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03-21-1994 - Regular '-' ..." CITY COUNCIL OF EDGEWATER REGULAR MEETING MARCH 21, 1994 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER: Mayor Hayman called the regular meeting to order at 7:00 p.m. in the Community Center. ROLL CALL: Mayor Jack Hayman Councilman Kirk Jones Councilwoman Louise Martin Councilman Michael Hays Councilman David Mitchum City Attorney Krista storey City Manager George McMahon City Clerk Susan Wadsworth Police Chief Lawrence Schumaker Present Present Present Present Present Present Present Present Present INVOCATION, PLEDGE OF ALLEGIANCE The invocation was delivered by Reverend Harvey Hardin, Retired Minister of the Edgewater united Methodist Church. There was a pledge of allegiance to the Flag. Recoqnition of Firefiqhter/EMT Michael Haves and Fire/Rescue Technician Bruce Coates for Special Achievements Mayor Hayman commended Michael Hayes and Bruce Coates for their achievements. APPROVAL OF MINUTES Reqular Meetinq of March 7, 1994 Councilwoman Martin made a motion to approve the minutes of the March 7, 1994 meeting, seconded by Councilman Jones. The motion CARRIED 5-0. CITIZEN COMMENTS Scott Clark, 2021 Umbrella Tree Drive, spoke about receiving a cable survey from Sky Cable who is not registered with the city to do soliciting. There was further discussion regarding this matter. John Lodico, 302 N. Riverside Drive, complained about trash on the west side of Riverside Drive. He feels this needs to be cleaned up. There was further discussion regarding this matter. City Manager McMahon stated he would look into this. COUNCIL/OFFICERS REPORTS city Attorney City Attorney storey had nothing at this time. city Manaqer City Manager McMahon spoke about the cable TV regulation. He stated the city has asked to review the rates under the bench mark procedure of the FCC. '-' ..."., community Development Director Mark Karet gave an update on the Community Development Block Grant procedure. Mr. Karet explained the target area eligible for the CDBG. There was discussion regarding the paving of Turgot Ave. city Manager McMahon recommended meeting the contract agreement with the School Board with respect to Turgot Ave. He asked the Council to concur with the recommendation to complete Turgot Ave. It was the consensus of council to go along with the city Manager's recommendation. City Manager McMahon stated there are reclaimed water interest forms available at City Hall. City Manager McMahon stated the auction was very successful. He stated we obtained about $22,000. City Manager McMahon asked for Council's approval to purchase a new ice machine under state contract to replace the one at Public Works. Councilman Mitchum made a motion to approve this request, seconded by Councilman Jones. The motion CARRIED 5-0. City Manager McMahon stated we received a letter from DEP informing us they have accepted our audit report. city Council Mavor Havman Mayor Hayman spoke about the invitation council and staff received from the Southeast Volusia Hospital District March 31st at 7 p.m. City Attorney Storey expressed her feelings on the invitation. She feels the press and public should be notified to comply with the Sunshine Law. She recommended Council not participate in that meeting unless it is accessible to any members of the public and press that would like to participate. There was further discussion regarding this matter. Mayor Hayman explained why the invitation was extended. Councilman Hays feels that city Attorney Storey should contact the Hospital and see if the press and public can be invited. Councilman Jones feels Councilman Hays would be a good choice to represent Council at this meeting because of his medical background. Mayor Hayman went over the meeting of March 9th he had with the local businesses. Mayor Hayman spoke about a report that went to Council from the Business & Professional Institute. He asked Council to give dates in the future where we might establish another meeting similar to this. Mayor Hayman spoke about at the March 7th meeting, Council asked Mr. Fong to get the overall Economic Development Plan to the County. City Manager McMahon stated he and Mr. Fong reviewed it and he has no problem with this plan. Page -2- Council Regular Meeting March 21, 994 ~ ~ Mayor Hayman went over the list of short term projects to go before the County. The following is the list of short term projects: Northwest Commercial & Industrial Region, Ridgewood u.s. 1 Commercial Corridor Revitalization, Indian River Boulevard/SR 442 Industrial Area, and the Ridgewood u.s. 1 Southern Section. Councilman Hays made a motion for acceptance and