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05-06-1996 - Regular ~ """" CITY COUNCIL OF EDGEWATER REGULAR MEETING MAY 6, 1996 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER: Mayor Hayman called the Regular Meeting to order at 7:00 p.m. in the Community Center. ROLL CALL: Mayor Jack Hayman Councilman Danny Hatfield Councilwoman Louise Martin Councilman Michael Hays Councilman David Mitchum City Attorney Krista storey City Manager George McMahon City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Present Present Present Present Present Present Present Present Present INVOCATION. PLEDGE OF ALLEGIANCE: Reverend Dr. Lawrence Tee delivered the invocation. There was a pledge of allegiance to the Flag. APPROVAL OF MINUTES: Regular Meeting of April 15, 1996 Councilwoman Martin made a motion to approve the April 15, 1996 minutes, second by Councilman Hatfield. The motion CARRIED 5-0. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY {Other than public hearings} There were no citizen comments at this time. CITY COUNCIL REPORTS Councilman Hatfield had nothing at this time. Councilwoman Martin had nothing at this time. Councilman Hays requested that City Engineer Fegley look at spider equipment for cleaning ditches. Councilman Hays commented on a copy of a memo he received from Mr. George Barlow and asked that copies be given to staff. Councilman Mitchum had nothing at this time. Mayor Hayman had nothing at this time. PUBLIC HEARINGS. ORDINANCES AND RESOLUTIONS A. Res. 96-R-12 Correcting scrivener's error relative to extinguishment of sewer easement Mayor Hayman read Res. 96-R-12. city Attorney Storey made a brief presentation regarding correcting a problem created by an incomplete legal description that was discovered when there was a closing on the All suite Motel property. Councilman Hatfield made a motion to approve Res. 96-R-12, second by Councilman Hays. The motion CARRIED 5-0. ~ ......, B. Res. 96-R-13 Requesting Volusia County School Board to utilitize available prototype design plans for all new public schools and to build schools adequate to serve populations for at least five years Mayor Hayman explained placed on the agenda. Hall asking that this presentation. why he is responsible for this being He received a telephone call from Bill be continued until his staff can make a Councilman Hatfield moved to table, second by Councilwoman Martin. The motion CARRIED 5-0. C. Res. 96-R-14 Expressing support of Volusia Council of Governments in Beach Management issues Mayor Hayman read Res. 96-R-14 and presented the background information. Councilman Hatfield made a motion to approve Res. 96-R-14, second by Councilman Hays. The motion CARRIED 5-0. CONSENT AGENDA A. Polling place agreements for city owned buildings for upcoming elections B. Florida Shores Roadway and Drainage Improvement Project - Part A Change Order No. 4 extending substantial and final completion dates 30 days each Councilman Hays made a motion to approve the Consent Agenda, second by Councilman Mitchum. The motion CARRIED 5-0. OTHER BUSINESS A. stormwater baffle box project with support from st. Johns River Water Management District and Volusia County City Manager McMahon briefed Council and called upon City Engineer Fegley to elaborate further which he did at this time. City Engineer Fegley stated he has been informed that Edgewater is earmarked as one of the aggressive cities in Volusia County as far as trying to clean up the stormwater. Councilman Hatfield questioned the structure of the baffle box which City Engineer Fegley explained for him. Councilman Hatfield asked if this is the same type of use that is in the back of Shangri-La. city Engineer Fegley explained shangri-La's was never done and commented on the proposed device for that area. Mayor Hayman commented on the work done by City Manager McMahon and staff. Councilman Hays commented on the City being in a unique situation due to being able to make an impact on the quality of water flow through the river north and south of Edgewater. He feels this is a wonderful step in the right direction. City Manager McMahon agreed with Councilman Hays. Mayor Hayman asked for feedback from the County regarding their remarks on a petroleum skimmer. Councilman Hays made a motion to approve, second by Councilman Hatfield. The motion CARRIED 5-0. Page -2- Council Regular Meeting May 6, 1996 '-" ..." B. Specifications by Hartman and Associates in preparation of abandonment of wells 1-5 along Park Ave. and declaring work to be impact fee eligible Brenda Johnson, Assistant