17 which establishes a Policy that would temporarily defer the collection of non-residential impact fees. FINANCIAL IMPACT: (Finance Director) (SPECIFY IF BUDGET AMENDMENT IS REQUIRED) YES NO PREVIOUS AGENDA ITEM: Ifso, DATE: N/A YES NO X - AGENDA ITEM # Respectfully submitted, Concurrence: /-oP (n:;~;?f. Barlow CitY Manager --.- ~ ~ .~Lu~Ir) Robin L. Matusick Paralegal ORDINANCE NO. 2010-0-17 AN ORDINANCE OF THE CITY OF EDGEW ATER ESTABLISHING POLICY TO TEMPORARILY DEFER APPLICABLE SIDEWALK, FIRE/EMS, POLICE AND TRANSPORTATION/ROAD IMPACT FEES BASED ON JOBS CREATED; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY AND PROVIDING AN EFFECTIVE DATE/TERMINATION DATE. WHEREAS, Article VIlIs. 2(b) of the State Constitution states municipalities shall have the governmental powers to enable them to conduct municipal government, perform municipal functions and render municipal services, and may exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, the City Council adopted Ordinance No: 2004-0-39 on December 6,2004 to facilitate the appropriation of funds necessary to meet future demands for the continued similar level of service for Transportation/Roadway; and WHEREAS, the City Council adopted Ordinance No: 2003-0-15 on January 5, 2004 to facilitate the appropriation of funds necessary to meet future demands for the continued similar level of service for Sidewalks; and WHEREAS, the City Council adopted Ordinance No: 2001-0-01 on March 19,2001 to facilitate the appropriation of funds necessary to meet future demands for the continued similar level of service for Fire/Ems; and WHEREAS, the City Council adopted Ordinance No: 2003-0-15 on January 5,2004 to facilitate the appropriation of funds necessary to meet future demands for the continued similar level of service for Police; and WHEREAS, the City Council has determined that it is necessary to take action in order to stimulate the non-residential growth that will diversify the tax base in the City of Edgewater; and WHEREAS, tne City Council desires to enhance economic development by deferring the payment of the referenced impact fees for non-residential development and any non-residential redevelopment or expansion that is required to pay the referenced impact fees; and WHEREAS, the City Council desires to institute a temporary policy to allow for the adjustments to the collection of all non-residential impact fees in order to stimulate the non- residential growth in the City of Edgewater; and NOW, THEREFORE, BE IT ENACTED by the People of the City of 1 Strike through passages are deleted. Underlined passages are added. #2010-0-17 Edgewater, Florida: PART A. ESTABLISHING POLICY TO TEMPORARILY DEFER APPLICABLE SIDEWALK, FIRE/EMS, POLICE AND TRANSPORTATION/ROAD IMPACT FEES BASED ON JOBS CREATED AS SET FORTH BELOW: Section 1. This provision applies to the new development, redevelopment or expansion of non-residential projects where the project's sum total of the referenced impact fees exceeds ten thousand ($10,000). Section 2. Eligible projects which qualify under this provision may have the portion of the impact fees exceeding ten thousand ($10,000) deferred for a period up to three (3) years from the date the first building permit for the project is issued. The City may demand payment in full in the event the subject property is sold or ownership is transferred or a receiver has been appointed or there is a change of use at any time during the deferral period. Section 3. The referenced eligible impact fees will be calculated at the time the first building permit is issued based on the rates in effect and will accrue interest at the rate of five percent (5%) per annum for each year deferred. Interest shall be simple interest calculated on the original amount of impact fees deferred. Section 4. Payment of the total impact fees plus interest shall be due in full at the end of the deferral period but no longer than three (3) years from the date the first building permit for the project is issued. Section 5. repealed. All resolutions or parts of resolutions in conflict herewith are hereby Section 6. This resolution shall become effective immediately upon adoption and shall expire on September 30, 2010. Section 7. The expiration of this resolution may be extended in periods not to exceed one (1) year by the City Council provided the City Council approves the extension prior to its expiration. PART B. CONFLICTING PROVISIONS. All conflicting ordinances and resolutions, or parts thereof in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. 2 Strike throtlgh passages are deleted. Underlined passages are added. #2010-0-17 PART C. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, property, or circumstance. PART D. EFFECTIVE DATE/TERMINA TION DATE. That this ordinance shall become effective upon its final adoption and shall terminate on September 30,2010. PART E. ADOPTION. After Motion to approve by with Second by the vote on the first reading of this ordinance held on July 19,2010, was as follows: AYE NAY Mayor Mike Thomas Councilwoman Debra J. Rogers Councilwoman Gigi Bennington Councilwoman Harriet B. Rhodes CouncilJpan Ted Cooper 3 Strike through passages are deleted. Underlined passages are added. #2010-0-17 After Motion to approve by with Second by the vote on the second reading/public hearing of this ordinance held on August 16,2010, was as follows: Mayor Mike Thomas Councilwoman Debra J. Rogers Councilwoman Gigi Bennington Councilwoman Harriet B. Rhodes Councilman Ted Cooper AYE NAY PASSED AND DULY ADOPTED this 16th day of August, 2010. ATTEST: Bonnie Wenzel City Clerk For the use and reliance only by the City of Edgewater, Florida. Approved as to form and legality by: Carolyn S. Ansay, Esquire City Attorney Doran, Sims,Wolfe, Ansay, Kundid & Birch Strike through passages are deleted. Underlined passages are added. #2010-0-17 CITY COUNCIL OF THE CITY OF EDGEW A TER, FLORIDA By: Mike Thomas Mayor Robin L. Matusick Paralegal Approved by the City Council of the City of Edgewater at a meeting held on this 16th day of August, 2010 under Agenda Item No. 8_. 4 LP/aiiIQ .a.3J IEDG'kyyATERAr City Clerk's Office City of Edgewater Post Office Box 100 Edgewater, Florida 32132 Phone 386-424-2400 ext 1101 Fax 386-424-2410 Date: June 16, 2010 To: Mayor & City Council From: Bonnie Wenzel, City Clerk Subject: February 23, 2010 Council Meeting Minutes After reviewing the February 23, 2010 audio, I located the discussion in question and found that the comments made by Mayor Thomas referenced by Mr. Capria were actually found further in the meeting and were not made during the initial discussion. The initial discussion started at 84.22 minutes into the meeting and is located on pages 20 and 21 of the minutes. The comment made by Mayor Thomas that he would remove Mr. Capria from the meeting was made at 89.37 minutes into the meeting and referenced on page 22 of the minutes, after comments made by Pat Card. Furthermore I contacted the City's IT Department to inquire as to whether or not I had the capability to delete certain portions of any audio from the file. I was informed that I do not have any type of audio editing software, therefore could not delete only portions