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08-18-1997 - Regular ,..,.. ..."" CITY COUNCIL OF EDGEWATER REGULAR MEETING AUGUST 18, 1997 7:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER vice Mayor Martin called the Regular Meeting to order at 7:00 p.m. in the Community Center. ROLL CALL Mayor Jack Hayman Councilman Danny Hatfield Vice Mayor Louise Martin Councilman Michael Hays Councilman David Mitchum City Attorney Krista storey City Manager George McMahon city Clerk Susan Wadsworth Police Chief Lawrence Schumaker Excused Present Present Present Present Present Present Present Present INVOCATION. PLEDGE OF ALLEGIANCE There was a silent invocation and pledge of allegiance to the Flag. APPROVAL OF MINUTES A. Regular Meeting of July 21. 1997 Councilman Hatfield moved to approve the July 21, 1997 minutes, second by Councilman Hays. The motion CARRIED 4-0. B. Regular Meeting of August 4, 1997 Councilman Hays moved to approve the August 4, 1997 minutes, second by Councilman Hatfield. The motion CARRIED 4-0. CITIZEN COMMENTS REGARDING AGENDA ITEMS ONLY (other than public hearings) There were no citizen comments at this time. CITY COUNCIL REPORTS vice Mayor Martin had nothing at this time Councilman Hays thanked City staff and the Beautification Committee for the work on the dedication of the fountain for Dominick Fazzone. Councilman Mitchum echoed Councilman Hays' comments. Mayor Hayman was excused from this meeting. Councilman Hatfield agreed the dedication was an excellent presentation to a well deserving individual. Councilman Hatfield spoke about volunteer hours and students being eligible for a scholarship. He feels there are a lot of projects in the city for volunteers to do. Councilman Hatfield asked for Council's consensus on looking into this. He would like to see something come back at the next meeting. vice Mayor Martin thanked Mr. Visconti for all the work he has done. ~ ~ PUBLIC HEARINGS. ORDINANCES AND RESOLUTIONS A. Public Hearing Res. 97-R-20 Adopting Evaluation and Appraisal Report of Comprehensive Plan and transmittal to Florida Department of Community Affairs vice Mayor Martin opened the public hearing and read Res. 97-R- 20. Community Development Director Mark Karet made a presentation regarding the Evaluation and Appraisal Report (EAR) of the 1990 Edgewater Comprehensive Plan. Mr. Karet explained if this document is adopted by council, staff will submit this document to the Department of Community Affairs for their review. until DCA determines our Evaluation and Appraisal Report is sufficient, we will not be able to amend our Comprehensive Plan. It will take approximately 90 days for DCA to take this action. Mr. Karet stated once DCA finds the Comprehensive Plan sufficient, we will have one year to address the issues identified in the Evaluation and Appraisal Report and make any amendments to the Comprehensive Plan that have been identified. Mr. Karet further elaborated on the EAR and the process they went through for each element. Mr. Karet elaborated on the two major themes in the EAR. He spoke about the identification of a large number of very basic infrastructure improvements that needed to be made in the City addressed in the 1990 Comprehensive plan. He went on to speak about a decrease in the expected population growth. Councilman Hays asked if Mr. Karet will have the ability to compare what we are doing with other communities of the same size. Mr. Karet explained that information is available to us. We will see how we fare in terms of what review is done. We will be given the opportunity to respond to DCA and make any necessary changes to the document. Councilman Hatfield asked about problems the City has had in the past with DCA. Mr. Karet explained we did get a finding of non compliance with the initial submission of the Comprehensive Plan and we were forced to enter into a stipulated settlement agreement with DCA. He doesn't anticipate that we will have significant problems with this document. Councilman Hatfield spoke about the population not growing as fast as we had projected. He feels it may be due to the sewer and road construction going on around the City. He expressed concern regarding what is going to happen in the next five years if we underestimate our growth potential. Mr. Karet elaborated on Councilman Hatfield's concerns. city Manager McMahon explained the City doesn't face the restrictions it did several years ago. He spoke about the sewer and the infrastructure and paving of the roads. He spoke about how quickly these improvements were done being very extraordinary. Mike visconti, 316 pine Breeze Drive, spoke about the