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01-06-2009I LIBRARY BOARD EDGEWATER PUBLIC LIBRARY REGULAR MEETING JANUARY 6, 2009 3:30 P.M. MINUTES 1. CALL TO ORDER Chairwoman Haughwout called the Regular Meeting to order at 3:31 p.m. at the Edgewater Public Library. 2. ROLL CALL Members present were: Chairwoman Jean Haughwout, Marie Goodrich, Laverna McGinnis, and Kathy Booth. Anne McDevitt arrived at 3:35 p.m. Also present were Regional Librarian Melissa Reynolds, Head Librarian Ruth McCormack, and Recording Secretary Lisa Bloomer. Ms. McCormack introduced Regional Librarian Melissa Reynolds. 3. APPROVAL OF MINUTES A. Regular Meeting of October 7, 2008 Ms. Goodrich moved to approve the October 7, 2008 minutes, second by Ms. McGinnis The MOTION CARRIED 4 -0 4. REPORT OF THE LIBRARIAN Ms. McCormack commented on having a new website for the Library. She handed out stickers to the board members with the website address on it. Ms. McCormack also reported that the Edgewater Library is now putting their monthly calendars on the website. She gave each board member a copy of the calendars that appear on the website. They have three staff members that are handling the website. Page 1 of 7 Library Board Regular Meeting January 6, 2009 Ms. McCormack stated the County Library Advisory Board is having their next meeting in Lake Helen. They are meeting at the Edgewater Library in February. Ms. McCormack then went over some information that had been forwarded from Lucinda Colee concerning writing to the legislators about funding for libraries. She gave each board member a packet. She encouraged them to look at the information about the legislators and what they are considering and what they might try to advocate. Ms. McDevitt asked Ms. McCormack if she had the date when the County Library Advisory Board would meet at the Edgewater Library in February. Ms. McCormack left to get her the information. When she returned, she informed Ms. McDevitt the meeting was March 13 at 2:00 p.m. and it was not the County Library Advisory Board, it was the Council of Friends. Chairwoman Haughwout asked who comes to the Council of Friends. Ms. McCormack stated the representatives from the Friends from each of the different libraries that have a Friends organization. 5. COMMUNICATIONS There were no Communications at this time. 6. UNFINISHED BUSINESS There was no unfinished business at this time. 7. NEW BUSINESS A. Repairing of potholes on Banyan Tree Drive at entrance to Library Chairwoman Haughwout commented on having an issue in the street with the potholes that are getting deeper. Marie wrote a letter to the City and they really didn't get any response. Acting City Manager Barlow called her and they are working on it. We are on the top of the list to get it done but they have to coordinate it. It can't be in cold weather, which she didn't understand why that was a problem because we really hadn't had any cold weather. They have to coordinate it and get the workers and get everything Page 2 of 7 Library Board Regular Meeting January 6, 2009 together and 1. Somewhere in Acting CityActing City Public Works it together. was aware of as soon as they do that they will get it done. the midst of all the people that got this, Manager Barlow informed her he thought that was working on it and they really didn't get He personally called her to let her know he it and he will get it done. Chairwoman Haughwout then commented on the City thinking about making Alamanda a one -way street to alleviate the traffic driving through the Library parking lot. Ms. McCormack stated if they did a one -way street on Alamanda that would resolve most of the issues because she believes it is the cut through traffic that has created the problem, not the Library traffic. She commented on eliminating the area where they could cross SR 442 so they turn in the Library to avoid going to the intersection and cut through to get out onto U.S. #1 without going through the intersection or they go through the parking lot to get to the drug store. Chairwoman Haughwout stated they are thinking, helping and working. It just takes time. B. Board Appointment - Delores Shaw C. Board Appointment - Irene Mackie Chairwoman Haughwout commented on having two vacancies on the Board that they needed to get filled. They had four applications. They had one at the last meeting, which they tabled for a while to see what else they had. She asked Ms. McCormack if she knew any of the people that applied and if they were active Library patrons. Ms. McCormack commented on knowing Marilyn Fausti and her husband and them being very strong supporters of the Library. They are in the Library a minimum of three times a week and they have always been very good advocates for them. They are both in the education community. She asked Ms. Fausti if she would consider applying some time back and she recently sent her a message letting her know she had completed the application. She was sure she knew Mr. Middleton but she couldn't put his face with the name. Ms. McDevitt commented on knowing Mary Person. She would recommend her highly. She has served on several committees with her and she is very responsible. She has a background in education. She knows she would be a responsible board Page 3 of 7 Library Board Regular Meeting January 6, 2009 member. She felt Lynn Black would have preferred the Animal Control Board over the Library Board. She was impressed with Mr. Middleton. Ms. McGinnis commented on Ms. Fausti working in Orlando and asked if she would be able to come to the meetings. Ms. McCormack stated she had an understanding it was a quarterly afternoon meeting and she felt that wouldn't be a problem. Ms. McGinnis commented on her being in restoration and restoring things. She worked at the Library at the University of Central Florida. She felt this would be a big plus. Ms. McCormack commented on the three applicants they were considering being recent and have expressed an interest recently. Ms. McDevitt commented on mentioning at the Edgewater Landing Board