of the audio. I hope this clears up any confusion as to the discussion not being documented in the minutes or being removed from the audio. The audio is available for anyone who may care to review it themselves. MR. MAYOR- I WOULD LIKE TO RAISE A POINT OF ORDER REGARDING THE APPROVAL OF THE MINUTES FROM THE FEBRUARY 23, MEETING. AFTER REVIEWING THE MINUTES, I AM GLAD TO NOTE THEY RELFECT THAT IN KEEPING WITH NORMAL RULES OF ORDER, I WAS DULY GIVEN THE RIGHT TO SPEAK TWICE IN RESONSE TO BOTH OF MR. BOB LOTT'S OPPORTUNITIES TO SPEAK. I THANK THE COUNCIL FOR DOCUMENTING MY CONCERNS REGARDING THE FINANCING OF THE EDGEWATER HARBOR PROJECT. HOWEVER, I DO HAVE TWO ISSUES THAT I BELIEVE NEED DOCUMENTATION AND SERIOUS REVIEW: FIRST, THERE IS NO MENTON OF THE MAYOR'S PERSONAL THREAT TO ME IN WHICH HE COMMENTED THAT AT THE NEXT MEEING HE WOULD PERSONALLY REMOVE ME. I BELIVE THE COMMENT WAS, "I WILL PERSONALLY COME DOWN AND REMOVE YOU." ANY TIME A THREAT IS USED IN A PUBLIC MEETING BY AN ELECTED OFFICIAL, IT SHOULD BE DULY DOCUMENTED SO THAT ALL CITIZENS ARE AWARE OF THE ISSUES. I DID A PUBLIC RECORDS REQUEST FOR A Cll. I'VE LISTENED TO THE CD AND THE THREAT BY MAYOR THOMAS HAS BEEN REMOVED FROM THE CD AS A MATTER OF FACT. SECOND, BECAUSE THE MAYOR'S COMMENTS WERE NOT INCLUDED IN THE MINUTES, WE MAY HAVE A PROBLEM WITH THE COUNCIL'S MINUTES PROCESS OR THE METHOD THAT WE RECORD THESE PROCEEDINGS. WE HAVE SEVERAL ATTENDEES HERE TODAY THAT WERE PRESENT AT THAT MEETING AND WITNESSED THE EXCHANAGE BETWEEN THE MAYOR AND MYSELF. I AM SURE THEY SHARE MY SAME CONCERNS THAT VERBAL EXCHANGE IS NOT FULLY DOCUMENTED IN THE MINUTES. THIS MAY INDICATE THAT WE ARE NOT FULLY RECORDING THE EVENTS ON THE CD OR THE TRANSCRIBER MAY INADVERTENTLY BE OMITTING KEY INFORMATION. TO HELP THE COUNCIL RESOLVE THIS PROBLEM AND ENSURE THIS CRITICAL ERROR DOES NOT OCCUR IN THE FUTURE, I AM SUBMITTING A COPY OF THESE COMMENTS. I REQUEST THEY BE INCLUDED VERBATIM IN THE MINUTES. THIS SHOULD HELP THE COUNCIL DETERMINE IF WE CORRECTLY ARE RECORDING AND TRANSCRIBING ALL ESSENTIAL COMMENTS. it\Ak° CabiCL - Nacic_c:( ,a±t_QA mi' COLPIEV. 8C-We r 0-4 W. q/ 17Ito e_Cu-nLf _to=bz_fick:i mact.t_ 139 Du Or appAc4curcultdi rytuuuwco unL.tc LILL dLk. LLtD c_kau3of6( aPP\c-x-uTto--tra-j. cndo biLs `tiv 0 e_oryy-i\LO- L)'fl a . gi) LI Imuccut , L-CorALLL--- Summary Agencies/Personnel Participating: Summary Narrative: • Edgewater—3 Officers performed above expectations: 11 • VCSO—5 arrests were made and 123 citations were • Daytona Beach—2 issued. • Oak Hill—2 • Orange City—2 The presence of the Saturation Patrol and their • Deland—4 activity was commented on by several citizens. • Holly Hill—2 Their presence, in the form of traffic stops,was • Daytona Beach Shores—2 very noticeable and may have deterred traffic • Outside Agencies-7 violators.Comments,such as," Better watch out,cops are out in full force"were made. • Officer Assigned to Detail-22 • Patrol Officers—Squad 1-5 The team also had a positive impact on the • Officers in the city of Edgewater—27 zone officers working during the detail. Officers • Time: 18:30-0000 became proactive in traffic stops of their own. By the end of the detail,the combined Arrests: effort of the Zero Tolerance Saturation Patrol and the duty shift resulted in 3 DUI arrests • DUI-3 being made and 123 citations were issued.Only • DWLS-2 Zero Tolerance Saturation Patrol statistics are • Narcotics—2 recorded in this report. • NTA—Open House Parry-1 • Traffic—No M/C Endorse—1 Special thanks were extended to Mr. • 02 Alcohol Viol. Underage-1 Scott Campbell of(MADD). Mr.Campbell • Warrant—1 provided food and drinks for officers participating in the saturation. Mr.Campbell also rode along with Officer Gintz for the entire Saturation and was very impressed with the Team Objective: outcome. The Zero Tolerance saturation focuses Mr.Thomas Banks(Florida Law include,but are not limited to:traffic violators, Enforcement Liaison)also attended the DUI violators,aggressive drivers,narcotics,and Saturation briefing and brought give-aways. trouble areas determined by previous police Ticket books,clip-boards,notebooks,pens and contact and citizen complaints. DUI Stream Lights were given out to participating officers. Mr. Banks was impressed with the number of agencies and officers in attendance. 091/10 CITY OF EDGEWATER FLORIDA iit I City of ILE° G T Inc. 1951 E R Ambulance Transport Presentation Submitted for review by: Stephen Cousins, Fire Rescue Chief City of Edgewater Fire Rescue Department 1 Department History Edgewater Fire Department was formed in 1948 as an all volunteer organization serving the Edgewater community. In 1975 Edgewater Volunteer Emergency Rescue (EVER) was formed for the function of providing Emergency Medical Services to the community. In 1989 the volunteer fire department and rescue departments merged to form the Edgewater Fire Rescue Department. Later that same year the City hired its first career firefighter/EMT's. In mid 1995 Volusia County issued a Certificate of Public Convenience and Necessity (COPCN) to the City of Edgewater for ALS non-transport. On Christmas Day that same year Edgewater Fire Rescue placed their first Advanced Life Support unit in service. This new service consisted of a firefighter/paramedic and firefighter/EMT on a fire engine who could now administer medication, defibrillate patients and provide advanced airways. Today, Edgewater Fire Rescue staffs three full time ALS units around the clock responding to approximately 2,000 medical emergencies each year. System Overview Currently, the Emergency Medical Service (EMS) system in Volusia County runs as a two tier system. The first tier of the system is the first responders (fire rescue departments) and the second tier is EVAC Ambulance. The first tier generally arrives first and starts patient care. If ambulance transport is needed then EVAC transports the patient. In 1981 the private ambulance company serving Volusia County, known as Beacon Ambulance, went out of business. The Volusia County Council decided to start a private company known as EVAC Ambulance to provide transport services to the county. Since the creation of EVAC Ambulance no other entity has been given the right to provide ambulance transport services in Volusia County. Starting October 1, 2011 Volusia County will implement three major changes in the delivery of EMS services within the county. First, EVAC Ambulance will be dissolved and reestablished under Volusia Counties Public Protection Division. Second, Volusia County Fire Services has purchased four transport capable units and will provide transport services in the rural areas. Third, dispatch services will be consolidated under the control of the Volusia County Sheriffs' Office. Proposed Improvements Edgewater Fire Rescue proposes to provide the primary ambulance transport services for the City of Edgewater. It is our contention that the addition of our ability to provide ambulance transport services to our community will integrate into the current Volusia County EMS system. This will allow us to provide the most efficient, high quality seamless EMS care to those we serve. 