01-08-2008I
LIBRARY BOARD
EDGEWATER PUBLIC LIBRARY
REGULAR MEETING
JANUARY 8, 2008
3:30 P.M.
MINUTES
1. CALL TO ORDER
Chairwoman Haughwout called the Regular Meeting to order at
3:32 p.m. at the Edgewater Public Library.
2. ROLL CALL
Members present were: Chairwoman Jean Haughwout, Marie
Goodrich, Laverna McGinnis, Anne McDevitt, and Kathy Booth.
Irene Mackie and Delores Shaw were absent. Also present
were Head Librarian Ruth McCormack and Recording Secretary
Lisa Bloomer.
3. APPROVAL OF MINUTES
A. Regular Meeting of October 23, 2007
Ms. Goodrich moved to approve the October 23, 2007 minutes,
second by Ms. McGinnis
The MOTION CARRIED 5 -0
4. REPORT OF THE LIBRARIAN
Chairwoman Haughwout welcomed Kathy Booth back to the
Library Board.
Ms. McCormack went over the Librarian's Report. She had
just received all of the statistics from 2007. (Attached)
The total number of items checked out was almost 180,000
items for 2007. That was an increase of just over 5% over
the last year. 5% is a very nice growth for us. They also
had a significant growth in the number of our patrons
registered. They issued over 1,600 cards this past year,
an increase of almost 36% over the number of cards they
issued last year. They are at full staff although they
have had a change. Pam Rutan has transferred to the Deland
Library and they have back with them Toby Mason, who has
returned after 14 years. Once she obtains her Masters
Page 1 of 4
Library Board Regular Meeting
January 8, 2008
Degree, she will fully take on the responsibility of the
Assistant Head Librarian. They were very happy that the
position was filled because the County is under a hiring
freeze.
Ms. McCormack reported on the lighted sign that was in the
works. The City had done all the permitting and they were
waiting for the construction to begin. She informed the
Board where the sign would be placed and what the sign
looked like. She commented on the location of the sign
being the only place they could put it because of rules the
State has.
Ms. McCormack reported that nothing was changing with the
budget. However, library hours at every branch are now
going to be part of the annual budget workshops. The way
they will look at that is during certain times of the open
hours. They will now be keeping statistics. They have a
door counter that counts everyone coming in and going out.
They will now break that up so at 5 p.m. they will take a
reading and after 5 p.m. they will take a reading for the
rest of the open hours of the day. That will be come part
of a report that will be submitted by every library so they
can look at the budgetary expenses per hour. They will
also be looking at the extended hours and the Sunday hours
at the regional libraries as well. She didn't think it was
cause for alarm. She felt it was reasonable for them to be
looking at that. The first day they took their reading,
they had 42 people in in the last hour of open time. She
commented on getting the County thinking when they began
looking at what it costs to keep the library open per hour
during the last budget discussions. She feels it is a
reasonable way to look at library service.
5. COMMUNICATIONS
There were no Communications at this time.
6. UNFINISHED BUSINESS
There was no Unfinished Business at this time.
7. NEW BUSINESS
A. Volunteer Appreciation Luncheon Discussion
Page 2 of 4
Library Board Regular Meeting
January 8, 2008
After some discussion, the Board decided to hold the
Volunteer Appreciation Luncheon on April 1 st at 11:30 a.m.
Ms. Goodrich and Ms. McGinnis agreed to bring potato salad.
Ms. McDevitt agreed to bring baked beans and tossed salad.
Ms. Booth agreed to bring rolls and jello. Recording
Secretary Bloomer agreed to bring ice. Ms. Shaw normally
does the decorations so she was nominated to handle this.
Chairwoman Haughwout would be bringing the ham. Ms.
McCormack agreed to bring the cake, the iced tea and the
condiments.
Ms. McCormack volunteered to do her Jane Sheldon Program as
the entertainment for the luncheon. Ms. McCormack would
also be handling sending out the invitations.