approval, seconded by Councilman Mitchum. The motion CARRIED 5-0. Councilman Jones Councilman Jones discussed commented on an article in doing an outstanding job. the work they do. the downsizing of Deland. He the newspaper. He feels our staff is He commended the City employees for City Manager McMahon feels we have the best pay plan in Florida. Councilwoman Martin Councilwoman Martin had nothing at this time. Councilman Hays Councilman Hays thanked Mr. Wadsworth and the staff at the Water Plan for the open house. Councilman Mitchum Councilman Mitchum commented on the opening of the little league season. He commended Mr. Corder and his staff. Councilman Mitchum commended Mr. Williams and his staff for the successful auction. Councilman Mitchum commented on the open house at the Water Plant. He thanked the city Manager and the staff for a job well done. CONSENT AGENDA Mayor Hayman read the consent agenda. A. Satisfaction of Lot Clearinq Liens councilman Jones made a motion to accept the consent agenda, seconded by Councilwoman Martin. Mayor Hayman went over the amounts of the lot clearing liens. The liens were as follows: Joseph Hall in the amount of $528.00 and Jimmy Owens in the amount of $715.14. The motion CARRIED 5-0. There was a five minute recess at this time. NEW BUSINESS A. Presentations for Consultinq Enqineerinq Services for 12" Southern Service Area Water Line Extension (15 min. each) Mayor Hayman went over the procedure for choosing the consulting firm for this project. The following four firms made a presentation: Blount Sikes & Associates, Dyer, Riddle, Mills & Precourt, Hartman and Associates, Inc., and Quentin Hampton and Associates. Page -3- Council Regular Meeting March 21, 1994 .... .""., council discussed the presentations and listed the firms in the rank order of priority with the main selection as number one. City Clerk Wadsworth read the Council's rank order lists. The rank order lists were as follows with the first being the number one choice: Councilman Mitchum - Hartman & Associates, Dyer, Riddle, Mills & Precourt, Blount Sikes & Associates, and Quentin Hampton & Associates. Councilman Hays - Quentin Hampton & Associates, Blount Sikes & Associates, Dyer, Riddle, Mills & Precourt, and Hartman & Associates. Mayor Hayman - Quentin Hampton & Associates, Hartman & Associates, Blount Sikes & Associates, and Dyer, Riddle, Mills & Precourt. Councilwoman Martin - Quentin Hampton & Associates, Blount Sikes & Associates, Hartman & Associates, and Dyer, Riddle, Mills & Precourt. Councilman Jones - Quentin Hampton & Associates, Dyer, Riddle, Mills & Precourt, Hartman & Associates, and Blount Sikes & Associates. City Engineer Fegley ranked the firms with Quentin Hampton and Associates being the number one choice. Councilman Mitchum made a motion to authorize staff to enter into negotiations with Quentin Hampton & Associates and bring back a proposal, seconded by Councilman Hays. The motion CARRIED 5-0. B. Votran re: mass transit plan for Southeast Volusia Ken Fisher, Votran Bus System, made a presentation on the description and cost for proposed countywide services. There was a question and answer session at this time. Mayor Hayman stated he would ask the MPO for a recommendation. C. ResurfacinG of entrance to wildwood Subdivision for $4,700 usinG County contract prices for materials Public Works Director Hugh Williams made a presentation on the resurfacing of the entrance to the wildwood Subdivision. Councilman Jones stated he viewed the area and he thanked Hugh for the way this was handled. Councilman Hays made a motion to approve this request, seconded by Councilman Jones. The motion CARRIED 5-0. D. AGreement with Florida Department of Transportation re: maintenance of u.S. HiGhwav 1 and Indian River Blvd. city Manager McMahon recommended Council's approval. Mayor Hayman stated two items have been omitted from the task list: smoke blowing and weed control. He questioned if it would be worth leaving smoke blowing in the contract. Mr. Corder elaborated on Mayor Hayman's concerns regarding smoke blowing. Page -4- Council Regular Meeting March 21, 1994 ~ ~ Councilman Hays made a motion to accept the lesser agreement for mowing and maintaining our highways, seconded by Councilman Mitchum. The motion CARRIED 5-0. E. Fire/Rescue Chief's request to refurbish Brush Truck 5 through PRIDE for $5,659.12. city Manager McMahon recommended approval. Councilman Mitchum made a motion to approve, seconded by Councilwoman Martin. The motion CARRIED 5-0. F. Appointment of two members to Library Board due to expansion of membership from 5 to 7 Councilwoman Martin nominated Francis Byrne, seconded by Councilman Hays. The motion