2 A better quality of care would be seen through elimination of transferring patients to another EMS care provider. By eliminating the transferring of care from the 1st tier arriving agency (Edgewater Fire Rescue Paramedics) to the 2nd tier arriving agency (EVAC Ambulance paramedics), it would eliminate the possibility of miscommunication and would reduce the time it takes for the patient to get to the hospital. The average Edgewater Fire Rescue units' arrival on-scene is just over four minutes while EVAC Ambulance averages are over ten minutes. Response and transport times have a great impact on life threatening medical emergencies especially if the patient is having a stroke, heart attack or are not breathing. The members of the Edgewater Fire Rescue Department are all residents of Southeast Volusia and the majority of them reside here in Edgewater. Our members know the community's streets, subdivisions and needs better than any other agency. In many instances, our members are on a first name basis with the residents of our community that we serve. They know them by addresses, their medical history, and their medications. This knowledge is what allows us to provide the best and most efficient care to our citizens. Along with the staffing of two fire pumpers, Edgewater Fire Rescue also staffs one fully stocked ambulance. The firefighters that staff these apparatus are all cross trained as firefighters and paramedics or EMT's. The medical training received by these members meets and exceeds all required state and county mandated training. By Edgewater Fire Rescue obtaining a COPCN from Volusia County for ALS transport, it would allow for a more effective response time from the time that the patient experienced their emergency until the time they were to arrive at an appropriate emergency department. The reduction in the overall time it takes to get these patients to the hospital can dramatically improve a patient's chance of survival and quality of life. If granted the COPCN for ALS transport, the City of Edgewater would finally be allowed to determine the level of EMS transport service provided within our City. The level of all other services provided by the City, such as Police and Refuse, are directed by the City Council. The transport service delivery model affecting our citizens is currently dictated by EVAC Ambulance. This private company determines the number of ambulances available at any given time in our community. In the past we have seen where this dictated delivery model has failed. Revenue Revenue collected for ambulance transport services and grants will be the primary source of initial funding to initiate this service. In early 2011 the Federal Government offered the City of Edgewater a Staffing for Adequate Fire & Emergency Response Grant (SAFER). This grant is being offered for the purpose of rehiring two vacant positions along with the addition of six new members. The Grant reimburses the cost of the firefighters for the first two years and the City must 3 commit to funding the third year. The Grant's period of performance is for three years, essentially FEMA pays for two years and the City pays for the third. SAFER Grant Table 1 Grant FY 2012 FY 2013 FY 2014 Personnel $205,470.00 $209,579.00 $0.00 Benefits $115,062.00 $117,364.00 $0.00 City Cost $0.00 $0.00 $355,906.00 Total $320,532.00 "$326,943.00 $355,906.00 Fee Billing Billing for services would be a contracted to a third-party for the ambulance transport services provided by the City. Companies that offer this service are very experienced with the process that is required to properly submit and collect fees for service from Medicare, Medicaid, and private insurance companies. Many of these companies have experiences with all of complex insurance recovery requirements. Many of the third-party companies also provide software that help maximize collections of the fees. By utilizing an approved third-party billing company and their software, it reduces the opportunity for billing errors allowing for a higher collection rate. Billing services usually charge between 3% - 7% collection fee for their service. The selection of a third-party billing vendor would occur in accordance with the City's purchasing policy. Fee Schedule Table 1 FY BLS-NE I BLS-E ALS-NE ALS-E ALS-2 SCT Mileage 02 2011 314.03 502.45 376.83 59 6.65 ( 863.58 1,020.59 10.31 40.00 Fee Collection Table 1 Current Fee Collection Schedule $500,000 $490,000 $480,000 $470,000 $460,000 *Current Fee Schedule $450,000 $440,000 $430,000 FY 2012 FY 2013 FY 2014 FY 2015 A Revenue Summary Table 1 Revenue Type FY 2012 FY 2013 FY 2014 Collections $458,000.00 $471,000.00 $484,188.00 SAFER Grant $320,532.75 $326,943.00 $0.00 Total Revenue $778,532.75 $797,943.00 $484,188.00 Expenditures The expenditures listed below are representative of estimated additional expenditures in order to provide the enhanced services. Expenditure Table 1 3 - FF/EMT $163,363.44 $166,130.67 $168,953.19 $171,832.26 3 - FF/PM $181,636.44 $184,130.67 $186,953.19 $189,832.26 6 -Outfitting FF's $6,354.00 $6,354.00 $6,354.00 $6,354.00 Total $351,353.88 $356,615.34 $362,260.38 $368,018.52 Vehice Costs Maintenance/Fuel $5,900.00 $6,088.80 $6,283.64 $6,484.72 Total $5,900.00 $6,088.80 $6,283.64 $6,484.72 Supplies Medications $2,000.00 $2,064.00 $2,130.05 $2,198.21 Oxygen Rental $500.00 $500.00 $500.00 $500.00 Disposable Supplies $3,000.00 $3,096.00 $3,195.07 $3,297.31 Total $5,500.00 $5,660.00 $5,825.12 $5,995.52 Capital Replacement $38,000.00 $38,000.00 $38,000.00 $38,000.00 Total All $400,753.88 $406,364.14 $412,369.14 $418,498.76 Staffing If authorized to provide EMS transport services, Edgewater Fire Rescue would staff two (2) fully functioning transport ambulances with one unit based out of each fire station. There would be at least one (1) paramedic/firefighter and (1) EMT/firefighter assigned to each ambulance. Currently, the department's staffing model has a single ambulance in- service each day. All of the additional new members supplied by the SAFER Grant funding will also be cross-trained as firefighters and EMT or Paramedic in order to provide all aspects of service delivery including ambulance transport services. Having members that are cross-trained allows for the most efficient and cost effective service delivery model for our community. Equipment Edgewater Fire Rescue currently owns two fully stocked transport capable ambulances. Each of the units is fully equipped to meet all local and state requirements. Each ambulance is equipped with basic firefighting resources, to include water and a pump, and carries firefighting equipment in order to provide limited firefighting capabilities. These combination firefighting/EMS units are very efficient as they allow the EMS crews to perform a rescue or initiate an attack on a fire. Application Process Volusia County's Emergency Medical Services ordinance outlines the application process for a COPCN for ALS transport. Upon receipt of the application deemed complete by the EMS Division, the County Council, at a regularly scheduled meeting within 60 days of receipt of the application, shall set a public hearing date for the application and authorize notice thereof. The EMS Division will provide a complete copy of the