07-07-1987 `✓
LOCAL PLANNING AGENCY
REGULAR MEETING
TUESDAY, JULY 7, 1987
10:00 A.M.
CONFERENCE ROOM, CITY HALL
Chairman Martinez called to order a regular meeting of the
Local Planning Agency at 10:00 A.M., Tuesday, July 7, 1987,
in the Conference Room of City Hall.
ROLL CALL:
Members Present: Connie Martinez, CMC, City Clerk /Adminis-
trator, Terry Wadsworth, Utilities Department and Ron Austin,
Public Works. Dave Garret, Parks and Recreation was excused.
Also present were Lynne Plaskett, Planning Assistant /Grant
Administrator, Peter Grigas, Project Manager from Strategic
Planning Group and Beverly Kinney, Board Secretary.
DEPARTMENT HEAD REPORTS:
Mrs. Plaskett informed the Board she had a meeting with the
representatives from Strategic Planning Group and the Board
was given a summary of the meeting in their packets.
D.C.A. Technical Assistance Workshop: Everyone agreed they
still had many questions and did not get adequate answers at
the workshop. The Board felt they needed to put their questions
to the City Attorney. Mr. Austin felt the lawyers D.C.A. pro-
vided at the workshop could not answer their questions and Mr.
Wadsworth felt the lawyers contradicted each other. The Board
also agreed there was a lack of coordination with the deadlines
set up by D.C.A.. Mr. Wadsworth stated he was surprised to hear
that courts will rule in favor of local governments when the
utilities are used to control growth if adequate documentation
is provided.
OLD BUSINESS:
Summary of Elements for Edgewater: City Attorney Alvarez had
asked for a breakdown of elements and who would be taking care
of them. Mrs. Plaskett informed the Board members when consultant
is listed, the consultant is to be determined. The only consultant
hired at this point has been S.P.G. for the housing element.
Timetable for Elements: City Attorney Alvarez wanted a timetable
for the completion of each element. Mrs. Plaskett stated the only
way she could do that is if the people responsible for each element
sat down with her to work out a schedule for completion.
Mr. Wadsworth felt there was also a problem with Council, because
they would have to adopt a realistic plan for the next five (5)
and ten (10) years. Mr. Wadsworth suggested a special meeting or
workshop with the Council to address this issue.
Mr. Grigas of S.P.G. suggested working on existing elements before
doing future elements, because all the elements together would
make up the City's C.I.P. "wish list ".
Mr. Austin stated per D.C.A., the last two (2) items to be addressed
should be level of service and future land use, because of the
interrelationship of all the other elements. Capital improvements
must list the items to be addressed for a five (5) year period.
Mr. Grigas felt the best way to deal with it is to prioritize what
has to be done, because theoretically D.C.A. is supposed to be
holding the City to the submitted comprehensive plan.
Summary of Elements for New Smyrna and Oak Hill: City Attorney
Alvarez had asked for a list of staff, consultants, etc. working
on the various elements. A list was compiled and put in each
Board members packet. A packet was made for the City Attorney
with the requested information and placed in his mail box.
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MISCELLANEOUS:
Indian River Utilities, Inc.: Mr. Wadsworth explained the Indian
River Utilities is planning to expand their present service area.
Mrs. Martinez stated she had it put on the agenda, because the
request dealt directly with the L.P.A. Mr. Wadsworth stated this
would impact the Mosquito Lagoon Study, future land use and service
areas in some way. Mrs. Martinez felt the plan for expansion was
sent to the City as notification of expanded use. Mr. Wadsworth
added they would be servicing Boston Whaler.
Coastal Zone Management: Mrs. Plaskett asked if the Board was
to get a copy of everything that came in. Mrs. Martinez felt
it would be better to have a central location, and anyone needing
information could get it from the Planning Department.
Mrs. Plaskett informed the Board the Committee was trying to come
up with one methodology for land use which all cities could use in
conjunction with the county for land use classifications. Mr. Grigas
pointed out the color code used is very similar to the system used
by most planners. Mr. Grigas suggested staying with the traditional
colors.
HOUSING ELEMENT:
Mr. Grigas, of Strategic Planning Group, was present to discuss
the housing element. He stated when doing a comprehensive plan
it comes down to three (3) things, what you have (inventory),
what you want (the plan you develop), and how you are going to
get what you want (the implementing tools).
The Board members were given a draft on housing characteristics
and housing affordability. Mr. Grigas stated most of the infor-
mation was drawn from the 1980 census, because it was the best
detailed information available at this point. Mr. Grigas said
they were still gathering information from the state and would
also include the impact on the elderly with fixed incomes in a
growing city.
Mr. Grigas said population projections with a methodology acceptable
to D.C.A. would have to be done. He also said there were several
methodologies to use such as the ratio approach or the intuitive
approach. Everything in the comprehensive plan is based on pop-
ulation projections. Mrs. Plaskett stated she had done a graph
showing past trends in population and there had been one hundred
and four percent (104%) growth in the city. Mr. Grigas said
eventually land economics would take over and the population growth
would level off.
Mr. Grigas said he would need the names and numbers of some real
estate people in the area to get current rental and housing figures.
Mrs. Plaskett said she would get him a copy of "Identification
and Population" for Edgewater, which was updated in August of 1986.
Mr. Grigas informed the Board the Planning Department would be doing
a housing condition survey based on good, fair and poor housing.
Mrs. Martinez asked if this was done on a percentage basis, but was
informed it was to be done house by house. Mr. Grigas added if
there was a pocket of fair housing try to determine the cause, like
an industrial area or high intensity of commercial which would not
be compatable land useage.
Mrs. Martinez offered Mr. Grigas a copy of the statistical section
of the audit and a copy of the Capital Improvement Program regarding
population.
Mrs. Martinez felt it would be very difficult to get the Council to
really commit on the C.I.P. and would probably be relying on staff
recommendations.
Mrs. Plaskett asked if the potable water, drainage, sanitation and
sewer element due September, 1987, would be ready on schedule.
Mr. Wadsworth said it would not be ready, because withouth a Council
decision on the C.I.P. program, which the element is based on, none
of us can certify anything. Mrs. Martinez said the City would send
Local Planning Agency -2- Regular Meeting
July 7, 1987
a letter to D.C.A. explaining the circumstances. Mrs. Plaskett
was concerned there would be no funding next year if the City
could not fulfill its contract with D.C.A. for the current year.
Mr. Grigas said the City needed to do an inventory and analysis,
write something up and send it to D.C.A. explaining you can not
realistically do the utilities element until you know what your
land use plan is going to be, and you want do do it in conjunction
with the C.I.P.. Mrs. Plaskett stressed the fact that D.C.A. needs
to know the City intends to comply.
Mrs. Plaskett stated she needed the maps the City Engineer was
working on. Mrs. Martinez said she would call him after the
meeting to find out when the maps would be ready. Mr. Austin
said he needed maps that were readable and easy to handle.
Mrs. Plaskett said the problem with the current map is that
the writing was done in freehand instead of with a LeRoy set.
Mr. Grigas said he would come to the August 4, 1987, meeting.
There being no further business to come before the Board, Mr.
Austin moved to adjourn. The meeting was duly adjourned at
11:30 A.M.
Respectfully submitted by:
Beverly Kinney, Board Secretary
Local Planning Agency
Regular Meeting
July 7, 1987
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