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04-11-1991 CITY OF EDGEWATER CITIZENS COUNCIL ADVISORY THURSDAY, APRIL_ 11,1991 5:00 P.M. CITY HALL CONFERENCE ROOM CALL TO ORDER: Chairman Ray Wasarhaley called the meeting of the Citizens Council Advisory Committee to order at 5:05 P.M., Thursday, April 11,1991, in the City Hall conference room. ROLL CALL: Members present were: Ray Wasarhaley, James Mackie, Stanley Carlson, Edward Janus. Also present were: Mr. Buddy Davenport, Mr. Carl Overstreet, Director of Public Works, Ms. Niki Clayton, Interim City Attorney Mr. Bill Vola, Fire Chief. REVIEW OF COUNCIL AGENDA ITEMS: (April 15th Council Meeting) bA Site Plan for Windview Hotel, East side of S. Riverside Dr. north of Boston Road: Mr. Buddy Davenport spoke to the committee at length regarding the history of the property in question, and what his plans are for the use of the land. He explained that his project has been reviewed by all the City departments and meets all City requirements. It was just about ready for final approval when a few residents in the area hired an attorney to stop it. He went on to explain the history with these residents. Mr. Mackie asked what this committee could do for him? Mr. Carlson asked what would a project like this do for the community? Mr. Davenport stated it would clean up an unsightly area and be replaced by an attractive hotel, which is much needed in the City. Mr. Carlson agreed that this City needs facilities of this type; it looks like progress, something that contributes to the community and brings in people.He asked Chief Vola his opinion. Chief Vola stated this has gone through his department and it complies with building requirements, 10 to 30% more than necessary. Chairman Wasarhaley asked what exactly is the problem? *Ikrie *00 Mr. Davenport doesn't know the problem, except he needs a yes vote from the Council to proceed. The subject of the Comp. Plan came up at the last Planning meeting, which he doesn't understand because this plan has not even been adopted yet. Mr. Janus emphasized the need to be careful what we achieve, we need hotels and motels, but is there land available here to build this on. Mr. Davenport answered there is, this project has been signed off on by engineering department and the other City departments. It was soil tested, stormwater management, and so forth. Mr. Mackie told Mr. Davenport, this committee can not do anything except wish him luck, we can't act on this. It goes to Council. Mr. Carlson answered Mr. Mackie, the purpose of this committee is to have people come to us and we are suppose to try to aid them. Ms. Clayton explained that as an advisory committee, you are suppose to apply yourself and give the City Council your opinions of what comes before you. She tried to emphasize the fact that personal opinions of a building or project are not to be acted upon, rather the facts that the project met all City requirements and was signed off by the departments are the points to act on. Chairman Wasarhaley stated that it is disheartening to see people go through all the proper channels, and have to go back and forth to get something off the ground. It becomes very expensive for the individuals. Ms. Clayton again asked the committee to look at the zoning of the area, and the use proposed. This seems to be the only place in the City where a project like this can go; there are only four (4) acres of Tourist Commercial in the whole City. Chairman Wasarhaley stated he doesn't see how this can be turned down. He asked if another City board has a recommendation to the Council regarding a subject, are we in conflict to send another recommendation? Ms. Clayton reitterated that this committee is within their rights to send their opinion to the Council. Mr. Janus made a motion that after review, we have no objection to the construction of said hotel. Mr. Carlson seconded the motion. Motion CARRIED 3 -1. Mr. Mackie voting No. Ms. Clayton suggested that this committee also attend the joint meeting which is scheduled with the L.D.R.A. and the City Council. Mr. Mackie began discussing the setbacks required in certain zoning. Ms. Clayton explained those details were already handled at another level, this committee is concerned with the way the City is going, policy guidance, rather than the details of each project. -2- Citizens Council Advisory April 11, 1991 Mr. Carlson distributed his sheet on what he feels is the purpose of this committee. Ms. Clayton agreed with it, however the committee needs to be an effective citizens voice to the Council, look towards the future, identify and prioritize the issues you are going to handle. In other words set your focus, and move on, either on a short term or long term view. This project tonight is a short term matter, but you could perhaps decide to look into bringing more of these types of projects into the area in the future, and send this message to the Council. Mr. Mackie pointed out that the committee does not have time to check these things out, they get their packages on Wednesday. Chairman Wasarhaley asked if someone wanted to say something prior to this discussion about the Certificate presentation shown on the agenda. Mr. Mackie made a motion to congratulate Mrs. Wadsworth. Mr. Janus seconded the motion. Motion CARRIED 4 -0. At this time, Chief Vola announced that he has to leave for another meeting, if the committee had anything for him could they ask now before continuing on. Mr. Carlson stated that last week while discussing some of the building codes with the Enforcement Officer the subject of spray painting booths came up. He agrees with the code restriction but doesn't quite understand the reasoning. Chief Vola gave a demonstration, using a small spray paint can and a lighter, showing the reaction with the chemicals exposed to flame. He explained the pollutants involved, and that the spray booth will keep the neighborhood area from being poisoned by the fumes. 