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01-06-1992 - Regular '-' .., CITY COUNCIL OF EDGEWATER REGULAR MEETING JANUARY 6, 1992 MINUTES CALL TO ORDER Mayor Wessler called the meeting to order at 7:00 p.m. in the Community Center. ROLL CALL Mayor Tanya Wessler Councilman Kirk Jones Councilperson Louise Martin Councilperson NoraJane Gillespie Councilman Michael Hays City Attorney Krista Storey City Manager George McMahon City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Present Present Present Present Present Present Arrived Later Present Present INVOCATION. PLEDGE OF ALLEGIANCE There was a silent invocation and a pledge of allegiance to the Flag. APPROVAL OF MINUTES Special Meeting/Workshop of December 4. 1991 - Councilperson Gillespie moved to accept the minutes of December 4th. Councilperson Martin seconded the motion. Motion CARRIED 5-0. Joint Workshop with Citizens Council Advisorv Committee of December 11. 1991 - Councilperson Gillespie moved to accept. Councilman Hays seconded the motion. Motion CARRIED 4-0. Councilman Jones did not vote due to absence. Regular Meeting of December 16. 1991 - Councilman Hays moved to accept. Councilperson Gillespie seconded the motion. Motion CARRIED 5-0. Mr. McMahon arrived at the meeting at this time, 7:03 p.m. CITIZEN COMMENTS Steve Dennis, Executive Vice President of Chamber of Commerce, requested permission to hold a business expo March 19-21 at the former Consumer Discount Warehouse building at 1517 S. Ridgewood with about 70 vendors who will pay a fee to exhibit their services and wares. He requested City assistance with debris removal and inspections or permitting. After discussion, including safety inspections, Mayor Wessler advised he has their nod of approval. Mayor Wessler announced the ground breaking is tomorrow at 3 p.m. at 442 at the plant site and everyone is invited to attend. Norman Billups, 1868 Pine Tree Drive, expressed appreciation for the Christmas parade and light display on 442. He distributed various gifts of clowns, pictures, etc., for the Mayor and Council, consulting engineers, and staff. Councilperson Gillespie presented Mr. Billups with a stuffed racoon and baby because of his love for them. Al Beckman, Meadow Lake, stated the Christmas parade was great. CONSENT AGENDA Police Chief's request to solicit bids for 32 sets of leather and 33 weapons: Confirming appointment of James Castetter to Firemen's Pension Trust Fund Board due to resignation of William Finch: Cancelling regular meeting of Januarv 20. 1992. due to Martin Luther King Day and rescheduling to Wednesday. January 15. 1992 - After brief discussion, Councilman Hays moved for approval. Councilperson Martin seconded the motion. Motion CARRIED 5-0. NEW BUSINESS Appointing two members to Library Board due to expiration of terms of Lilian Bond-Nelson and Jean Haughwout - Councilperson Gillespie moved to reappoint the two present members, Lilian Bond-Nelson and Jean Haughwout. Councilman Jones and Councilperson Martin simultaneously seconded the motion. Motion CARRIED 5-0. Appointing one member to Citizens Council Advisorv Committee due to resignation of Phyllis Woodard - Councilman Hays moved to appoint Charlene Dennis. Councilperson Gillespie seconded the motion. Motion CARRIED 5-0. '-" ...." ORDINANCES. PUBLIC HEARINGS. AND RESOLUTIONS First Readinq: (None) Second Readinq:(Public Hearinq) Public Hearinq on Amendment to Windview Condominium Development Aqreement After brief comments of Council, Mayor Wessler opened the public hearing for audience comments and there were none. She closed the public hearing. Jim "Buddy" Davenport, 106 Grandview, New Smyrna Beach, explained he'll stay wi th natura 1 vegetat i on and he is aware of the River Wa 1 k project and the landscaping will get better. Mayor Wess 1 er suggested a mot ion to approve the amendment. Counc; 1 person Gillespie so moved. Councilperson Martin seconded the motion. Motion CARRIED 5-0. UNFINISHED BUSINESS Recommendations to purchase two used vehicles from Hiqqinbotham Chevrolet-Olds for Police DARE proqram and Planninq & Zoninq Department - Councilman Hays moved to accept recommendat i on 1. Counc il person Gill esp i e seconded the mot i on. Motion CARRIED 5-0. COUNCIL/OFFICERS REPORTS City Attorney - Ms. Storey had no report at this time. Mayor Wessler asked the status of the Charter and Ms. Storey replied the recommendation should be ready for the meeting after the 15th. Councilperson Gillespie asked when a public hearing could be held on the sign ordinance. Ms. Storey requested Council clarification as to whether they want it separate from the land development regulations. Councilperson Gillespie moved to have it separate from the land development regulations. Planning & Zoning Director Mark Karet explained the sign ordinance has been developed to be a part of the land development regulations and is not a stand alone document and it relies on the processes in the LDR's. Councilperson Gillespie requested Council have it the second meeting in February. City Manaqer Status report on Meadow Lake Subdivision drainaqe Mr. McMahon stated he and City Engineer Gates Castle met with the residents and are working with St. Johns River Water Management District regarding possible permitting to relieve some problems in the East end and expect a response in 30- 60 days. Al Beckman, 217 Meadow Lake Drive, wished God speed on this project because the water's still there and he expressed appreciation for the efforts. Charles Dardinsksi, 207 Meadow Lake, questioned why they're addressing the East side drainage. Mr. McMahon explained the West side involves more than the City with legal jurisdiction and other issues to be resolved. Mr. Dardinski asked when the fill will be removed from the canal that runs North and South under Roberts Road and he commented on water coming through cracks in the street. Mayor Wess ler asked about the agreement with Perry Barrett. Ms. Storey explained the administrative agreement was relative to a permit being filed with the Water Management District and that's in the process and the Water Management District will address whether the fill should stay or not and surrounding issues regarding the ditch. Proposed Leaislative Activities for upcomina Florida Leaislative Session - Council concurred with Mr. McMahon's list of suggestions and Mr. McMahon will work with the Mayor to coordinate with the legislative delegation. Survevon proposed school impact fees - Councilperson Gillespie commented on the impact to the community if the proposed fees were adopted. Mayor Wessler requested the City Clerk provide the summary of fees to the County Council and School Board and that Council members try to attend those meetings. 