population growth in Edgewater. He made a comparison between New Smyrna Beach, Edgewater and Port Orange pertaining to permits issued. Page -2- Council Regular Meeting August 18, 1997 -- .."", Judith Lichter, 826 Navigators Way, asked if consideration had been given in this lagging in growth and slight over planning in size of our capacity to handle water to some of the unincorporated areas that might wish to come in. She questioned if it is wise to bring in more areas or not. Mr. Karet stated essentially one of the results of slower than expected populations, at the Water and Wastewater plant capacities, are greater than anticipated as projected out into the future and therefore if you aren't going to get the population you anticipated you do have capacity available to sell or utilize for populations outside the city. Marshall Roberts, 2026 Mango Tree Drive, questioned if any thought has been given to the baby boomers who will be starting to retire in the next five years. Mr. Karet stated that is something that has gotten a lot of consideration in terms of the literature on planning and changing demographics in terms of what sort of needs are going to have to be addressed because you are going to have an aging population versus a younger population. Some of those issues are touched on in the EAR. city Manager McMahon stated overall the growth of Florida recently indicates we aren't going to have the impact of growth of young people and other people that we did back in the 70's and early 80's. Mr. Karet explained the population will continue to increase through immigration of the City at a larger rate than natural growth. Bertha Morin, 1410 Mango Tree Drive, stated she doesn't see Edgewater increasing due to high taxes. She feels there are going to be more people moving out of Edgewater than in. vice Mayor Martin closed the public hearing. councilman Mitchum made a motion to approve Res. 97-R-20, second by Councilman Hays. The motion CARRIED 4-0. CONSENT AGENDA There were no items to be discussed on the Consent Agenda. OTHER BUSINESS A. Request to repave Mango Tree Drive and discussion by City Engineer City Manager McMahon asked City Engineer Fegley to classify the category of road that this is in terms of recently completed construction of the Road Improvement Program and those roads that were previously constructed years ago and were restored to the surface only condition under the water line contract. City Engineer Kyle Fegley elaborated on City Manager McMahon's request. He spoke about the petition from residents on Mango Tree Drive requesting an overlay of that roadway. City staff feels there are other roadways in the City that are in a state of deterioration and decay. He spoke about establishing a policy on how to evaluate these roadways and other facets of roadway and rehabilitation including the finance parameters. He feels they need to set some technical criteria so they can grade and prioritize the roadways. He would like to set up a pavement management system. with that, they will evaluate different aspects of the roadway. Page -3- Council Regular Meeting August 18, 1997 '-" ...." City Engineer Fegley feels they need address a City-wide need for restructuring, resurfacing and maintaining the roadways. Councilman Hatfield questioned unpaved roads. He feels they need to keep into consideration there are certain roads in this city that need to be paved that don't have paving. They need to be thrown into the same program as City Engineer Fegley described. He suggested doing one or two at a time when we are repaving and alternate doing a new road and then repaving a road. City Engineer Fegley informed Councilman Hatfield there are approximately 20 miles of shellrock roadway. The funding mechanism would be established in the same format that Florida Shores was addressed. There was further discussion regarding financing. Councilman Mitchum feels there are some areas in town that are going to need to have the resurfacing done simply to save what we already have. Councilman Mitchum spoke about when the City had a paving committee. He questioned if that is something that could be looked at again. He asked how long it would take to get a program like City Engineer Fegley is requesting together. City Engineer Fegley explained there is an electronic database available that has the paving management system on it. He spoke about having to do field studies to input the data. Councilman Mitchum questioned how long would it take to put something like this together and obtain estimates. City Engineer Fegley stated he has derived some numbers of Mango Tree Drive regarding overlay and all