68 Deimel variance request for carport: There was discussion regarding this request. Chairman Wasarhaley explained that there are certain criteria to be met, which obviously they do not meet, because the board is recommending denial of this request. Mr. Carlson said he visited the residence and he certainly feels the carport would enhance the appearance. He made a motion that we recommend to Council that they approve the variance as requested. Mr. Mackie seconded the motion. Motion DIED 2 -2. 6C Rezoning of Belmont Plaza, from B -5 to 8-3: Mr. Janus made a motion to recommend the Council accept the City Manager's alternative. Mr. Mackie seconded the motion. Motion CARRIED 4 -0. 6D Annexation of 455 acres south of Roberts Road: Mr. Mackie stated this outfit is leaving the door open for so many members for the golf course; it has not been decided because it is rented land. The City does not get any money out of rented land. The City could not handle this, with the sewer and water systems requirements. Mr. Carlson added that he has got a lot of calls and comments about this. You don't usually put manufactured homes around a golf course. -3- Citizens Council Advisory April 11, 1991 Chairman Wasarhaley agreed there is some concern about the quality of the units. Mr. Janus stated he sees no financial benefit to the City. He would like to see the City look into developing and building a City Golf course in the future. All the committee members agreed with this He added that he would like to put this on a "future fundimental plan ". Mr. Mackie made a motion to recommend that the Council reject this request. Mr. Carlson seconded the motion. Motion CARRIED 4 -0. At this time the committee addressed some questions to Mr. Carl Overstreet, Director of Public Works regarding the stormwater charges. Chairman Wasarhaley informed Mr. Overstreet that it was the thoughts of the committee that vacant lots were actually more of a job for the City than developed lots. Mr. Overstreet explained that vacant lots cause only 20% of the problems; it would cost more in postage and billing to bill them, than what they would pay as their percent. Mr. Janus explained he felt the funds would help supply the stormwater budget for future needs, and you still have upkeep on the vacant lots. There was discussion about this and it was agreed upon that the only equitable way of billing this will be an tax bills. Mr. Janus requested Mr. Overstreet to bring information back to this committee regarding how much is spent on fixing the City roads; comparing costs of repairing roads, paved and shell. 6E Harris variance request: Mr. Janus made a motion to recommend the Council approve the City Manager's alternative. Mr. Carlson seconded the motion. Motion CARRIED 4 -0. 6F Fireworks request: Mr. Mackie made a motion to grant the request. Mr. Janus seconded the motion. Motion CARRIED 4 -0. 6G Request to seek bids for water plant lime sludge removal: Mr. Mackie made a motion to grant the request. Mr. Carlson seconded the motion. Motion CARRIED 4 -0. 6H Industrial Development Boards request to change membership from 7 to 5: There was discussion about this, it was felt that it is not a good idea to have a five (5) member board. Mr. Carlson made a motion that the board maintain the seven (7) members. Mr. Mackie seconded the motion. Motion CARRIED 3 -1. 6I Boat Ramp User Fees: There was discussion about this, it was felt that this would set a precedence for other cities in this area, and it should be considered exactly how to establish such fees before doing so. Mr. Carlson made a motion that the Council not consider any boat ramp fees. Mr. Janus seconded the motion. Motion CARRIED 4 -0. -4- Citizens Council Advisory April 11, 1991 11100 %MO OLD BUSINESS: Mr. Mackie said he spoke with Jack Corder about the Christmas decorations. He would like to have Jack come to the next meeting. It was agreed to send him an invitation to the next meeting. Mr. Janus said he would hold his information on the old City dump for a future project discussion. He handed out a copy of a letter he had written to Mrs. Rickelman regarding the costs of the cellular phones used by City employees. He also added that he would like the Code Enforcement Officer, as well as the Chairman of the Code Enforcement Board to attend one of our meetings at their convenience. We could try to get the Ordinance adequately written, so that it can be inforced. He asked that each of the committee members write down what they feel our purpose is, come up with a plan for future projects to work on and bring this to our meeting after next so we can discuss it. He also requested that this committee receive copies of the monthly activity calendar, so members could. attend some of the other board meetings, to see how they function. There being no further business, Mr. Mackie made a motion to adjourn. Mr. Janus seconded the motion. Motion CARRIED 4 -0. Meeting adjourned 7:30 P.M. Minutes submitted by: Debbie Sigler -5- Citizens Council Advisory April 11, 1991