meetings that there was a vacancy on the Library Board. She wasn't sure if this is where Ms. Person heard about it or not. Ms. Goodrich felt she sounded capable from her past experience. Ms. McGinnis moved to select Marilyn Fausti to be on the Library Board, second by Ms. McDevitt The MOTION CARRIED 5 -0 Ms. Booth asked if Mr. Middleton's answers were typed or done on the computer. Recording Secretary Bloomer guessed he went online and filled it out and then printed it out based on what it looked like. Ms. Booth felt he might be computer savvy because he preferred to do his application on the Internet. Ms. McGinnis moved to select Larry Middleton to be on the Library Board, second by Ms. McDevitt Ms. Goodrich commented on it being hard to make up their minds because of them both being qualified. Ms. McDevitt commented on voting for Mr. Middleton and then keep Ms. Person in their pocket and hope she is available if they have another opening. Ms. Booth asked Ms. McCormack if she had a preference looking at the background of the individuals. Ms. Page 4 of 7 Library Board Regular Meeting January 6, 2009 McCormack felt they both looked like well - qualified people and are very interested in the Library. Ms. McDevitt commented on Ms. Person submitting her application on December lst and Mr. Middleton did his on the 29 They could always say Ms. Person applied first and to go with Mr. Middleton in the future. Mention was made that that was a good idea. Ms. McDevitt then mentioned Ms. Person being the President of the Book Club in Edgewater Landing and she knew that books were important to her. She is also in the chorus. Ms. Booth pointed out the fact that she sounds like she is a very busy and active person and yet she has chosen to apply for this and must be very interested. The MOTION FAILED 0 -5 Ms. McDevitt nominated Mary Person to be appointed to the Edgewater Library Board, second by Ms. Goodrich The MOTION CARRIED 5 -0 Ms. Goodrich pointed out if something happened and one of them couldn't take the appointment, they would have a good backup. Chairwoman Haughwout asked Ms. Goodrich if she would send a letter. Ms. Goodrich pointed out she never did before. Recording Secretary Bloomer commented on former City Clerk Wadsworth sending a letter thanking them of their application when they submitted one. She didn't know beyond that what else she did. 8. MISCELLANEOUS Ms. McDevitt apologized for coming in late. She informed the Board that on Tuesday afternoons she has chorus rehearsal and she always has to leave early to come to a 3:30 p.m. Board meeting. She asked if it was possible to change the meeting to 4:00 p.m. or to another day. If not, she would just leave early. Chairwoman Haughwout didn't have a problem with that. 00 Page 5 of 7 Library Board Regular Meeting January 6, 2009 V It was the decision of the Board to hold the meetings on Tuesday at 4:00 p.m. Ms. McGinnis moved to hold the Library Board meetings at 4:00 p.m., second by Ms. McDevitt The MOTION CARRIED 5 -0 Melissa Reynolds New Smyrna Regional Librarian, commented on approaching her first quarter in this region. She couldn't believe she has already been here for three months. She is delighted to be in this region. She has wonderful staff in New Smyrna, Edgewater and Oak Hill. She is settling in and enjoying it very much. Chairwoman Haughwout asked Ms. Reynolds if she was finding it a lot different. Ms. Reynolds commented on it being very different. She worked at the Deland Public Library prior to this as the Assistant Regional Librarian. She commented on that region being a very interesting mix. She also worked with the Book Mobile while it was stationed in DeLeon Springs as well as in Pierson and Lake Helen. Ms. Goodrich asked Ms. Reynolds if she had any plans for change or implementation. Ms. Reynolds stated she was still settling in. Right now they are focusing on physical changes and trying to get the staff comfortable. It is a very creative staff. There are a lot of ideas that have been kicking around for some time now. She is trying to approach those changes one at a time to see what is out there and what they can do. She wasn't sure what the future had in store but she was sure it was very promising. Ms. McCormack commented on the staff being very happy with their new leadership. She is confident that any changes will be good changes. Ms. McDevitt informed Ms. Reynolds if there was anything they could do to help her or facilitate with Edgewater that is why they are here. Chairwoman Haughwout asked if the Library Board in New Smyrna was still active. Ms. Reynolds didn't think they had a City Board in New Smyrna. Ms. McCormack commented on the situation being different in New Smyrna because the County built that facility completely. It is no longer a Page 6 of 7 Library Board Regular Meeting January 6, 2009 partnership with the City as it was when the Library was located at the old Brannon Center. Ms. McCormack asked if they set a date for the Board Recognition Luncheon. Chairwoman Haughwout suggested they hold their meeting in March and the luncheon in April. Ms. McCormack suggested they select a date for the luncheon. The Board agreed to hold the Volunteer Recognition luncheon on April 7 th at 12:00 p.m. The next meeting would be held March 3 rd at 4:00 p.m. There was a brief discussion regarding the theme. Ms. McCormack agreed to look on the computer and see what the National Theme was. She agreed to pull some suggestions and bring them to the next meeting. Ms. McCormack stated the Friends of the Library had a new coordinator, Joyce Purinton. She asked if the Board would like she would invite her to the March meeting. They agreed to invite her. Chairwoman Haughwout asked Ms. McCormack if she had anything in mind for entertainment. Ms. McCormack confirmed she would look into the theme and a possibility for entertainment. 9. ADJOURNMENT There being no further business to discuss, the meeting adjourned at 4:05 p.m. Minutes submitted by: Lisa Bloomer Page 7 of 7 Library Board Regular Meeting January 6, 2009