application to the Volusia County Medical Director for his/her review and recommendations. The Medical Director will then prepare a written report within 30 days. Within ten days of receipt of the completed application, Volusia County will also provide a complete copy of the application to each municipality and EMS provider of any entity affected by the proposed application. At the close of the Volusia County public hearing regarding the application, the County Council shall approve, approve with conditions or deny the application. Approval of the application shall result in the issuance of a COPCN which shall include the conditions upon which the COPCN was approved. The COPCN shall be issued within 21 calendar days after the close of the public hearing. Summary/Conclusion As of today the EMS Ambulance transport system in Volusia County consists of a two tier system that relies on Edgewater Fire Rescue paramedics arriving on-scene first followed up by an EVAC Ambulance crew. The system delivery is dictated through a contract with EVAC approved by Volusia County. Since the creation of EVAC Ambulance in 1981 the Volusia County council has not approved any other agency to provide those services in part or whole. Today, Edgewater Fire Rescue provides non-transport Advanced Life Support paramedic services to all of the citizens of Edgewater. This service is provided through two fire pumpers and one combination fire/EMS transport capable ambulance. The Fire Rescue Department has one fully equipped reserve ambulance that could immediately be placed into full service to provide EMS transport services. With the acceptance of the grant for the six firefighter/paramedics it would allow the City to staff the additional transport ambulance. Listed below is a brief review of the estimated revenue and expenditures for ambulance transport program. 6 Collections $458,000.00 $471,000.00 $484,188.00 $497,745.26 SAFER Grant $320,532.75 $326,943.00 $0.00 $0.00 Total Revenue $778,532.75 $797,943.00 $484,188.00 $497,745.26 Expendature Type FY 2012 FY 2013 FY 2014 FY 2015 Personnel $351,353.88 $356,615.34 $362,260.38 $368,018.52 Fleet $5,900.00 $6,088.80 $6,283.64 $6,484.72 Supplies $5,500.00 $5,676.00 $5,857.63 $6,045.08 Capital Replacement $38,000.00 $38,000.00 $38,000.00 $38,000.00 Total Expendatures $400,753.88 $406,380.14 $412,401.65 $418,548.31 Net $377,778.87 I $391,562.86 I $71,786.35 I $79,196.95 The next step in the ambulance transport program is directing the City Manager to execute the COPCN ALS Transport application. Once submitted the County Council should take action at a public meeting within 60 days. If the application was approved by Volusia County, a budget amendment would be presented to the City Council for approval. Authorizing the submission of the COPCN ALS Transport application does not commit the City to acceptance of the SAFER Grant. Acceptance would be done in conjunction with the budget amendment after the approval of the COPCN was given by Volusia County. 7 intermedix Financial Analysis for City of Edgewater EXECUTIVE SUMMARY lntermedix provides the contained information for the planning purposes of the City of Edgewater's Fire Department. The information provided herein is subject to the limited information forwarded by the Fire Department with regard to the current information provided by EVAC. This information is significantly limited in comparison to data we generally receive for the purposes of constructing the financial model and the results presented in this summary. Should the City decide to provide and charge for emergency treatment and transportation of its area populace as well as transient visitors and workers, our company is clearly the choice of similar agencies throughout Florida and the rest of the nation. Below we provide you with the following key differentiators that set us apart from the competition: Technical Knowledge/Experience. lntermedix is solely focused on emergency medical transportation billing and has been providing ground billing services to agencies across the country for more than 30 years. Today, we provide EMS revenue cycle management services to 344 agencies across the United States. In total, we processed more than 2 million EMS patient accounts in calendar 2009. Our breadth allows us to invest resources and offer an unmatched perspective in the EMS industry. Unmatched Southeast and Florida Experience: Headquartered in Florida since inception, we are proud to share that our company has been able to establish more client relationships in the Southeast than any other vendor by a wide margin. For 2010 in the Southeast alone,we will process approximately 850,000 accounts for 60 agencies including nearby Seminole, Brevard and Orange counties as well as the City of Jacksonville (Duval County). This presence has enabled us to develop an internal patient database of demographic and insurance information that is unmatched. Our state of Florida depth is important because regulations, payer nuances, etc. vary by state. Financial Strength: Our Company is very profitable with a strong balance sheet, excellent cash flows and the backing of credible financial sponsors. During the tough economic times that we are all experiencing, it is important to spend smart and ensure that a credible industry leading partner is chosen. I Optimized Revenue Results: Our ability to properly understand data and identify opportunities to increase revenue has resulted in a 207% increase in aggregate collections for customers who have been with us since 2003! We submit that our expertise has and will produce significant revenue benefits and vigilant compliance for the City of Edgewater and other possible agencies in Volusia County. www.intermedix.com intermedix Excellent Customer Service: We fully recognize our responsibility as an extension of your agency in serving your residents and visitors. We ensure excellent customer service through the use of Regional Teams. Your team possesses a sense of account ownership and has first- hand knowledge of your community. Our "soft" billing approach honors your patients and recognizes the sensitivity associated with billing for EMS responses. Intense Focus on Compliance. We understand the high level of regulation in the ambulance billing industry due to the PHI (Personal Health Information) that is required to perform our services and have an intensive focus on compliance that is unique in our industry. You need a partner that can help navigate the continuously changing regulatory climate and stay in compliance with billing practices that are coming under increased governmental audits. This includes our Compliance Officers,Joe McCloskey and Karen Collier, who are certified by the National Healthcare Compliance Association (a very rare distinction among EMS billing firms) as well as the "Control Point Audit" approach verified by our SAS 70 Type 2 compliance audits. Accountability through Reporting Our IMX Billing System offers the most flexible and accessible reporting tools available. The system offers secured, real-time reporting 24/7/365 from any internet-enabled computer through our business intelligence reporting tools. www.intermedix.com intermedix