utilities Director, made a presentation regarding the abandonment of wells along Park Avenue due to the expansion and new construction of the new Water Plant. This is needed to obtain a consumptive use permit. Councilman Hatfield made a motion to approve, second by Councilwoman Martin. The motion CARRIED 5-0. C. Engineering and hydrogeological services by Hartman and Associates to renew City's consumptive use permit and declaring work to be impact fee eligible City Manager McMahon asked the Council to keep in mind that the Water Alliance has not officially been formed and we will look to the Water Alliance in the future to assist us. Ms. Johnson explained the City is required by st. Johns to have a consumptive use permit for withdrawing water. Councilman Mitchum made a motion to approve, second by Councilwoman Martin. The motion CARRIED 5-0. D. Advanced wastewater treatment facility capacity re-rating study by Hartman and Associates and declaring study to be impact fee eligible Ms. Johnson made a presentation regarding the need for this study. City Manager McMahon asked that Troy Layton, Hartman and Associates, make a presentation regarding this matter. Mr. Layton further elaborated on the re-rating study. city Manager McMahon spoke about a letter he sent to the County and Oak Hill inviting them to participate in discussions if our plant is rerated. He feels the reratings should be back well within the time frame that the County is studying the issues of whether to construct a sewer plant. He feels they are operating well within that time frame to be able to get a response on this. City Manager McMahon commented on the water agreement being consummated by the County and that issue being resolved, at least for five years. He feels the issue of economics remains with the wastewater treatment plant construction proposal that they are dealing with. Councilman Hays moved for approval, second by Councilman Mitchum. The motion CARRIED 5-0. E. Community Development Block Grant Authorization to proceed/request to use Madsen-Barr Corporation to perform wastewater collection system sliplining in mini-system #4 under terms and conditions of City of Port Orange bid City Manager McMahon briefed Council on this request. Ms. Johnson commented on this already being tried on Riverside Drive and how it has been very effective. Councilwoman Martin questioned if that is what is being done on South Riverside. Ms. Johnson informed her yes. Page -3- Council Regular Meeting May 6, 1996 'w' ....., Councilman Hatfield asked how long this will last. Mr. Layton commented on the longevity being at least ten years as long as the grout is applied properly. Councilman Hatfield made a motion to approve, second by Councilwoman Martin. The motion CARRIED 5-0. F. Off-site sign request for A & M Repair community Development Director Mark Karet made a brief presentation regarding this request. Ed Aldridge, A & M Repair, commented on the reason for their request. Councilman Hays spoke about why he feels this is a reasonable request. Councilman Hays does not want to see any changes in the ordinance and would like items like this to be considered on a case-by-case basis. Councilwoman Martin commented on the letter stating they want a sign on 1-95 and 1-95 being a state highway. Mr. Aldridge explained it would be off the highway and Timco will construct the sign and follow all the rules and regulations of the state. Councilman Mitchum questioned the sign being on 1-95 and being on private property. Mr. Karet informed him they will have to get a permit from DOT but they can not get a permit until it is approved by the City. Mayor Hayman spoke about the sign ordinance and he feels it is time to ask City Manager McMahon to schedule a workshop to address nothing but the sign ordinance. Councilman Hays moved for approval, second by Councilman Hatfield. The motion CARRIED 5-0. Mr. Karet briefed Council on the existing sign ordinance and the limitations that need to be corrected. Mr. Karet and City Attorney storey are working on this. Mayor Hayman urged Mr. Karet, as expeditiously as possible, to get back to Council with a presentation. G. Purchase of five computer systems for Police Department from Technicians Unlimited/ with four from Law Enforcement Trust Fund and one from Department's budget Police Chief Schumaker made a presentation regarding the need for five new computers in order to update their current computer system. Councilman Mitchum moved for approval, second by Councilman Hatfield. The motion CARRIED 5-0. H. Service agreement with DTN