the ancillary work. From 30th Street to SR 442, he has received estimates between $130,000 to $150,000. Councilman Hays asked Mr. Fegley if he had industry standards of a typical maintenance clause available to him for roads five years old, ten years old, etc. He spoke about from this point on there is going to be a certain amount of road maintenance and the smart money goes to keep it maintained on the front end rather than have to repair on the back end. He asked Mr. Fegley to put together some cost figures pertaining to this. Councilman Hays felt it would be helpful if they wanted to revisit a road committee to prioritize. He feels they need to look at the entire picture and reasonably prioritize it. Mr. Fegley informed him he would check with the County which has a maintenance fund established every year. We would piggyback the County bid as far as the asphalt because they are the lowest as far as unit price. city Manager McMahon suggested if maintenance and surfacing are done, that a quality maintenance and surfacing program be established. He spoke about the dollars needed and how to tackle this project. Councilman Hays feels we need to prioritize this work and look at it. We need to be able to plug in yearly a budget dollar amount for road maintenance. City Manager McMahon stated a Council a few years ago did begin to set aside funds, approximately $40,000 in reserve, to begin addressing serious problems on resurfacing and maintenance. He spoke about the cost for maintenance. Page -4- Council Regular Meeting August 18, 1997 ....., """" Councilman Hatfield questioned why the roads are failing. Mr. Fegley elaborated on Councilman Hatfield's concern. Councilman Hatfield questioned if by putting more asphalt over a poor sub- base, are they going to be doing this again in two or three years. Mr. Fegley explained in Florida Shores, the roads that were restored under the sewer project, were restored under minimum specifications and minimum design. There was further discussion regarding if the road base is failing and the city just puts more asphalt over it, the problem is not being cured, we are just covering it up. City Engineer Fegley doesn't believe the roadways were a ten year design. There was very minimum service life before needing restoration. They need to look at what is failing. Councilman Mitchum spoke about the roads before the sewer was installed were paved with the City's chip and seal machine. There was a brief discussion regarding the restoration of Roberts Road. Councilman Hays questioned the resurfacing of Mango Tree Drive lasting another ten or fifteen years. He spoke about the decrease in traffic due to all of the roads now being paved. City Engineer Fegley stated you try to design a minimum of ten years. That is what has been looked at for overlaying Mango Tree Drive. You try to shoot for a life expectancy of fifteen years. Councilman Mitchum suggested looking at an overall plan and prioritizing everything. He's all for catching these things before they get too bad. Councilman Mitchum made a motion to put together a comprehensive plan and bring it back to Council. The motion CARRIED 4-0. Councilman Mitchum explained the public was given a chance at the beginning of the meeting for citizen comments and no one said anything. He would not be opposed to a spokesman from Mango Tree Drive. A resident questioned Mango Tree Drive being included in the comprehensive plan. Councilman Mitchum informed him Mango has been included. They are going to look at paving needs city wide, not just on Mango. A resident stated a lady was speaking about Mango Tree Drive and was told they weren't speaking about Mango at the time so all of the residents sat down. Now they are being asked not to say anything. He feels they need to be heard now. Councilman Hays stated he is out of order and stood to a point of order. He called for a recess. Councilman Mitchum stated apparently there was a misunderstanding. He suggested putting together a package. We discussed during the break an opportunity to workshop this paving issue. When City Engineer Fegley gets a synopsis together, they will call a workshop and invite the public and allow public participation at that time. Councilman Mitchum made a motion to have a workshop regarding the issue of resurfacing throughout the City including Mango Tree Drive, second by Councilman Hays. Councilman Hays explained the process they will have to go through regarding the comprehensive plan for resurfacing. He knows there is a problem out there but they have to do it by the numbers and it takes time. The motion CARRIED 4-0. Page -5- Council Regular Meeting