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03-03-2009LIBRARY BOARD EDGEWATER PUBLIC LIBRARY REGULAR MEETING MARCH 3, 2009 4:00 P.M. MINUTES 1. CALL TO ORDER Chairwoman Haughwout called the Regular Meeting to order at 4:00 p.m. at the Edgewater Public Library. 2. ROLL CALL Members present were: Chairwoman Jean Haughwout, Marie Goodrich, Laverna McGinnis, and Mary Person. Kathy Booth arrived at 4:02 p.m. Anne McDevitt and Marilyn Fausti were absent. Also present were Regional Librarian Melissa Reynolds, Head Librarian Ruth McCormack and Recording Secretary Lisa Bloomer. 3. APPROVAL OF MINUTES ,%W A. Regular Meeting of January 6, 2009 Ms. Goodrich moved to approve the January 6, 2009 minutes, second by Ms. McGinnis The MOTION CARRIED 4 -0 4. REPORT OF THE LIBRARIAN Chairwoman Haughwout welcomed Mary Person. Ms. Person was appreciative to be there. Chairwoman Haughwout asked Ms. Person to tell the Board a little bit about herself, which she did at this time. Ms. McCormack passed around the Adult Happenings and the Children Happenings. They are running three sessions of computer classes for the public. She also mentioned Toby working on a class for e -Bay. They also have an upcoming interview skills and resume writing course. They are still doing their teen anime' program. Jessica, their student worker, is hosting it. She is finishing up her college work and will be pursuing a full time job very soon she may be hired to another Library so they are going to be losing Page 1 of 1 Library Board Regular Meeting March 3, 2009 her. They have been cultivating another young lady who has been volunteering in the juvenile area. Ms. McCormack commented on Twilight, which is a series of books about vampires, and the party they would be having on March 24 at 5:00 p.m. at the Library for teenagers, which was put together by Jennifer, the new Children's Assistant Librarian. Ms. McCormack commented on the County Library Advisory Board meeting being on Friday, March 13th at 2:00 p.m. at the Edgewater Library. Ms. McCormack reminded the Board to send messages to their Legislators about the proposed budgets and the appropriation bill that is being discussed with regard to Library funding. Ms. McCormack commented on the Membership Drive the Friends of the Library would be having this week on Thursday and Friday at the Library. 5. COMMUNICATIONS There were no Communications at this time. 6. UNFINISHED BUSINESS Chairwoman Haughwout reported on the repairing on the potholes on Banyan Tree Drive. Ms. McCormack stated they did do some repair work, patching, but she questioned if at the last meeting it was discussed that a permanent repaving is scheduled for the future. Chairwoman Haughwout didn't know when that would happen. Ms. McCormack felt it was much improved. Chairwoman Haughwout commented on the City not having any money. She spoke of the beautiful job done with the renovations at City Hall. She also commented on the work being done at Kennedy Park. She felt what they got was what they would get for a while. 7. NEW BUSINESS A. Volunteer Appreciation Luncheon Discussion Chairwoman Haughwout reminded the Board that the luncheon would be April 8 th at 12:00 p.m. She informed the new members that every year they have a luncheon for the Page 2 of 2 Library Board Regular Meeting March 3, 2009 volunteers and they all bring something. Their menu has been the same for so many years. She didn't know if the Board wanted to change or leave it the way it is. Ms. McCormack asked Chairwoman Haughwout to go over what each person's assignments are. After some discussion, it was decided Ms. Goodrich and Ms. McGinnis would be doing the potato salad. Chairwoman Haughwout would be doing the ham. Ms. McCormack agreed to handle the cake and the makings for the coffee as well as the condiments, napkins and cups. Ms. Booth would be bringing the rolls, the cheese, and jello salad. Ms. Person agreed to discuss with Ms. McDevitt if she wanted to do the baked beans or the tossed salad. Ms. McCormack agreed to speak to Ms. Fausti about bringing the sweet and unsweet tea and possibly doing the cake. Recording Secretary Bloomer would be bringing the ice. There was a brief discussion regarding the entertainment. Ms. McCormack thought she would be acting out a