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09-16-1996 - Regular '-' .""" CITY COUNCIL OF EDGEWATER REGULAR MEETING SEPTEMBER 16, 1996 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER: Mayor Hayman called the Regular Meeting to order at 7:00 p.m. in the Community Center. ROLL CALL: Mayor Jack Hayman Councilman Danny Hatfield Councilwoman Louise Martin Councilman Michael Hays Councilman David Mitchum City Attorney Krista storey City Manager George McMahon Acting City Manager Fred Munoz City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Present Present Present Present Present Present Excused Present Present Present INVOCATION. PLEDGE OF ALLEGIANCE The invocation was delivered by Reverend Roland Jarrard, Interim Pastor, Bella vista Baptist Church. There was a pledge of allegiance to the Flag. APPROVAL OF MINUTES Regular Meeting of August 19, 1996 Councilwoman Martin made a motion to minutes, second by Councilman Hays. Councilman Hatfield abstained due to meeting. approve the August 19, 1996 The motion CARRIED 4-0. not being present at this Special Meeting of September 4. 1996 Councilwoman Martin made a motion to approve the September 4, 1996 minutes, second by Councilman Hatfield. The motion CARRIED 4-0. Councilman Hays abstained due to not being present at this meeting. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY Don Gillespie, 1719 willow Oak Drive, stated he understands there are already two easements going down the same route from 17th Street and one on SR 442. If the third one is going to be overhead, there is a lot of objection to it. He would like to see the new transmission lines buried. He suggested Council consider in the future when the franchise comes up adding to it that any new distribution or secondary distribution be buried underground. Dr. Charles Gebelein, 1730 Umbrella Tree Drive, objected to the change of the easement. He spoke about the problems of electromagnetic radiation (EMF). He referred to a book called "The Great Power Line Cover Up" by Paul Brodeur. He read a section from a book by Leonard Sagan. Bob Bridges, 1803 willow Oak Drive, spoke in opposition of the power lines going down the street. He feels what the City has done to the people that own a corner lot in Florida Shores is a disgrace. ,..,. ....., Karen Uyttewaal, 1807 willow Oak Drive, feels the power lines would be unsightly and that it does nothing for the property value. She feels sorry for the people who have houses that face side streets. They don't only get retention ponds now there is going to be a massive power line down 18th Street. NoraJane Gillespie, 1719 willow Oak Drive, very much objected to overhead power lines. She commented on an oath taken by Council to protect the health and welfare of the residents. She asked the Council to consider that when voting on Item 7A. Charles Henderson, 1729 willow Oak Drive, feels if the lines need to be put in they should be put in the ground. City Clerk Wadsworth informed Council of two letters she received in protest from Doris Gamlin, 1724 willow Oak Drive, and James and Gail Wingbagler, 1728 willow Oak Drive, objecting to the overhead power lines. Councilman Hays suggested moving Item 7A up on the agenda. It was the consensus of Council to do so. A. Dedicate easement(s} within City right-of-way to FPL for installation and maintenance of transmission line City Engineer Fegley made a staff presentation. He elaborated on the EMF concerns expressed. He spoke about why the 18th Street corridor was chosen as the location for the power poles. Councilman Hays asked what the distinct advantage is to the City if they do this. City Engineer Fegley explained it is a secondary power source in case we have a problem with the existing. There is only one feed to that substation for Florida Shores and exterior boundaries. Councilman Hays questioned if this is agreed to, will the rights- of-way on 17th Street and SR 442 be discontinued. City Engineer Fegley explained on 17th Street there is a main transmission line. Councilman Hays stated this appears to be asking for more rights-of-way, but he doesn't see anything on the give end of that. City Engineer Fegley stated the give and take is something that is worked out between DOT and FPL. Councilman Hays asked the difference in the cost to put this underground. City Engineer Fegley informed him Mr. Hronec would have to give that information and turned the presentation over to him. Dan Hronec, Representative, Florida Power & Light, made a presentation regarding the proposal. He spoke about the widening of SR 442. He explained he is here to discuss a feasibility of building the transmission line in an alternative location. The Edgewater substation serves an area extending well beyond the boundaries of Florida Shores. That station has been served by one transmission line for many years. Load growth at that station is increasing at a substantial rate on an annualized basis. Mr. Hronec commented on the tremendous cost differential to place the lines underground. Councilman Hays asked for a cost estimate. Mr. Hronec stated 18th Street might run about $10,000 to $15,000 per location. It is about $200,000 per mile for overhead configuration. The underground equivalent of that would be on the order of ten to twelve times that amount, which might be as much as $2 million per mile. Page -2- Council Regular Meeting September 16, 1996 .." .",." Councilman Hays asked if it is FPL's intent to abandon the right- of-way on SR 442 if this is agreed to. Mr. Hronec stated they have begun negotiations with DOT. They are the driver behind FPL being before Council in that they have acquired this right-of-way in advance of their road project. It is our intention that if this alternative route is approved that we will not build the line along SR 442 and work out some sort of property transfer arrangement with DOT. Councilman