August 18, 1997 ...." ......" B. Consideration of additional alternative to Florida Department of Transportation median design for SR 442 cross-over closures City Engineer Fegley went over the additional alternative for the median design on SR 442. He elaborated on modifications to the third of three different concepts previously submitted by the Department of Transportation. vice Mayor Martin asked about bike paths and sidewalks. City Engineer Fegley showed an old transparency regarding a sidewalk parallel with the bike path and the roadway. Councilman Hays asked if this construction will make an impact on the canal by the Library. city Engineer Fegley informed him this project would not. Councilman Mitchum asked Chief Schumaker about the potential for accidents due to people making u-turns. Chief Schumaker explained if a roadway is designed to move vehicular traffic in a safe and expedient manner, the center lane has proved to be a very successful manner in which to move traffic. He believes the center lane is probably going to be the best expedient way of moving traffic. Councilman Hays spoke about the aesthetics on SR 442. He spoke about getting the sidewalks and bike paths. He likes the new plan due to the green space which he feels is important to the City. He is leaning towards Concept 4. City Manager McMahon spoke about SR 442 being the main entrance into the City and concerns he has with choosing the most feasible alternative. Councilman Hatfield did not like five lanes last time. He voted on it merely because of the safety issues. The ideal alternative would have been ten years ago to have crossed this path when the paving and sewer plans were designed. He could live with Concept 4. He likes the idea of having green ways versus none at all. Councilman Mitchum supports the aesthetics of the project. One of the things he was heavily against was closing any of the streets. He questioned how far it is from u.S. #1 to willow Oak Drive that the five lanes will be. City Engineer Fegley informed him it would be a mile and a half. Councilman Mitchum spoke about having the opportunity to have the aesthetics when the plan is completed. He expressed concern with safety. He agreed with Chief Schumaker as far as statistics he has received and would have to support keeping the roads open. Councilman Hays made a motion to go with Concept 4, second by Councilman Hatfield. Councilman Hays feels it is important to maintain some of the green space. He appreciated Chief Schumaker's point of view regarding the center lane. The motion CARRIED 3-1. Councilman Mitchum voted NO. City Engineer Fegley explained he has gone over all the concepts with DOT and based on Concept 4, this is the final layout as approved by both parties. C. City of Oak Hill's request to reconsider Interlocal Agreement to provide dispatching service (Tabled 8/4/97) Councilman Hays moved to remove this item off the table, second by Councilman Mitchum. The motion CARRIED 4-0. Page -6- Council Regular Meeting August 18, 1997 '-" ...., City Manager McMahon presented a report on providing dispatch service to Oak Hill. He asked Chief Schumaker to do a cost impact study and whether or not the activity itself would generate any extra workload for us. He stated Chief Schumaker indicated when he asked his people and they did a study of the calls and looked at the feasibility of doing this, there was no direct cost to the City that we would feel imposed on by this proposal. Chief Schumaker presented a report on citizen contacts. He feels the dispatchers would be able to handle the additional workload due to the few calls received in Oak Hill. He spoke about research done by Lieutenant Britain on traffic counts and whatever else. They provided six months worth of stats. They average about four or five calls per day. We will not be handling any fire dispatch or ambulance work. That will be handled by the County. Oak Hill has agreed to pay for the transferring of the 911 system. Our dispatchers account for approximately 500 to 650 calls in a 24-hour period. He believes this option is open to us for six months and make a determination at that time based on the actual workload the dispatchers will pick up. Chief Schumaker spoke about charging for this service. At this time, his inclination is that they can do it with very minimal effort and factors on our behalf. After six months, he will have a much clearer picture on the amount of traffic Oak Hill has generated. Councilman Hays asked if we have an interlocal agreement with the City of Oak Hill to follow people into the city of Oak Hill to investigate or question people regarding a