corporation for weather center and tropical weather programs (continued from 4/15/96 meeting) Fire Chief Bill Vola made a presentation regarding the service agreement. He commented on options they are planning to add to round the whole weather systems information program out so there is no reliance on one particular electronic transmission method. Councilman Hays moved for approval, second by Councilwoman Martin. The motion CARRIED 5-0. Page -4- Council Regular Meeting May 6, 1996 ... ...., I. Appointments to Construction Regulation Board due to expiration of terms of three members. with two members requesting reappointment Councilman Hays moved to appoint sid Corhern, second by Councilman Hatfield. Councilman Hatfield questioned the reappointments. Councilman Hays agreed to include them in his motion or do them separately. Mr. Karet commented on the appointments of the Construction Regulation Board. He explained the vacancy that is open is the general citizen. Mr. Corhern in an architect and Bob Howard is already serving in that position. There was a discussion regarding appointing Mr. Corhern as the citizen at large even with him being a licensed architect. The motion CARRIED 5-0. Councilman Hatfield made a motion to reappoint Bob Howard and Mike Bosse, second by Councilwoman Martin. The motion CARRIED 5- O. J. Appointments to citizen Code Enforcement Board due to expiration of terms of Joan strong and Dennis Vincenzi. who request reappointment Councilman Hatfield moved for reappointment, second by Councilwoman Martin. The motion CARRIED 5-0. GENERAL CITIZEN COMMENTS/CORRESPONDENCE George Barlow, 1792 Persimmon Circle, asked for Council's participation in the activities during the Car Show. Mr. Barlow stated they had a meeting with staff and they decided not to go along with the Fire Department as far as building a building. They have gone ahead and gotten a contractor to build their building themselves. Scott Clark, 2021 Umbrella Tree Drive, feels the appointment of Mr. Corhern doesn't represent the true meaning of the citizen at large. Dominick Fazzone, 302 Paradise Lane, agreed with Mr. Clark. OFFICER REPORTS City Attorney Storey had nothing at this time. City Manager McMahon discussed the spending of contingency funds to destroy buildings that have been considered unsafe. Council agreed this is long overdue. There was a discussion regarding there only being three businesses that would be interested in destroying these buildings. Councilwoman Martin made a motion to move ahead with the use of the contingency funds, second by Councilman Hays. The motion CARRIED 5-0. City Manager McMahon agreed to come back to Council with a report on the building they will need to provide the services of a new fire station. City Clerk Wadsworth had nothing at this time. Page -5- Council Regular Meeting May 6, 1996 ~ ......- --- '-" .... CITY COUNCIL Councilman Hatfield commented on the good job that staff is doing. Councilwoman Martin agreed with Councilman Hatfield. Councilman Hays further commented on the appointment of Mr. Corhern to the Construction Regulation Board having nothing to do with the fact that Mr. Corhern is an architect. Councilman Mitchum had nothing at this time. Mayor Hayman spoke in regard to City Manager McMahon's letter to Mr. Arrington on meeting with the Council to discuss Southeast Volusia utilities. Mayor Hayman commented on a meeting he and City Manager McMahon had with representatives from the Florida Inland Navigation District regarding Spoil Site V26 which is just north of Flagler Avenue and just east of the Florida East Coast Railway. They have asked us to prepare the City's position in writing regarding what we would like to see the Florida Inland Navigation District do and the City's understanding of previous discussions with them regarding that site. Mayor Hayman agreed to keep the Council informed of the progress. Mayor Hayman spoke about correspondence he received regarding the creation of the Water Alliance. On the 15th of May, Phil Giorno will address the governing board of the st. Johns River Water Management District and he will be presenting the resolution asking for support. The first meeting for the Alliance Board of Representatives is scheduled for May 22nd at 8:30 a.m. Mayor Hayman commented on letters of thanks from members of the Edgewater Animation Club. ADJOURNMENT: There being no further business to discuss, Councilman Mitchum moved to adjourn. The meeting adjourned at 8:20 p.m. Minutes submitted by: Lisa Kruckmeyer Page -6- Council Regular Meeting May 6, 1996