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05-18-1998 - Regular .... ...... CITY COUNCIL OF E~GEWATER REGULAR MEETING MAY 18, 1998 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER Mayor Allman called the Regular Meeting to order at 7:00 p.m. in the Community Center. ROLL CALL Mayor Randy Allman Councilman James Gornto Councilman Myron Hammond Councilman Gary Roberts Councilwoman Judith Lichter City Attorney Nikki Clayton City Manager Kevin Grace City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Present Excused Present Present Excused Present Present Present Present INVOCATION. PLEDGE OF ALLEGIANCE The invocation was delivered by Reverend Foldy, Edgewater Alliance Church. There was a pledge of allegiance to the Flag. PRESENTATIONS OF PLAOUES/PROCLAMATIONS A. Mayor's Award of Excellence plaque and proclamation to George H. Mundell Mayor Allman read a proclamation and presented the Award of Excellence plaque to Mr. Mundell. B. Proclamation for Emergency Medical Services Week Mayor Allman read the proclamation for Emergency Medical Services Week. APPROVAL OF MINUTES A. Regular meeting of May 4, 1998 Councilman Hammond made a motion to approve the May 4, 1998 minutes, second by Councilman Roberts. The motion CARRIED 3-0. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY Ben Vasquez, 2807 Needle Palm Drive, would like Council to consider moving General citizen Comments/Correspondence up to Item number 4 and moving citizen Comments Regarding Agenda Items Only to number 9. He feels when agenda items are talked about first, the citizens don't know what they are talking about. Mr. Vasquez spoke about changing from a City Manager form of government to a strong Mayor form of government. Mayor Allman informed him he was wrong. Mr. Vasquez informed him that is what he read in the paper and thanked the Mayor for correcting him. He would like to see Mr. Grace continue in his endeavor. Mario DiOrio, 1815 Date Palm Drive, stated he is here for beautification of the city. He spoke about the poles on Indian River Boulevard. He spoke about looking at the water situation on a long term basis. He further commented on the reclaimed water. He feels people that are over using the water should be taken to task for it and be fined and the water should be taken away from them. He feels the poles have to be taken down and the wires put under the ground. -- ....., Ed Nelson, 145 Azalea Road, stated he is in the area that the newspaper said was being considered for annexation going south to the south end of Boston Whaler. He asked how that is going to affect the people in the area being considered for incorporation. He knows his taxes will go up considerably and asked if they are going to get water down there and when or if the residents will have a say in whether they do or don't get annexed. Councilman Roberts informed him an annexation is a voluntary thing and you can't be forced to come into the City. city Manager Grace elaborated on the annexation plan they are working on for long term. Allan Ward, 3023 Queen Palm Drive, asked what can be done as far as the pressure for the reclaimed water. He has spent $500 on a sprinkler system and it is no where near what it should be even after splitting the zones to make it adequate. He spoke about doing sprinkler work on the side and his customers wanting him to come back and revamp their systems. He has tried to explain to them about the drought situation and that the water will come back but it is going to end up costing him money to alleviate the problems they are having. He asked what can be done. City Manager Grace asked utilities Director Terry Wadsworth to brief the Council on the reclaimed water situation and what they are trying to do to address it. Mr. Wadsworth elaborated on the odd-even system they are going to due to the drought situation we are in right now. He feels one problem is a lot of the water is being wasted and people have to be more conservation minded in dealing with the reclaimed water. The City has not discharged into the river in two months. The City is waiting for approval from st. John's for the City's ability to draw water from the lake that is adjacent to the sewer plant. They are supposed to go to st. John's next month as part of the consumptive use permit to draw up to 1 million gallons a day from the lake to supplement the reclaimed water program. Even when they get approval on that, they still have to have the means to convey the water to the plant designed and constructed. Mr. Wadsworth asked Council to put a moratorium on any new connections to the system until they can get some of these problems resolved and hear from st. John's. He asked that any applications pending be honored which is about two dozen. Mr. Wadsworth explained the problem they have with the pressure for sprinkler systems is because they don't have adequate feeds going from the north side of the boulevard to the south. There are only three jack and bores going from the north side of the boulevard to the south. When they contemplate doing the SR 442 road improvements, he thinks it would be prudent to extend a couple more lines from north to south. That would probably eliminate and alleviate the pressure problems. Councilman Hammond spoke about a gentleman who had a hose hooked up that ran 24 hours a day and filled the ditch. He feels there has to be some regulations with this water even in the future. He spoke about residents wasting water and feels they have to come up with something to help regulate that. Mr. Wadsworth explained they are reviewing the ordinance now for that. If someone is not containing the water on site and it is running off, they can cite them and take action. Where they can't really do anything, the way the ordinance is written now, is if everything is contained on someone's site. Page -2- Council Regular Meeting May 18, 1998 '-" ....." Councilman Roberts asked how many people are applying for