QUALIFICATIONS INFORMATION Experience Intermedix is the leading provider of revenue cycle management services to the emergency healthcare industry with a long history in the EMS marketplace and a solid team and infrastructure that more than doubles that of our nearest competitor. Our Company engineers advanced technologies into business processes to offer comprehensive services to convert a patient encounter into a favorable collections outcome. Intermedix is focused on providing clinical documentation, billing, coding, accounts receivable management and professional services that are compliant with all relevant regulations. Choosing Intermedix means that Lumpkin County can maximize revenue collection per incident with complete trust in a Company that has proven itself for over 30 years with experience in the State of Georgia and across the U.S. Intermedix's Revenue Cycle Management (RCM) Division was built through the combination of two leading providers in emergency services: Emergency Physicians Billing Services (EPBS) and Advanced Data Processing, Inc. (ADPI). Prior to joining forces in 2006, EPBS and ADPI each had established over 20 years in the emergency healthcare industry. Since their joining and rebranding as Intermedix in 2008, we have continued to lead the way by strategically adding services and technologies that directly enhance our singular focus on serving the emergency healthcare sector. In early 2010, Intermedix acquired an equally forward thinking emergency preparedness and technology leader, EMSystems. Intermedix EMSystems offers extensive communications, resource documentation and interoperability solutions to meet the growing needs of the emergency healthcare environment. Today, we have seven regional EMS operations facilities including one in the City of Miami, which will serve Lumpkin County. `` intermedix Intermedix 11 revenue rescue TripTlx Area Clients As previously stated, Intermedix serves over 345 clients nationally, having 60 clients in the State of Florida alone. The experience we have with clients in the region directly translates into a collective benefit. Our database already contains hundreds of thousands of records of historical demographic and insurance eligibility data for your area, as well as for patients across the country. We utilize this information to locate patient demographic and insurance coverage www.intermedix.com intermedix information for any previously transported individuals which will provide a tremendous advantage toward generating enhanced collections for the City of Edgewater. We have been serving the following clients in Florida and surrounding areas for many years: Brevard County July, 1996 Seminole County November, 2001 Orange County June, 1999 Duval County(Jacksonville) September, 2001 Leon County(Tallahassee) January, 2004 Okaloosa County(FL Panhandle) May, 1999 The experience we have with clients in the region directly translates into a collective benefit. Our database already contains hundreds of thousands of records of historical demographic and insurance eligibility data for your area, as well as for patients across the country. We utilize this information to locate patient demographic and insurance coverage information for any previously transported individuals which will continue to provide a tremendous advantage toward generating enhanced collections for Lumpkin County. www.intermedix.com Intermedix Projections for the City of Edgewater Based on our experience processing accounts and working with numerous agencies throughout the country, we have developed a robust financial modeling tool. Taking into consideration the demographic make-up of your patients, the fees and policies set by your agency, and the information gathered by your paramedics and EMTs, we have developed a financial model that demonstrates the upside you can expect by establishing an on-going relationship with Intermedix. We will utilize these projections to measure our performance and continually strive to exceed expectations. The summary chart below provides the past collections performance for 2009 (est)-2010 and shows an estimate of expected Intermedix revenue enhancements projected for The City of Edgewater for the period of 2011 (if we were billing for the whole year) through 2013. The projected revenues start with the forecasted collections for calendar 2011 dates of service of $444,000 without fee or charge increases. Through continued Intermedix process improvements your agency is expected to reach a high of about $471,000 in 2013 without any fee increase nor possible increases in Medicare allowables. The chart also shows in the purple the expected amounts if our fee recommendations were followed. We believe the net of our plan would continue to yield increased revenue for your agency, and even more so if our fee recommendations are followed. The revenue increase from a proposed fee adjustment could produce about$93,000 in 2011 (assuming the increase is implemented for the full year) and over$99,000 in additional annual revenue in later years. This would yield over $289,000 dollars in additional revenue for an initial 3-year contract term. The additional revenue we project would more than cover the cost of your ePCR technology. Total Projected Revenue Revenue Based on Date of Service $553K $571K $392K $404K _ 2009 2010 2011 2012 2013 IMX IMX IMX •Base Projected Revenue -' ADPI improvements w/fee recommendation www.intermedix.com Intermedix We reserve the right to alter forecasts in the event of economic impacts beyond our control. However, if selected, Intermedix is confident that we will continue to bring exceptional valuable services and results to your agency. We also reserve the right to alter our forecasts based on revised findings of the data the City of Edgewater has provided. In particular, we have noted some differences in what we would expect to see for Service Level Coding and relative reimbursements. We would reserve adjustment of our forecasts based on audit findings which might also produce opportunity resulting in additional revenue opportunity not estimated in our proposal findings. The Intermedix advantage is outlined herein with details pertaining to these points shared throughout the balance of our proposal. www.intermedix.com intermedix Components of RESULTS Field Documentation Identifying the elements that drive reimbursement Administrative Billing Policies Optimizing personnel, Analyzing how medical process and technology protocols influence coding, > resources to maximize transport rates, etc. revenue When formulating plans to increase collections, Intermedix has six main components that we focus on:charges,documentation,coding,self pay optimization,A/R management,and collection levels by payer. CHARGES lntermedix proactively monitors regional and national fees to provide guidance to our clients. The cost of EMS is related to the cost of preparedness and the cost of response. Furthermore, the cost of bad debt is immense, and EMS agency revenues often suffer because of adverse selection. Those who lack insurance coverage and the ability to pay are more likely to call 911 compared to those with adequate insurance coverage or some other