criminal act. Chief Schumaker stated not at this time. Councilman Hays questioned if it would be beneficial to him. Chief Schumaker stated absolutely. Councilman Hays feels maybe Chief Schumaker and Chief Herrington need to speak about this. Chief Schumaker explained to gain that, we would have to have Assistant State Attorney cards given to the detectives. Up until the past year, we had these cards. Councilman Hays stated if it would be beneficial to the detectives and officers and the Oak Hill City Council didn't have a problem with that type of interlocal agreement, would that not be beneficial to both police departments. Chief Schumaker explained it would certainly be beneficial to the department doing the investigation. Councilman Hays made a motion to approve this for six months pending review, second by Councilman Mitchum. city Attorney Storey explained the language is that Edgewater will provide dispatch services for the Oak Hill Police Department. Chief Schumaker explained Oak Hill will be able to provide their own service from 8 a.m. to 5 p.m. After 5 p.m., they are going to have a recording if you call directly to the Oak Hill Police Department. City Attorney Storey questioned if technically we are going to be providing dispatch services 24 hours a day. Chief Schumaker informed her that is correct. The motion CARRIED 4-0. Page -7- Council Regular Meeting August 18, 1997 ...., .....,. D. Fire/Rescue Department's request to purchase heavy truck chassis using City of Gainesville's purchase contract and a utility body from written price quote (Chassis purchase tabled 4/7/97) Councilman Mitchum made a motion to remove this from the table, second by Councilman Hays. The motion CARRIED 4-0. Chief Vola made a staff presentation regarding the purchase of the heavy truck chassis and utility body. Councilman Hatfield moved for approval, second by Councilman Hays. The motion CARRIED 4-0. E. Approval of payment for work related to maintaining_ posting, and updating assessment rolls of sewer and road data base for FY 1997/98 (Continued from 8/4/97) Finance Director Fred Munoz made a staff presentation. Councilman Mitchum moved for approval, second by Councilman Hays. The motion CARRIED 4-0. F. ~ppointments to citizen Code Enforcement Board due to expiration of terms of George Cowan and Donald Schmidt, who request reappointment Councilman Hatfield made a motion to reappoint George Cowan and Donald Schmidt, second by Councilman Hays. The motion CARRIED 4- o. GENERAL CITIZEN COMMENTS/CORRESPONDENCE Mike Visconti, 316 pine Breeze Drive, thanked Council for voting for Concept 3. He also thanked Council, Mayor, and City Manager McMahon for attending the ceremony dedicating the fountain to Dominick Fazzone. Mike Bryant, 2330 Mango Tree Drive, questioned if a study has been done on the streets that are open. The people that are on the streets that are not open are going to dump onto those streets and make double traffic. City Engineer Fegley stated there has been no study done. The people entering the intersection can make a right turn maneuver. Mr. Bryant asked that when the workshop is held that Council consider doing a study. Bertha Morin, 1410 Mango Tree Drive, asked if in fact there will be u-turns in order to go back to a certain street. She questioned if anyone has considered putting up a lighting system to help assist people with security who are making the turns. Mrs. Morin went on to speak about Turgot Avenue always being washed out and it being difficult to get out of there. Mrs. Morin spoke about a survey she got regarding enlarging u.S. #1 to six lanes which she is against. She spoke about the senior citizens in Edgewater and making them feel safe when they are traveling to go home. Mrs. Morin asked about the school bus stops and picking up the children. Marshall Roberts, 2026 Mango Tree Drive, asked questions regarding the green ways. He questioned how wide the cross- streets are and about the transmission lines put in by Florida Power & Light. Page -8- Council Regular Meeting August 18, 1997 ,-,. .....,. City Manager McMahon explained one of the things the City can do is request a beautification grant as an attempt to get some money to provide landscaping in the median strips. OFFICER REPORTS There were no Council reports. City Manager McMahon had nothing at this time. city Attorney storey had nothing at this time. City Clerk Wadsworth had nothing at this time. ADJOURNMENT There being no further business to discuss, Councilman Hays made a motion to adjourn. The meeting adjourned at 9:17 p.m. Minutes submitted by Lisa Kruckmeyer Page -9- Council Regular Meeting August 18, 1997