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04-15-1996 - Regular '-" ....., CITY COUNCIL OF EDGEWATER REGULAR MEETING APRIL 15, 1996 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER: Mayor Jack Hayman called the Regular Meeting of the city council to order at 7:00 p.m. in the community Center. ROLL CALL: Mayor Jack Hayman Councilman Danny Hatfield Councilwoman Louise Martin Councilman Michael Hays Councilman David Mitchum City Attorney Krista storey City Manager George McMahon city Clerk Susan Wadsworth Police Chief Lawrence Schumaker Present Present Present Present Present Present Present Present Present INVOCATION. PLEDGE OF ALLEGIANCE Mayor Hayman presented the invocation. There was a pledge of allegiance to the Flag. CERTIFICATE OF RECOGNITION FOR FERDINAND MUNOZ AS CERTIFIED GOVERNMENT FINANCIAL MANAGER Mayor Hayman presented Finance Director Fred Munoz with a certificate of recognition. Mr. Munoz commented on continuing professional educational requirements of eighty hours every two years. APPROVAL OF MINUTES A. Regular Meeting of April 1, 1996 Councilman Hays made a motion to approve the April 1, 1996 minutes, second by Councilwoman Martin. The motion CARRIED 5-0. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY (other than public hearings) There were no citizen comments at this time. CITY COUNCIL REPORTS Councilwoman Martin had nothing at this time. Councilman Hays had nothing at this time. Councilman Mitchum had nothing at this time. Mayor Hayman informed the Council that the Volusia Council of Governments is planning a workshop for goals and objectives the 18th at 8 p.m. at their office at the Pelican Bay Plaza. Mayor Hayman commented on a fax transmission he received from Representative Randy Ball regarding his attempt in 1995 to get through the legislature a statute which would restrict or prohibit nudity on the beaches. Mayor Hayman commented on a call he received from the park management at the National Seashore Park informing him of a workshop in the near future where the topic of beach nudity in Volusia County would be addressed. '-" ...", Mayor Hayman agreed to keep the Council informed. The Council has been invited to the workshop to discuss alternatives for County and local government. Mayor Hayman informed Council of the Volusia City County Water Supply Cooperative Board of Directors Meeting on Wednesday, April 17th at 8:30 a.m. He informed Council that the Water Alliance is going to be asked by the Water Coop to adopt their work plan as well as their budget. Councilman Hays commented on an article in the News Journal addressing the Water Coop. He informed the Council of his response to this article which was not published. He doesn't feel it is the role of the Charter Review Committee to oversee the Water Cooperative. Mayor Hayman endorsed Councilman Hays' position. He further elaborated on the newspaper article. Councilman Mitchum questioned if the budget concept is going to have to be endorsed at the first meeting. Mayor Hayman explained the procedure for the agenda for the first meeting and what to expect. He suggested developing a position going into the meeting. City Manager McMahon explained they would be asked concurrent with the agreement tonight to designate the primary and alternate representatives. Councilman Hatfield informed Council he would be looking into a referendum during budget discussions to finance developing the 26-acre park. He would like this to be put before the voters on a referendum possibly in the November 1997 election. Councilman Hatfield commented on the existing recreational facilities. He asked for a consensus on this when the budget is discussed. Councilwoman Martin questioned if Councilman Hatfield wants to have a referendum to ask the people if it is okay to use their tax dollars to finish the park. Councilman Hays questioned if he wanted an additional tax earmarked for that. Councilman Hatfield explained he would like to float a bond. He feels this is a need for the community but it is not a necessity and the people should have the right to say if they want it or not. Mayor Hayman stated we are at the mid-year budget report and suggested there be some deliberation at that time. Councilman Hatfield commented on the expenses involved with planning this and the referendum itself. Councilman Hays questioned if it would be inappropriate to schedule a workshop to discuss and address this. He supports Councilman Hatfield 100% on this. Councilman Hatfield feels there are a lot of citizens who would be interested in attending a workshop. He commented on the kids that are involved with the programs and how it keeps them out of mischief. Councilwoman Martin explained there are so many programs to keep the children out of mischief and questioned if there are grants or any money available. Mayor Hayman informed Councilwoman Martin of a gentleman that has agreed to donate $52,000 of his equipment and time to clear the 26-acres at his own expense. Councilman Hays commented on the first Saturday in June being designated as Stand Up for Children Day. Councilman Hatfield feels that might be a good time to kick off this campaign. Page -2- Council Regular Meeting April 15, 1996 .... ..""" PUBLIC HEARINGS. ORDINANCES AND RESOLUTIONS A. Public hearing Ord. 96-0-03 Amending Art. II Purchase and Sale Procedure of Chapter 9 Finance to provide for establishment of purchasing regulations by resolution of the City Council and Res. 96-R-08 Establishing purchasing regulations Mayor Hayman presented the background and read Ord. 96-0-03 and Res. 96-R-08. Mayor Hayman opened the public hearing. City Attorney Storey made a staff presentation. Due to there being no one interested in commenting, Mayor Hayman closed the public hearing. Councilman Hatfield made a motion to approve 96-0-03, second by Councilman Hays. The motion