ability to pay. We believe EMS agencies should aim to collect at a level that allows them to reasonably cover agency costs. We know that you do not desire to place an undue burden on taxpayers to subsidize the cost of EMS when insurance coverage exists to fully cover your agency's cost of service. We routinely develop fee strategies as part of the services we provide to help our clients win public support for policies that protect uninsured and underinsured taxpayers from bearing any of the fee increase. Based upon the data provided, your agency could benefit from a fee increase by as much as $93,000 to $100,000 annually. Fees at the current level are somewhat below where we www.intermedix.com intermedix see agencies setting their charges in Florida (especially Leon County) and across the nation and in some cases less than even the Medicare allowable rates. Utilizing our local knowledge and the specific data available from serving over 340 agencies, we are prepared to work with you to thoroughly review your fee structure and prepare a recommendation for optimizing revenue. The charts below show a comparison of your current fees with other regions both in state and nationally. BLS Rates ALS Rates 4 a p 14 N o N N N N I 111111 N N LL U oIli Q N N LL Q LL LL N N LL ro � Y > ui - � v - U �n w Z •� o L v c 3 �i 1- 2. y p c O 7 7 7 7 d N V 7 O > o 7 0 °_ 0 0 o z o o o r d 2 o au m g c 1 °i o W c c ) C u a Q C -, a�i j 0 — O p 0 Z y M LL N J N LL 0 QI O 8 O U U U www.intermedix.cam mtermedix ALS-2 Rates Mileage Rates r; , F N : M rk 4r M. j w. 0A N rya t S • u. am6 i V O A ` f In D l OC W LL " Q LL " !C N Q '- V O C L L LL 1 W W V ) N - L .• 0 7 G J O 7 N U m Q O 7 7 7C 7 O N 0 Q U y O LL 0 V Q � O 0 O U V z C O y U U) 112 d O C AC J N N O N 7 0 o ^ v u J J o o o V d J J'O N — V 2 LL L i � The charts above highlight fees for some of the major departments across the country to give you a sense of these fees and how they relate to the City of Edgewater (EVAC's) fee schedule. We ABSOLUTELY UNDERSTAND that as municipal agencies, you are not seeking to profit from these incidents at the expense of those who must call 911 for an emergency they are experiencing. However,to be able to provide the best care possible with quality equipment and personnel and, in the timeliest manner feasible, the collection of revenue from those users of the system will come almost exclusively from insurance that has already been paid by premium payments. I DOCUMENTATION We can conduct a series of training programs at your location to educate field personnel on the proper completion of incident reports to support revenue. We encourage your department to track individual performance levels, set goals, and develop an incentive system to improve compliance with documentation requirements. This will include information related to the patient, insurance, signature capture, incident zip code, specificity of assessment of medical condition, treatments and interventions, supplies, and drugs. Our monthly reporting can monitor your progress and results from field documentation. The key to effectiveness in this area of your billing operation is your agency's decisions regarding what is required of your field personnel as part of the closed call rules within your patient care reporting solution. We will work with your Administrators to set rules for completing patient care reports that will maximize billable claims. Our TripTix ePCR product can facilitate these benefits for you. I C OUINC; Our experienced coding staff utilizes the Medicare level of service coding guidelines, as well as state and local protocols to ensure the that coding occurs at the highest level of compliant reimbursement. All coders must achieve a 95% coding accuracy to qualify as www.intermedix.com Intermedix an Intermedix coder. They use Intermedix's proprietary coding assistance tools to provide consistency and accuracy. Doing so ensures that the account is coded at the proper level of service when the claim is submitted, therefore avoiding negative revenue events such as audits and "take backs." The following chart shows the level of service mix your agency reported which seems to meet somewhat expected coding levels. However, if we are selected we would provide a sample coding audit to verify compliance accuracy and we might expect to see an increase in the ALS-2 level transports possibly providing additional revenue annually over the three- year period. Service Level Comparative 0.9 0.8 77.12% 0.7 0.6 0.5 0.4 0.3 0.2 13.67% 13.67% 0.1 5.30% a 0 II ME 2.90% 1.00/ 813-EM BLS-NE BLS-NE BLS-EM ALS-NE ALS-EM ALS2 I SELF PAY OPTIMIZATION Intermedix utilizes a robust front-end process to find patient insurance eligibility and patient demographic information with the goal of reducing your self-pay percentage (individuals without insurance) and un-billable claims due to lack of information. We will utilize our hospital liaison program to seek electronic data files from your local hospitals to access critical patient demographic and insurance eligibility information after discharge from the emergency room. We have been very successful implementing these programs for agencies in your surrounding areas. When electronic access is not available from a particular hospital, we normally implement a manual process via fax-back or by working with someone onsite to capture a copy of the hospital face sheet for each transport. Finally, Intermedix will also provide our patient linkage system to electronically seek patient insurance information via historical patient transport records. A MAJOR KEY in producing optimum revenue being driven from the valuable services provided by the men and women of The City of Edgewater is the ability to locate patient insurance information, and we have a tremendous focus on this element of the process and the tools necessary to maximize this measure. The main goal here is that we will reduce the level of self pay by finding insurance sources that other vendors, not having these processes and advanced technology, would not find. We estimated the insurance payer data from data previously provided by EVAC, from other surrounding areas and their American Fact Finder Census Data to www.intermedix.com intermedix identify your charge mix. The chart below reflects the outcome of our analysis and identifies opportunity to find other insurance where we would expect to reduce the charge mix self pay class from 27.0% (as estimated from 2010 EVAC provided data) to about 25.0% and produce increases in Medicare and Commercial insurance sources. Charge Mix Improvements 37.0% 38.0% 26.0%27.0%27.0%25.0% Current 10.0510.0% • Proposed Medicare Medicaid Comm'I Ins Self Pay The outcome of our self pay optimization process and its effect on the charge mix is expected to provide additional revenue contributions annually of about $20,000 to 30,000 annually. This represents a total revenue increase over the three-year period from 2011-2013 of over$70,000 for this area of improvement alone. I A/R MANAGEMENT Intermedix's Regional Teams have dedicated A/R Representatives that are constantly following up on patient claims while pursuing all possible and appropriate means to receive payment