Mitchum questioned what would happen if this is not approved. Mr. Hronec stated worse case scenario, if this isn't approved, is they would continue to seek the outstanding approvals necessary to build the line along SR 442. Councilman Hays questioned if Mr. Hronec had any input from DOT one way or the other that this would in any way stop or slow down their proposal to widen SR 442. Mayor Hayman stated DOT presently has our project on hold pending the resolution of this issue. Mayor Hayman stated when DOT informed him they were redesigning the road because they were going to run the lines on SR 442, he went ballistic. It reduces the lanes and endangers the probability of sidewalks, curbs and gutters on both sides of the road without giving up a lot of transportation right-of-way or lane. Councilman Mitchum questioned if anyone has discussed with DOT, regarding the road widening project, the possibility of underground lines. Mr. Hronec stated there has been no specific discussion along those lines. There was a brief discussion regarding still being able to have bike paths on SR 442. Councilman Hays questioned how much more right-of-way is required on SR 442. Mr. Hronec stated they haven't acquired an easement on every property along SR 442. We would be able to design the line in such a way that they would occupy only those parcels that we had obtained with the poles themselves. Mayor Hayman stated there are three alternatives that will adequately describe the impact of each of the alternatives of the location of the utility lines on 18th street, the location of the utility lines on SR 442 and the impact on road model A, road model B and road model C. It is quite possible that after we compare them together and look at it we would make a much better informed decision. He has similar concerns expressed by citizens about the impact of this on SR 442. Councilman Hays can't see doing this through that neighborhood until they look at better alternatives. Councilman Mitchum made a motion to continue this until FP&L and DOT can be present, second by Councilwoman Martin. Councilman Hatfield feels if need be, they call a Special Meeting just for this issue. Mr. Hronec stated they invited DOT to be at the meeting to speak as well. Unfortunately there is no one there to speak on their behalf. Perhaps some of those issues could have been resolved tonight. The motion CARRIED 5-0. CITY COUNCIL REPORTS Mayor Hayman had nothing at this time. Page -3- Council Regular Meeting September 16, 1996 'W' .",." Councilman Hatfield had nothing at this time. Councilwoman Martin had nothing at this time. Councilman Hays had nothing at this time. Councilman Mitchum had nothing at this time. PUBLIC HEARINGS. ORDINANCES AND RESOLUTIONS A. Res. 96-R-26 Supporting efforts of City of Port Orange, Volusia County, and st. Johns River Water Management District in attempts to restore Rose Bay Mayor HaYman read Res. 96-R-26. Councilman Hays suggested making an adjustment to this and solicit the monies from the Port Authority to assist in this. Councilman Hays made a motion to approve Res. 96-R-26 amending to include encouraging the use of monies and collaborative effort from the Port Authority, second by Councilman Hatfield. The motion CARRIED 5-0. CONSENT AGENDA A. satisfaction of special assessment (paving) lien Councilman Hays made a motion to approve the Consent Agenda, second by Councilman Hatfield. The motion CARRIED 5-0. OTHER BUSINESS A. Dedicate easement(s) within City right-of-way to FPL for installation and maintenance of transmission line This item was moved up on the agenda. B. Approve transfer of $110.247.37 from Renewal & Replacement Account into Water/Wastewater Operating Fund Councilman Hays moved for approval, second by Councilman Mitchum. The motion CARRIED 5-0. C. Purchase of Gravely mower from Daytona Mower Center using State contract Mayor HaYman presented the background information. Councilman Hays asked Parks & Recreation Director Jack Corder why there is a grass catcher and mulcher on the mower. He explained they bag the soccer fields because of the sand spurs and some of the beautification areas. Councilman Hatfield suggested getting the Onan engine as opposed to the Kohler. He feels the Onan is better. Mr. Corder agreed to look into it. Councilman Hatfield made a motion to approve, with Mr. Corder looking into getting an Onan instead of a Kohler, second by Councilman Hays. The motion CARRIED 5-0. D. Agreement with Halifax Paving for mowing of rights-of-way in road improvement project areas Mayor HaYman presented the background information. Page -4- Council Regular Meeting September 16, 1996 , . .... ...., Councilman Mitchum questioned the retention areas in Phase II being complete. Public Works Director Hugh* Williams stated all of the retention ponds in Phase II, as far as he is concerned, for grass, is complete. Councilman Mitchum commented on the stagnant water in the ponds in Phase II and there being some major problems down there. He commented on the pond in the area of 3232 pine Tree Drive. City Engineer Fegley explained the reason for the water in the retention ponds and the raising of the ponds to be above the natural high water table. There was a discussion regarding the draining of the ponds. Mr. Fegley explained there are a couple more things they need to do that he feels will alleviate some of the standing water. Mayor Hayman asked City Engineer Fegley before they pursue a change, he wants to sit down with the Engineers to find out what other alternatives there are to hiring someone for $300 to drill a hole. There was a discussion regarding alternatives. Mr. Williams commented on the billing process for mowing. There was a discussion regarding the approximate cost for maintaining the swales and ponds. Mayor Hayman asked Mr. Williams to come up with the actual figures. Councilman Hatfield asked about