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10-19-1992 - Regular ~ ~ CITY COUNCIL OF EDGEWATER REGULAR MEETING OCTOBER 19, 1992 7:00 P.M. COMMUNITY CENTER MINUTES Mayor Wessler called the regular meeting to order at 7:00 p.m. in the Community Center. ROLL CALL Mayor Tanya Wessler Councilman Kirk Jones councilperson Louise Martin councilperson NoraJane Gillespie Councilman Michael Hays City Attorney Krista storey City Manager George McMahon City Clerk Susan Wadsworth Police Lieutenant William Britain Present Excused Present Present Present Present Present Present Present INVOCATION. PLEDGE OF ALLEGIANCE The invocation was delivered by Reverend Miracle, Friendship Baptist Church. There was a pledge of allegiance to the flag. APPROVAL OF MINUTES Special Meetinq of October 2, 1992 Councilperson Gillespie moved to approve the minutes of the special meeting of October 2, 1992, seconded by Councilperson Martin. Motion CARRIED 3-0. Councilman Hays was excused. Reqular Meeting of October 5, 1992 Councilperson Gillespie moved to approve the minutes of the regular meeting of October 5, 1992, seconded by Councilman Hays. Motion CARRIED 4-0. CITIZEN COMMENTS There were no citizen comments at this time. CONSENT AGENDA A. Florida Power & Lioht's Easement Request - Wastewater Treatment Plant (3 easements) B. Amendment to Agreement for the provision of Inspection Services on Florida Shores Infrastructure Improvements Mayor Wessler asked for Mr. Wadsworth to give an explanation of Item B. Mr. Wadsworth gave a summary of this agreement. He stated Mr. Giorgio was hired in at the bottom of the scale. He stated they will be hiring an inspector for Phase III at the entry level position. The same salary should not be paid to someone who has proven himself and been here longer. Mr. Wadsworth recommended the increase and stated he would still be at mid range with an increase. Mayor Wessler asked what the range is. Mr. Wadsworth stated between $20 and $25 but he has no insurance and no overtime. Councilperson Martin asked how long Mr. Giorgio has been with us. Mr. Wadsworth stated since the start of Phase I and he will be here until the beginning of next summer. ..... ..., Councilperson Gillespie moved to accept the consent agenda, seconded by Councilperson Martin. Motion CARRIED 3-1. Mayor Wessler voted NO. NEW BUSINESS A. To accommodate Volusia County's Park Avenue road improvement, the utilities Director recommends bids on Park Avenue "City utility Work" utilities Director Terry Wadsworth gave a summary on the bid process. He stated the low bid for utilities was $231,000 and the high bid was $359,000. The City went out for rebid and the low bid for Alt. A - new pipe was $298,179.50. The low bid for Alt B - reuse was $276,317.50. Mr. Wadsworth recommended going with the lower of the two bids. Mr. Wadsworth stated Gates Castle and Joe Hopkins have already researched using the plastic pipe and the pipe was acceptable. Dick Sizemore, Thad Construction, stated he gave the low bid for Alt. A - new pipe. He asked the Council to reconsider Terry's recommendation. He stated in the long run, the City will not only end up with less than quality products, they will spend the same, if not more, in the final analysis. The whole project will be at least 5,000 linear feet of pipe. He also stated the City is going to find problems if they use the existing pipe. He doesn't think this is the most cost effective way to go. He also told Council there is a warranty on new pipe. Mr. Sizemore stated the reuse pipe could be used for a different application. The difference between the new pipe and reusing the old pipe is $21,000. The total project is close to $1 million and for less than 2% the downgrade quality of infrastructure will be going into the ground. Mr. Sizemore stated the bid he put in is $34,000 under the engineers bid. Mayor Wessler asked what the life of the pipe is. Mr. Wadsworth stated approximately 50 years. councilperson Gillespie asked how long the warranty is for. Mr. Sizemore stated it depends on the manufacturer. It is between 1 and 5 years. Councilman Hays asked if there are any projects in the near future where the pipe could be used for stormwater or something. City Manager McMahon stated it is always a possibility but not on the immediate drawing board. One problem is there is no storage space. City Engineer Fegley stated if the pipe is stored outside, he sees problems. He stated it should be an easy task to replace pipe. Mayor Wessler stated what if the pipe breaks when it is being taken out of the ground, will the contractor come back and charge us for new pipe. City Engineer Fegley stated there is a clause in the contract that the City will have to reuse as much of the pipe as possible and what can't be reused will need to be replaced. Page -2- Council Regular Meeting October 19, 1992 .... ~ Councilperson Gillespie stated there is a difference of $21,862. If the City goes with the new pipe there will be no problems. She stated $307,000 was set aside and they should do it right the first time and have it done with. Councilman Hays asked if problems will be known before the pipe is in the ground and covered up again. He asked if there are problems where does the city go from there. City Engineer Fegley explained the process. Mr. Sizemore