CARRIED 5-0. Councilman Hays made a motion to approve Res. 96-R-08, second by Councilman Mitchum. The motion CARRIED 5-0. B. Res. 96-R-10 Approving form and authorizing execution and delivery of interlocal agreement creating Volusian Aquifer Alliance Mayor Hayman read Res. 96-R-10. Mayor Hayman commented on the information included in the packet. Mayor Hayman thanked city Manager McMahon for his activeness with the Alliance. City Manager McMahon commented on why it is going to be incumbent on the Water Management District to oversee this type of agreement. Councilman Hays commented on why he feels the Water Cooperative stalled. He feels the Water Alliance has great potential to save the City a lot of money in consumptive use permits. He spoke about cities not having to go to the County in order to enter into interlocal agreements. He feels this will make it workable for everyone. City Manager McMahon stated right now the Water Alliance may not have a whole lot of practical meaning but as time goes on it will. Planning the use of water in this area is going to become critical to development, growth and everything that occurs. Mayor Hayman referred to a letter in the packet from Mr. Feaster regarding administrative operations fees. There was a discussion regarding consumptive use permits. It was the consensus of Council to be a part of the Volusian Aquifer Alliance. The Council discussed the budget for the Volusian Aquifer Alliance and the dissolution of the Water Cooperative if the Alliance becomes a reality. Mayor Hayman spoke about items that will be discussed at the first meeting of the Alliance. Page -3- Council Regular Meeting April 15, 1996 ....... ...,., Councilman Mitchum supports the Aquifer and feels that VCOG is a very good source to administrate that. He doesn't feel another layer of bureaucracy needs to be created just to fund someone's job. He stated out of a $183,000 budget, $100,000 is for salaries. That doesn't leave a whole lot for projects. Councilman Hays feels voting members should seat their own board and have the three regions and the overall board which would be the three regions reporting to the administrative board consisting of elected or appointed officials from the voting group. He feels that would be the way to control the cost. He doesn't feel they need to spend $180,000 a year to administrate something that we are already paying people to do. Councilman Mitchum made a motion to approve Res. 96-R-10, second by Councilman Hatfield. The motion CARRIED 5-0. City Manager McMahon informed Council they need to appoint a representative It was the consensus of the Council to appoint Mayor Hayman as the representative and Councilman Hays as the alternate. C. Res. 96-R-11 - Encouraging Volusia County Council to name the new Regional Library the Southeast Volusia Regional Library (Addition to Agenda) Mayor Hayman read Res. 96-R-11. Mayor Hayman presented background information. Councilwoman Martin made a motion to approve Res. 96-R-11, second by Councilman Hatfield. The motion CARRIED 5-0. CONSENT AGENDA A. Service agreement with DTN Corporation for weather center and tropical weather programs Councilman Hays moved for approval, second by Councilwoman Martin. Mayor Hayman asked that this be removed from the consent agenda for discussion. Councilman Hays withdrew his motion, Councilwoman Martin withdrew her second. Mayor Hayman asked that this be tabled until the Fire Chief can look at the complementing systems that provide real time weather forecast information along with this. To have the state of the art technology that they are looking for, you can't rely totally on DTN. Fire Chief Bill Vola commented on the research he has done. Mayor Hayman stated in talking to those that have it, everyone has told him that you have to supplement it with other types of systems as well because this does not meet the total demand. He asked Chief Vola to get the whole package worked out and come back to them. He asked that this be tabled until next month. Councilman on a phone satellite. Chief Vola Mitchum questioned Chief Vola about this not depending line. Chief Vola informed him it is done by a Councilman Mitchum asked where our satellite dish is. informed him it is provided with the program. Councilman Mitchum questioned the cost. Chief Vola provided a breakdown of the cost. Page -4- Council Regular Meeting April 15, 1996 ...... .." City Manager McMahon asked Chief Vola if he would have any difficulty preparing a response to the questions asked by Council. Chief Vola informed him no. city Manager McMahon feels Council would be more comfortable. Councilman Mitchum presented further questions regarding the cost. Mayor Hayman stated he is not trying to kill DTN. He feels Chief Vola needs to come back with a more comprehensive presentation with answers to the questions about all of the other systems that are available. Councilman Hays suggested having some vendors do a side-by-side demo. He suggested this be considered. Chief Vola stated that could be arranged. OTHER BUSINESS A. City Historian's request to use selected photographs housed in Edgewater Library for publication of history of Edgewater JoAnne Sikes, 125 East Palm Way, asked for Council's support to use photographs in a magazine type publication that she would pay for. Councilman Hays commented on the work Ms. Sikes has done. Ms. Sikes commented on this being a good resource for teachers to teach students. Councilman Hatfield suggested making any copies available to Ms. Sikes that she may need at no charge. Councilman Hatfield moved for approval, second by Councilman Hays. Ms. Sikes commented on Edgewater being the only City that has a budget for historical purposes and she expressed her appreciation. Councilwoman Martin thanked Ms. Sikes. The motion CARRIED 5-0. Councilman Hays spoke about how appreciative