12-17-1991 0
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CITIZENS COUNCIL ADVISORY COMMITTEE
ORGANIZATIONAL MEETING
December 17, 1991
Minutes
The organizational meeting of the Citizens Council Advisory
Committee was called to order by the recording secretary, in the
City Hall conference room, at 7:OO P.M.
ROLL CALL
David Horvath Absent
Harry Jones Present
Richard Jones Present
James Mackie Present
Janet Ptaszek Present
Sandra Smith Present
INTRODUCTION OF THOSE IN ATTENDANCE:
The recording secretary recognized City Manager George McMahon.
ELECTION OF CHAIRMAN AND VICE CHAIRMAN:
After discussion Mrs. Ptaszek made a motion to move this item
down on the agenda to see if Mr. Horvath would arrive before we
make nominations. Mr. Harry Jones seconded the motion. Motion
CARRIED 5 -0.
DISCUSSION OF CONTEXT OF RESOLUTION SETTING UP COMMITTEE
The recording secretary read Resolution No. 92 -R -1. Changes were
agreed upon as each section was read. Section 2. Purpose: All
paragraphs were eliminated and the following suggested as
replacements:
(a) To extend the communications of the City Council to improve
dialogue with residents of the City in a responsive, objective
manner.
(b) To reflect and present vision and viewpoints of citizens on
the City's governing process.
(c) To assist the City's governing body in understanding and
implementing responses to citizens' interests.
Section 3. The title of this section was changed to
Responsibilities of Committee. All paragraphs were eliminated
and the following suggested as replacements:
(a) Attend committee meetings_ and actively participate by
offering comments and reactions to issues before the committee.
(b) Hear, report and act on residents' and elected officials' con -
cerns and interests in a timely manner within the responsibili-
ties expressed in this resolution.
(c) Maintain an objective posture when dealing with citizens,
elected officials or other members of the committee.
Section 5. Terms. is to read as follows:
The term of each member of the Committee shall expire three years
from the date of appointment to the committee.
i v
Section 6. The title of this section was changed to:
Selection of Chairman, Vice - Chairman and Chairman Pro -Tem.
The section is to read as follows:
The Committee shall select a Chairman and a Vice- Chairman to
serve in the absence of the Chairman. The Chairman and the Vice -
Chairman shall serve for a term of one (1) year, to be effective
the first meeting in January.
The Committee shall select a Chairman Pro -Tem in the event both
the Chairman and Vice - Chairman are absent. The Chairman Pro -Tem
would only serve for that particular meeting.
There were no other changes made to the resolution.
The committee members discussed whether to elect a chairman and
vice - chairman at this meeting or wait until the resolution comes
back for their review again. It was decided to elect a Chairman
Pro -Tem to act at the meeting in January and conduct the election
of the officers at that time.
Mr. Richard Jones nominated Mr. Mackie as Chairman Pro -Tem. Mr.
Mackie seconded the motion. Motion CARRIED 5 -0.
It was also agreed to hold committee meetings on the second
Tuesdays of the month, since Mr. Horvath expressed to the
secretary that Wednesday nights were not good for him, and
everyone seems to be able to attend on Tuesdays.
ADJOURNMENT
Mrs. Ptaszek moved to adjourn. Mr. Richard Jones seconded the
motion. Meeting adjourned S:25 P.M.
Minutes submitted by:
Debbie Sigler
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