stated using the old pipe opens the door for change orders and may cause controversy between the contractor and the City. Councilman Hays asked if there would be problems interfacing two kinds of pipe. Mr. Sizemore stated the structural strength of the C900 pipe has more stability than the existing pipe. City Manager McMahon asked about the workmanship warranty on the pipe. Mr. Wadsworth stated it is very seldom to have pipe failure. The pipe in the ground is more subject to pressure fluctuations and stress main. Councilperson Gillespie moved to accept Alt. A at $298,179.50, seconded by Councilperson Martin. Motion CARRIED 4-0. B. Fire Department's request to purchase six (6) Motorola H02UMC1222-C pagers Fire Chief Vola requested permission to give back the six pagers on the previous contract. The city would be looking at a 7% savings. Councilman Hays asked if these are essential or if this is needed because of the cheaper price. Chief Vola stated the City spent $735 to send back nine pagers to be fixed. He stated this could not wait until next year. Councilperson Martin made a motion to accept, seconded by councilperson Gillespie. Motion CARRIED 4-0. C. Sanchez Avenue Agreement/Proposed Passive Park Parks and Recreation Director Jack Corder gave a summary of this agreement. city Attorney Storey gave a report. She stated right now the property is a dedicated right of way. The City would need to abandon and vacate this property and they would need to get the adjoining property owners to agree also. This would give the City the opportunity to apply for submerged lands. City Attorney Storey also stated there would be a sign designating this property as wetlands restoration project. The city of Edgewater would take credit along with the property owners. Vacating and abandoning this property would have to come back to Council. Councilman Hays stated he is glad to see Mr. Corder pursuing this and made a motion to accept, seconded by councilperson Gillespie. Motion CARRIED 4-0. Page -3- Council Regular Meeting October 19, 1992 .... "'WI' D. SPEA union Contract City Manager McMahon complimented Ms. storey on her efforts regarding the contract. He stated it is equitable to the city and the union. He stated the SPEA union has ratified their contract. Councilman Hays made a motion to accept, seconded by Councilperson Gillespie. Motion CARRIED 4-0. Mayor Wessler thanked Ms. storey for her efforts. ORDINANCES, PUBLIC HEARINGS AND RESOLUTIONS FIRST READING: None SECOND READING: (PUBLIC HEARING) None UNFINISHED BUSINESS None COUNCIL REPORTS city Attorney City Attorney storey stated at the last Council meeting, Councilman Hays spoke on Amendment 10 - proposed constitutional amendment. She stated the Florida League of Cities is still waiting for a response on the cap on homestead. city Manager McMahon asked the public and Council to become familiar with this. He asked the press to take a look at Amendment 10. There was further discussion on Amendment 10. city Manaqer status of union agreements ratifications City Manager McMahon spoke on the pay for performance plan. One of the objectives is to make this work as a team. Mr. Wadsworth spoke on the Snyder street project. He stated there is a collapsing sewer line. An estimate was given of $880 but when the crew came back to do it, they found the line had further deteriorated. It is going to have to be well pointed and excavated. He stated he would like to get three estimates on this project. He asked Council to allocate funds to the lowest of the three estimates received. councilperson Gillespie so moved, seconded by Councilman Hays. Motion CARRIED 4-0. city Manager McMahon spoke on a stormwater fee memo he sent to Council. He stated the recommendation is not to attempt to charge vacant lots a fee. There was further discussion on charging vacant lots a stormwater fee. Dominick Fazzone, Chairman of Road Paving Committee, gave his report on the results of paving the unpaved roads in the City from the Committee. Page -4- Council Regular Meeting October 19, 1992 ~ ~ Mayor Wessler stated she appreciated the work done by the Road Paving Committee. There was further discussion on the cost of paving the unpaved roads. city Council Councilman Hays Councilman Hays had no discussion at this time. Mayor Wessler Mayor Wessler stated every time she rides through New Smyrna Beach she sees jail workers cleaning up their roads. She stated it would save us money if we could get them down here also. Mr. Corder explained they have a different state contract then we do with the median strips. Mayor Wessler asked them to please work on that. She stated we pay tax dollars also and we should have the benefit of them also. Councilman Jones Councilman Jones was not present at this meeting. Councilperson Martin Councilperson Martin had no discussion at this time. Councilperson Gillespie Councilperson Gillespie stated she is very proud of her gold medals from the senior games. She stated she would like to see the City more supportive of the senior games. She stated she would like to see the staff pursue the change in the landfill law concerning construction and demolition sights. councilperson Gillespie stated she purchased her own municipal bond. She then stated they need volunteers to fill Halloween