the great grandson of Mr. Hawks is for the work Ms. Sikes has done. B. Status report of Florida Shores fire station Chief Vola commented on the Fire station being built in a modular style design to accompany future growth in the City. He commented on government grant programs. He spoke about the purpose of this building. Chief Vola spoke about various ways they are trying to cut construction costs. Councilman Hatfield questioned funds being used from the utilities Department purchasing the Fire station on Mango Tree Drive and the amount of additional funds that will be needed. Chief Vola elaborated on Councilman Hatfield's concerns. He estimated the cost to build the station being between $250,000 and $260,000. There was a discussion regarding the square footage. Page -5- Council Regular Meeting April 15, 1996 "w' .."", Councilman Hays commented on response times. He stated whether they like it or not they are going to have to put a fire station in Florida Shores. Chief Vola explained a map highlighting their response districts. He feels they are at a point where they need to address the placement of a fire station at the south end of Florida Shores. Mayor HaYman questioned the location on the west side of the City. Chief Vola explained the property is mostly swamp and probably won't be developable for a while, if at all. He explained each one of the districts eventually should have a fire station in it. There was a discussion regarding a location at the south end of the City being the most logical due to the percent of responses in that area. Councilman Hays spoke about ambulance service and how important it is to get to someone within a certain period of time in order to be able to save someone's life. Mayor Hayman commented on property the City owns in the south part of Florida Shores and questioned how it compares with the proposal made by the Volunteer Firemen's Association for the property on Hibiscus. Chief Vola elaborated on Mayor Hayman's concerns. Mayor Hayman commented on financial assistance that the Volunteer Firemen's Association was willing to put into a fire station located on the site where they own the land. He asked if we have been able to reach an agreement with them that they could continue that participation at Site 57. Chief Vola has no problem with that. He further elaborated on this matter. Mayor HaYman commented on phone calls he received from people that live across the street from the site who objected to that location for a station. He questioned if Chief Vola had an idea of what people in that area want. He informed him no, due to it still being discussed. Chief Vola asked Mayor Hayman what the objections were. Mayor Hayman informed him one was noise and the other was emergency vehicles and children playing in that area. George Barlow, 1792 Persimmon Circle, commented on the property owned by the Volunteer Firemen's Association and why he feels this would be a good location. Mr. Barlow submitted and explained a letter to Council. Councilman Hays would feel more comfortable if the volunteers would be agreeable to evaluating and deeding the property to the City. Mr. Barlow explained they would really like to work with the City on this. Councilman Hays made a motion to authorize the City Manager and staff to begin the preliminaries of determining the best course of action for the City to meet pressing fire service and emergency needs, second by Councilman Hatfield. Mr. Barlow feels this is something that should have been taken care of after the building was sold to utilities because it is not fair for them to keep their stuff in there. We do want to work with the City if we can. The motion CARRIED 5-0. Page -6- Council Regular Meeting April 15, 1996 '- ..., C. Acceptance of warranty deed for portion of lot 500 to provide access from Guava Drive to alleyway City Attorney storey made a staff presentation. Councilman Hatfield moved for approval, second by Councilwoman Martin. The motion CARRIED 5-0. D. Appointment to Board of Trustees of Police Pension Plan due to expiration of term of Ferdinand Heeb, who requests reappointment Councilman Hatfield made a motion to reappoint Ferdinand Heeb, second by Councilwoman Martin. The motion CARRIED 5-0. There was a ten-minute recess at this time. E. Mid-year budget review Finance Director Fred Munoz presented a summary of the mid-year budget review. There was a discussion regarding revenue collected for false alarm fines. Mayor Hayman commented on residents and businesses appealing to the Code Enforcement Board. Mr. Munoz and City Attorney storey elaborated on Mayor Hayman's concerns. Mayor Hayman complimented City Manager McMahon and staff for their work with the budget. GENERAL CITIZEN COMMENTS/CORRESPONDENCE George Barlow, 1792 Persimmon Circle, informed Council of an Open Car Show May 18th at Rotary Park. Mr. Barlow also informed Council of the Greater Daytona strike Fisherman's Tournament being held May 25th, 26th and 27th at the Coast Guard station. Mr. Barlow stated there will be fireworks this year. Councilman Mitchum asked that City Clerk Wadsworth be given literature when it is made available regarding the Car Show. Councilman Hays informed Council of an animal rights activist group that is supposed to be present at the Fisherman's Tournament. OFFICER REPORTS City Attorney Storey informed the Council they finalized the City County Water Agreement which will be going before County Council on May 2nd. city Attorney Storey informed Council the city has received nineteen signed agreements. City Manager McMahon had nothing at this time. City Clerk Wadsworth had nothing at this time. ADJOURNMENT There being no further business to discuss, Councilman Hays made a motion to adjourn. The meeting adjourned at 9:30 p.m. Minutes submitted by: Lisa Kruckmeyer Page -7- Council Regular Meeting April 15, 1996