skit about Maria Turnbull. Ms. McCormack agreed to let Chairwoman Haughwout know how many people would be attending. Ms. McGinnis asked about all of the dignitaries they used to have and if they still do that. There was a brief discussion regarding the dignitaries that would be invited. Chairwoman Haughwout also suggested inviting the three newspapers to get publicity. Ms. McCormack stated that would be coming from the group. Ms. McGinnis asked Ms. Goodrich if she could come and take a picture and write up something in case the newspapers don't show up. Ms. Goodrich agreed to do it but stated she hasn't had any luck getting anything in the paper recently. Ms. Reynolds briefly commented on the news right now focusing on the economic climate and people losing their jobs. Ms. McCormack thought they could write a letter to the newspaper announcing the event. There was then a discussion regarding setup for the luncheon. Ms. McCormack stated they have the Friends liaison that works on projects and decorations. She agreed to ask them. She also mentioned Ms. Shaw was back for a brief period of time and thought she might like to help with that also. Page 3 of 3 Library Board Regular Meeting March 3, 2009 Chairwoman Haughwout asked the Board to be there at 11:30 a.m. Ms. Booth pointed out she had down April 7 and questioned if it had changed. Recording Secretary Bloomer reported she also had April 7 in the minutes. Chairwoman Haughwout confirmed it would be held on Tuesday, April 7th B. Board Appointment - Anne McDevitt - Expired 12/5/08 C. Board Appointment - Marie Goodrich - Expires 4/17/09 D. Board Appointment - Kathy Booth - Expires 4/3/09 E. Board Appointment - Marilyn Fausti - Expires 4/17/09 Chairwoman Haughwout informed the Board they had four board appointments coming up. She asked when these would be going to Council. Recording Secretary Bloomer informed her she would shoot for April 6th Recording Secretary Bloomer had all of the letters from the members requesting reappointment. Chairwoman Haughwout asked for a motion that all the people on the agenda be approved. Ms. McGinnis moved that all the people on the agenda be reappointed to the Edgewater Library Board, second by Ms. Person. The MOTION CARRIED 5 -0 8. MISCELLANEOUS Ms. Reynolds presented a report regarding the entire region being busy. She presented statistics of the average number of patrons they are getting in a day as well as the number of patrons they had seen since January 1st. She further spoke on there being a lot of new faces coming to the New Smyrna Regional Library. She spoke of patrons that are using the computers due to the economy or some bad luck to apply for food stamps or to get their children health Page 4 of 4 Library Board Regular Meeting March 3, 2009 insurance or to fill out unemployment or to apply for a ,fir job. Ms. McGinnis asked if at the luncheon that some of the ways that the Library is being used could be mentioned. Ms. McCormack stated she usually does something warm and fuzzy for the introduction but that they could do that. Ms. Reynolds felt they could offer some statistics as well. Chairwoman Haughwout asked about the videos being used a lot. Ms. Reynolds informed her that the DVD's were. She commented on having wonderful program attendance and their collection and checking out. Ms. Reynolds stated the New Smyrna Beach Friend's has a new President that will take effect in March. Ms. Reynolds then reported that the Friends and the endowment fund from the County are helping to sponsor the renovations that would be done to the front entryway this year. Ms. Reynolds commented on the Friends offering scholarships to New Smyrna Beach seniors. She spoke of the changes to �4w the criteria. The scholarship has been increased from $1,000 to $2,000. Ms. Reynolds then spoke of the Friends sponsoring Wii, the electronic gaming system. Ms. Reynolds reported the new Assistant Regional Librarian is Michael Nelson. He is very creative, innovative and far more arty and organic than she is. She is more administrative. She feels it is a good mix for the region. 9. ADJOURNMENT There being no further business to discuss, the meeting adjourned at 4:38 p.m. Minutes submitted by: Lisa Bloomer Page 5 of 5 Library Board Regular Meeting March 3, 2009