CARRIED 5-0. Councilman Jones nominated Sue Shaw, seconded by Councilman Hays. The motion CARRIED 5-0. ORDINANCES, PUBLIC HEARINGS, AND RESOLUTIONS FIRST READING: A. Ord. 94-0-08 Amendinq Text of Zoninq Ordinance to allow Churches in Residential District Mayor Hayman read Ord. 94-0-08. Mr. Karet made a presentation on the history of this ordinance. There was further discussion regarding Ord. 94-0-08. Councilman Mitchum made a motion to adopt Ord. 94-0-08, seconded by Councilman Hays. The motion CARRIED 4-1. Councilwoman Martin voted NO. SECOND READING: (PUBLIC HEARING) B. Ord. 94-0-06 Re: Alarm Systems/False Alarms with Res. 94-R- 05 Establishinq Service Charqes for False Alarms Mayor Hayman read Ord. 94-0-06. Mayor Hayman opened the public hearing. city Attorney Storey spoke in regards to establishing a time frame. It was the consensus of the Council to start tracking false alarms May 1, 1994. It was the consensus of the Council to have permitting start October 1, 1994. There was further discussion regarding permitting for alarms. Mayor Hayman closed the public hearing. Councilman Mitchum made a motion to approve Ord. 94-0-06 as discussed, seconded by Councilwoman Martin. The motion CARRIED 5-0. Res. 94-R-05 Establishinq Service Charqes for False Alarms Mayor Hayman read Res. 94-R-05. city Attorney Storey went over the service charges. Page -5- Council Regular Meeting March 21, 1994 ~ ...." Councilman Jones made a motion to adopt Res. 94-R-05, seconded by Councilwoman Martin. The motion CARRIED 5-0. Councilman Mitchum commented on section 12-69 (b) - Audible Alarms. He feels Council made it clear they did not want this. There was further discussion regarding disconnecting the alarm systems. Councilman Mitchum made a motion to reconsider Ord. 94-0-06, seconded by Councilman Hays. The motion CARRIED 5-0. Mayor Hayman reopened the public hearing. Mayor Hayman read section 12-69 (b). There was further discussion regarding Section 12-69 (b). Mayor Hayman closed the public hearing. Councilman Mitchum made a motion to drop section 12-69 (b), seconded by Councilman Hays. The motion CARRIED 5-0. Councilman Mitchum made a motion to approve Ord. 94-0-06 as amended, seconded by Councilman Hays. The motion CARRIED 5-0. C. Ord. 94-0-07 Annexation of U.S. Hiqhway #1 Riqht-of-Way Mayor Hayman read Ord. 94-0-07. Mayor Hayman opened the public hearing. Mayor Hayman closed the public hearing. Councilman Hays made a motion to approve Ord. 94-0-07, seconded by Councilman Mitchum. The motion CARRIED 5-0. UNFINISHED BUSINESS A. Appointment of five members to Equity study Commission re: Chapter 11, Occupational License Taxes, Regulations and Classifications The list of interested members included Scott Clark, Nancy Davis, Leslie Haughwout, David LeBlanc, and Robert Morin. Councilman Hays made a motion to appoint the five applicants, seconded by Councilman Mitchum. The motion CARRIED 5-0. B. Police Evidence Buildinq City Manager McMahon asked Council to approve this by moving ahead with the existing plans and specifications to rebid this item and gave his reasons why this building is needed. There was discussion regarding the Police Evidence Building. Police Chief Schumaker explained why he needs additional room. There was a continued discussion regarding this matter. Councilman Hays made a motion to go with Option 1 - Rebid the project as currently designed, seconded by Councilwoman Martin. The motion CARRIED 5-0. COUNCIL/OFFICERS REPORTS Page -6- Council Regular Meeting March 21, 1994 "-' ..." city Attorney city Attorney storey had nothing at this time. city Manaqer City Manager McMahon spoke about a cut through at Whistle stop Park with a shell road. He stated they are waiting for the permit right now. CITY COUNCIL Mayor Hayman Mayor Hayman spoke about possible dates for a public meeting with representatives from businesses. He asked Council to contact Sue Koser with possible dates. councilman Jones councilman Jones had nothing at this time. councilwoman Martin Councilwoman Martin had nothing at this time. Councilman Hays Councilman Hays had nothing at this time. Councilman Mitchum Councilman Mitchum had nothing at this time. Questions from Press There were no questions from the press at this time. CITIZEN COMMENTS Mary Martin, commented on the evidence building. She commented on having to go through with site plan approval and permitting allover again because of the time expiring. ADJOURNMENT There being no further business to discuss, Councilman Jones made a motion to adjourn, seconded by Councilman Hays. The meeting adjourned at 11:35 p.m. Minutes submitted by: Lisa Kruckmeyer Page -7- Council Regular Meeting March 21, 1994