profiting from doing this. Mr. Williams stated if Council is comfortable with this concept, they would like to go back and draw the formal agreements. Councilman Mitchum made a motion to approve, second by Councilman Hatfield. The motion CARRIED 5-0. E. ~pproval of solid waste bid specifications and authorization to bid Mayor Hayman presented the background information for this request. Mr. Williams explained to Council how they came up with the bid specifications. He explained the reason they bought small trucks is to keep them off the fragile roads. The trucks would be used to pick up trash of someone that didn't get it out on time. Mayor Hayman spoke about having to go pick up residents trash because the city refused to do it. There are a lot of things in the proposed documents that we do not do that we are expecting. Mr. Williams stated he spoke to City Manager McMahon and he would like to be more involved with this. He would like to get from Council areas that they may feel need to be looked at. The basic time frame would call for us going out to bid sometime before the end of the year with a probable start the third quarter of the fiscal year which would be somewhere around April if we do this. Mayor Hayman asked about Spring clean up. He feels this should be encouraged twice a year. Mr. Williams stated when they went to the rear loader trucks, basically anything that was put out was taken away which kind of eliminated the necessity for the Spring and Fall clean up. There was a discussion regarding roll on and roll off. City Attorney Storey explained this is not an option at this point. Councilwoman Martin commented on past experience with a previous outside garbage collector which turned out to be no good. If we contract out and it doesn't work out, we would have to repurchase the trucks and machinery. Mr. Williams explained how that matter would be covered in the contract. Page -5- Council Regular Meeting September 16, 1996 . " '-" ...., Councilwoman Martin spoke about these companies being famous for using daily help and not being concerned about long time service. Mayor Hayman explained in the contract it stipulates the City employees would be hired for at least one year. Mr. Williams explained they would have to be assigned to Edgewater. Councilman Hays has no problem with going out for bid. He questioned the response they would get if they went out for bid. He suggested showing the proposed contract to vendors to see if they would be interested in bidding before they put in the time, effort and dollars. City Attorney storey spoke about the costs involved with the bidding process. There was a brief discussion regarding City Manager McMahon being involved. Councilman Hatfield made a motion to table and that any changes or ideas be submitted to City Manager McMahon for his review and bring this back by the October 21st meeting, second by Councilman Hays. The motion CARRIED 5-0. There was a ten-minute recess at this time. F. ~ppointment of one member to Firefighters Pension Fund Board due to expiration of term of Fred Munoz, who requests reappointment, and confirmation of firefighters' selection of William Vola as their representative Councilwoman Martin made a motion to approve, second by Councilman Hatfield. The motion CARRIED 5-0. G. Request of City of Daytona Beach to support their application to Volusia County to provide ambulance services to its own residents Fire Chief Bill Vola made a presentation regarding Daytona Beach providing their own ambulance services within their City limits. Mayor Hayman asked Chief Vola to comment on the importance of the first responder being able to communicate directly with the personnel in the emergency room which he did. Councilman Hays commented on the proper timing and onset of the event itself for any interventional techniques being very important. He feels all cities should have the right to provide this service to their own citizens. He feels this needs to be supported and Edgewater needs to start moving in that direction also. Councilman Hatfield expressed concern with still being taxed by the County if Edgewater is providing the service. Councilman Hatfield made a motion to support this request, second by Councilman Hays. The motion CARRIED 5-0. GENERAL CITIZEN COMMENTS/CORRESPONDENCE There were no citizen comments at this time. OFFICER REPORTS City Attorney storey had nothing at this time. Acting city Manager Munoz spoke about self-insurance. He commented on a quote received from Poe and Brown for providing workers' compensation. Page -6- Council Regular Meeting september 16, 1996 / ......... ...." Acting City Manager Munoz asked Council to authorize the City Manager, along with City Attorney storey and Acting City Manager Munoz, to determine the questions we want to ask Poe & Brown before we switch from Florida League to what we perceive to be a lower cost provider. Mayor HaYman spoke about the rate being based on our claims history. He asked what that is going to be and how that is going to affect the rate with Florida League of cities. Acting City Manager Munoz elaborated on Mayor HaYman's concerns. Mayor HaYman expressed concern with a worse case scenario and questioned why we would be having a worse case event. He asked that when it is determined what is a worse case scenario, that the best interest be perceived. Acting City Manager Munoz presented premiums from past fiscal years. Mayor HaYman expressed concern with the increase of the premiums. Councilman Mitchum made a motion to approve, second by Councilwoman Martin. The motion CARRIED 5-0. City Clerk Wadsworth had nothing at this time. ADJOURNMENT There being no further business to discuss, Councilman Mitchum made a motion to adjourn, second by Councilman Hatfield. The meeting adjourned at 9:08 p.m. Minutes submitted by: Lisa Kruckmeyer Page -7- Council Regular Meeting September 16, 1996