Loading...
05-02-1991 Noe CITY OF EDGEWATER CITIZENS COUNCIL ADVISORY THURSDAY, MAY 2, 1991 5:00 P.M. CITY HALL CONFERENCE ROOM CALL TO ORDER: Chairman Wasarhaley called the meeting of the Citizens Council Advisory Committee to order at 5 :01 P.M., Thursday, May 2, 1991, in the City Hall conference room. ROLL CALL: Members present were: Ray Wasarhaley, James Mackie, Edward Janus, Janet Ptaszek and Stanley Carlson. Phyllis Woodard and Earl Copeland were both excused. Also present: Jack Corder, Director of Parks & Recreation Debbie Sigler, Recording Secretary APPROVAL OF MINUTES: Mrs. Ptaszek made a motion to accept the minutes of the March 28, 1991 meeting. Mr. Mackie seconded the motion. Motion CARRIED. Mr. Janus corrected the minutes of the April 11, 1991 meeting: page 5, after the discussion regarding the dump "Mr. Carlson" handed out a letter, not Mr. Janus. Also he would like to withdraw his statement about the members writing down their thoughts of the purpose of our committee and since reading the minutes of the prior meeting, he sees that was already discussed. Mr. Janus made a motion to accept the minutes as amended. Mr. Carlson seconded the motion. Motion CARRIED. Mr. Janus explained his letter regarding the committee secretary. He was just trying to help, things are running well now. INTRODUCTION OF THOSE IN ATTENDANCE: Mr. Wasarhaley introduced Mr. Jack Corder to the committee. Mr. Corder is on the agenda to discuss the seasonal decorations. REVIEW OF COUNCIL AGENDA: Chairman Wasarhaley explained that the backup information was not included this week with our agenda sheet. He added he feels the only agenda items we should deal with are the items this com- mittee has worked on. The Council is already prepared to deal with the things on the agenda for next Monday night. Mr. Mackie commented that he thought this committee's function was to work on items the Council tables for example and sends to the committee. He mentioned we had Council minutes included in our package. Chairman Wasarhaley stated the Council minutes are informative and by reading them we can see what happens with our items. Mr. Janus explained that if he was a Council member, he would want all the input he could get before the meeting. This com- mittee might pick up on something to advise them about before they vote at the Council meeting. Mr. Carlson stated that we are still trying to find out what our function is. He asked if the Council got the job description sheet? Mr. Janus stated that sheet should not go to the Council until this committee comes to an agreement first. He suggested we wait and discuss this again at our next meeting before we send it forward. Mr. Mackie restated his understanding of the functions of this committee, adding we could ask for public input and more communication be sent to us. Mr. Carlson said the backup material is most necessary if we are expected to advise Council on the agenda items. At this time Mr. Corder was moved up on the agenda to discuss the seasonal decorations. Mr. Corder handed out a fact sheet, and went over the cost comparisons. There was discussion among the members and Mr. Corder about the different decorations, the advantages and disadvantages of a lease program or purchasing outright and having City employees handle the storage and displaying. Mr. Janus made a motion to have Mr. Corder get in touch with the Clark Sales Display Company and set up a time they could come and show the committee a display of their seasonal decorations. The committee thanked Mr. Corder for his help and his time. Job description discussion continued: Mr. Carlson asked if the committee's purpose is to be innovative or just to listen to complaints? The members reiterated their understandings of the committee's purpose. Chairman Wasarhaley understood we are to come up with things for the Council to consider. Mr. Mackie understood the Council would send items to us to work on, or citizens would bring things to us. Mr. Janus added he feels strongly that advising the Council on agenda items is one of this committee's functions, as well as motivating and looking to future projects. He suggested we add more reason to our motions when recommending to the Council, so they get that information as soon as possible. At this time Councilman Hays joined the committee. Chairman Wasarhaley filled him in on the present discussion and asked him to clear up how this committee is to relate to the Council agenda items. Councilman Hays stated he knows this committee wants to be helpful, his suggestion was that instead of going over each item on an agenda for a meeting three days from now, the Council should perhaps bring things to the committee that they need work on. Example; a presentation was given at the last Council meeting regarding Work Management. The consultant will be back before the Council at a later date. It has to be determined whether all departments should be looked at or just the larger departments, etc. This committee could start gathering information from the departments for the input to the Council. -2- Citizens Council Advisory May 2, 1991 r Mr. Carlson explained that he was informed by the Interim City Manager that these committee members are not to go to the department heads for information. He added that this committee actually created our on problem regarding the back up material. There were several complaints from members about the abundance of paperwork to be reviewed in one day. Mr. Janus commented that he was actually going to ask for more information. He would like to review minutes from the other boards. Councilman Hays agreed with this suggestion, adding that perhaps this committee has been going to the wrong source for information. Again, instead of trying to review the entire agenda packages, by following the other boards' actions, you will be aware of when certain matters are going before the Council and you will be able to get your recommendations on the agenda also. He would rather see this committee spend all their time on one thing that the Council really needs the help with, rather than spending fractions of their time going over all the items on the agenda. He mentioned the Proposed Industrial Park being worked on at the present time. He would like all the input he can get on this. The main question he would like an answer to is: "Is there enough usable land to develope this? ". He suggested the board step back some and take on one item at a time, don't overwhelm yourselves. The committee thanked Councilman Hays for attending and having this discussion with them. Mr. Mackie brought up the subject of the Fire and Building departments being separated again. He is in agreement with this separation. There was some discussion as to why the Fire Chief would have been made head of the Building Department. Chairman Wasarhaley pointed out that this is an agenda item for the next Council meeting. He suggested that the committee members come in and review the package regarding this matter. He was in agreement with the separation, however, the package has a lot of informative material in it and before anyone makes up their mind, they should read the material. Mrs. Ptaszek made a motion to recommend that the Council table item 6E and give this committee time to review the back up material. Mr. Mackie seconded the motion. Motion CARRIED. Mr. Janus wants to look into the possibility of our own people recycling. He understands we already purchased a trailer for this purpose. Chairman Wasarhaley informed the committee that there was a study done on this, and he would request a copy of it so we can review it before making any recommendation. Mr. Janus suggested the members study the report given by Mr. Overstreet regarding the paved and shell streets so we can discuss it at our next meeting. Mr. Janus made a motion to adjourn. Mrs. Ptaszek seconded the motion. Motion CARRIED. Meeting adjourned 6:40 P.M. -3- Citizens Council Advisory May 2, 1991