reclaimed water per month. Mr. Wadsworth stated the dryer it gets, the more applications they get. He thinks the high last month was a waiting list of about 60 people but is now down to a couple dozen. Councilman Roberts stated we are coming up on the summer and if they are going to turn people down with a moratorium on connections, how long will it take to get through st. John's to be able to get these people hooked up to reclaimed water. Mr. Wadsworth stated summer is usually the rainy season and the reclaimed demand goes down. If they get in a situation where they are comfortable with the rainfall situation, you could lift the moratorium at that time. He feels they need to better define the ultimate number of people they want on the system. If they can't use the lake for storage, they are going to have to think about some additional tankage for storage to go ahead and put it there during the times they have rain and the demand isn't there and to be able to pull from it at other times. Mr. Ward stated Mr. Wadsworth is talking long term but what can they do as far as short term. When he watched the video, it said they would get 40 gallons a minute at 65 p.s.i. He has a twelve gallon zone that is throwing six feet. Mr. Wadsworth again stated as far as the pressure problems and the sprinkler zones, if people adhere to the odd-even schedule, that should be eliminated. CITY COUNCIL REPORTS Mayor Allman stated the American Legion is having a Memorial Day ceremony at Veterans Park at 11:00 a.m. on May 25th. Councilman Hammond had nothing at this time. Councilman Roberts feels they should consider waiting until the other Councilmembers are present for the more critical items on the agenda such as the fire station. City Manager Grace stated they had anticipated giving Councilman Gornto and Councilwoman Lichter additional briefings to bring them up to speed. He suggested Council hear the presentation. If they have some issues or problems to get those out there and if not, they can move ahead. They aren't asking for any specific action tonight anyway. PUBLIC HEARINGS. ORDINANCES AND RESOLUTIONS There were no items to be discussed at this time. CONSENT AGENDA A. Satisfaction of special assessment (paving) liens Councilman Roberts made a motion to accept the Consent Agenda, second by Councilman Hammond. The motion CARRIED 3-0. OTHER BUSINESS A. Presentation of site plan and schematic floor plan for new fire station Tracey Barlow, Acting Fire Chief, made a presentation of the site plan and schematic floor plan for the new fire station. Mr. Barlow stated they are hoping to break ground the first week of July and the station is due to be completed the first part of next year. Page -3- Council Regular Meeting May 18, 1998 ,... ..,., City Manager Grace asked Mr. Barlow to address the issue of cost. Mr. Barlow stated the total project estimated at this time with land acquisition, permitting, wastewater and street assessments and everything else, is about $562,000. Building construction is about $382,000. A lady in the audience asked when it is projected the community center will be built. Mr. Barlow stated they are allocating funds now and completing the plans. The Volunteer Firemen's Association would like to start shortly after the building is started. He elaborated on some of the community activities that will be held and it will be rented out for weddings. Mr. DiOrio asked how much shorter the response times are going to be. Mr. Barlow stated they hope to take care of Zone 57 with a four minute response time. Right now, it is anywhere from 9 to 10 minutes from their current location depending on the railroad. Mr. DiOrio asked if they are building a community center on Turgot Avenue. Mayor Allman explained that is the recreational center and there will be a community center within that. Mr. DiOrio asked where the money is coming from to build the community center by the fire station. Mr. Barlow explained it is funds that the association raised over a period of forty years. Mr. DiOrio asked if adequate water situation has been applied to that area in order that they can make the four minute response and have a pump there to be able to hook into. Mr. Barlow informed him yes. Currently, Florida Shores is heavily populated with fire hydrants. B. James C. Carder, owner/developer, seekin9 final plat approval for portion of Pelican Cove West II. Phase 3 Planning and Development Manager Lynne Plaskett explained they have a developer's agreement for the same eight lots and this is basically final plat approval for those lots that are now facing on Falcon Avenue. There is no bond required because all of the improvements are in. Mr. Carder will come back at a later date for the remaining fifteen lots and the one commercial lot. Staff recommends approval. Luis Geil, representative for James C. Carder, stated everything has been installed and they are waiting now for the final Mylar to be recorded as soon as possible. Councilman Roberts made a motion to go along with staff's approval, second by Councilman Hammond. The motion CARRIED 3-0. C. Amendin9 Section 606.02(b) (B-3. Hi9hway Service Business District permitted uses) This item was postponed until the next meeting per the applicant's request. D. Staff report re9ardin9 update of codes Ms. Plaskett made a staff report regarding the update of codes. She spoke about inconsistencies they found between the regular code, the Zoning Ordinance and the Land Development Regulations. Staff's recommendation is to request authorization be granted to develop a request for proposal to have this professionally done. She feels that is the way they need to go with this. city Attorney Clayton asked if they anticipate bringing the scope of services back to the board for approval or do they want to advertise at the moment. She stated the other Councilmembers may want to have input on this as well. Page -4- Council Regular Meeting May 18, 1998 '-'" ...", city