candy bags on Thursday, October 29th at 9:00 a.m. in the Community Center kitchen. She stated she needs volunteers to help with the Toddler game room from 6:00 p.m. until 8:00 p.m. on Friday, October 30th. councilperson Gillespie thanked the people who helped with City Government Week. Sf0r; Councilperson Gillespie thanked the Hawks Park Clubhouse for the Hawks Park sign. Councilperson Gillespie stated we should be thinking about a different title for the City newsletter. She stated Amendment 7 has been removed from the ballot because it didn't come to the state by referendum, it came by recommendation. She stated she would like to endorse Chief Vola's idea of a Safety Day December 13th. Councilperson Gillespie stated she wants Edgewater Acres added to our zoning map. Page -5- Council Regular Meeting October 19, 1992 ... ...., Mayor Wessler asked if the City is looking into the telephone book saying New Smyrna-Edgewater Telephone Book. Mayor Wessler stated she was discouraged that only Joe Martin and Doris Hill went to the County Council meeting in reference to the Trade Zone. Mayor Wessler stated the City needs to get actively involved in this. Councilperson Martin asked if the Whistle stop Park sign has been put up yet. Mr. Corder stated it is not up yet. Mayor Wessler asked if the Bike Path sign has been put up yet. Councilperson Gillespie stated it is up. There was discussion about missing signs and signs being destroyed. City Manager McMahon stated he is getting complaints about flyers going around the City. Mayor Wessler stated there is one more Council meeting on November 2nd and everyone is welcome to attend. Questions from the Press The press had no questions at this time. CITIZEN COMMENTS Andy Anderson, 1730 pine Tree Drive, stated we may want to require 100% participation getting the streets paved by residents and owners on unpaved street. We might want to consider 51% and the ones that don't vote will be considered a yes vote. Galen McClain, 3119 Queen Palm Drive, spoke on an ad he saw in the paper on October 10th which dealt with the Police Department notice of intended disposition of lost property. Lieutenant Britain stated this is the legal process. John Murphy, 232 N. Ridgewood Ave, stated he is the one who complained about the walk near the railroad tracks at Roberts Road. He stated he has noticed there are two guards there in the morning now. Mr. Murphy complained about tall weeds. Mayor Wessler stated she has gotten complaints about the trees and weeds growing down into the bike path. She asked Mr. Corder to please trim these trees back and cut the weeds. Mayor Wessler mentioned the length of grass in the Meadow Lake Subdivision and ask if there are still requirements for the length of grass. At that time, Mr. Karet explained the requirements. Donald Masso, 317 pine Breeze Drive, stated District 24D is the only district that had a majority of yes votes for the sales tax. Mr. Masso referred to Mr. McMahon's question about the pipe. He stated he understands the pipe is guaranteed but is the cost of labor to have a pipe replaced guaranteed. He stated there was no answer and asked for an answer at that time. Mr. Wadsworth stated the warranties are actually for the construction. He stated as far as the pipe itself, you would have to prove material failure was not connected with bad construction practices and installing it. Don Cassner, 3036 Mango Tree Drive, stated he is for paving. He also stated a plan should be developed and the City should start putting money aside for their 1/3 then when the time comes something can be done. Page -6- Council Regular Meeting October 19, 1992 "'" ..., There was continued discussion on paving roads. Bud Roberts, 423 N. Riverside Drive, spoke on paving the parking lot at Rotary Park. Mr. Corder stated money has run out and they can not go any further. He stated they are considering putting paver blocks down instead of asphalt. There was further discussion on the paving of Rotary Park. Mayor Wessler asked Mr. Corder to get in touch with Kevin Seymour and find out if they have intentions of paving it. If they don't have the money, the next goal would be for the City to find the money. councilperson Martin stated if someone comes out and brings all the equipment to do one road, instead of all roads, it is going to cost three times as much. Councilman Hays stated some of the things that are on the books really need to be looked at because of what is environmentally sound. Rather than looking at paving, they should look at materials with porous surfaces where the water can go through. William Anderson, 1730 Pine Tree Drive, spoke on comparisons on real estate in different cities. Dick Sizemore stated he has heard a lot of comments about problems with paving. He asked if any thought has been given to billed or reprocessed asphalt. He stated it has many advantages; it will serve as a road base so you can pave over it, there is no dust, and it costs half of what it would cost to pave a road. Councilman Hays stated that is an option. ADJOURNMENT There being no further business to discuss, Councilperson Gillespie moved to adjourn, seconded by Councilman Hays. The meeting adjourned at 8:35 p.m. Minutes submitted by: Lisa Kruckmeyer Page -7- Council Regular Meeting October 19, 1992