2 Council Regular Meeting Minutes January 6, 1992 ~ ...., COUNCIL/OFFICERS REPORTS (Continued) City Manaqer (Continued) Proposed pilot project to chanqe from monument street markers to qreen and white reflective siqns on Indian River Blvd. and Roberts Rd./30th Street - Mr. McMahon explained he's recommending this project due to risk exposure with current signs and they are not in compliance with the Uniform Traffic Code. Public Works Director Carl Overstreet stated it will be about 45 days to get the signs and then they will install them. After discussion, no Council member expressed objection to the project. Overview of CIP Expenditures Report prepared by Brent Millikan & Company - There was discussion regarding the December 19, 1991, correspondence from Brent Millikan & Company; the December 31, 1991, memorandum from George McMahon; the invoice from Raymond James & Associates for $20,662; the agreement between the City and Raymond James & Associates for Financial Advisory services; and prior attempts to receive an itemized breakdown of exactly what was involved with that invoice. Mr. Stan Livengood, Vice President of Public Finance for Raymond James & Associates, was present and commented also. Councilman Jones moved they put the issue on hold until the staff is satisfied and comfortable and can get back with Council and express their recommendations but until that time it will be put on hold. Council person Gillespie seconded the motion. Councilman Jones then amended his motion to have it for the first meeting in February. Council- person Gillespie agreed as the second to the motion. Motion CARRIED 5-0. Council discussed amending the current contract with Raymond James & Associates. Counci lperson Gi llespie moved they ask staff to draft an amendment to the present contract that suitably legally protects the citizens of Edgewater and addresses the issues brought up tonight. Councilperson Martin seconded the motion. Councilman Jones asked if they would have to hire another firm if they discontinue the services with Raymond James & Associates. Mr. McMahon replied no, in his opinion. There was discussion about the 90 day clause for written notice for termination of the contract. Motion CARRIED 4-1. Councilman Hays voted NO. City Council Councilperson Gillespie asked the status of the spay and neuter program. Ms. Storey explained she's working on the agreement with the County and it will be on the next agenda. Council person Gillespie asked if they've hired the animal control officer. Police Chief Schumaker replied he's interviewed for the position but the other one was hired elsewhere. Councilperson Gillespie stated she'd like the budget review meeting as soon as possible in February. Councilperson Gillespie asked if they can release the contract with A. G. Edwards since the bonds have been sold and the State Revolving Funds are in place. Ms. Storey explained it doesn't hurt to have a contractual agreement with bond counselor financial advisors or underwriters and if you don't use the service, there won't be a payment. Councilperson Gillespie stated she has no problem with procedural changes to streamline and having condensed minutes but wants shorthand because the machine could fail or there could be a power failure and pages 29 and 30 of the Sunshine Manual states notes will be taken by hand. Ms. Storey explained it requires tran-scription from notes and the City Clerk will record those minutes and it will be legally sufficient. There was further discussion about the need for handwritten notes as a back up and quality of tapes. Councilperson Gillespie moved to keep shorthand records of the proceedings while she's on Council and she doesn't care who is taking it. Motion DIED for lack of second. Councilman Hays suggested a letter of appreciation be sent to Bob Poland related to the Daily Journal article about his community deeds and Council agreed a certificate of appreciation would be appropriate. Councilman Hays asked about the escrow verification and Mr. McMahon advised that's part of the Raymond James issue. 3 Council Regular Meeting Minutes January 6, 1992 '-" '" COUNCIL/OFFICERS REPORTS (Continued) City Council (Continued) Counci lman Hays nominated Counci lman Kirk Jones as Trustee to the Florida Mun icipa 1 Property Self Insurers Program Board and Councilperson Gi llespie seconded the nomination. Councilman Hays suggested they consider putting single district representation with one person being elected from his district when they do the Charter changes and he requested public input on this issue. Councilman Hays suggested the Daytona Beach Community College television station be contacted to see about televising Council meetings for the public's information. Mr. McMahon stated he talked with Dr. Justus of Daytona Beach Community College regarding their interest in annexing into the City and there's a question of impact fees which Ms. Storey will need to research but the college will work with the City in any way we require. Councilman Jones moved they enter into negotiations with Daytona Beach Community College with our staff. Councilman Hays and Councilperson Gi llespie simultaneous ly seconded the mot ion. Mot ion CARRIED 5-0. Councilman Jones expressed support of the new streamlining procedures, especially the staff input at meetings for the public's benefit. Councilperson Martin wished everyone a happy 1992. QUESTIONS FROM PRESS There were no questions from the press. CITIZEN COMMENTS Monty McMullen, 502 Halyard Circle, Edgewater Landing, expressed concern that the issue with the financial advisors wasn't handled and resolved earlier with staff. ADJOURN Councilperson Gillespie moved to adjourn. Councilman Jones seconded the motion. Meeting was adjourned at 10:04 p.m. Minutes submitted by: Lura Sue Koser 4 Council Regular Meeting Minutes January 6, 1992