Manager Grace explained the scope of services would be in the contract which would come back before Council. City Attorney Clayton feels the issue is whether to go outside or stay in-house with existing staff. Ms. Plaskett suggested they go outside. She would be happy to bring the scope of services back to Council if they would like to review it or if they want the Planning and Zoning Board to review it prior to it going out. They are just seeking permission to come up with an RFP. City Attorney clayton spoke about request for proposals. Councilman Hammond made a motion to get this going, second by Councilman Roberts. The motion CARRIED 3-0. E. Annexation study area Ms. Plaskett commented on the proposed annexation boundary map prepared by staff. She spoke about the two areas they focused on and a third optional area. City Manager Grace explained annexation plan ultimately. to make sure they are on the next step. this is basically Phase I of an They wanted to run this by Council right track before they go to the Councilman Roberts feels it is critical they eventually encompass Boston Whaler and Kayat and industries like that along the highway on south u.S. #1. He feels anything in Zone 2 is going to appear to be tieing in with retail area out towards 1-95. It will even tend to tie in with the FIND project and industrial land in that area. He sees no problem with this. Mayor Allman also had no problem with this. F. Mayor Allman appointment to Planning and Zoning Board due to resignation of Mary Agrusa Mayor Allman tabled this until the next meeting due to not being able to speak with any of the candidates. G. Councilman Roberts appointment to Economic Development Board due to expiration of term of John R. Browning Councilman Roberts reappointed John R. Browning. GENERAL CITIZEN COMMENTS/CORRESPONDENCE Lee Myers, 190 Godfrey Road, questioned any annexation being voluntary. City Manager Grace explained if it is a residential area and if there is a referendum that passed, which Florida Statutes calls for in annexation cases, the whole area would come in. Mr. Myers asked if you are not in a subdivision, how does that apply. City Manager Grace explained he couldn't respond to hypotheticals until they get down and start looking at how they would go about that. Anything they are going to propose will be done openly in the public where they will provide as much information as possible so people could make a choice. Ben Vasquez, 2807 Needle Palm Drive, asked how much the fire station is going to cost the City. Mr. Barlow informed him the project cost at this time is going to be $562,000. Page -5- Council Regular Meeting May 18, 1998 '-"' ....., Mr. Vasquez asked if the City is going to hire a full-time Fire Department. Mr. Barlow informed him they currently have 2 career personnel on duty 24 hours a day, seven days a week and they are supplemented by volunteers. Mr. Vasquez asked if the cost of this is going to be paid for by the entire City. Mayor Allman informed him yes. John Moore, Chairman, Economic Development Board, spoke about a plan of action so their board would have a program of work to do. He encouraged Council to give serious thought to any annexation possible that would bring more commercial property within the City limits. He spoke about not being notified of the annexation on the agenda. He would like his board to have had a chance to talk about the annexation study area. He found out about this from the newspapers. He feels the lack of communication is something that is indicative of the way the City has been run in the past. Mayor Allman stated they did run on a campaign of change. He stated they have changed a lot in this City and for the better. Just because we haven't changed every little thing that people need to be changed, we aren't going to be chastised for that. Mr. Moore stated they have tainted the study area by putting in the press that it is going to be discussed on the agenda without making any type of contact that it is going to affect. City Manager Grace took the blame for not contacting the Economic Development Board. with regard to notifying everyone that would be affected by this, it is just not practical. When they get into strategies of how they are going to bring all those properties in, that is when they need to sit down with Boston Whaler and those folks and let them know what the City is thinking of doing and what the advantages would be. At this point, we don't have anything to say to them. They aren't even sure this is conceptually an idea the Council wants to pursue at this point. Councilman Roberts spoke about annexing commercial and industrial property being a benefit to the City. Mr. Moore feels if a little more information was published as to why they are discussing annexation and what parts of the County they want to bring into the City, people would be a little more knowledgeable. George Barlow, 1792 Persimmon Circle, spoke on the fire station. He spoke on the money that was collected over the years by the volunteers. He went on to speak about the relationship between the career and volunteer personnel. As this City grows, they are going to have to put more paid people on due to the volunteers working during the day and helping out more at night. OFFICER REPORTS city Clerk Wadsworth had nothing at this time. City Attorney Clayton had nothing at this time. City Manager Grace informed Council the two McKim & Creed contracts will be on the June 1st agenda. They received proposals for copy machine services and are still in the process of analyzing that. The RFP went out last week for banking services. They are still working on the auditor and engineer RFP. Page -6- Council Regular Meeting May 18, 1998 ........ ,., ADJOURNMENT There being no further business to discuss, Councilman Hammond moved to adjourn. The meeting adjourned at 8:20 p.m. Minutes submitted by: Lisa Kruckmeyer Page -7- Council Regular Meeting May 18, 1998