in full. Intermedix also has a separate A/R Department that is dedicated to problematic issues and projects. Our goal is to reduce your A/R and increase the number of claims that get paid, in whole, and compliantly. Our staff works diligently to identify insurance payers who attempt to reimburse less than the full amount billed. We reply to the "short pay" with a letter requesting that the payer pay the full usual and customary rate, which can be defined as that which is charged by your organization since you would be the only emergency transport provider in your jurisdiction. Our denial management program is two-pronged: first, we have incorporated the steps necessary to avoid denials on the outset and secondly, we pursue claims that are denied despite the precautions that were taken on the front end. Our IMX denial management software and reporting can post denials either manually or automatically with payers who send us an electronic remittance. Subsequent to the denial being posted, depending on the type, we initiate a series of actions specific to that denial reason. If appropriate, the claim will be changed and resubmitted. www.intermedix.com i ntermed ix Based on the practices described above, we are confident Intermedix's A/R methodologies and associated technology will continue to bring additional revenue to your agency beyond the projected collections below. I COLL TION RATE BY PAYER CATEGORY Many agencies and billing companies look at overall collection percentages (typically net percentages) when evaluating system performance. We utilized the information provided to you by EVAC to determine your current revenue per transport which is approximately $324 per transport (2010 estimated figures) with an estimated net collections percentage of 60.4% (EVAC provided 49% which would appear to be a gross collection rate). Intermedix submits that the best measurement tool is the amount of revenue collected per incident and we have put together a plan to exceed $346 per transport and an even achieve$419 per transport should the City decide to follow our recommendation. On a more granular, payer-specific level, the collection percentage by payer often reveals areas where opportunities exist. To this end, Intermedix tracks our collection percentage by the major payer categories very closely. When looking at all the data provided, we had to estimate and model a collection rate for each of the payers in order to arrive at the total amount of collections achieved. These numbers were not provided by EVAC. From experience with similar agencies we estimate that the collections for each pay class is below what we would expect with the exception of Self Pay and we believe an opportunity to increase collection numbers from the Medicare, Medicaid and commercial insurance categories exists. To improve the collection rates, we would very quickly perform an audit on the types of denials coming in, as well as any unusual payment practices of the payers. We believe collection % improvements, especially with commercial insurance but also Medicaid and Medicare, will provide an additional annual revenue of $20,000 to over $30,000 or a total contribution over the three-year period of over $65,000 for this area of improvement alone. CAVEAT Our projections are based on the data provided by your agency. We reserve the right to revise our projections based on actual findings. If selected we will verify all estimates based on startup findings and audit results designed to enhance our efficiency and establish accurate benchmarks. The following charts show estimated projections with suggested fee increase: www.intermedix.com intermedix Advanced Data Processing,Inc. Analysis of EMS Revenue Summary Analysis EVAC EVAC Intermedix Intermedix Intermedix Edgewater(EVAC) Estimated Estimated Projected Projected Projected 2009 2010 2011 2012 2013 Level of Service Charges Ground Mileage A0425 $ 10.14 $ 10.14 $ 12.00 $ 12.00 $ 12.00 ALS-NE A0426 $ 360.31 $ 360.31 $ 850.00 $ 850.00 $ 850.00 ALS-EM A0427 $ 573.50 $ 573.50 $ 850.00 $ 850.00 $ 850.00 BLS-NE A0428 $ 303.19 $ 303.19 $ 750.00 $ 750.00 $ 750.00 BLS-EM A0429 $ 484.52 $ 484.52 $ 750.00 $ 750.00 $ 750.00 Rotary Air A0431 $ - $ - $ - $ - $ - ALS2 A0433 $ 830.81 $ 830.81 $ 900.00 $ 900.00 $ 900.00 Specialty Transport(SCT)A0434 $ - $ - $ - $ - $ - Air Mileage A0436 $ - $ - $ - $ - $ - Treatment Without Transport(TWT)A0998 $ 571.18 $ 571.18 $ 571.18 $ 571.18 $ 571.18 Supplemental Fees(Oxygen,etc.) • $ 30.00 $ 30.00 $ 30.00 $ 30.00 $ 30.00 Level of Service Mix ALS-NE A0426 1.2% 1.2% 1.2% 1.2% 1.2% ALS-EM A0427 89.7% 89.7% 89.7% 89.7% 89.7% BLS-NE A0428 1.5% 1.5% 1.5% 1.5% 1.5% BLS-EM A0429 3.4% 3.4% 3.4% 3.4% 3.4% Rotary Air A0431 0.0% 0.0% 0.0% 0.0% 0.0% ALS2 A0433 3.1% 3.1% 3.1% 3.1% 3.1% Specialty Transport(SCT)A0434 0.0% 0.0% 0.0% 0.0% 0.0% Treatment Without Transport(TWT)A0998 1.0% 1.0% 1.0% 1.0% 1.0% Supplemental Fees(Oxygen,etc.) 77.1% 77.1% 77.1% 77.1% 77.1% Transport Volume Total Transports 1,221 1,246 1,283 1,322 1,362 Annual Tranport Growth Average Mileage Average Ground Mileage A0425 7.4 7.4 7.4 7.4 7.4 Average Air Mileage A0436 - - - - - • Charge Mix Medicare 37.0% 37.0% 38.0% 38.0% 38.0% • Medicare HMO/ChampVA 0.0% 0.0% 0.0% 0.0% 0.0% Medicaid 10.0% 10.0% 10.0% 10.0% 10.0% Insurance-Commercial 26.0% 26.0% 27.0% 27.0% 27.0% Self-Pay 27.0% 27.0% 25.0% 25.0% 25.0% Number of Units Billed ALS-NE A0426 15 15 16 16 17 ALS-EM A0427 1,096 1,118 1,151 1,186 1,222 BLS-NE A0428 19 19 20 20 21 BLS-EM A0429 42 43 44 46 47 Rotary Air A0431 - - - - - ALS2 A0433 38 39 40 41 42 Specialty Transport(SCT)A0434 - - - - - Treatment Without Transport(TWT)A0998 12 12 12 13 13 1,221 1,246 1,283 1,322 1,362 Supplemental Fees(Oxygen,etc.) 942 961 990 1,020 1,050 Ground Mileage A0425 8,948 9,131 9,405 9,687 9,977 Air Mileage A0436 - - - - - Gross Charges Ground Mileage A0425 $ 90,734 $ 92,586 $ 112,856 $ 116,242 $ 119,729 ALS-NE A0426 $ 5,348 $ 5,457 $ 13,259 $ 13,657 $ 14,067 ALS-EM A0427 $ 628,323 $ 641,146 $ 978,772 $ 1,008,135 $ 1,038,379 BLS-NE A0428 $ 5,645 $ 5,760 $ 14,677 $ 15,118 $ 15,571 BLS-EM A0429 $ 20,397 $ 20,813 $ 33,184 $ 34,179 $ 35,204 Rotary Air A0431 $ - $ - $ - $ - $ - ALS2 A0433 $ 31,611 $ 32,257 $ 35,991 $ 37,071 $ 38,183 Specialty Transport(SCT)A0434 $ - $ - $ - $ - $ - Air Mileage A0436 $ - $ - $ - $ - $ - Treatment Without Transport(TWT)A0998 $ 6,782 $ 6,920 $ 7,128 $ 7,342 $ 7,562 Supplemental Fees(Oxygen,etc.) $ 28,253 $ 28,830 $ 29,695 $ 30,586 $ 31,503 $ 817,093 $ 833,769 $ 1,225,563 $ 1,262,330 $ 1,300,199 $ 669.16 $ 669.16 $ 954.95 $ 954.95 $ 954.95 www.intermedix.com • ntermedix Advanced Data Processing,Inc. Analysis of EMS Revenue Summary Analysis EVAC EVAC Intermedix Intermedix Intermedix Edgewater(EVAC) Estimated Estimated Projected Projected Projected 2009 2010 2011 2012 2013 Gross Charges Ground Mileage A0425 $ 90,734 $ 92,586 $ 112,856 $ 116,242 $ 119,729 ALS-NE A0426 $ 5,348 $ 5,457 $ 13,259 $ 13,657 $ 14,067 ALS-EM A0427 $ 628,323 $ 641,146 $ 978,772 $ 1,008,135 $ 1,038,379 BLS-NE A0428 $ 5,645 $ 5,760 $ 14,677 $ 15,118 $ 15,571 BLS-EM A0429 $ 20,397 $ 20,813 $ 33,184 $ 34,179 $ 35,204 Rotary Air A0431 $ - $ - $ - $ - $ - ALS2A0433 $ 31,611 $ 32,257 $ 35,991 $ 