B. Board Appointment - Delores Shaw
Recording Secretary Bloomer informed Chairwoman Haughwout
she would need a letter requesting to be reappointed to
submit with the Agenda Request to go to the Council.
Chairwoman Haughwout asked Ms. McCormack if she had spoken
to Ms. Shaw. Ms. McCormack didn't think Ms. Shaw had any
`''' doubt in her mind that she was going to continue on.
However, someone should speak to her. Recording Secretary
Bloomer agree to contact Ms. Shaw because if she wanted to
be reappointed she would need the letter to submit with the
Agenda Request to Council.
Ms. McGinnis moved to reappoint Delores Shaw to the Library
Board, second by Ms. McDevitt
The MOTION CARRIED 5 -0
C. Board Appointment - Jean Haughwout
Ms. McDevitt moved to reappoint Chairwoman Haughwout to the
Library Board, second by Ms. McGinnis
The MOTION CARRIED 5 -0
8. MISCELLANEOUS
There was no Miscellaneous business to discuss at this
time.
Page 3 of 4
Library Board Regular Meeting
January 8, 2008
Chairwoman Haughwout confirmed the next meeting would be
the Volunteer Appreciation Luncheon on April 1, 2008 at
11:30 a.m.
Ms. McCormack asked if that gives them as many meetings as
they are supposed to have during the year. Recording
Secretary Bloomer thought four meetings was the
requirement. She thought they were out of whack from what
they normally do. She didn't think they normally had a
meeting in January. She believed it was February, March,
with April being the luncheon and then another meeting in
October. Ms. McCormack felt it was beneficial to meet
interspersed throughout the year as opposed to having three
meetings in the Spring. Recording Secretary Bloomer read
from the bylaws that the regularly scheduled meetings of
the Library Board shall be held the first Tuesday of the
month at least three times during a year.
9. ADJOURNMENT
There being no further business to discuss, Chairwoman
Haughwout adjourned the meeting at 3:57 p.m.
Minutes submitted by:
Lisa Bloomer
Page 4 of 4
Library Board Regular Meeting
January 8, 2008
iessag` o:
'rom root Thu Jan 3 12:13:12 2008
)at(-: Thu, 3 Jan 2008 12:13:10 -0500 (EST)
'rom: Super -User <root>
'o: edg3
:ublect: EOY 01/01 - 12/31/2007
I
1 /2008
Daily Circulation Statistics
Agency: EDG
01/01/2007 00:00:00 - 12/31/2007 00:00:00
Gems Checked Outi
stems Renewed
'otal Checkouts And Renewals
:terns Checked In
No Charges C/I
Overdue
Claims Returned
Lost
Discard
Not Checked Out
Not at Home
In Transit
:laims Returned Process
Jo Process
ioltrs Placed
Item
Area
Local
System
Opac Local
Opac Area
Opac System
colds Placed by Subject
3olds Trapped
Item
Local
Area
System
3olds Filled
Item
Local
Area
System
4olds Canceled
colds Expired
Items Routed
Items Recalled
Dumber of Patrons Re- registeres�
Vum' of Patrons Registered ,/
Page: 1
Total
Ytd
Increase
Decrease (2006) o
177131
177131
5.09
24040
24040
6.24
201171
201171
5.22
269421
269421
7.93
3502
3502
-25.65
17012
17012
-31.77
58
58
-48.67
3
3
0.00
44
44
2.33
24845
24845
16.58
38196
38196
3.73
17567
17567
6.60
92
92
-39.07
47
47
-12.96
19609
19609
11.73
212
212
-26.13
0
0
0.00
1
1
0.00
3771
3771
11.80
0
0
0.00
0
0
0.00
15625
15625
12.49
0
0
0.00
27590
27590
16.69
258
258
-5.84
0
0
0.00
0
0
0.00
27332
27332
16.95
16192
16192
5.63
107
107
-39.55
0
0
0.00
0
0
0.00
16066
16066
6.21
3047
3047
24.37
193
193
-21.22
89907
89907
10.15
5
5
400.00
7
7
40.00
1633
1633
35.86
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