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09-06-1989 CHARTER REVIEW COMMITTEE REGULAR MEETING WEDNESDAY, SEPTEMBER 6, 1989 3:00 P.M. CONFERENCE ROOM, CITY HALL Chairwoman Gigi Bennington called to order the regular meeting of the Charter Review Committee at 3:13 p.m., Wednesday, September 6, 1989, in the conference room of City Hall. Members present were Gigi Bennington, Dominick Fazzone, Mary Martin,. City Attorney Jose Alvarez arrived shortly after the meeting was called to order. City Manager Elly Johnson asked to be excused if the committee needed him they could call for him. Jack Hayman was absent. Also present was Susan Wadsworth, Secretary. City Manager Johnson informed the board that he has the information from the other cities on the City Managers duties. He told the members he would get copies to them for their review. The summary of August 16, 1989, was presented for approval. Mrs. Martin moved to approve, seconded by Mr. Fazzone. The minutes were unanimously approved. Chairwoman Bennington distributed copies of section 146 of the Holly Hill nomination procedures for the committee to review and comment. The committee decided to list this procedure as a option. There was discussion on a bond being set up for signs at election times. This bond would be reimbursed after all signs were removed in the City after the election. The election terms were discussed and it was decided that the committee would review them and bring their comments back to the next meeting. The Committee discussed the election on the proposed charter to be held in March of 1990. The Committee also discussed that the Regular Election would be held in November 1990 and at that time the Council and Mayor with the highest amount of votes would have the additional 4 months added to their term for the one time conversion to March elections. There was a discussion on sending out a follow up letter to the different organization in the city, reference to the Charter Review Committee meeting with the organizations to brief them on the Committees' duties and to discussion the proposed charter. It was decided that Mrs. Martin would compose the follow up letter and it would be mailed out. 40 411, The Committee decided that the next meeting would be on Wednesday September 13, 1989 in the Conference room at City hall at 3:00 p.m. City Attorney will check the draft and report back to the Committee. Mr. Fazzone made a motion to adjourn, seconded by Mrs. Martin. Meeting Adjourned at 4 :10 p.m. • Sec. 146. Nomination of candidates for councilman and mayor. (1) A person seeking to become a candidate for the office of city councilman from the several wards of the city, or for mayor at large of the city, may become a candidate for such office by filing a notice of intention to become a candidate with the request that his name be placed on the ensuing city primary and/or general election ballot. Such notice of intention shall state the following: (a) The . name of the person whose name is presented for a place upon the election ballot; and the address of his place of residence in the city. (b) That he is a candidate for the office of city councilman from the ward named in such notice of intention; or that he is a candidate for the office of mayor at large for the city. No person shall he a candidate for mayor and councilman at the same time, and no person shall occupy both offices at the same tune. (2) Each notice of intention shall be personally signed by the person desiring to become a candidate. (3) Each notice of intention shall be accompanied by and have attached thereto a sworn affidavit by the person seeking to qual- ify as such candidate stating that: (a) He is a qualified elector of the City of Holly Hill; (b) The address of his bona fide place of residence in the City of Holly Hill; (c) The name and number of the ward in which he resides, and that he desires to become a candidate for city council- man from said ward, or (d) That he desires to become a candidate for the office of mayor at large for the city. No person shall be a candidate for mayor and city councilman at the same time. (4) Such notice of intention shall be filed with the city clerk not more than fifty -one (51) days prior to, and not less than forty -two (42) days prior to such general municipal election. (5) At the time of filing such notice of intention to become a candidate, the candidate so filing shall pay a qualifying fee of ten dollars ($10.00) for each office for which he desires to become a candidate; and the city clerk shall give a written receipt therefor, and shall note the amount of payment and receipt of such quali- fying fee on the notice of intention for which such fee or fees is paid. (Laws of Fla. Ch. 29137, § 5, (1953); Laws of Fla. Ch. 61 -2265, § 3; Laws of Fla. Ch. 70 -726, § 1; Referendum of 9- 30 -86) NOW ADMINISTRATION k 2 135 Sec. 2 -135. Authority of mayor or person acting as mayor. The mayor, or the person acting in his absence as provided by the charter at council meetings: (1) May call a member to order if his remarks are not relevant to the subject under discussion, or for lack of decorum. (2) Shall not abstain from voting. (3) May discuss a motion as any other councilman without relinquishing the chair. (4) May make a motion or second a motion after relinquishing the chair. (5) May call for a reading of the motion after discussion but before voting. (6) In the event of a tie vote, shall rule the motion is lost. (7) Shall recognize council members in the order of their re- quest to speak except the maker of the motion may be the first speaker. (8) Is authorized to appoint committees consisting of council members only if no objection is raised. If there is objection, he is obliged to call for a motion which must be seconded to determine the result by a majority vote. This motion is debatable and amendable. (9) May call a recess for a definite period if no objection is raised. If there is objection, he is obliged to call for a motion which must be seconded to determine the result by a majority vote. This is not debatable but is amendable as to time. (10) May refer the subject to the next regular meeting if no objection is raised. If there is objection, he is obliged to call for a motion which must be seconded to determine the result by a majority vote. This is debatable and amendable. (11) If no motion is pending, may ask, Is there any further business ?" Hearing no response, the chair may then state, "Since there is no further business, the meeting is ad- journed." If there is objection, he is obliged to call for a motion which must be seconded to determine the result by a majority vote. This is not debatable nor amendable. (12) If no motion is pending upon an incompleted agenda, may call an "adjourned meeting" call for a specific time and 293 144 11 111110 • § 2 -135 HOLLY HILL CODE date before or on the next regular meeting. This is not debatable but is amendable as to time. (13) In matters concerning the city's operation, shall deal only through the city clerk -city manager or in his absence, the assistant city manager. (14) May continue a continued or special called council meeting for good reason to a specific time and date. (Code 1961, § 2- 132(d)) Cross reference —Order of succession to office of mayor, 4 8 -18. Sec. 2 -136. Councilmen. The following provisions shall govern the conduct of a councilman: (1) He shall not abstain from voting. (2) He may, only after recognition by the chair, introduce motions, discuss subjects and vote. (3) He may request to consider a subject informally if no ob- jection. If there is objection, he is obliged to put a motion which must be seconded to determine the result by a ma- jority vote. This is debatable but not amendable. (4) Each councilman is limited to five (5) minutes' discussion on each subject. This time limitation may be automatically extended if no objection. If objection is made, motion to extend time must be seconded and approved by a majority vote. This is amendable but not debatable. (5) He may appeal from a decision of the chair without a second. This is debatable if the question was debatable, is not amendable and is decided by a majority vote. (6) He may move to recess, stating a definite time. This takes a second and is decided by a majority vote. It is not debat- able but the time is amendable. (7) He may move to refer the subject to the next regular meeting. This is seconded, decided by a majority vote, is debatable and amendable. (8) If no motion is pending, he may move to adjourn. Upon the incompletion of the agenda, an adjourned meeting may be "moved" by specifying time and date before or on the date of the next regular meeting. These motions are seconded and decided by a majority vote. They are not debatable but are amendable as to time. (9) In matters concerning the city's operation, he shall deal only through city clerk -city manager or in his absence, the assistant city manager. (Code 1961, § 2- 132(e)) • Cross reference — Councilmen to designate emergency successors, 1 8.18.