37,071 $ 38,183 Specialty Transport(SCT)A0434 $ - $ - $ - $ - $ - Air Mileage A0436 $ - $ - $ - $ - $ - Treatment Without Transport(TWT)A0998 $ 6,782 $ 6,920 $ 7,128 $ 7,342 $ 7,562 Supplemental Fees(Oxygen,etc.) $ 28,253 $ 28,830 $ 29,695 $ 30,586 $ 31,503 $ 817,093 $ 833,769 $ 1,226,563 $ 1,262,330 $ 1,300,199 $ 669.16 $ 669.16 $ 954.95 $ 954.95 $ 954.95 Net Allowable Charges Ground Mileage A0425 $ 70,834 $ 72,280 $ 83,237 $ 85,734 $ 88,306 ALS-NE A0426 $ 4,464 $ 4,586 $ 8,679 $ 8,939 $ 9,207 ALS-EM A0427 $ 511,497 $ 525,584 $ 704,892 $ 726,038 $ 747,820 BLS-NE A0428 $ 4,654 $ 4,781 $ 9,453 $ 9,737 $ 10,029 BLS-EM A0429 $ 16,485 $ 16,939 $ 23,489 $ 24,194 $ 24,919 Rotary Air A0431 $ - $ - $ - $ - $ - ALS2 A0433 $ 25,402 $ 26,104 $ 28,224 $ 29,071 $ 29,943 Specialty Transport(SCT)A0434 $ - $ - $ - $ - $ - Air Mileage A0436 $ - $ - $ - $ - $ - Treatment Without Transport(TWT)A0998 $ 3,594 $ 3,668 $ 3,707 $ 3,818 $ 3,932 Supplemental Fees(Oxygen,etc.) $ 14,974 $ 15,280 $ 15,441 $ 15,905 $ 16,382 $ 651,904 $ 669,222 $ 877,122 $ 903,435 $ 930,538 Projected Collections Ground Mileage A0425 $ 42,238 $ 43,100 $ 51,868 $ 53,424 $ 55,027 ALS-NE A0426 $ 2,747 $ 2,831 $ 5,056 $ 5,208 $ 5,364 ALS-EM A0427 $ 311,164 $ 320,797 $ 433,640 $ 446,650 $ 460,049 BLS-NE A0428 $ 2,847 $ 2,935 $ 5,453 $ 5,617 $ 5,785 BLS-EM A0429 $ 9,994 $ 10,304 $ 14,319 $ 14,748 $ 15,190 Rotary Air A0431 $ - $ - $ - $ - $ - ALS2 A0433 $ 15,360 $ 15,838 $ 18,112 $ 18,655 $ 19,215 Specialty Transport(SCT)A0434 $ - $ - $ - $ - $ - Air Mileage A0436 $ - $ - $ - $ - $ - Treatment Without Transport(TWT)A0998 $ 1,627 $ 1,660 $ 1,818 $ 1,873 $ 1,929 Supplemental Fees(Oxygen,etc.) $ 6,778 $ 6,916 $ 7,575 $ 7,802 $ 8,037 $ 392,754 $ 404,382 $ 537,842 $ 653,978 $ 570,597 Projected Collections by Payer Medicare $ 176,581 $ 183,797 a ` V - Medicare HMO/ChampusVA $ - $ r V �i $ Medicaid $ 20,153 $ 20.564 "4-,A, V °` Insurance $ 180,578 $ 184,263 t Private Pay $ 15,443 $ 15,758 lf 10 ` -. ri $ 392,754 $ 404,382 ,.- ,,?;' „,__�«,r . ,,dr Forecast Metrics Collections/Transport $ 321.65 $ 324.54 $ 419.08 $ 419.08 $ 419.08 Gross Collection% 48.1% 48.5% 43.9% 43.9% 43.9% Net Collection% 60.2% 60.4% 61.3% 61.3% 61.3% www.intermedix.com I kwiY i / - City of ILEDG Inc.1951 TER FY 2011-12 PROPOSED BUDGET CALENDAR Date Event Parties of Interest F,D 5/1/2011 HR begins updating into H.T.E. Employee Budgeting Module 5/1/2011-7/1/2011 F, D FY 2011-12 revenue estimates given to Finance 5/1/2011 FY 2010-11 mid year adjustment request due to Finance F,D 5/1/2011 Department submit Technological Requests to MI5.and D, MI5, FM Vehicle requests to Fleet Management, 6/1/2011 Sick and Vacation cash in forms due to HR DH, HR 6/1/2011-6/5/2011 Capital Outlay forms along with supporting detail due into the D Finance. 6/24/2011 Finance will open the system for Departments to input their F departmental Budgets in H.T.E. GMBA. 6/24/2011 Revenue Projections Data updated in H.T.E. by Finance F, MI5 (Preliminary) 6/24/2011 Technological requests from MI5,and Vehicle requests from F, FM Fleet,due to Finance 6/24/2011 Revised CIP requests due to Finance F, FM 6/30/2011 Finance to Upload the H.T.E.Employee Budget Projection file for FY F 2011-2012 into H.T.E.&MBA 6/30/2011 Finalize all CIP schedules with Departmental Directors F, DH/ELT 6/30/2011 Send all revised requests and budgets to Finance signed by D departments 6/30/2011 7/5/2011 Finance will review budget proposals with each department,and F,HR, D summarize departmental budget proposals. 7/5/2011 County Property Appraiser completes assessment and publishes PA recapitulation of roll and certifies value to City. 7/18/2011 VOLUSIA County School Board First Public Hearing VCSB 7/18/2011 Preliminary Budget Workshop CC 7/18/2011 Council sets tentative millage and date/time/place of first Public Hearing. CM,CC,F Property Appraiser is advised of roll-back rate,tentative millage and 7/25/2011 date/time/place of first Public Hearing(FDOR Form DR-420). 7/25/2011-7/27/2011 Budget Proposals reviewed by City Manager. CM,F,HR, DH/ELT 7/26/2011 VOLUSIA County School Board Final Public Hearing VCSB 7/28/2011-8/2/2011 City Manager meets with Departments on Budget Proposals HR,F 8/4/2011 All funds reviewed and balanced F 8/5/2011 Print and bind the City Manager's recommended budget. F 8/10/2011 City Manager submits proposed FY2011-2012 Budget to Mayor and City Council, CC,CM 8/15/2011 City of Edgewater- Budget Workshop-5 p.m. CC 8/26/2011 Property Appraiser to mail notice of proposed property taxes(no later than 55 PA days after certification of value). 8/29/2011 City of Edgewater-Budget Workshop-Tentative-5 p.m. CM 9/6/2011 VOLUSIA County Board First Public Hearing VCBC _ COE Council to conduct 1st public hearing on proposed millage rate and tentatively 9/12/2011 adopted budget. (Within 80 days,but not earlier than 65 days of certification of CC value by Property Appraiser,or July 1st). 9/15/2011 TRIM Ad to City Clerk office by noon. _ F 9/20/2011 VOLUSIA County Board Final Public Hearing VCBC 9/22/2011 TRIM Ad published in Daytona News Journal(Within 15 days of the first public CA hearing the City Clerk is to advertise intent to adopt final millage rate and budget). COE Council to conduct 2nd Public Hearing to adopt final millage rate and budget 9/26/2011 (by separate votes)not less than two nor more than five days following the CC advertisement of intent to adopt the final millage rate and budget. 9/30/2011 Finance completes FY11-12 TRIM compliance package. F 9/30/2011 Property Appraiser distributes FINAL Certification of Taxable Value. PA 10/1/2011 10/15/2011 Recertification of tax rolls three days after receipt of the documents from the F Property Appraiser. CA=City Attorney CC=City Council CM=City Manager D=Budget Team from each department F=Finance DH=Department Head HR= Human Resources MIS=Information System FM=Fleet Management VCBC=Volusia County Board of Commissioners VCSB= Volusia County School Board PA=Property Appraiser ELT=Executive Leadership Team 2 City of ED G Inc.1951 INTER-OFFICE MEMORANDUM FINANCE DEPARTMENT EDGEWATER, FLORIDA TO: Tracey Barlow, City Manager FROM: John McKinney, Finance Director Brenda Dewees, Environmental Services Director DATE: June 20, 2011 SUBJECT: Changes to Utility Billing June 20, 2011 Council Authorize Rate Study to review existing operations and review modifications to billing based on previous direction from Council. September 30, 2011 Rate Study recommendations to be received by Burton &Associates. October 3-7, 2011 Staff to discuss rate study recommendations October 17, 2011 Council workshop to discuss Utility Billing scenarios November 7, 2011 Advertise Chapter 19 Ordinance change November 21, 2011 Chapter 19 Ordinance first reading/ Non-ad valorem assessment December 19, 2011 Chapter 19 Ordinance second reading/ Non-ad valorem assessment December 19, 2011 Rate Resolution presented to Council December 20, 2011 Advertise to Utility Customers rate change and any changes approved by Council on Utility Billing. December 20, 2011 Discuss with County any non-ad valorem assessment if needed. January 1, 2012 Begin implementation of Utility Billing changes. 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